HomeMy WebLinkAboutV(D) Approval and Authorization to Waive the Formal Bid Process and Accept the Lowest Quote for the Purchase of a New Tractor
City Manager
Jim Gleason
Agenda 01/06/2004
Item V D
Commissioners
Danny Howell, District 1
Scott Anderson, District 2
Rusty Johnson, District 3
Nancy J. Parker, District 4
Mayor
S. Scott Vandergrift
STAFF
REPORT
TO:
The Honorable Mayor and Board of City Commissioners
FROM:
Robert B. Zaitooni, P. E., Deputy Public Works Director/City Engineer
DATE:
January 6, 2003
RE:
Waiving of Formal Bid Process- Purchase of a Tractor with Side-arm
Mower, Stromwater Section
ISSUE:
Should the Honorable Mayor and Board of City Commissioners approve waiving of the formal
bid process for the purchase of a budgeted tractor with side-arm mower in order to meet the
City's financing deadline?
BACKGROUND AND DISCUSSION:
The Public Works Department, Stormwater Section budget for FY 2003-2004 includes funds
($18,750/year, 4-year lease) for purchase of a replacement tractor with a side-arm mower for
ditch mowing. Staff initially pursued use of state contracts for this purchase. However, further
investigation revealed that substantial savings in purchase price of a tractors and side-arm
mower with similar specification, and obtained three (3) written quotes for the purchase as
follows:
1. Fields Equipment Company- John Deer 6615 Cab Tractor with 23' Boom, $70,916.00.
2. Cobb Tractor Company- New Holland TS 115A Cab Tractor with 23' Boom, $67,300.00.
3. Robinson Equipment Company- Massey Ferguson 5270 Cab Tractor with 23' Boom,
$85,000.00.
The State Contract price for a John Deer 6615 Cab Tractor with 23' Boom is $81,917.00.
In order to meet the City's financing deadline and avoid substantial delays for a formal bid, staff
is recommending waiver of the formal bid process and acceptance of the lowest quote for a
New Holland TS115A Cab Tractor with 23' Boom at $67.300.00 from Cobb Tractor Company.
Copies of the quotes are attached to this staff report.
City of Ocoee Public Works. 301 Maguire Road. Ocoee, Florida 34761
phone: (407) 905-3170. fax: (407) 905-3176. www.ci.ocoee.fl.us
RECOMMENDATION:
Staff respectfully requests the Honorable Mayor and Board of City Commissioners approve
waiver of the formal bid process and accept the lowest quote for the purchase of a New Holland
TS115A Cab Tractor with a 23' Boom at $67,000.00.
Attachment:
Three (3) Quotes
11/21/2003 22:48 FAX
~01
FACSIMILE
COBBtS TRIANGLE
TRACTOR
IUS C.R. 44 EAST
EUSTIS. FL. )1736
PHONE: 3S2.3S7.79l0
FAX: J~2.3~7.7IJO
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TSl15A
Model TS115A Deluxe All Purpose Tractor (with cab)
EJIlGJ1I/T-
95 PTO hI' (p.l 11t.Xl rpm
h Cylind.:r5. Turbocharg.:<I:lnd Inl~rcooled
~IOcu. in. (6,7L) l)j~I'I:lcement
Ro~dl FlI~1 h*clion Pump (mechanical)
Grid 11~:l11'1 St:Jlting Aid
Dunl Element Air Filter
A-PiII3r ~Xh3USl with inll:l..'T1d mllfn~(
Viscous EU\ (5-Na\1~)
58, I (i;\lllln (:!20LI Fuel Tank
hX>l and H:md Throult
1'RANSMISS'ON
:!411:!4UuaJ Cornlll;lndn.l
SI~'Crirl~ column mounted Idl-h:1I1d rower
5huIllc
Two-speed rl)w~r5hjft
Fully ~ynchronizcd gcan (4) and ranges m
Multi-plale wet c1ulch de5ign
16x 16 "AUlllShift"
SI~111: column mounltd kh-hand power
shunle
four powershifb po!r l'aJ\pe with autolceonl1my
~hi rl fc!3lUres
CIUIChkss rOO111: \:h",,~~
Mulli-pI11c! wel clutch design
STEE'UNGIDRAKf.S
Hydruslatic Power Steering
Hydraulic Wet Disc Br.lk~~ (~elr-equnlizing and
5elf-:IIJjusling)
ParLin!; Rrake (automolive slyl.:)
A.UES
rroot1WD
~5" Turning an~l.:
Sin~l.: Sleering Cylinder
Heavy-duly :t(ljus~h1~ d~jtm
11 0 ^"I~ oscillation
Adju5mblc lrc:.d widlh from 56 in. 10 84 in.
