HomeMy WebLinkAboutIII (D) Approval and Authorization to Award Bid # B01-07 to Provide and Install a Standby Power Consisting of a Standby Diesal Generator Set and Automatic Transfer Switch Agenda 10-02-2001
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STAFF REPORT
TO: The Honorable Mayor and City Commissioners
FROM: Joyce Tolbert, CPPB, Bu er
/
DATE: September 24, 2001
RE: B01-07, Provide and Install a Standby Power System Consisting of a
Standby Diesel Generator Set & Automatic Transfer Switch
ISSUE
Should the City Commission select CJ's Sales and Service to provide and install a standby
power system consisting of a standby diesel generator set and automatic transfer switch at the
Public Works facility?
BACKGROUND & DISCUSSION:
The funding source for this project is an Emergency Management Preparedness and
Assistance Grant in the amount of $23,000 which will be reimbursed upon completion. The City
Commission approved this grant at the May 1, 2001 City Commission meeting. This amount
was based on an estimate provided in November, 2000. The low bid is $25,567.00; therefore,
additional funds are required to complete this project. Staff requests $2,567.00 from the City
contingency funds to fund this project.
The bid was advertised on July 15, 2001, and publicly opened on August 16, 2001. Responses
were received from the following companies:
1) Territo Electric $38,469.00
2) CJ's Sales & Service $25,567.00
3) Goff Communications $36,287.87
4) Bob Mitchell Associates Inc. $25,776.00
5) Chinchor Electric Inc. $42,570.00
Attached is a copy of the bid from CJ's Sales and Service along with the bid tabulation sheet.
Copies of all bids are available in the Finance Department for your review.
The bids were reviewed by the Public Works and Finance Departments. Staff recommends
awarding the base bid only to CJ's Sales and Service as the most responsive and responsible
bidder, per the attached memo from Bob Smith, Public Works Director. \i\L
POWr
STAFF RECOMMENDATION
It respectfully is recommended that the City Commission award Bid #01-07 to CJ's Sales and
Service and recommends additional funding of $2,567.00 from the City's Contingency fund to
fund this contract. Staff also recommends authorizing staff to proceed with the procurement of
the standby power system, including obtaining all necessary bonds and insurance for this
project.
a Donald Carter, Finance Supervisor
Bob Smith, Public Works Director
Public Works
Memo
To: Joyce Tolbert, Buyer
From:Bob Smith, Public Works ,lit
Date: September 24, 2001
Re: Bid for Public Works Generator
Joyce, I have reviewed all bids submitted on bid #B01-07, Public Works Standby
Generator, and recommend award to CJ's Sales and Service, in the amount of
$25,567.00, for the base bid only.
Our grant amount for this generator is $23,000.00. This amount was based on an
estimate provided in November of last year. Therefore, funding this contract will
require $2,567.00 from contingency.
Therefore, I recommend award to CJ's Sales and Service and requesting $2,567.00
from City contingency funds to fund this contract.
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