HomeMy WebLinkAbout03-02-2004 Emergency Item: Temporary Electrical Service Proposal with Progress Energy Floirda, Inc. for the Ocoee Crown Point PUD Phase 1 Infrastructure Project Mayor :vxcoater of GoodjiV. Commissioners
S. Scott Vandergrift Danny Howell, District 1
Scott Anderson, District 2
City Manager Rusty Johnson, District 3
Jim Gleason �` Nancy J. Parker, District 4
STAFF REPORT
TO: The Honorable Mayor and City Commissioners
FROM: David A. Wheeler, P.E. 4-0 AV
Director of Public Works
DATE: March 1, 2004
RE: Temporary Electrical Service Proposal with Progress Energy Florida, Inc.
for the
Ocoee Crown Point PUD Phase 1 Infrastructure Project
ISSUE
The Public Works and Community Development Departments request that the Mayor and City
Commission approve the expenditure of funds to pay for the installation of temporary overhead
electrical service for the new high school and the wastewater lift station to Progress Energy
Florida, Inc. on the Ocoee Crown Point property.
BACKGROUND/DISCUSSION
Earlier tonight the City Commission approved for execution the Distribution Easement
Agreement between the City of Ocoee and Progress Energy Florida, Inc. for the installation of
permanent underground electrical power facilities for the Ocoee Crown Point property including
the new high school as a part of the phase 1 development. Because of the time constraints
Progress Energy Florida can not have the permanent underground facilities installed in time to
meet the deadline requirements of the high school for both electrical power and sanitary sewer
service. Therefore, staff has worked with Progress Energy Florida, Inc. to have temporary
electrical power available to handle those needs until the permanent facilities are in place and
operational. The temporary overhead electrical power would be installed in the road right-of-
way for one of the development's future roads and will cross over the phase 1 infrastructure
construction.
Staff did not receive these proposals until last week and were unable to get this issue researched
in time to get this staff report on the published agenda for this City Commission meeting.
Informal discussions have taken place with Orange County Public Schools (OCPS) as to their
participation in this expense and the permanent underground facilities because staff believes that
these are shared costs by both parties. Staff has not received official response to staff's request
to the OCPS at this time. However, time is of the essence and further delay would not allow
enough time for the overhead installation in time to provide electrical service when needed.
The cost of this temporary overhead electrical power service is $9,904.89 and needs to be paid
up front to Progress Energy Florida, Inc. This expense will be charged to the Ocoee Crown
Point project fund and any reimbursement from OCPS will be added back to this project fund.
The up front payment is Progress Energy Florida, Inc. standard procedure for all services.
Because the City is the customer, these expenses need to be paid by or through the City.
RECOMMENDATION
Staff recommends that the City Commission approve the expenditure of the $9,904.89 to
Progress Energy Florida, Inc. and to proceed as expeditiously as possible in providing the
temporary electrical service to the new high school and wastewater lift station.
Staff further recommends that the City Commission authorize staff to negotiate with the Orange
County Public Schools for a reimbursement of these costs because this expense is for the
accelerated scheduled being imposed for the new high school.
~ Progress Energy
DATE: February 25, 2004
ELECTRIC SERVICE PROPOSAL
Re: Progress Energy work order number 1250942
Proposed distribution system for Crown Point Parkway, Temporary Overhead Feed - Installation
and Removal
Our proposed system is based upon load information and building plans submitted to Progress Energy. Any
changes in building design, project layout, service requirements, or project scheduling, may affect this system.
Service within the project will be provided by a combination of temporary overhead and
underground facilities as shown on the drawing.
Under the terms of Progress Energy Underground Residential Distribution Policy as
approved by the Florida Public Service Commission, there will be a charge of $ 9,904.89, to
be paid by the customer in advance to aid in the construction and removal of this temporary
overhead and underground system.
In the event that you request or cause any changes to be made to this distribution system, you will be charged
for all additional costs that Progress Energy incurs because of the changes. You will also be charged for all
costs resulting from damages to our equipment or facilities caused by you, your employees, agents or
subcontractors.
This proposal is for normal trenching cost and does not include cost to repair any paving that must be cut, or
for cost to jack and bore under paving. Also excluded are any cost to install and operate well points in high
water table areas. Requirement of any of these operations will be the developer's responsibility. Any expense
to Progress Energy will be billed to you.
