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Home My WebLink AboutIII(F) Approval And Authorization For Mayor And City Clerk To Execute Termination Of Agreement With DOT For Grant Funds On Intersection Improvements Agenda 7-17-2001 "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" Item III F MAYOR•COMMISSIONER Ocoee S.SCOTT VANDERGRIFT ° .7. o CITY OF O C OEE COMMISSIONERS '�� •` a 150 N.LAKESHORE DRIVE DANNY HOWELL SCOTT ANDERSON OCOEE FLORIDA 34761-2258 �' RUSTY JOHNSON Syr 0.,}6:1 N. (407)905-3100 NANCY J.PARKER uE.G00� CITY MANAGER JIM GLEASON MEMORANDUM DATE: July 9, 2001 TO: The Honorable Mayor and Board of City Commissioners FROM: David Wheeler, P.E. Q r--✓ Assistant City Engineer/Utilities Director SUBJECT: Termination of Joint Participation Agreement . with Florida Department of Transportation for Improvements to Intersections In 1998, staff worked with the Florida Department of Transportation to obtain a permit for the drainage improvements to the intersection of Bluford Avenue and Orlando Avenue. Bluford Avenue is a state road in that area. Realizing that some of the drainage problems were being caused by Bluford Avenue, FDOT offered to participate, financially with a grant of $100,000, in the project and another project on Taylor Street. At that time these two projects were high on the priority list of the stormwater projects. The Bluford/Orlando Avenue intersection drainage project was ready to go to construction when the Fire Department decided to purchase to property on the between Columbus Street and the Orlando Avenue right-of-way on the west of Bluford Avenue. The drainage improvement construction project was put on hold because staff did not want to do the drainage improvements as designed and have to remove/replace them when the new fire station was constructed. The project on Taylor Street was delayed because of changes in the stormwater projects priority list and an increase to the scope of work that increased the project cost. The Starke Lake drainwell replacement, Pioneer Key Mobile Home Park No. 2 drainage improvements, and the Reflections Groundwater Seepage Projects were given higher priorities. The remaining dollars in the Stormwater Loan will cover the three projects identified. This re-prioritizing of the stormwater projects was prese ed to the . P , WTF ProtectOcia es;WOerRespurces:o 1 City Commission in August of 2000 and approved based upon the changing needs. Any remaining dollars will not be able to cover the City's share of the Taylor Street project. The conditions of the FDOT grant were for the City to construct the improvements and then get reimbursement from FDOT. FDOT had budgeted the project in the 2000 fiscal year which ended on July 1, 2001. Staff informed FDOT that it was our intent to do the projects at a later date but not within the timeframe of the agreement. FDOT stated that when the City is ready to revitalize our projects they would discuss FDOT's participation in those projects at that time. For FDOT to shift the money to other projects they need to execute a termination notice; FDOT does not use opened ended contracts any more. The reason that this Termination Notice is being presented to the City Commission is that the Mayor and City Clerk signed the original joint participation agreement, therefore the Mayor and City Clerk need to execute the termination notice. The Engineering/Utility Staff recommends that the City Commission approve this Termination Agreement and direct the Mayor and City Clerk to execute the Termination Agreement to be returned to the Florida Department of Transportation. Attachments: Copy of Termination Notice f_ ., I „. , ,i, .‘",:,,,),,,,: Ptotectt609*s Water:Resaurces it ' 1 i II r.! Ii Florida Department of Transportation 719 South Woodland Boulevard JEB BUSH DeLand, Florida32720-6800 THOMAS F.BARRY,JR. GOVERNORSECRETARY David A. Wheeler, P.E. Assistant City Engineer/Utilities Director CITY OF OCOEE 150 North Lakeshore Drive Ocoee, Florida 34761-2258 Friday, May 18, 2001 CERTIFIED MAIL#: 7000 0600 0027 3638 9872 Reference: Termination Agreement Contract No.: AG763 JPA Project No.: 405680-1-54-01 County(ies): Orange Amount: $100,000.00 Dear: Mr. Wheeler: Attached, two (2) original Termination Agreements for the above referenced project. Please have both documents executed by the City of Ocoee and return them to me for execution by the FDOT. S. Scott Vandergrift, Mayor and Jean Grafton, City Clerk executed the original JPA for the City of Ocoee. When you have questions, please call me at (904) 943-5283 Sincerely, Shirley Haas Contracts, Beautification Grants www.dot.state.fl.us Financial Management Number: 405680-1-54-01 Contract Number: AG763 JOINT PARTICPATION AGREEMENT TERMINATION This Agreement made and entered into this day of , 2001 by and between the State of Florida Department of Transportation, an agency of the State of Florida, hereinafter called the Department and CITY OF OCOEE hereinafter called the Agency. WITNESSETH WHEREAS, the parties have determined that the performance of the Joint Participation Agreement entered into between the parties on January 19, 1999 is not in their best interests. NOW, THEREFORE, in consideration of the premises it is agreed that the above described agreement is terminated and each party relieves the other of any obligations. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed. Se.t. Ari6c,h4e1 5/c 44u:2., 46 c, AGENCY ATTORNEY,DEPT. OF TRANSPORTATION BY: DISTRICT: FIVE TITLE DEPARTMENT OF TRANSPORTATION DISTRICT DIRECTOR OF OPERATIONS TITLE By: S. Scott Vandergrift, Mayor Date Attest: Jean Grafton, City Clerk • FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE OCOEE CITY CITY OF OCOEE, APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON AND LEGALITY THIS DAY OF , 2001 UNDER , 2001. AGENDA ITEM NO. FOLEY & LARDNER By: City Attorney POWi`A Protect Ocoee's Water Resources Iry