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HomeMy WebLinkAboutVII(C) Approval and Authorization for Additional Work on McKey Street Project for Stormwater and Water Improvements City Manager Jim Gleason Agenda 02-17-2004 Item VII C Commissioners Danny Howell, District 1 Scott Anderson, District 2 Rusty Johnson, District 3 Nancy J. Parker, District 4 Mayor S. Scott Vandergrift STAFF REPORT TO: The Honorable Mayor and City Commissioners FROM: Janet Shira, Assistant to the City Manager DATE: February 10,2004 RE: Services Authorization for Additional Work on McKey Street Project ISSUE Should the City Commission approve the attached services authorization for the additional work on the McKey Street Project? BACKGROUNDIDISCUSSION Staff recently requested that the City Commission authorize the expenditure of up to $200,000 for stormwater improvements and up to $60,000 for water improvements to be done in conjunction with the McKey Street Beautification Project. This Service Authorization will allow the current consultants to perform the necessary design and construction administration phases to include this additional stormwater and water work. RECOMMENDATION Staff respectfully recommends that the City Commission approve the attached Services Authorization. Cc: Wanda Horton, Acting City Manager Bob Zaitooni, Deputy Public Works Director Randy Raiman, HHI SERVICES AUTHORIZATION UNDER PLANNING, ARCHITECTURAL and ENGINEERING SERVICES CONTRACT FOR CITY PROJECTS This Service Authorization, No. 03- hereinafter called SA03-_ , 2003, shall constitute an , as of this day of Addendum to the Continuing Professional Consulting Agreement between the City of Ocoee, Florida (the CITY) and Spillis Candela & Partners, Inc. a Delaware Corporation D.B.A. Spillis Candela DMJM. (the CONSULTANT), dated the 6th day of June 2000, as amended hereinafter referred to as the AGREEMENT. WHEREAS, the CITY and CONSULTANT entered into an AGREEMENT whereby the CITY retained the CONSULTANT to provide professional planning, architectural and engineering services as required from time to time, and WHEREAS the CONSULTANT will perform consulting planning, architectural and engineering services for the CITY as herein defined. NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter set forth on the part of both parties to be kept and performed, the parties do mutually agree as follows: Section 2 and 3 - Services of the Consultant The CONSULTANT shall instruct their planning and landscape architectural consultant, HerberteHalback, Inc. (HHI) and their engineering consultant Vanassee Hangen Brustin, Inc. (VHB), under the direction of HHI, to complete the drainage and water main design and construction administration services for McKey Street beautification improvements as described in detail in the scope of services and as outlined in the attached documentation and listed as: Downtown Ocoee McKey Street Beautification Improvements, HHI Request for Additional Services, dated January 30, 2004, relative to the provisions of the Agreement for Continuing Consulting Planning, Architectural and Engineering Services. Section 5 - Period of Service The CONSULTANT will direct their subconsultants to complete the design and construction administration services for the McKey Street Beautification Improvements in accordance with the attached documentation. The services to provide design and construction administration services for the McKey Street Beautification Improvements will begin at the CITY's direction and be completed within ten months or through construction. Section 6 - Compensation Compensation by CITY for the McKey Street Beautification Improvements Additional Services is provided under this Amendment and shall be in accordance with the Agreement. This Services Authorization shall not exceed THIRTY SIX THOUSAND NINE-HUNDRED and EIGHTEEN DOLLARS ($36,918.00) as outlined below. HHI $3.700.00 Spillis $1,758.00 VHB $31,460.00 The CONSULTANT does hereby instruct HHI to prepare invoices for all subconsultants providing services under this service authorization and directing them to the CITY's project manager. The CONSULTANT does hereby authorize the CITY to provide compensation for completed services directly to HHI. HHI will then compensate subconsultants within three (3) days of receipt of payment by the CITY for services rendered on McKey Street Beautification Improvements Project. In consideration for the CONSULTANT'S effort and costs incurred in administering this Service Authorization, the CONSULTANT shall receive a payment equal to five percent (5%) of the total amount paid to HHI, including the above Subconsultants. Each invoice from HHI to the City shall include an administrative charge in the amount of 5% of such invoice, which shall be paid by HHI to CONSULTANT upon receipt from the City. Section 7 - Hold Harmless CONSULTANT and the City agree that 1) the landscaping and engineering services will be provided by CONSULTANT'S Subconsultants HHI and HHl's Subconsultant VHB; 2) the CITY, not CONSULTANT will be directing HHI's work; and 3) as a result of the foregoing, CONSULTANT will not be liable to the CITY under the AGREEMENT for any claim or loss which the CITY may suffer as a consequence of the performance of such services. Furthermore, for ten dollars ($10.00) and other food and valuable consideration which will be deducted from the total due to the CONSULTANT under this Services Authorization, to the extent permitted by law, CITY agrees to indemnify and hold harmless the CONSULTANT from and against any claims, suits, demands, liabilities, losses, or costs, including reasonable attorneys' fees and defense costs, arising out of the landscaping and engineering services under this Services Authorization. IN WITNESS WHEREOF, the parties have executed this Services Authorization No. SA03-_ the day and year hereinabove set forth. ATTEST: (SEAL) ATTEST: Jean Grafton, City Clerk (SEAL) FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, FLORIDA APPROVED AS TO FORM AND LEGALITY This day of FOLEY & LARDNER By: City Attorney ,2004 SPILUS CANDELA & PARTNERS, INC. a Delaware Corporation D/B/A Spillis Candela DMJM By: Name: Title: Date: APPROVED: CITY OF OCOEE, FLORIDA S. Scott Vandergrift, Mayor JOINDER BY HHI HHI hereby joins in the execution of this Services Authorization for the purpose of agreeing to provide the services to be performed by HHI as set forth herein on the price and terms set forth herein. ATTEST: By: Name: Title: Randall G. Raiman Vice President (SEAL) Date: