HomeMy WebLinkAboutIII(H) Approval And Authorization For Mayor And City Clerk To Execute Work Order #22 To The Master Drainage Plan With PEC Re: Starke Lake /Lake Olympia Control Structure Modification AgendaPP 6-19-2001
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" ZGT YA oR•COMMISSIONER
Ocoee S.SCOTT VANDERGRIFT
°/� , CITY OF O C OEE D COMMISSIONERS HOWELL
i M a 150 N.LAKESHORE DRNE
D OCOEE,FLORIDA 34761-2258 SCOTT ANDERSON
n'"y �+*v (407)905-3100 RUSTY JOHNSON
- NANCY J.PARKER
OP GOOD CITY MANAGER
JIM GLEASON
MEMORANDUM
DATE: June 13, 2001
TO: The Honorable Mayor and Board of City Commissioners
FROM: James W. Shira, P.E., City Engineer/Utilities Directo
SUBJECT: Starke Lake / Lake Olympia Control Structure
Work Order # 22
As part of our investigation into the replacement of the two drainwells on Starke Lake,
we also investigated the possibility of moving one of the drainwells to give us better
individual control of the two lakes. This option turned out to be unfeasible, but we still
wanted to have as much independent control of the lakes as possible.
To accomplish this, we are proposing a slight modification to the control structure that
is presently in place between the lakes. Essentially, we will propose to the St. Johns
River Water Management District that we be allowed to drill a hole in one wall of the
structure so that when Olympia is lower than Starke, as it is now, water can flow from
Starke into Olympia.
This will give us a bit more control over the lakes in that we can use the capacity of
Olympia to "save"excess water rather than having it all go down the drainwell. During
periods of high lake levels, the control structure will be opened, and water from both
Olympia and Starke can be released down the drainwell.
In order to do this work, the existing SJRWMD permit must be modified. This will
require preparation and submission of a new SJRWMD Environmental Resources Permit
(ERP), as well as supporting drawings and calculations. Attached for your review and
action is a proposal from PEC for this work. PEC proposes to meet with the District to
discuss the project, and prepare and submit all of the required ERP documents, plans
and calculations for a fixed fee of $10,000, with an additional not-to-exceed amount of
$3,500 for reimbursable expenses.
I recommend that the City Commission authorize the Mayor and City Clerk to execute
Work Order No. 22 with PEC in the not-to-exceed amount of $13,500.
Pow :,;'.•,4,
PEC
PROFESSIONAL ENGINEERING CONSULTANTS, INC.
May 8, 2001 P-0341
Mr. James W. Shira, P.E.
City Engineer/Utilities Director
City of Ocoee
150 North Lakeshore Drive
Ocoee, Florida 34761
RE: Master Drainage Plan (Work Order No. 22)
Lake Olympia / Starke Lake
Control Structure Modification
Dear Jim: •
Per your request, please find enclosed four (4) revised copies of the following documents for your
review and approval associated with modifying the existing control structure in lieu of relocating one
(1) drainage well to Lake Olympia:
• Work Order For Engineer's Services Agreement;
• Scope of Services (Attachment "A");
• Manhour and Fee Estimate (Exhibit "B");
• Hourly Rate Sheet (Exhibit "C"); and
• Estimate of Other Direct Costs (Exhibit "D").
We appreciate the opportunity to provide our services for this assignment and look forward to our
continued working relationship with you and City staff on this project. If you have any questions or
need any additional information, please do not hesitate to contact me directly at 407-422-8062,
extension 194, or by e-mail at dwh@peconline.com.
Sincerely,
PROFESSIO AL ENGI .1 NG CONSULTANTS, INC.
Davi•�. . "amstra, P.E.
Principal/Stormwater Department Manager
•
DWH/pk.
Enclosures
cc: Ken Hooper, PEC
Greg Teague, PEC
engineers "Engineering Our Community"
planners
surveyors 200 East Robinson Street • Suite 1560 • Orlando, Florida 32801 • 407/422-8062 • FAX 407/849-9401
WORK ORDER FOR
ENGINEER'S SERVICES AGREEMENT
WORK ORDER NO. 22
PROJECT: Lake Olympia / Starke Lake Control Structure Modification
ENGINEER: Professional Engineering Consultants, Inc.
