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HomeMy WebLinkAboutIII (E) Approval and Authorization for the Ocoee Founders' Day Special Events Permit Agenda 9-04-2001 Item III E "CENTER OR GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•CONIMISSHAIR Ocoee S. SCOTT VANDERGRII71 Ol o CITY OF OCOEE (rrMMISSIONrRS DANNY HOWELL 150 N. LnK195HORP.DRIVE SCOTT ANDERSON OCOEE FRDRIDA 34761-2258 n RUSTY JOHNSON '" A-• (407)905-3100 NANCV J. PARKER tq Of 0000 N` (En MANAGER ELLIS SHAPIRO Staff Report Date: September4, 2001 To: The Honorable Mayor and City Commissioners From: Janet G. Shira, Community Relations/Projects Directors Subject: Ocoee Founders' Day Special Events Permit Attached is the special events application for this year's Founders' Day Festival. The application covers all events and activities slated for Saturday, October 20, 2001. This includes the parade, classic car show, arts and crafts booths, bicycle safety fest, historical exhibits at the Maguire House, Woman's Club, and Community Center, rides, entertainment, fireworks, etc. The parade starts things off at 9 a.m. and the fireworks ends the day at 9 p.m. The road closures for the parade and downtown McKey Street have been approved by the Florida Department of Transportation since they involve state roadways (Bluford Avenue and McKey Street). The other streets that will be closed are Oakland Avenue from Bluford to Lakeshore, Lakewood Avenue from Oakland to McKey, Lakeshore Drive from Oakland to N. Lakewood, and Delaware (just during the parade). Zambelli will be using the same staff to do their fireworks as they did last year and all the paperwork is in place including insurance. We have been working with property owners to acquire as much parking as possible. So far we have four church lots, both schools, and the Kash-N-Karry shopping center lot. Vendors will park along the vacant lot on the east side of Bluford between McKey and Oakland. I will personally be working closely with Lt. Seaver in the Police Department and Bob Smith, Director of Public Works, to ensure all areas are covered with regard to traffic control, crowd control, signage, and other applicable matters. We will have City employees and volunteers working that day to ensure adequate coverage in all areas. If you have any specific questions on Founders' Day planning, please do not hesitate to call me. cc: Jim Gleason, City Manager Lt. Chuck Seaver Ron Strosnider, Fire Chief Bob Smith, Public Works Director Bruce Nordquist, Recreation Director Kristi Faille, Founders' Day Parade Coordinator P Wt \ MATE OF FIORD)A DEPARTMENT OF TRAN5PON1 APON FORM U0240-61 REQUEST FOR TEMPORARY CLOSTNGISPECIAL USE OF STATE ROAD MAPTENANa.-MY1 hrlolz INSTRUCTIONS: OBTAIN EITTING TO DEPARTMENT OF TRANSPORTATION. ATTACH ANAL LAW ENFORCEMENT AND CITY/COUNTY OFFICIALS PRIOR TO Y NY NECESSARY MAPS OR SUPPORTING DOCUMENTS. PERSON rE5tHe4 DATE NAME,OF ORGANIZATIO[.y\ -OI �ItF OANOF- CratTION TELEPHONE NUMBER ADDRESS 15?) or1r• ANIZAnON t^ {\r^T� cL 341�I (L�p1�ytS PIN O TIIL��F FVY.VT COSrry u AJ32St Q)191 nT0 e. DATE OF bvt.,7 !CAROM)TIME or cowry pUFwnoMQ wr(unoz) ACTUAL 4m'.VO nxe nVavvu'c ssFnnv to PAMPAS,STET J,D2D I cgt aM ),.WE UP 112_ LRS , ID'toDAFTI �_J 1'NOPOS9D ROUTE(INCI.LI.O'FSTaaceDNUMBPR SPECIFIC ETC. INCLUDE e Plaza, 0.� I1 P crier IrtQO�IV1 OCl 4�VQ.41Q� ✓L1 / `l 10.'1 l0. Rct oth 6\So ° Uv2.. DFIUUR ROUTE(INCLUDE ALTERNATE ROUTES•INCLUDE MAPS) NAME OP DEPT.RESPONSIBLE FOR-Rs‘ CONTROL,ETC.(CITY POLICE.SHERIFFS DEPT.,FLORIDA H W Y.PATROL, ETC.)INCLUDE PRECINCT NO ` .) �'11 DTr 0CD?P -Rs‘C.ECTi(I CTEATN1QYS1 SPECIAL CONOUIONS 1� THIS SECTION IS TO RE COMPLETED WHEN PERMITTING SPECIAL USE OP A STATE ROAD FOR FILMING I ICENSEO PYROTECHNICS ENSE NO APPROVAL OP LOCAL FIRE.DEPARTMENT LIABILITY INSURANCECARRIER POLICY EFFECTIVE DATE COVERAOH AMOUNT (SI.IXU o00MINIMUM) LENGTH OP COVERAGE DAYS FEDERAL AVIATION AD TRACTION APPROVAL FOR LOW FLYINO FILMING ADDITIONAL : Li FY INSURANCE AMOUNT (SS.OA,DNMINIMUM) TYPED NAME AND TITLIh(INCLUDE.BADGE.NOW APPROPRIATE) SIGNATURE OP CHIEP OF L ENFORCE. . AGENCY DATE SIGNED Lt. Chuck Seaver, Police Dept lam`_ B-27-D1 TYPED NAME AND TITLE OF CITe)COUNTY OFFICIAL SIONATURROP CI ICOU FT a DATE SIGNED Martin Velie, Building Official %C S-a�`DI AUTHORITIES'CHANTER NAT,FLORIDA ADMINISTRATIVE CODE PULPS GENTLE DEPARTMENT OP TRANSPORTATION-T EMPORARY CLOSING