HomeMy WebLinkAboutIII (F) Approval and Authorization for Change Order No. 2 with Maxwell Contracting Inc. in the Amount of $30,000.00 for the Ocoee/Reclaimed Water Main Interconnect Project to Include the Force Main Project at Best Buy/ Toys-R-Us Agenda 10-02-2001
Item III F
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Ocoee S. SCOTT VANDERGRIFT
oCITY OF OCOEE c„,imis„,yER,
Patal -a 150 N. LAKhsnoae DRIVE DANNY IIOWELL
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O OCOEIi,FLORIDA 34761-2258 RUSTY]OHNSON
(407)90531 W NANCY 1 PARKER
FO Of GOOD
CIE MANAOIJi
.IIM 61.IEASON
MEMORANDUM
DATE: September 25, 2001
TO: The Honorable Mayor and Board of City Commissioners
FROM: David A. Wheeler, P.E. ern/
Assistant City Engineer/Utilities Director
SUBJECT: Ocoee/Winter Garden Reclaimed
Water Main Interconnect Project
Change Order No. 2 for
Best Buy - Toys-R-Us Force Main
At the June 19th City Commission staff presented a proposal for consideration of funding
to install a force main between Best Buy and Toys-R-Us to help alleviate some of the
problems we are experiencing on the force main system on SR 50. The Commission
approved the transfer of funds from Water/Wastewater Administration - Contingency to
the Wastewater Capital account to fund this project and authorized the Engineering
Department to proceed with the design and secure cost proposal from the two
contractors under contract at that time. The amount of the transfer was $36,000.
BACKGROUND
The City's existing sanitary sewer force main system is experiencing operating problems
because of growth and greater than expected flows. The problem area is the gravity
pipelines along SR 50, lift station No. 7 located in the northeast corner of SR 50 and
Bluford Avenue, and the force main system along SR 50 from Bluford Avenue to Good
Homes Plaza.
Utility staff has undertaken a smoke testing program in the Wesmere Subdivision, Cross
Creek subdivision, and Enterprise Industrial Park to identify infiltration/inflow sources
that need to be repaired to reduce excess flows in the system. Lift station no. 7 is
undergoing a major renovation including new control panel with soft start
instrumentation and new pumps so that the system will not over pre brize upon
POW
startup or when other lift stations along the force main come on line. The Maguire
Road Project includes renovation to the gravity and force main systems between SR 50
and the bridge over the Turnpike.
The force main on SR 50 is a 12 inch pipeline from the west and a 6 inch pipeline from
the east; they connect on SR50 between Best Buy and Toys-R-Us and then it is a 12
inch pipeline north to the first entrance into the Mall on Clarke Road where it increases
to a 16 inch pipeline and connects with the force main from the mall lift station. See
attached figure.
This 12 and 6 inch force mains have experienced additional flows with the connections
of the Vintage at Lake Lotta apartment complex and the West Oaks Square commercial
complex and the increased flows from Good Homes Plaza and Health Central Hospital.
This force main will also provide the sanitary sewer access for the proposed Saturn of
Ocoee development across from Good Homes Plaza and the proposed Heavener/Kanes
Furniture development on the northwest corner of Clarke Road and SR 50.
The force main along SR 50 has experienced four breaks over the last year. Three of
them within the last two months. Two of these breaks were minor and did not take
long to repair but did require the closing of one west bound lane of SR 50 during the
repair. The other two breaks were major and required a significant time for lane
closures to perform the repair.
The City has been in discussions with Department of Transportation, Department of
Environmental Protection, and Orange County Environmental Protection Division to
determine what can be done to reduce the number of pipeline breaks, eliminate the
spills of untreated wastewater into waters of the state, and reduce lane closures to only
periodic maintenance that can occur at times of minimal vehicular traffic. All three of
the agencies, as well as the City's Engineering and Utility Departments, are very
concerned about the problems that have occurred over the last two months.
The smoke testing and lift station renovation started early this year before these last
three breaks and the Maguire Road project will continue for another year. The City
knows that there are problems in this area and have been proactive in resolving them.
While we feel that the reduction in infiltration and inflow and the renovations to the lift
station will reduce the flows and relieve some of the pressure on this force main, we
are proposing an additional project which will also relieve some pressure on this force
main. This project is to take the flows generated from Good Homes Plaza, Vintage at
Lake Lotta, and West Oaks Square off the force main on SR 50 and direct them to the
City's lift station no. 35 at the West Oaks Mall.
