HomeMy WebLinkAboutIII (D) Approval and Authorization for Mayor and City Clerk to Execute a Contract with GIbbs & Register for Water and Sewer Service to Public Works Office Complex 4genda 01-15-2002
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'CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE' MAYOR•COMMISSIONER
Ocoee S. SCOTT VANDERGRIFT
°� +a CITY OF OCOEE »����NDER
.�,' I'r DANNY I'DWELL
a 150 N. LAKrSIIORE DRIVE
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JIM GLEASON
MEMORANDUM
DATE: January 8, 2002
TO: The Honorable Mayor and Board
of City Commissioners
FROM: David A. Wheeler, P.E, 'X-�/ S 4/
Assistant City Engineer/Utilities Director
SUBJECT: Water and Sewer Service to Public Works Office Complex
Award of Construction Contract
On Tuesday, January 8, 2002, bids were received for the Water and Sewer Service to the new
Public Works Office Complex. The work for this project generally includes the installation of a
new 8 inch water main into the Public Works complex located on Bowness Road north of
Enterprise Street, two fire hydrants, a sanitary lift station, force main to lift station 49 located off
of Enterprise Street and miscellaneous work. The 8 inch diameter for the water main was
required for fire flow requirements.
This project was publicly advertised in the Orlando Sentinel and through Central Florida
Builder's Exchange. Five contractors submitted bids on this project.
Their bids were:
CONTRACTOR BASE BID PLUS PAVING
Gibbs &Register, Inc. $ 56,085.00 $ 61,145.00
"Timmons &Associates, Inc. $ 58,240.00 $ 66,169.00
Vannice Construction, Inc. $ 61,600.00 $ 68,068.00
Maxwell Contracting, Inc. $ 71,000.00 $ 74,080.00
Price Construction, Inc. $155,209.00 $161,534.00
Engineer's Estimate $ 60,000.00 $ 67,000.00
This utility service connection is part of the overall project to purchase and setup the modular
office building as approved by the City Commission on May 15, 2001. The project was
modified from the original conceptual plan by moving the office building to the back of the
parking lot instead of locating near the front of the property (an addition of approximately 500
feet of piping), adding an additional fire hydrant, stubout for future building in the front of the
property, and stubout for possible extensions to the north and west.
Public Works recommends that the paving of the trench excavation area alternate he included in
the contract award, they do not believe that they can obtain a better price, at this time. The low
hid for this project, including adding the paving, is approximately R.74 percent lower than the
engineer's estimate. The project will be funded from Capital Improvements Bond Fund. The
project has a 30 day time frame but Engineering and Public Works is pushing to complete the
project as quickly as possible. The only hold up at this time is the FDEP water permit has not
been received; all other permits have been received. Construction will start when the FDEP
water permit is in hand.
Because of the timing in getting this office complex set-up as quickly as possible, bonds and
insurance certificates will be secured upon issuance of the Notice to Proceed, which will be
issued on January l6"'. The contractor's executed agreement has already been secured and is in
Mr. Rosenthal's signature packet.
Action Items:
I recommend that the City Commission authorize the Mayor and City Clerk to execute a contract
with Gibbs & Register, Inc. in the amount of$61,145.00 for the Water and Sewer Service to the
new Public Works Office Complex in accordance with the following steps:
• Authorize the Engineering Department to issue the Notices of Intent lb Award and
secure executed bonds and insurance from the contractor.
• Authorize the Mayor and City Clerk to execute the Agreement with Gibbs &
Register, Inc.
• At such time as all the contract documents arc received and reviewed for compliance
by staff and legal counsel, as needed, authorize the Engineering Department to issue
the Notice to Proceed.
DAW/jbw
Attachments
POW
Protea!Ocaee's Water Rcsm rces