HomeMy WebLinkAboutV(F) Approval and Authorization for a Line Item Budget Transfer within the Human Resources Budget in the Amount of $2415.00 for the Purchase of an Identification Badge System
City Manager
Jim Gleason
Agenda 0 1/06/2004
Item V F
CommisslOners
Danny Howell, District 1
Scott Anderson, District 2
Rusty Johnson, District 3
Nancy J. Parker, District 4
Mavor
S. Scott Vandergrift
STAFF REPORT
FROM:
The Honorable Mayor and City Commissioners
Fran Diedrich, Human Resources Director ~
TO:
DATE:
January 6, 2004
RE:
ill Badge System
ISSUE
The Identification Badge System presently used by the Human Resources Department for
employee identification purposes is obsolete.
BACKGROUNDIDISCUSSION
The Human Resources Department is responsible to provide employees with identification
badges for the public and other government agencies. The City's camera and lamination ill
system, purchased in December 1997, no longer meets technological requirements necessary for
our employees. Several organizations are now questioning our current ill's, especially when our
Police personnel are attempting to access custodial or law enforcement facilities.
The new system makes user-friendly pvc photo id cards with magnetic strip encoding providing
acceptable information to other agencies and the public as well as allowing for future
compatibility with access and payroll software enhancements. Cost of the system is $2,415.
Funding for the system is available in the current Human Resources budget for FY 2003/04 if a
budget transfer is approved for this purpose by the Commission. The system will be purchased
through the State Purchasing Agreement (SNAPS).
RECOMMENDATION
Based on operational need and necessity, we are requesting approval for a line item budget
transfer in the department budget of$2,415.00 in order to purchase this equipment. Thanks you
for your consideration.
SNAPS II - SNAPS Agreement
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Business & Industry > Search> SNAPS Search Form> SNAPS Agreement
SNAPS AGREEMENT TITLE: BAR CODING & SECURITY 10 CARD
PRODUCTS
AGREEMENT NUMBER :2502954-1
TERM OF AGREEMENT:
Begin date: 08-15-2003
End date: 08-14-2004
VENDOR:
TAB OF NE FLORIDA DBA FILING SO
P.O. BOX 551467
JACKSONVillE, Fl 32255-1467
SPURS NO: F592209268-051
MBE CODE: NON-MINORITY WOMAN,
CERTIFIED (M)
CONTACT: CANDICE BOBECK
PHONE: 904-398-3600
COMMODITY CLASS: 250 COMMODITY GROUP: 005
DELIVERY: 5-7 work. days
WARRANTY :See Exhibit A
APPROVED PRICE SCHEDULE & DATE:
1.) Price list effective 08/15/2003 Expire date: 08-14-2004
2.) Amendment effect. 10/01/2003 Expire date: 08-14-2004
CONTACT VENDOR FOR COPY OF PRICE SCHEDULE & CONTRACT
INFORMATION.
Photo 10 Security Badges, Complete 10 making Systems, 10 making Printers,
10 Software, Supplies, Cleaning Kits, Clips, lanyards and Accessories, Time &
Attendance Systems, Tracking Systems, Preprinted Cards, Access Control
Security Systems and Self expiring IDs.
Copyright@) 2000 State Of Florida
Privacy Statement
http://fcn.state.fl.us/owa_snaps.../snaps _ www.agreements.show?agree_number_str=250295 12/30/2003