l "ancs hy lirf size I
"~~v)'-dUly spi,,\lI~ with H-boll hub
Front FWD
55~Ttlmlnganglc
Dual sleering cylinders
12" A "Ie oscillation
Adjustable tread width from 55.4 in. 1(1 83 ill.
(vaPes hy lire size)
Tetr:ll..ockr.-< Autt) FWD/l)iffereminl Locll
Eng~mtnt
DIi VC~h3fL shield
'.
I..utd O:'i.lll-O~
STANDARDEQUlPMENT
DIFfERENn.u Ulel{
Wel Pl:ill: Rc:ar DiHc:relllial
Eltcttohydraulically Engaged Re:1J Di ffLod.
no
lndcpl:ndent5401l 000 1'p1l1 wi Ih reversible shal't
Multi-plate Wet Outch IXsign
Eleclrohydr.lulic E"tr.'~etl\enl with soft
~HlrtJ:lUto feathcring
Hydraulic Piston PTO Br:l"e with m:llmal
override
Rip-up PTO Sh:afl Gu;mJ
IIl'DRAUUC SYSTEM
CCLS: CloSC:lJ-t;cnter.loDd-sensin~ Systcm
Variable di~laumenl piston pump
MlIlIimum flow 1t rolll::d en~l~ ~peed
265IWrn (1()l) 11m) iml'lement pump
T w(I C1osed-center Deluxe Remole Valve$
with quick eoupkrs and anti-leak down
DUllI itldividuallevel control
Oil co11cctiun bunks
Hy(t\1lUlic Topping poo (powcr bcyon<l)
10.5 gpm (40 11m) Pump ft>r steering and
operating circuits
~f'OINT uN SYSTEM
Electronic J)rnft. Control (EDC)
lower link sensing
Fast roi!'OeIlower conllol (in cab)
Rear fender-mounl.l:d 3-pOint raisellower
switchc~
Dyn:lrt\.ic Ride COOb"ol'''
9620Ib~.lirtc:lpaciIY (SAE)withdunl8Omm
cl(temalrnm
C:llcgory wmN AeJt Lin1c Ends
Tele~oping SllIbilizc:rs
INSTAllMENT A liON
Arntlo1!fDig-iL3llnsuument CIUSler wilb LCD
display
ELECIlUC"'_
(I) 12-volL 1300 CC3 8:11I':1)1
I:!O-amp Allem:llOl'
Geared Sl.lltler MOlor (3.0 kW)
7-pin Outkl for IrniletlimpIemenr lighting
4-pin (40 l1Illp) tmplcftlClll Sl,c\o;et
lSO/ID (30 :1MI') Socket
I S amp Screw.type posiliveINe~:ttive
Tcnnin.1s
Singlc Pin (8 limp) Accessory Outlet
Two Roof-mounttd Sill~lt-pin Oullcu for
beaCon
CigarLighler
8Dne~ Boost TtI1Tlinlll~
1191
LIGHTING
Two H:lIogen Fronl H~3dlit!hIS
Ten H;!I\\gell Work lights
(2) hood mounted forw;lrd facin1l
en cab roof mounttd forward facing
(2) ",~h r.Iil mounted forward f;J\;in~
(:!) ob roof mounl.:d re3r facin(!