Execution of the Work Order No. 22 shall serve as authorization of ENGINEER to provide
professional engineering services as described in Attachment "A" which is attached hereto and
made a part hereof.
ENGINEER shall provide said service pursuant to.Work Order No. 22, its attachment and that
certain Agreement of June 2, 1992 between CITY and ENGINEER which is incorporated herein
by reference as if it had been set out in its entirety. Whenever the Work Order conflicts with said
Agreement, the Agreement shall prevail.
TIME FOR COMPLETION: The work authorized by this Work Order shall be completed by
Monday, December 31, 2001.
COMPENSATION: The CITY shall compensate the ENGINEER a negotiated fixed fee in the
amount of Ten Thousand Dollars ($10,000.00) for the professional services required under this
Work Order. An additional amount, not to exceed Three Thousand Five Hundred Dollars
($3,500.00) shall be paid as direct reimbursable charges for copying and reproduction expenses. •
Engineer shall perform all work required by this Work Order; but, in no event shall ENGINEER
be paid more than the fixed fee set forth above without authorization of the CITY.
1 P-0341.WO
IN WITNESS WHEREOF, the parties hereto have made and executed this Work Order on this
th day of , 2001 for the purpose stated herein.
ATTEST: PROFESSION ENGINE RI G CONSULTANTS,INC.
By:
Kenneth R. Hooper, Prin pal
Date:
ATTEST: APPROVED:
CITY OF OCOEE, FLORIDA
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
(SEAL)
FOR USE AND RELIANCE ONLY BY APPROVED BY THE OCOEE CITY
THE CITY OF OCOEE, FLORIDA COMMISSION AT A MEETING HELD
APPROVED AS TO FORM AND LEGALITY ON , 2001
this day of , 2001. UNDER AGENDA ITEM NO.
FOLEY & LARDNER
By: 0
City Attorney
•
2 P-0341.WO
Lake Olympia / Starke Lake
Control Structure Modification
ATTACHMENT "A"
Scope of Services
ATTACHMENT "A"
SCOPE OF SERVICES
for
WORK ORDER NO. 22
LAKE OLYMPIA / STARKE LAKE
CONTROL STRUCTURE MODIFICATION
I. INTRODUCTION
The Lake Olympia / Starke Lake watershed consists of two (2) interconnected lakes / drainage basins
that comprise approximately 1,338 acres, or roughly 2.1 square miles, of central Ocoee and
unincorporated areas of Orange County. The drainage basins are located within Sections 16, 17, 18,
19, 20 and 21 of Township 22 South, Range 28 East. Based on the total watershed area, the Starke
Lake Basin comprises approximately 894 acres, while the Lake Olympia Basin comprises
approximately 444 acres.
The Starke Lake Basin is bounded on the west by a wetland system and citrus groves west of Bowness
Road; on the south by Orlando Avenue (White Road); on the east by Ocoee Hills Road, First Street,
the Admiral Point Subdivision, and Montgomery Avenue; and on the north by Flewelling Street. The
primary drainage conveyance system within the Starke Lake Basin is a series of roadway ditches and
storm sewers which convey stormwater runoff directly to Starke Lake. This basin also has a primary
drainage ditch (a.k.a., City Hall Ditch) which collects stormwater runoff from the older portions of
the City of Ocoee and discharges directly to the west side of Starke Lake.
The Lake Olympia Basin is bounded on the north by Silver Star Road; on the east by Clarke Road and
a future Phase of the White Hill Subdivision; on the south by White Road (Orlando Avenue); and on
the west by Ocoee Hills Road, First Street, the Admiral Point Subdivision, and Montgomery Avenue.
The primary drainage conveyance system within the Lake Olympia Basin is via curb and guttered street
systems, with storm sewers that convey stormwater runoff to stormwater management facilities(ponds)
before discharging into Lake Olympia.
Both Starke Lake and Lake Olympia are classified as landlocked basins with water levels in the lakes
controlled by two (2) existing drainage wells on Starke Lake. Starke Lake and Lake Olympia are
interconnected by an existing control structure. The purpose of the control structure is to divert water
from Starke Lake to Lake Olympia if water levels within Lake Olympia fall below a certain elevation
(elevation 96.0 feet NGVD). When Lake Olympia is above elevation 96.0 feet, the existing control
structure will be closed.
1 P-0341.SCO
•
ATTACHMENT "A"
SCOPE OF SERVICES
for
WORK ORDER NO. 22
LAKE OLYMPIA / STARKE LAKE
CONTROL STRUCTURE MODIFICATION
During March of 1996, PEC finalized an Engineering Report for the City of Ocoee entitled "Lake
Olympia / Starke Lake Drainage Basin Study". The purpose of the study was to analyze the existing
drainage facilities within the watershed; identify system deficiencies based on a level of service; and
develop a capital improvement program that addresses flood protection, water quality, and localized
flooding. The drainage basin study was adopted by the City Commission and the $1.28 million of
identified projects have been incorporated into the Citywide Capital Improvement Program (e.g.,
Center Street Ditch).
II. PURPOSE
During the 1994- 1996 period, Starke Lake flooded when the drainage wells became plugged and Lake
Olympia also rose to very high sustained stages, submerging back yards and boat docks for an extended
period.
Recently (April, 2000), a video survey of the Starke Lake drainage wells was performed which
indicated that the north 12-inch drainage well is definitely in need of replacement while the south 8-
inch drainage well is questionable. It should be noted that the south drainage well is actually 12-inches
but was sleeved with an 8-inch casing to temporarily repair the well.
Based on the present condition of the drainage wells and the potential for flooding during above
average "wet" seasons and/or a major storm event, the City of Ocoee would like to remove and replace
both drainage wells and modify the existing control structure between Starke Lake and Lake Olympia.
The purpose of this work order is to provide professional services to permit the modification of the
existing control structure with the St. Johns River Water Management District (SJRWMD). It is our
understanding that the City will contract directly with Henderson Wilder/Devo Seereeram or Central
Florida Well Drillers, Inc. to remove and replace the two (2) Starke Lake drainage wells.
2 P-0341.SCO
ATTACIIi LENT "A"
SCOPE OF SERVICES
for
WORK ORDER NO. 22
LAKE OLYMPIA / STARKE LAKE
CONTROL STRUCTURE MODIFICATION
Following is a detailed scope of work and the associated fees (Exhibit "B") anticipated for this project.
1. Conduct various meetings with the St. Johns River Water Management District(SJRWMD)and
the Florida Department of Environmental Protection (FDEP). The primary focus of the
meetings will be to discuss the goals and objectives of the original drainwell replacement
program versus the proposed control structure modification.
2. Prepare and submit to the SJRWMD an Individual Environmental Resource Permit (ERP)
application(Sections A and C) for the proposed activities. The Individual ERP application will
be required to modify the existing control structure. The ERP application shall contain an
engineering report; figures; ICPR Analysis; and supporting information.
3. The Consultant will prepare a comprehensive permit application package which contains
information required by,the regulatory agencies. The Consultant is responsible for supplying
responses to reasonable requests for additional information (RAI) from regulatory agencies in
order to acquire the necessary permits, limited within this scope of services to two (2)
responses per agency. Though permit applications are prepared according to applicable
regulatory agency regulations, codes and laws, we cannot guarantee approval of the permits
by the various agencies due to circumstances beyond our control.
3 P-0341.SCO
ATTACHMENT "A"
SCOPE OF SERVICES
for
WORK ORDER NO. 22
LAKE OLYMPIA / STARKE LAKE
CONTROL STRUCTURE MODIFICATION
III. CONDITIONS AND ASSUMPTIONS
The following conditions and assumptions are noted as qualifications to this proposal.
1. This scope of work has assumed that a monitoring or mitigation program will not be required
by the SJRWMD.
2. If additional water quality sampling is required based on review comments associated with the
ERP application, the Water Quality Subconsultant (ERD) will submit an amendment to the
work order to perform any requested sampling and/or laboratory analysis.
3. Since the proposed construction activities are assumed to be less than five(5)acres of disturbed
land, it is assumed that a NPDES Construction Permit application is not required to be
submitted to the EPA.
4. Engineering services related to construction administration, including: site inspections during
construction; review of shop drawings; review of partial pay requests, etc; are not included
within this proposal. Only construction administration assignments discussed within other
sections of this proposal are included herein (e.g., resolution of construction related issues).
5. Construction testing services, geotechnical engineering and testing, boundary and topographic
surveys, landscape and irrigation design and non-utility engineering (e.g., power, gas,
telephone, cable television, site lighting) services will be provided by others.
6. Underground utility location information will be provided by the servicing utility. Any utility
investigation required in addition to information made available by the utility companies may
be provided as an additional service performed based on the attached hourly rate sheet(Exhibit
"C"). In the case where an underground contractor is required, those costs will be billed
directly to the Owner as they are incurred.
4 P-0341.SCO
ATTACHMENT "A"
SCOPE OF SERVICES
for
WORK ORDER NO. 22
LAKE OLYMPIA / STARKE LAKE
CONTROL STRUCTURE MODIFICATION
IV. ADDITIONAL ENGINEERING SERVICES
The following Additional Engineering Services are not included under the Basic Scope of Professional
Services. These services, if required, may be performed upon proper authorization by the City.
1. Services resulting•from significant changes in the general scope, extent or character of the
Project or its design including, but not limited to, changes in size, complexity, Owner's
schedule or character of construction.
2. Services resulting from revising previously accepted studies, reports, design documents or
Contract Documents when such revisions are required by changes in laws, rules, regulations,
ordinances, codes or orders enacted subsequent to the preparation of such studies, reports or
documents, or are due to any other causes beyond Engineer's control.
3. Services resulting from the award of more than one individual prime contract for construction
of the Project.
4. Further bidding and negotiating services including assistance in connection with bid protests
and rebidding or renegotiating contracts for construction, materials, equipment or services,
provided that rebidding is not required by errors or omissions of the Engineer.
5. Providing any type of property surveys or related engineering services needed for the transfer
of interests in real property, field surveys for design purposes, engineering services needed for
the transfer of interest in real property, field surveys for design purposes, engineering surveys,
staking to enable Contractor(s) to proceed with their work, and providing other special field
surveys.
6. Preparing to serve or serving as a consultant or witness for Owner in any litigation, arbitration
or other legal or administrative proceeding involving the Project.
5 P-0341.SCO
ATTACHMENT "A"
SCOPE OF SERVICES
for
WORK ORDER NO. 22
LAKE OLYMPIA / STARKE LAKE
CONTROL STRUCTURE MODIFICATION
7. Services in connection with work directive changes and change orders to reflect changes
requested by Owner.
8. Services in making revisions to construction documents occasioned by the acceptance of
substitutions proposed by Contractor; and services after the award of each contract in
evaluating and determining the acceptability of more than three substitutions proposed by
Contractor.
9. Additional or extended services during construction made necessary by a significant amount
of defective or neglected work of the Contractor, acceleration of the progress schedule
involving services beyond normal working hours, and default by any Contractor.
10. Services to verify the accuracy of drawings or other information furnished by Owner.
11. Services required due to conditions different from those itemized under Basic Scope of
Professional Services or due to events beyond the control of the Engineer.
12. Survey services related to construction survey and/or as-built surveys.
6 P-0341.SCO
ATTACHMENT "A"
SCOPE OF SERVICES
for
WORK ORDER NO. 22
LAKE OLYMPIA / STARKE LAKE
CONTROL STRUCTURE MODIFICATION
V. COMPENSATION
1. Engineering services itemized herein shall be performed on a Lump Sum Basis. Attached is an
estimate of the required manhours and associated labor costs (Exhibit "B").
DESCRIPTION AMOUNT
a. Civil Engineer Services $10,000.00
(Professional Engineering Consultants, Inc.)
b. Reimbursable Expenses $3,500.00
c. TOTAL $13,500.00
2. Additional Engineering Services: Any engineering services authorized by the Owner and
performed as an Additional Engineering Service shall be performed on a time-and-material
basis pursuant to the attached standard hourly rate sheet (Exhibit "C"), or agreed additional
lump sum amount.
3. Reimbursable Expenses: Reimbursable expenses, such as plotting and printing of drawings and
specifications, deliveries, required travel, and postage, incurred in connection with all Basic
and Additional Engineering Services shall be paid by the Owner. In addition, the reimbursable
expenses include the cost of the ERP application fee (refer to Exhibit "D"). Reimbursable
expenses for the subject project will be paid to the Engineers at a lump sum rate of$3,500.00.