AND SPECIAL USE OFSTATI ROADS.SECTIONS 337.406(1),I9606 AND 3I6 WS.FLORIDA STATUTES. f Ogg 6 ail meercrEein.'ce-W.'R or 2 nil The Pcrmlttee, shall Indemnify, defend, and hold harmless the Department and all of Its ofricers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any acts, actions, neglect, or omission by the Permittee, Its agents, employees, or subcontractors during the performance or the Contract, whether direct or indirect, and whether to any person or property to which the Department or said parties may be subject, except that neither the Permitter nor any of its subcontractors will be liable SOLE negligence this the ArticleorDepartmentdamages arising any of its the Injury agents or damage to persons or property directly caused or resulting from th off e and e with the at in the Indemnify,defend,and y for the claim ore suit and anyse or at the lre Department's settlement negotiations, stball be triggetred by the Department In the defense oclamand trial oa anydamage the Department's notice of del'for Indemnification to Contractor. Contractor's inability to evaluate liability or Its evaluation liability shall not excuse Contractor's duty to defend and Indemnify within seven days after such notice by the Department0 given by registered mail. Only an adjudication or Judgment after highest appeal is exhausted specifically finding the Department SOLELY actor. Contractor mad by the Department. Department's faiion by lurre to notify Contractor t of exll costs claim shallro rel fees eated to thls ease Contractor)obligation above duty to defend. It is understood and agreed that the rights and pnvileges herein set out arc granted only to the extent of the State's right, title, and interts in the Laid to be entered upon and used by the Permitter, and the Fermium will,at all(ones. assume all risk of and indemnify,defend ant save harmless the State of Florida and the Department from and against any and all loss, damage. cost, or expense arising In any mane on account of the exercise or attempted exercises by said Permitted of the aforesaid rights and privileges. observed and the holder must take measures, including placing and disple of safety ces. t mayfety rie nectos of ordeDepartment to!fey conduct the publicthrough the project area in accordance with the Federal Manus of otdevices. that may l nines ry on Uniform Traffic Control Devices(MUTCD), as amended, and the Department's latest Roadway and Traffic Design standards. In case of non-compliance with the Department's requirements in effect es of the approved date of this permit, this permit is void and d facility will have to be brought into compliance or removed from the RAE et no cost to the Department. Subrnitted by: Clicl " . 5, `e.Pr Place Corporate Seal Prm,ater �ortfnlun lfq affrinc sy„an end Tide re DIRKT Go; es5 • Department of Transportation Approval: This Request is Hereby Approved Recommended for approval Title _ Date Date Approved by: Duch Snttnry or Deeigrae DISTRIBUTION: Original Baa n MaintenanceOfficeIst copy - 2nd copy - Local Maintenance Engineer acerasD Yneg Ocoee Founders' Day Parade Route(Parade begins at 9 a.m.; staging area is at Ocoee School) i -ai to `7 S-1REET J � lo O W OEI.R W RRe n ©coeE ODLE �,ttooL _I g LA-KE 1 p\se4 f z etr( i •c , 1. i,�6 (� 1 S °� • STATE OF I1-0PNA 0/TARIMENT OF TMNSCR IAfON (GLUT P O4C-6f REQUEST FOR TEMPORARY CLOSING/SPECIAL USE OF STATE ROAD MMWTENANCt.mrl Par IHE OUNTY OFFICIALS PRIOR TO INSTRUCTIONS: OBTAIN SSUBMITTING TO DEPARTMe T OF TRAN PORTATION. ATTACH,ANY NECESSARY MAPS OR SUPPORTING DOCUMENTS. NAI p OPORGA IUTION PERSON IN CHARGE DATE C, - .. Suet shIRR 8-a9-o i reL HONE NUMBER ADDRESS152OPN ORGANIZATION ee U-I �61 it (0�-B358Xi* 61101)cros-310D 1� N , l-FKPS1.o-(� SCR rt� l TITLE OF EVENT x=r*AP C) -S CORM S Wati PATC OF evehT I STARTING TI.MF O"RVE"T L,UAnoN INeT(AllAox) ACTUAL CtoE'M)MmEONRUDINc S6TnMO UP BARRIERS.RTC.) I0-2D DI 8 am E • `I r PROPOSED ROUTE(INCLUDESTATE ROAD NUMBER,SPGCIFIC LOCATION,ETC.-INCLUDE MATS) .Ar`(<L1-)W p -1�1e. road ID be.CID is WW-AA S1ree� c'ca Wall (V/. p fisslml'mee art . DR OUR ROUTE(INCLUDE ALTERNATE ROUTES-INCLUDE MAPS) ara i vazds remain flPe,,,, Gmct. Crass s\ reeds \Il open -Io Itca1 -tra it, mit Cross Sure v3,11 br clo '1\ncJ,eM &"fret NAME OP DEPT.APSPONSIBLE FOR TRAFFIC \CONTROL,ETC.