(2) rear "C" J'lMI mounled re-.u fal;ill~
Two T:1IlIl{!hls
Time Dd:\yed Turn Indic:ltors with OIU\.tible
warning
Front ""CJ R~ar Cab Roof Ml'untcu A:1shin~
Safety Lighls
DEUIXF.. CAB
A:tt Deck Platform
Deluxe Full COV(,ToII!:C: floor Mat
Air Condilioner :1M H~ler with 4-spcc:d
prc:~~uri7.er
Opening RocfHi-visibililY Panel with sunshatk
Two-door Enlry with locks
Two-spcaJ InlcmUUCIlI Front Wipcr/Washc::r
Rear Intermittent Wiper w;th ..1.~hel'
Hinged Rear Windnw
Tinltd Glass wIth sunsh:Jde
Inierior Slon"l: 90" with cup holder
TiltlTelescoping Slecriflj! W1lee1
Deluxe Air SIL~~nsion Seal wilh swivel.
operator presence swill'" llJ\d lap belt
Radio Ready wilh ~~akers. antenna and wirin~
ham.:ss
Dil,ritill Clock
Intcgr31 ROPS
Interior Dome Ughl
Two EXll:mill COtl11Cs)' Lights
Two Extemal MilTon
~om
MISCELLANEOUS
Pivoting En,inc: Hood
Swin~n~Dr:lwb3J
SMV Embkm
Tooloox
W ARIlA!\ITY
New HoJl:md Sl3ndatd Wananly Applies
SIUprlNG POINT
Poo of Enlry
u.s.
11!21/~UUJ ~L:48 rAA
~IU4
SUPER SAFETY ROTARY CUTTER
FOR MOTRIM BOOM MACHINES
, MODEL 5BH
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Super Safety Rotary Cutter with
Hydraulic Operated Guard That is Positioned at an
Angle to Allow the Cutting of 511 Trees and Brush.
BYM T-
o rim INC.~
~ THE LEADER IN BOOM MOWERS
MoTrlm Has Been Manufacturing Boom Mowers For Over 35 Years.
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FIELDS EQUIPMENT CO., INC.
JOHN DEERE.....A WAY OF LIFE
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I FAX #:
ICOMMENTs:ln1Su~&jJ ~mC;s+:r;r ~+~Ch,( {mowry....
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I NUMBER OF PAGES INCLUDING THIS COVER SHEET: I . ~
17215 US HWY 27 NORTH
P.O. BOX 121179
CLERMONT, FL 34712-1179
352-394-7181 " 352-394-7372
OFFICE PHONE FAX.PHONE
FIELDS EQUIPMENT COMPANY, INC.
a
II
WHOLE GOODS
SALES QUOTATION
SALES & SERVICE
17215 U.S. Hwy. 27 North. P.O. Box 121179 . Clermont, Florida 34712-1179 . (352) 394-7181
TO:
~
CITY.
MODEL
DESCRIPTION
AMOUNT
qo lf
'1 \ S~
1(P. i2.
()
TRADE.IN
(TITLE CLE...R?)
MODEL AND YEAR
MAI<E
.EIUAL NO. AND DE.CIU"TIDN
TR"'DE-IN
ALLOWANCE-
MISC. CHAROEII
BUB.TOTAL
LESS TRADE.IN
TOTAL CAaH
DELIVERED ..AICE
TAXEII CUBE-BALE)
TOTAL
SIGNATURES - BLACK INK.
"u"eN....Il"
"'DD"Il..
TOWN
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NLDS IQUUlMeNT COMPANY. INC.
.ELLE.... "'UTHO"'ZIlD .'ON"'TU"E
AGRICULTURAL PRODUCTS
JOHN DEERE TRACTORS
6615 ComfortVantage Cab Tractor
Equipment for Base Machine
ENGINE:
95 PTO Horsepower at 2300 RPM
6 Cylinder Turbocharged John Deere
Diesel Engine
414 C.I.D. (6.8 Liters)
Dual Temp Cooling System
Dry Type Air Cleaner with Safety Element
and PreCleaner
Underhood Muffler with Vertical Exhaust
Engine Service Side Shields
Thermostart Starting Aid
Anti-Freeze
ROCKSHAFT AND DRAWBAR:
One Fender Mounted 3-Pt. Hitch Cont.
