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HomeMy WebLinkAboutVII(D) Discussion Re City Manager/City Commission Responsibilities cigciiva o-i7-zUv1 . Item VII D "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER Ocoee S. SCOTT VANDERGRIFT ° CITY OF OCOEE COMMISSIONERS "r� a. DANNY HOWELL 150 N.LAKESHORE DRIVE v SCOTT ANDERSON OCOEE,FLORIDA 34761-2258 �'�,. � �� ,� RUSTY JOHNSON yj�,p.,\ �`aC� (407)905-3100 NANCY J.PARKER • OF GOGooa • (407)656-5725 FAX I — • ACTING CITY MANAGER FROM THE OFFICE OF JEAN GRAFTON, CITY CLERK JIM GLEASON MEMORANDUM TO: The Honorable Mayor and City Commissioners FROM: Jean Grafton, City Clerk DATE: June 13, 2001 RE: Discussion re: Commission/City Manager Duties In the June 5 Commission Meeting, Commissioner Howell asked that a work session be scheduled to discuss the parameters of the elected officials'jobs and the city manager's job. There was discussion that this could be covered in a retreat such as staff just completed, but, without objection,it was agreed that it would be placed on the next regular meeting agenda. For backup material,the Charter provisions for duties for elected officials and city manager are. attached, as you requested. • ,, ., • .. , . .: ,!iri*c 60"66`$V(ter esnuec s t! ARTICLE III, City Commission C-9. Created; composition, designation, election generally. [Amended 9-20-1988 by Ord. No. 88-28] There is hereby created a City Commission, to consist of five (5) members, one (1) of whom shall be known and designated as the "Mayor"; the other four(4) shall be known and designated as "Commissioners." One (1) of the Commissioners shall also be known and designated as "Mayor Pro Tern." The Mayor shall represent the city at large, and the Commissioners shall each represent the single-member district in which they reside. The Mayor shall be elected by the electors of the city at large. Each of the Commissioners shall be elected by the electors residing only in the respective single-member district which he represents on the City Commission. The Mayor Pro Tem shall be elected from among the Commissioners by the City Commission but shall continue to represent the district in which such Commissioner resides. The Mayor Pro Tem shall be elected at the first City Commission meeting following the swearing in of the candidates elected at each general city election (unless there is a runoff election, in which case the Mayor Pro Tern shall be elected at the first City Commission meeting following the swearing in of the candidates elected at such runoff election) and shall serve as Mayor Pro Tern until the successor is elected. The City Commission shall hold office in the manner hereinafter provided and shall constitute the governing body and authority of the City of Ocoee with all the powers and privileges herein granted and provided. Except as otherwise provided in this Charter, whenever this Charter contains a reference to "all members of the City Commission", such reference shall include the entire City Commission and shall not be construed to include only those members present and voting. § C-10. Judge of qualifications. The City Commission shall be the judge of the election and qualifications of its members and of the grounds for forfeiture of their office and for that purpose shall have, to the extent permitted by law, power to subpoena witnesses, administer oaths and require the production of evidence. A member charged with conduct constituting grounds for forfeiture of office shall be entitled to a public hearing on demand, and notice of such hearing shall be published in a newspaper of general circulation in the city at least seven (7) days prior to the hearing. Decisions made by the City Commission under this section shall be subject to review by the courts. Nothing contained herein shall be construed to deprive any member of the City Commission of such member's right to due process under the Constitution and the laws of the United States and the State of Florida. § C-11. Eligibility. [Amended 9-20-1988 by Ord. No. 88-28] Only qualified electors of the city shall be eligible to qualify for and to hold the offices of Mayor and Commissioner. Each candidate for the office of Mayor shall, at the time of qualifying as a candidate for such office, be a bona fide resident of the city. The Mayor shall, during the entire term of office, be a bona fide resident of the city. Each candidate for the office of Commissioner shall, at the time of qualifying as a candidate for such office, be a bona fide resident of the single-member district which such candidate seeks to represent. Each Commissioner shall, during the entire term of office, be a bona fide resident of the single- member district which such Commissioner represents. § C-12. Prohibitions. A. Holding other offices. Except where authorized by law, no member of the City Commission shall, while being a member of the City Commission, hold any other office, whether such office be federal, state, county or municipal, or hold any other employment with the City of Ocoee. No former member of the City Commission shall hold any compensated appointive city office or employment until one (1) year after the expiration of such member's term or the vacating of such member's office. B. Appointments and removals. Except as otherwise provided in this Charter or under the laws of Florida and except for inquiries and investigations into the affairs of the city, no member of the City Commission shall in any way deal with or dictate the appointment or removal of any city officers or employees who are subject to the supervision or control of the City Manager, or any subordinates of the City Manager, or who the City Manager, or any subordinates of the City Manager, is empowered to appoint; provided, however, that each member of the City Commission shall be entitled to express such member's views pertaining to the appointment and removal of such officers and employees and to fully and freely discuss those views with the City Manager. C. Influencing votes or political aid. No member of the City Commission shall attempt to influence the vote of any other member by promising anything of value to such other member for the purpose of gaining political aid or influencing votes. § C-20. Duties and emergency powers of the Mayor The Mayor shall preside at all meetings of the City Commission and shall be recognized as the head of the city government for all ceremonial purposes and by the Governor of the State of Florida for the purposes of military law, civil law and.service of process but shall have no regular administrative duties. The Mayor shall sign all deeds, contracts, agreements, bonds, notes, obligations and other legal documents of the city. The Mayor shall prepare and present to the city an annual state of the city message in the month of January of each year in which the Mayor holds office. In time of insurrection, general conflagrations, catastrophe or great or widespread public emergency, the Mayor shall become the head of the government and shall exercise those powers delegated to the Mayor under the laws of Florida. In the absence or disability of the Mayor, the functions of the Mayor shall be discharged by the Mayor Pro Tem § C-24. Powers and duties of City Manager. The City Manager shall be the chief administrative officer of the city and shall be responsible for the administration of all city affairs for which the City Manager is given responsibility under this Charter. The powers and duties of the City Manager shall include, but not be limited to, the following: A. To appoint and, when deemed necessary for the good of the city, to suspend or remove any city employees or appointive administrative officers unless otherwise provided under this Charter, the laws of Florida or any personnel rules and regulations adopted by the city. The City Manager may authorize any administrative officer who is subject to the City Manager's direction and supervision to exercise these powers with respect to subordinates in such officer's department, office or agency. B. To direct and supervise the administration of all departments, offices and agencies of the city, except as otherwise provided under this Charter or the laws of Florida. C. To attend all City Commission meetings and take part in any discussion at such meetings. This shall not be construed to include the right to vote at such meetings. D. To ensure, to the extent possible, that all provisions of this Charter and all laws and acts of the City Commission that are subject to enforcement by the City Manager or by officers subject to the direction and supervision of the City Manager are faithfully executed. E. To prepare and submit to the City Commission the annual budget and capital program for the city. F. To prepare and submit to the City Commission a complete report on the finances and administrative activities of the city as of the end of each fiscal year. Such report shall also be made available to the public. G. To prepare and submit to the City Commission such other reports as the City Commission may require concerning the operation of city departments, offices and agencies subject to the direction and supervision of the City Manager. H. To prepare and submit to the City Commission on a quarterly basis a complete report on the financial conditions and future needs of the city and to make recommendations relating thereto. I. To perform such other duties as may be required under this Charter or as may be required by the City Commission. J. To recommend to the City Commission the salary and wage scale of officers and employees of the city.