(CIITTY�POLICE,SHERIFF'S DEPT..FLORIDA HWY.PATROL,CFC$INCLU DE PRECINCT NO) SPELIA000NO �IICCi �J hnI�IVI -Gragi c Carl ei rlltinu 2 CVo( on @1orp . ‘tC. -lit S't lu2r Siwr IC.oadL . THIS SECTION IS TO BE COM PIYI SD WREN PERMITTING SPECIAL USE 0P A STATE ROAD FOR FILMING LICENSED PYROTECHNICS OPERATOR NSE NO. APPROVAL OP LOCAL FIRE DEPARTMENT LIABILITY INSURANCE CARRIER POUCY EPPECTIVE DATE COVERAOP AMOUNT 01.aE.ONMINIMUM) LENGTH OF COVERAGE DAYS FEDERAL AVIATION AD - STRATTON APPROVAL FOR IOW FLY IN0 FILMING ADDITONA . MITI TY INSURANCE AMOUNT (13000.0LOMINIMUM) TYPED NAME AND TITLE:(INCLUDE BADGE NO LP APPROPRIATE) SIONANSE OP CHIEP OF LAW ENFORCEMENT A CY DATE SIGNER Lt. Chuck Seaver, Police Dept L-. 5-29Noi MCP NAME AND TrtLC OF CITY/COUNTY OFFICIAL. SIONANRROV TT/ N IAL DATESIGNED Martin Velie, Building Official /7 ," f S-o27-61 AUTHORITIES.CHAPTER IIdS,FLORIDA ADMINISTRAIWSCODE:RULES OFTEEDEPARTMPNTOIMANSPORTATLON.TEMPORARY CLOSINGAND SPECIAL USEOESTATI ROADS.SECTIONS 33?.406(1),496.0.6 AND]I6.DM.FLORIDA STA,VTES. FORM IvtOr to MAPIENRscE.0rn P&p 2 al The Permittee, shall Indemnify, defend, and hold harmless the Department and allot its °Meer:, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any acts, actions, neglect, or omission by the Permitter, Its agents, employees,or subcontractors during the performance of the Contract, whether direct or Indirect, and whether to any person or property to which the Department or said parties may be subject,except that neither the Permlttee nor any of Its subcontractors will be liable under this Article for damages arising out of the Injury or damage to persons or property directly caused or resulting from the SOLE negligence of the Department or any of its officers, agents or employees. Contractor's obligationto Indemnify,defend,and pay for the defense or at the Department's option,to participate and assoclatt with the Department In the defense and trial of any damage claim or suit and any related settlement negotiations, shall be triggered by the Department's notice of claim for indemnification to Contractor. Contractor's inability to evaluate liability or Its evaluation of liability shall not excuse Contractor's duty to defend and Indemnify within seven days after such notice by the Department Ls given by registered mail. Only an adjudication or Judgment after highest appeal is exhausted specifically finding the Department SOLELY negligent shall excuse performance of this provision by Contractor. Contractor shall pay all costs and fees related to this obligation and Its enforcement by the Department. Department's failure to notify Contractor of a claim shall not release Contractor of the above duty to defend, It is understood and agreed that the rights end privileges herein set out arc granted only to the extent of the State's right, title, and interest in the Land to be entered upon and used by the Permitter, and the Permitter will,at all times, assume all risk of and indemnify,defend and save harmless the State of Florida and the Department from and against any and all loss, damage, cost, or expense arising in any manner on account of the exercise or attempted exercises by said Permittee of the aforesaid rights and privileges. During the event, all safety regulations of the Department shalt be observed and the holder must take measures, including placing and display of safety devices,that may be necessary in order to safely conduct the public through the project area in accordance with the Federal Manual on Uniform Traffic Control Devices(MUTCD). as amended, and the Department's latest Roadway and Traffic Design standards. In case of non-compliance with the Department's requirements in effect as of the approved date of this permit, this permit is void and the facility will have to be brought into compliance or removed from the R!W at no cost to the Department. I�— Submitted by: UTff'IGt • CSthea Place Co rate Seal Pennavc i AIM t omc j airtime and Tine DIR�� �; "%ass Department of Transportation Approval: This Request is Hereby Approved Recommended for approval Title Date Approved by: Date Datsict Secretary or DtManw DISTRIBUTION: Original -Permitter 1st copy- District Maintenance Office 2nd copy - Local Maintenance Engineer ea RECYCLED MpE*'i F7 A a, .r c rfl n �^ ® ''''Cl m GA p ....uk.... . I to .L 61 ttt I Lw»yff I iR R. mad ,n m it. �a_.t :tr t tr :S - :IC 4: 6m P . 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