7 P-0341.SCO
Lake Olympia / Starke Lake
Control Structure Modification
EXHIBIT "B"
Manhour and Fee Estimate
ATTACHMENT " B "
Manhour and Fee Estimate
Work Order No. 22
Starke Lake / Lake Olympia Control Structure Modification
Project Senior AutoCAD Word
Task Description Manager Engineer Technician Processor Task
(Effective Date : May 3, 2001) (Hamstra) (Teague) (Cooper) (Kelley) Subtotal
Hourly Rate $125.00 $98.00 $80.00 $50.00
Meetings and Correspondence to Date with the City of 24 4 4 32
Ocoee, the SJRWMD and the FDEP
Prepare/ Submit the SJRWMD Permit Application 8 32 6 46
Address RAN from the SJRWMD 4 8 2 14.
Prepare Conceptual Plan for the City to Modify Structure 4 4
Submit Work Products 2 2
HOURS 36 50 0 12 98
FEES $4,500.00 $4,900.00 $0.00 $600.00 $10,000.00
PERCENT BREAKDOWN 36.7% 51.0% 0.0% 12.2% 100.0%
Total Labor Costs (PEC) ==> $10,000.00
Reimbursable Expenses (PEC) __> $3,500.00
TOTAL FEE (Work Order No. 22) ==> $13,500.00
Lake Olympia / Starke Lake
Control Structure Modification
EXHIBIT "C"
Hourly Rate Sheet
EXHIBIT "C"
HOURLY RATE SHEET
Division Manager $140.00 / Hour
Department Manager $125.00 / Hour
Senior Engineer / Senior Planner $ 98.00 / Hour
Senior CADD Designer / Engineer $ 80.00 / Hour
CADD Designer / Jr. Engineer / Planner $ 60.00 / Hour
CADD Operator $ 55.00 / Hour
Engineering Assistant $ 60.00 / Hour
Word Processor / Secretary $ 50.00 / Hour
Clerical Support $ 45.00 / Hour
Registered Land Surveyor $ 85.00 / Hour
Land Surveyor •
$ 65.00 / Hour
Survey 2-Man Crew $100.00 / Crew Hour
Survey 3-Man Crew $120.00 / Crew Hour
Photocopies $ 0.25 / Each
Mileage $ 0.345 / Mile
Blueprints $ 1.00 / Sheet
Plotting Charges
Bond 11 x 17 $ 0.25
24 x 36 $ 1.20
30 x 42 $ 1.75
Vellum 11 x 17 $ 1.30
24x36 $ 6.00
30x42 $ 8.75
Mylar 11 x 17 $ 3.90
24 x 36 $18.00
30 x 42 $26.25
Color 8.5 x 11 (laser printer) $ 1.00
11x17 $ 8.00
24 x 36 $36.00
30 x 42 $52.50
Raster Plots
Black/White
11 x 17 $ 2.65
18x24 $ 3.50
24x36 $ 5.00
30x42 $ 6.50
Color
11x17 $ 8.00
18 x 24 $18.00
24x36 $36.00
30 x 42 $52.50
Fax $ 1.00 / Page
Government Permits As Required
Out of Office Printing At Cost
Unit Prices Effective Until June 30, 2001
Lake Olympia / Starke Lake
Replacement Program
EXHIBIT "D "
Estimates of Other Direct Costs
EXHIBIT "D"
ESTIMATE OF OTHER DIRECT COSTS
for the
LAKE OLYMPIA / STARKE LAKE
CONTROL STRUCTURE MODIFICATION
1. Copies (5C/Page) No. of Sets
• Draft "ERP" Submittal to City for review:
- (assume 250 Pages) 2
• Permit Submittal to the SJRWMD:
- (assume 250 pages) 7
• RAI Submittal to the SJRWMD:
- (assume 250 pages) 5
• Final Submittal to the City for their files:
- Technical Memorandum (assume 250 pages) 4
• Status Reports and Miscellaneous Correspondence: (assume 100 Pages)
• Total Copies = [(18 x 250) + 100] x 50/Page = $230.00
2. Miscellaneous Expenses (Faxes, courier charges, photographs, color copies, mounting of
exhibits, etc.) say $270.00
3. Permit Application Fees
• SJRWMD Individual ERP (fee based on no dredge/fill in wetlands) = $3,000.00
4. Total Estimated Reimbursable Expenses = $3,500.00
D-1 P-0341.ODC