PROJECT
This project involves installing approximately 1000 linear feet of 6 inch pipe from SR 50
to lift station no. 35 at the mall and connections to the existing force main and lift
POINT
station. The pipeline would be laid in the right-of-way between Best Buy and Toys-R-
Us. The design documents were provided to Maxwell Contracting, Inc., contractor on
the Ocoee/Winter Garden Reclaimed Water Main Interconnect Project and Prime
Construction Group, Inc., contractor on the Reuse Mains - Phases 1 and 2 Project. The
original bid prices for both contractors was: Maxwell - $33, 000 and Prime - $38,170.
After discussions with both contractors, Maxwell reduced their bid price down to
$30,000 and Prime did not adjust their price. The budgeted and actual costs for this
project are detailed below:
BUDGET ACTUAL
Design (surveying out-sourced with design in-house) $5,000 $ 4,800
Permitting (FDOT and FDEP) 1,000 250
Construction 30,000 30,000
Total Project Cost $36,000 $35,050
The plan was to complete the design, permitting, and have construction occur all in this
fiscal year. Staff proposed to fast track the project and use one of the existing
contractors to reduce the time required to design, permit, bid and then construct the
project. This was as presented to the Commission and approved at the June 19th City
Commission Meeting.
However, two problems arose that affected our plan and caused delays in the schedule.
Florida Power was providing information on existing underground facilities but was in
the wrong location. The second delay was in obtaining the FDOT and FDEP permits;
the permitting did not occur as quickly as staff had hoped. Although both agencies
were aware of the importance of the project, no faster permitting was provided.
Staff does not have any problems with the bid price and does not believe any other
savings will be realized if the project were competitively bid. The City would incur
additional cost to prepare a complete bid package and additional delay in time.
Appropriate action has been taken to carry forward the appropriated money to this
fiscal year. Maxwell is ready to proceed immediately with the work.
I recommend that the City Commission approve Change Order No. 2 with Maxwell
Contracting, Inc. by increasing their Ocoee/Winter Garden Reclaimed Water Main
Interconnect Project contract amount by $30,000.00, to be paid for in accordance with
the transfer of the $36,000 to wastewater capital projects as approval given by the City
Commission's action on June 19, 2001, and authorize the Mayor and City Clerk to
execute Change Order No. 2.
Attachments:
Change Order No. 2
POINT
Ocoee CITY OF OCOEE
V .p �a 1 Engineering/Utilities
150 North Lakeshore Drive
��e `p0 Ocoee, Florida 34761-2258
CHANGE ORDER NO. #2
CITY OF OCOEE
OCOEE/WINTER CARDEN RECLAIMED WATER MAIN
INTERCONNECT PROJECT
PROJECT NO.
DATE: September 26,2001 CONTRACTOR: Maxwell Contracting,Inc.
AGREEMENT DATE: April 18,2000
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $317,000.00
Current CONTRACT PRICE ADJUSTED by previous CI IANGE ORDER $ 330,002.51
Net Increase Resulting from this CHANGE ORDER $30,000.00
The current CONTRACT PRICE including this CHANGE ORDER $360,002.51
ORIGINAL CONTRACT TIME:
IRO Consecutive Calendar Days from Notice to Proceed Date: December 22,2000
Current CONTRACT TIME adjusted by previous CI IANGE ORDERS Date: December 22,2000
Net Increase Resulting from this CHANGE ORDER Days: 320 days
Current CONTRACT TIME Including this CHANGE ORDER Date: November 7,2001
00842-1
CHANG ES ORDERED:
I. GENERAL
This change order is necessary to cover changes in the work to be performed under this Contract. The
GENERAL CONDITION, SUPPLEMENTARY CONDITIONS, SPECIFICATIONS and all parts of the
Project Manual listed in Article I, Definitions, of the GENERAL CONDITIONS apply to and govern all
work under this change order.
II. REQUIRED CHANGES
Item No.2-A Best Buy-Toys-R-Us Force Main
This project includes the installation of a 6 inch force main from SR50 to lift station #35 (West Oaks Mall LS)
which will run between Best Buy and Toys-R-Us and include connections to the existing force main on SR50 and
the manhole upstream of lift station#35, located on the West Oaks Mall ring road.
III. JUSTIFICATION
Item No.2-A Best Buy-Toys-R-Us Force Main
The City has been experiencing breaks on the existing force main on SR50 and is experiencing increased flows and
pressured because of growth. The breaks have resulted in the partial shutdown of SR50 and one incident of
untreated wastewater being spilled in to waters of the state; both of these are concerns of FDOT and FDEP. This
project will take the lift stations at Good Homes Plaza and Vintages at Lake Lotta off of the SR50 force main and
redirect it to lift station#35,which is located on the West Oaks Mall property.