Rear Dual Cylinder Rockshaft
Cat. 2 Hitch
LH Telescopic Draft Link
Electronic Hitch and Control
Swinging Drawbar
Left Hand Stabilizer Bar
TRANSMISSION:
12 Forward/4 Reverse
SyncroPlus Transmission
Park Lock
Hydraulic "Wet" Clutch
LIGHTS:
Two Front Grill
Single Rear Working Light
Flashing Warning Lights
Combination Tail and Implement
STEERING AND BRAKES:
Hydrostatic Steering
Hydraulic, Self-Equalizing Disk Brakes
REAR AXLE WHEELS AND TIRES:
Flanged Axle
Eight position Steel Wheels
18.4-38 In. Rear Tires
HYDRAULICS:
Load Sensing Constant Flow System
17.5 GPM Pump Capacity at 2300 Engine RPM
Single Selective Control Valve with
ISO Couplers
FRONT AXLE WHEELS AND TIRES:
2WD - 10.00-16 In. Tires,
- 59.1-74 In. Adjustable Axle
MFWD - 13.6-28 In. Tires
- Caster Action Mechanical
Front Wheel Drive Axle
- Anti-Wrapping Shaft Guards
POWER TAKE-OFF SHAFT:
Independent 540/1000 RPM Rear with Shields
Hydraulic Clutch
Neutral Start
Seat Activated PTO warning
MISCELLANEOUS:
Hydraulic Differential Lock
SMV Emblem
Full Length Structural Frame
54 Gallon Fuel Tank Capacity
Tiltable Engine Enclosure
ELECTRICAL:
12-Volt Electrical System
Battery (1230 CCA, 110 Ah)
7 Terminal ASAE Outlet Socket
Key Engine Shutoff
90 Amp Alternator
One Remote 3-point Hitch Switch
COMFORTVANTAGE CAB:
Two Doors
Two Front Roof Working Lights
Air Conditioning
Tilt Steering Wheel
Console Mounted Shift Levers
Mechanical Suspension Seat with
Armrests and Seat Belt
Radio Prep Package -
Antenna, Antenna Cable,
Two Speakers and Wiring Harness
for Speakers and Radio
Hand and Foot Throttle
Power Outlet Socket
viscous Drive Fan
INSTRUMENTATION:
Tachometer
Speedometer
Hour Meter
Electronic Fuel Gauge
Oil Pressure Indicator Light
Air Cleaner Restriction Indicator
Coolant Temperature Gauge
CODE
ATTACHMENT DESCRIPTION
IDENTIFIER
REF.
LIST PRICE
US $
1 November 2003 US & Canada
2- Tractors-02200- 1
6215, 6415, 6615, and 6715 Tractors
Page 1 of 1
6615 Tractor (95 hp)
if Or
f} '=3 ) /fJ(J f I
t/'-
Higb-torquePowerTech™ engine delivers up to 51percenttorque rise
EJfi!:ient coo1in~sysiem meetsemissionregQlations while mailltllininghigb-qualityperformance
Coolant__~ooled~_har~llir c~QJe.rimlm)\,esfuelefrlcien cy
SYI1~roPIQSTM transmission with 12 Jorward/4 reverse speeds with shift-on-the-go capabilities
Optional SyncroPlus™ 16/16transmission with mechanical left-hand power reverser (6215, 6415, 6615, and 6715)
M()dulatec:l dllaL5AOI1000 nunrearJ)TQ_deHverssmo~th, shock-free engagements
Jolin Deereload sensing!:ollsJanUlowhydrlluHc sy~tem
Category 2, 3-point hitch with hitch dampening stand delivershigh hitch lifting capacity
E lectronichitch control jm proves opera to r prod u ctivi ty
Ql!tj(malMFWDwith_S2::c:legr~e_turnangle delivers tight turns and upfront power
Optional ComfortYantage™cab
6015. Series TractorsJndcx
II
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Copyright lD Deere & Company. All rights reserved.
Last updated November 03, 2003
'('JI)"tIJ
ROBINSON EQUIPMENT CO.., INC..
POST OFFICE BOX 156
MIMS. FLORIDA, 32754
TELEPHONE 321-267-2023 FAX NO. (321) 267-5824
EQUIPMENT QUOTATION
MASSEY -FERGUSON
TO:
City of Ocoee
bATE 11-21-03
Dave HaRRIS
Tne IOIlOWI~ll is submitted for your con,lder3Uo~ anclaCceplance wllnln 30
day,. sUbJ!ld to applicable III~e!l and ~r1ees:lM terms de9crlbeCl bolow.
