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HomeMy WebLinkAboutIII (A) Approval and Acceptance of Minutes of City Commission Regular Meeting of Mach 5, 2002 Agenda 3-19-2002 IIIAFT Item Ill A MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD March 5, 2002 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:15 p.m. in the Commission Chambers. Commissioner Parker led the prayer and Frances Watts led the Pledge of Allegiance to the Flag. City Clerk Grafton called the roll and declared a quorum to be present. PRESENT: Mayor Vandergrift, Commissioners Howell (arrived at 7:45), Johnson and Parker. Also present were City Manager Gleason, City Attorney Rosenthal, Building/Zoning Official Velie, City Clerk Grafton, City Engineer/Utilities Director Shira, Assistant City Engineer Wheeler, Code Enforcement Supervisor Simon, Finance Director Horton, Human Resources Director Diedrich, Assistant Fire Chief Firstner, Planning Director Wagner, Public Works Director Smith, and Recreation Director Farmer. ABSENT: Commissioner Anderson PRESENTATIONS AND PROCLAMATIONS Introduction of the New School Principal Mayor Vandergrift introduced Daniel Axtell, newly appointed principal of the new elementary school in south Ocoee. Mr. Axtell said there would be an ice cream social at 6:30 p.m. on March 28 at the West Orange 9th Grade Center where he would have an opportunity to meet everyone and he invited all to attend. Dreamers and Doers Clarcona Elementary Mayor Vandergrift presented a certificate of congratulations to Gina Bellar for being selected as a 2002 Disney Dreamer and Doer and to Diane Kraft for being selected Teacher of the Year. Non-Agenda Item Mr. Dan Coleman presented a plaque of appreciation from the Ocoee Bulldogs to the City of Ocoee and thanked the Commission for continuing the support of their efforts. Water Shortage Update. (Assistant City Engineer Wheeler) Assistant City Engineer Wheeler displayed the figures for the rainfall and the amount of water pumped and distributed over the last month and compared the figures with the past two year's experience. The statistics showed a 14.6% decrease in consumption, while the St. Johns River Water Management District has mandated a 15% decrease in consumption by this time. Mr. Wheeler listed the facts about the enforcement actions taken and reiterated the SJRWMD rules regarding watering that are still in effect. Mayor Vandergrift said he wanted to go back over last year's records and reward some citizens/businesses who have conserved Ocoee City Commission Regular Meeting March 5, 2002 water, using the monies gained through the fines. City Manager Gleason pointed out the fines were for watering on the wrong date and most of the big fines were for homeowner associations. CONSENT AGENDA The consent agenda consisted of items A, B, C, and D. Commissioner Johnson pulled item C, and said Commissioner Anderson wished to discuss this at the next meeting. Commissioner Parker, seconded by Commissioner Johnson, moved to approve items A, B and D of the consent agenda. Motion carried 3-0. Commissioner Howell had not yet arrived and Commissioner Anderson was absent. A. Approval and Acceptance of Minutes of City Commission Regular Meeting of February 19, 2002. (City Clerk Grafton) B. Quarterly Financial Report (Finance Director Horton) • This report details the financial activity for the period October 1, 2001, through December 31, 2001. C. Pulled by Commissioner Johnson for discussion on March 19. (see below) D. Approval and Authorization for the Temporary Closing of a Section of North Lakeshore Drive March 16-17, 2002, from 7:00 a.m. to 7:00 p.m. Daily for an Outboard Regatta Special Event. (Building/Zoning Official Velie) • This authorization requires: (I) All residents that will he affected by the road blockage must be notified in advance. (2) Health Central Ambulance must be notified of the road closure in advance. (3) Roads must he blocked with proper barricades. (4) An emergency lane must he maintained during the event. To be discussed at March 19, 2002, Regular Meeting: C. Approval and Authorization to Award Bid N B02-03, Expansion of Existing Boat Trailer Parking Lot, to American Paving Contractors for $44,387. (Public Works Director Smith) • The bid was advertised on January 27, 2002, and publicly opened on February 20, 2002. Responses were received from a total of seven companies. The bids were reviewed by the Public Works and Finance Departments. Staff recommends awarding the bid to American Paving Contractors as the most responsive and responsible bidder. COMMENTS FROM CITIZENS/PUBLIC Frances Watts, 43 Shell Key Court, said she had been invited to the Volunteer Appreciation Dinner by one of the guests and expressed her appreciation for the fine meal. In recognition of her 80th birthday coming up March 7, the Ocoee Rent-a-Choir sang Happy Birthday to her. Page 2 of 7 Ocoee City Commission Regular Meeting March 5, 2002 COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Johnson announced for the Cancer Drive Relay for Life his family team fund- raisers include "Crop for a Cure" lunch/snacks on Saturday, March 9, at the West Oaks United Methodist Church and a golf tournament March 22. Commissioner Parker said there is something going on every day in City Hall for the Relay for Life and there are opportunities for folks to make donations in several different ways. She invited all to take part in the event April 12 and 13 at West Orange High School. Mayor Vandergrift 1) Announced a celebration coordinated by OCPS, the City, and several agencies and businesses, at West Oaks Mall Saturday at 9:00 a.m. He read a Proclamation in honor of the occasion which he will present that day. 2) Would like to have a town meeting during the month of April to give Ron Blocker an opportunity to address the citizens regarding the proposed tax increase and where the money would be spent. He asked that staff look into the cost of such a meeting. 3) Reported he received an e-mail stating the Senate will vote on an additional tax this week, and he encouraged citizens to get information and get involved. 4) Announced the Districting Commission will meet in the Chambers at 7:00 p.m. on Wednesday, March 6. 5) Reminded all about the ice cream social to welcome the new principal to be held at 6:30 p.m. March 28 at the West Orange 9ih Grade Center. PUBLIC HEARINGS Second Reading Ordinance No. 2002-05 Nonsubstantial Amendment to the Land Use Plan for Olympia PUD. (Planning Director Wagner) City Attorney Rosenthal read the title only of the Ordinance. Planning Director Wagner presented the staff report, advising the Code requires that an amendment to an approved PUD Land Use Plan must be done by Ordinance, and the developer wishes to re-subdivide two of the commercial lots facing Clarke Road into three commercial lots. The Olympia PUD is a 37.8 acre multi-use development which was approved in 1999 and is located at the southeast corner of Silver Star Road and Clarke Road. Mr. Wagner noted the traffic analysis was done by the developer to evaluate the impact of the additional lot on the transportation concurrency reservation obtained with the approval of the original subdivision, and the City's traffic consultant has confirmed that the proposed development changes will not negatively impact the project's approved transportation concurrency reservation. The Development Review Committee found the proposed amendment to be a nonsubstantial amendment to the PUD Land Page 3 of 7 DRAFT Ocoee City Commission Regular Meeting March 5, 2002 Use Plan and recommended approval, subject to resolving one minor issue from the Utilities/Engineering Department. That issue has been addressed on the current plan. Mayor Vandergrift handed the gavel to Commissioner Parker and left the dais. He returned following the recess. Acting Mayor pro tern Parker opened the public hearing. As no one wished to speak she closed the public hearing. Commissioner Johnson, seconded by Mayor pro tern Parker, moved to adopt Ordinance No. 2002-05, approving the proposed amendment to the Land Use Plan for the Olympia PUD on certain property located at the southeast corner of the intersection of Silver Star Road and Clarke Road. Motion carried 3-0. Mayor Vandergrift was away from the dais. Commissioner Anderson was absent. City Attorney Rosenthal advised the next two items were not public hearings and that, as the facts had been presented in the previous staff report, it would be acceptable to combine them in one motion. Amendment to Final Subdivision Plan for Olympia PUD. Not a public hearing (Planning Director Wagner) Approval and Authorization for the Mayor and City Clerk to Execute the Proposed Olympia PUD Replat. Not a public hearing (City Engineer/Utilities Director Shira) Commissioner Howell, seconded by Commissioner Johnson, moved to approve the Final Subdivision Plan for Olympia PUD as date stamped received by the City on February 12 2002 and approve the proposed Olympia PUD Replat and authorize execution thereof b the Ma or and City Clerk. Motion carried 3-0. Mayor Vandergrift was away from the dais. Commissioner Anderson was absent. Recess 8:02 - 8:15 p.m. OTHER BUSINESS First Reading of Ordinances. City Attorney Rosenthal read the titles only of the following ordinances for the first readings. Mayor Vandergrift announced the second readings and public hearings are scheduled for March 19, 2002, at 7:15 p.m. 1. First Reading Ordinance No. 2002-06 Amending Chapter 78, Local Amendments to the Florida Fire Prevention Codes. (Assistant Chief Firstner) 2. First Reading Ordinance No. 2002-07 Amending Chapter 82, Providing for Permitting Procedure for Neighborhood Garage Sales. (Building/Zoning Official Velie) Page 4 of 7 DRAFT Ocoee City Commission Regular Meeting March 5, 2002 3. First Reading Ordinance No. 2002-08 Amending Chapter 119 Relating to Occupational Licenses. (Building/Zoning Official Velie) 4. First Reading Ordinance No. 2002-09 Revising City of Ocoee Personnel Rules and Regulations. (Human Resources Director Diedrich) Discussion of Job Applicant Drug Testing and Revision of the City's Drug-free Workplace Policy. (Human Resources Director Diedrich) Human Resources Director Diedrich explained the need to revise the City's drug testing policy due to changes in the law and the courts. She requested authorization to test only those individuals whose positions are safety sensitive and those who have CDL licenses, for pre- employment testing only. Without objection, Mrs. Diedrich was directed to bring back a resolution revising the City's Drug-free Workplace Policy, Resolution 95-21. Appointment of Four Members to the Community Merit Awards Committee. Mayor Vandergrift Appointed Mike Miller at the January 15, 2002, Commission Meeting. (City Clerk Grafton) Prior to this meeting the elected officials had submitted the names of their appointees as follows: Mayor Vandergrift Mike Miller Commissioner Howell Gary Hood Commissioner Anderson Jim Sills Commissioner Parker Max Jacobs Commissioner Johnson seconded b Commissioner Parkeymoved to appoint Daniel Axtell and to approve the list of members as presented above to serve on the CommunityMerit Awards Committee. Motion carried 4-0. Commissioner Anderson was absent. This item was taken out of agenda order. Discussion of Geneva Manor Final Plat (Tabled at the last meeting) (City Engineer/Utilities Director Shira) City Engineer/Utilities Director Shira advised that Mr. Jenner had been present earlier but had another meeting to attend. He had assured Mr. Shira and Mayor Vandergrift that his intent was to build nothing other than single-family homes on each lot. Mayor Vandergrift, seconded byCommissioner Parker, moved to ay Geneva.Manor Final Plat subject to the condition that only one single-Gamily home may be constructed on each lot. Motion carried 4-0. Commissioner Anderson was absent. Page 5 of 7 D AAF Ocoee City Commission Regular Meeting March 5, 2002 Comprehensive Annual Financial Report and Audit Results FY 2001. (Elden McDirmit) Finance Director Horton introduced Elden McDirmit, with McDirmit, Davis, Puckett & Company, LLC, who gave a positive report. He noted this is the twelfth consecutive year the City has received the Certificate of Achievement for Financial Excellence in their financial report, and he commended staff for this accomplishment. He then reviewed some of the statistics. Mr. McDirmit said his comments in last year's Management Letter had been corrected and there were no comments this year. He added this was a first in his experience. Without objection the report was accepted. STAFF REPORTS City Manager Gleason I) Advised Metroplan had contacted him about needing a representative from Ocoee for their meetings. Mr. Sam Woodson's second term has ended and he does not wish to be reappointed. Mayor Vandergrift asked that they be provided with the credentials necessary so they could make an informed choice. 2) Said the Fire Department has requested authorization to use the funds ($1500) which had been allocated to send their representatives to New York last year to send a color guard to Tallahassee instead for the 9-11 memorial service. Without objection, this authorization was given. 3) Reported that on his trip to Tallahassee this date the following had been accomplished: a. He met with FDOT and it appears the downtown road swap will go through and the difference in the value of the roads (Bowness Road and Bluford/McKey Avenue) can be used for the downtown development. b. The Maine Street project (parallel with Highway 50) is still in the Senate and the IIouse and the $900,000 looks promising. c. The $1.2M freight rail project which will alleviate the truck traffic is moving forward and they will also take care of the crossing gates at Beech Center. d. It appears that Ocoee will no longer be in District 41 and will probably be put in Representative Brummer's district. COMMENTS FROM COMMISSIONERS Commissioner Johnson 1) Asked City Engineer Shire for the start/end dates for the Maguire Road improvements. Mr. Shira said he would provide them. 2) Asked if anyone has contacted the artist regarding the murals to be put on the walls downtown. Mr. Gleason said he has and the man will be in to talk soon. 3) Said he is still working on the downtown lights and asked those interested in the style to go see the ones in Zepherhills. Page 6 of 7 RAFT Ocoee City Commission Regular Meeting March 5, 2002 4) Suggested following Plant City's example and getting a big sponsor for Founders' Day, also possibly should consider changing the location to a bigger property. Commissioner Parker announced the City Employee Giant Yard Sale for Relay for Life to be held at Beech Recreation Center Saturday, March 16 from 7:00 a.m. to approximately 2:00 p.m. Commissioner Howell apologized for being late and explained he had been visiting with his father-in-law (and long time resident in the Ocoee area), Junior Osteen, who had broken his hip in a fall. Mr. Osteen is scheduled for surgery on Wednesday. Commissioner Anderson was not present. Mayor Vandergrift I) Proposed having a lake cleanup during the boat races on March 16, and invited those interested to bring their tools and join him. 2) Reported a citizen has asked the City to put pressure on the School Board regarding rezoning for Citrus Elementary School. Mr. Gleason added information about Olympia High School. 3) Responded to an c-mail request from Rosemary Davis who asked that he repeat the details announced earlier regarding the ice cream social for the new principal. 4) Asked for feedback regarding the State of the City address. Commissioner Johnson responded he would like to take part in the address next year rather than have it he just the Mayor's report. There was discussion about the possibility of establishing a regular half-hour program for the elected officials to talk with citizens. Mayor Vandergrift asked for volunteers to help with TV productions. ADJOURNMENT The meeting adjourned at 9:10 p.m. APPROVED: Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor Page 7 of 7