IV. NARRATIVE OF NEGOTIATIONS
Item No.2-A Best Buy-Toys-R-Us Force Main
This item was priced based upon submitted price proposal and negotiated prices.
V. PAYMENT
Change Order Description Net Increase Unit Unit Price Net Increase
Item No. (Decrease)Quantity (Decrease)Price
2-A Best Buy-Toys-R-Us Force Main 30,000.00
Total Net Increase Change Order No.n2 $30,000.00
VI. APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract is to be approved by the Ocoee City Commission.
Acknowledgements:
The aforementioned change, and work affected thereby, is subject to all provisions of the original contract not
specifically changed by this Change Order;and,
00842-2
It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original
contract other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in
Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs and
modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other
claim for increased costs of performance or modifications of time will be granted by the OWNER for the Work
covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time
against the OWNER arising from or relating to the matters or Work set forth or contemplated by this Change Order
RECOMMENDED BY: ACCEPTED BY:
CITY OF OCOEE,FLORIDA MAX W ELL CONTRACTING, INC.
By: By
Signature Signature
Date: Date:
Title: Title:
APPROVED BY:
CITY OF OCOEE, FLORIDA
By:
S. Scott Vandergrift, Mayor Date
Attest:
Jean Grafton,City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE OCOEE CITY
CITY OF OCOEE, APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF 2001 UNDER
,2001. AGENDA ITEM NO.
FOLEY & LARDN ER
By:
City Attorney
00842-3
bh1"-?1-UI NUN I UY RM flAXWr.LL GUN[N'J t ING, INU. hnX NU. J2Ib3LdUbb N. RI
Maxwell Contracting , Inc.
FACSIMILE COVER SHEET
IY): David Wheeler / City of Ocoee Utilities - Engineering
FAX #: 1-407-656-7835
FROM: Ronne I_. Maxwell
SUBJECT: Toys-R-Us I Best Buy Force Main
DATE: September 24, 2001
Total number of pages INCLUDING this cover sheet: 02
Original to Follow: Yes No XX
If you do not receive all pages, please call (321) 632-8810 1
COMMENT`,:
Irn:;e lui n nrli*:d :vise,i" proposal for your review and approval. If you should
nnw any gnestirm:,, picase feel free to contact our office-
I You
11.0 BOX 1998 • COCOA, FLORIDA • 32923-1998
PHONE ' (321 ) 632-8810 • FAX: (321 ) 632-8065
Sheetl •
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f Toys-R-Us - Best Buy Force Main
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Es!: = DESCR!r''Ttril� OUANT;V !ti!TS { UNIT PRICE �ti-T PRICE TOTAL LJNE t o
1 7E10 # , I IN !NUMBERS IN WORDS ITEM PRICE
I 1IMobfl zat:cn/Demoniiiz2tion :nc:uding f 1lf-S 5,000.00 Five Thousand &No :C I 5,•;�c.Ji1 3
< 'including Bonds and Insurance ` ,
I 212'sscor.nect Water Mair and install Caps i 2�E�. I 500.00 Five Hundred&No. _ 00 C . 1.0 00
r ;and Restraints 3; { x
I 31 Furnish and Instal!DR-:.?.5 HOPE to be 2651LF 25.00 F S
fTwenty Five&No.":' 5,625.00 rT
1 tinstatted in. existing 8 inch water main } ; !
4 Furnish and tnsta ; DR13.5 HOPE or DRIB PVC i 4501LF i 25.00,Twenty Free&Nor'.0 I 11.250.00 c�
,in the other designated areas including fittings I ! z
1 5 install Connection at Lift Station 1 rEA I 1,000.00 One Thousand&NollOC 1 1,000_00
i 6 Install Connection or.SR 50 incrud+ng 1 EA 4,725.00 Four Thousand Seven 4,725.00
wet tap and plug valve ! Hundred Twenty Five&No/100 i Z.
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7 Sod to match existing at SR 50 20001SF i 0.1C Zero Dollars& 10/100 200.00
8 Seed and Mulch ROW from sidewalk to Ma'! 40001SF C C5 Zero Dollars&05/100 200,00
9
10
1 4 r -
x
X
TOTAL BiD PRICE FOR PROJECT $30,000.00 z
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