Quantity DGlcrlptlon Unit Price
1 Massey Ferguson 6270 Tractor 4 WID Cab
23' I Alamo A-Boom mower with 60 II Rotary Head
I.exan Door r . Wheel Weights $85 000.00
.
Customer Order No.
Robinson Equipmc::nt Co., Int:.
Signature
By
CASH
CHARGE
C.O. D.
CREDIT
Form , 90 Rev 1'19/00
MF 6200 Series tractors @
Kay~ . = ,tandard. 0 = opllonal. - = nol availabla. C = cab. P = plalform
MODEL MF 6245-4 MF 6255.2(4 MF 6265"2/4 MF 6270-2/4 MF 6280,2/4 MF 6290-2/4
Class Row crop Row crop Row crop Row crop or Row crop or Row crop or
Chassis wid NOW crop wide-row crop wide-row crop
C C C C/P C/P C/P
High-Visibility hood line . 0
PERFORMANCE
HP PTD @ 2.200 erpm 75 B5 95 100 110 120
Torque, max.; ft Ibs (Nml @ 1,400 erpm 2561347) 2841385) 307(4171 341 (4631 371 (503) 403 (5471
ENGINE
Perkins engine model 1004.4TW 1004.4TW 10D4.4rvv 1006.6T 1006.61 1006.6T
Aspiration . Wastegeteturbo Wastegate turbo Wastegate turbo, Turbo Turbo Turbo
intercooled
Cylinders 4 4 4 6 6 6
Bore: in (mml 3.9 (100) 3.9 (100) 3.9 [1001 3.9 (100) 3.9 (100) 3.90001
Stroke: in Imml 5.0 (127) 5.0 (127) 5,011271 S,0{1271 5.0 (1 Z7l 5.0 (127)
Displacement jnl (LI 244 (4,01- 244 (40) 244(4.01 365(6.0) 365 (6.0) 365 (6,0)
Air cleaner: dua I, dry with exhaust
aspiration On standard hoods . . . . . .
ELECTRICAL
Batteries: two, 12,volt. 420 CCA . . . . . .
Alternator amps (C/P) 120 120 170 120/70 120/70 120/70
Lighting
Standard cab. 10 warklights- front and rear, 2 headlights, warning flashers. and taillights
VisiRoof cab - 8 worklighlS' front and rear, 2 l1eadlight~, warning flashers, and taillights
Platform - 8 workligl1tS' front and rear, 2 headligl1ls, warning flashGrs, and t8illigl1tS
CLUTCH
Multi-plate, oil cooled . . . . . .
TRANSMISSION'.21
32Fx32R Dynashift r~ with synchro
gearbox. manual synchro
shuttle and 4.speed powershift . . . . . .
32Fx32R DynaShuulg'M with synchro
gearbox and left-hand
"power control" of shuttle and
4.speed pow€rsh'lft 0 0 0 0 0 0
Forward speed: min. mpl1 (kph) 13 (21) 13 (21) 13121) 13 (2 1l 13 (21) 14 (2 31
ForWard speed: max. mph (kphl 23.2 (374) 23.2 (37.41 23.2 i37.~) 23.9 1385) 23.8 138.31 2J8 (383)
48Fll48R DynBshift'" with creeper 0 0 D 0 0 0
48Fx48R DynllShuttle™ with creeper 0 0 0 0 0 0
Speeds: min. mph (kpllJ 0,3 (051 0310,5) 03 (05) 03 (05) 03 (05) 0.4 (OGI
POWER TAKE.OFF (PTO)
Type: 540/1000/economy . . . . . .
Engine speed
@ 540 rpm 1980 1980 1980 1980 1980 1980
1000 rpm 2000 2000 2000 2000 2000 2000
economy 540 or 1000 rpm 1550 1550 1550 1550 1550 1550
3-POINT HITCH
Electronic control of draft. position
intermix, helght/depth, rate of e1rop,
quick drop and Active Transport Control . . . . . .
Category II . . . . . .
Lower links: twin external lift arms.
turnbuckles on both drms.
twin telescopic stabilizers . . . . . .
Externallinkaqe control~ . . . . . .
Lift. max. at link ends Ibs (kg) 12,897 (5,850) 12,897 (5,850) 12,897 (5,8501 17.,897 (5,8501 15.653 (7.100) 15.653 (7,l()OI
Lift max. 24" behind link ends: Ibs (kg) 7.000 (3.175) 7.00013.1751 7,000 (3,1751 7.000 (3,175) 9,250 (4.196) 9.250 (4.196)
111 Speeds with 16,9R-34lires at rated erpm for MF 6245 model. Reverse speeds are matched to related forward speed
(2) Speeds with 169R-3B tires at rated erpm for MF 6255 and 6265 models Reverse spe~ds are matc]led to related forward speed.
(3) Speeds with 18.4R.38 tires at rated erpm for MF 6270. 6280 end 6290 models Reverse speeds are matched to related forward speed
FIELDS EQUIPMENT COMPANY, INC.
a
<'-~._.-,--,,~
II
WHOLE GOODS
SALES QUOTATION
SALES & SERVICE
17215 U.S. Hwy. 27 North. P.O. Box 121179 . Clermont, Florida 34712-1179 . (352) 394-7181
DESCRIPTION
AMaUNT
hUr)~ reUfrgo(
TRADE.IN
(TITLE CLEAR?)
MODEL AND YEAR
MAICE
BEfltlAL NO. AND DE.C_...TION
TRADE-IN
ALLDWANCE-
MIBC. CHARDEB
BUS.TOTAL
LESS TRADE.IN
TOTAL CABH
DELIVERED ~RICE
TAXES IUBE.BALE)
--r-
<;'jlf\S C~C-
""[1l.tr'-""O(e..
( fl .,) '(Y\
~; p'"
TOTAL
~U"CH..I:"
8 11..-- l,...
1 ~ I S
51 -z,?ll~
~1
PlILDI 1000000NT COlI....... ,.....
] TOWN
~.T.TE
.......
I .'QN.TU"E 0; \t) \ .
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.OO"E..
I ----- -
FLORIDA
Orange County Schools
Contract #
Contract Period
02-02-01 VH
30 Jul 2002 - 27 July 2004
This is a cooperative purchase contract. State law allows any government
agency and any accredited school in the state to buy off of this contract.
Item
No.
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
Category
*** The L 1 OO's, G 100 and the 110 TLB are not included on this contract. ***
If you have questions concerning this contract please call:
1/800-535-2967, option 4, then 2.
% off
MSRP
10%
0%
24%
0%
25%
0%
26%
0%
25%
0%
20%
0%
26%
0%
25%
10%*
0%
28%
0%
FIELDS EQUIPMENT COMPANY, INC.
a _OLE G:::ES & SE::::;TAnON a
17215 U.S. Hwy. 27 North. P.O. Box 121179 . Clermont, Florida 34712-1179 . (352) 394-7181
I C~ fA o(OC~ Sin{ (h LJa-k{ Tlj,N \8ri I. DA":j7//
TO: - ) I nt;?e_ i17Ju')
J .J I I
QTY. CODE. MODEL DESCRIPTION AMOUNT
1---
\ D \td,",u()D ;;)3' {)1DlA.;-f(' w J Cu.bl.e c, h -t ID J - '-I {~a~ l t\
50" ro-\ur"\ c\{. tk. ~(,.D /IL/oolb (ouh-kr L.fi~h,t
Iv;) ) I ei 6 \j -:;-h ;~ \ t,r , I" nS~ltll~J i 'ik/-6 r -, / ~3.lqS tIC
ch -
/ ./
'0'\ ()I.A; ec --6 t>e. -:::>ettlel-~ \0 ,- IJQc{'\ JQ\ I Uf'( '\
~ c~~ v. or Ocoee- . ~
-'
TRADE.IN (TITLE CLEAR?)
MODEL AND YEAR MAKE 8EJllilAL NO. AND DI['WC_."TION TRADE-IN MISC. CHARI3EB
ALLOWANCE-
BU..TOTAL
LESS TRADE.IN
TOTAL CA.H
DELIVERED "RICE
TAXlt. IU.E-.ALE)
TOTAL
SIGNATURES - BLACK INK.
~UIlICHA.EIlI
'IILOI IQUI~NT CO..'ANY. INC.
.ELLE,.,. "UTHO"'ZED .,DN"TUIlIE
.'DN"TUIlIE 0" \ \
.T"TE
"DOllie..
TOWN