It will be your responsibility to have all trench routes and transformer locations cleared, with fmal grade
established, prior to the installation of our facilities. All pertinent lot corners, street locations and underground
utilities shall be staked. You will be responsible for any damage to underground utilities resulting from your
failure to accurately locate and mark such utilities prior to the installation of our facilities and for any costs
incurred due to your failure to comply with the other responsibilities described herein. No paving or sodding
shall be done on the trench routes until all necessary cables or conduits have been installed. Progress Energy
will not be responsible for any repaving or resodding made necessary by the installation of the facilities shown
in this proposal. Progress Energy will not be responsible for any reshaping or regrading of ditches or swales.
Page 1 of 3
~ Progress Energy
Progress Energy will not be responsible for compaction or testing of our trench route. Our normal mode of
operation is to use backhoe's shovel and weight to backfill the trench.
For further information regarding meter requirements, please refer to the current issue of our booklet,
"Requirements for Electric Service and Meter Installation", which is included in this package.
It will be the responsibility of Progress Energy to provide, install and maintain all primary conductors, ducts,
transformers, and other facilities necessary to provide service to the designated points of delivery as indicated
on the drawing. We will also provide all necessary easement documents, authorization forms, billing
invoices, and contracts for execution by the customer.
All terms and charges of this proposal are valid for ninety days from the date of this letter, after which time
they are subject to change in accordance with our rates and tariffs as filed with the Florida Public Service
Commission. Installation of our system will proceed relative to the scheduled and actual completion of the
project. In the event that the installation of our system cannot be completed within six months of the date of
this letter as a direct result of the progress of the entire project, that portion of our system which has not been
installed may be subject to change in accordance with our filed rates and tariffs.
If this proposal is acceptable to you, please sign one copy of the enclosed Agreement for Electric Service form
and return it to this office as soon as possible, along with the other documents and payment previously
discussed. One copy of each document may be retained for your records. If there are any questions about this
proposal, please do not hesitate to call Craig Merritt, Engineering Representative at (407) 905-3415.
Page 2 of 3
~ Progress Energy
1250942 (Eng. Craig Merritt)
AGREEMENT FOR ELECTRIC SERVICE
BETWEEN
PROGRESS ENERGY (the "UTILITY")
AND
(the "APPLICANT")
WHEREAS, the Utility owns and operates an electric distribution system in Orange County, Florida, in which the Applicant owns a
real property development to be known as Crown Point Parkway (the "Development"), on which the Applicant has constructed or
proposes to construct certain improvements; and
WHEREAS, the Utility desires to cooperate with the Applicant and to install an electric distribution system for the development as
described in the Utility's electric service proposal dated February 25,2004, including the various attachments specified therein, (the
"Proposal"), which is incorporated herein and made a part hereof by this reference;
NOW, THEREFORE, in consideration of the premises and of the mutual agreements hereinafter set forth, the parties hereby agree
as follows:
1. Upon compliance by the Applicant with all of the provisions of the Proposal, in a manner acceptable to the Utility, the Utility shall
install, operate and maintain an electric distribution system consisting of facilities and related equipment for providing electric service
in accordance with the Proposal. Facilities will be provided for single phase service only, except as otherwise indicated in the
Proposal.
2. The Applicant agrees to the charge set forth in the Proposal by the Utility to aid in the construction of the distribution system, which
amount is to be paid before construction by the Utility commences.
3. In the event the Applicant makes or causes to be made, any changes in the distribution system in the Proposal, the Applicant
agrees to pay the Utility all additional costs incurred by it as a result of such changes. The Applicant further agrees to pay the Utility
for any damages to its equipment or facilities caused by the Applicant, its employees, agents, or sub-contractors.
4. The Applicant agrees to convey to the Utility, without cost. all easement rights, including ingress and agrees, necessary and
convenient to the Utility for the purpose of constructing, operating, maintaining, and removing the distribution system.
5. The Applicant shall provide service entrance facilities in accordance with the Proposal and the Rules and Regulations of the Utility,
including the current published "Requirements for Electric Service and Meter Installations".
6. Nothing in this Agreement shall be construed to have the effect of vesting in the Applicant any right, title or interest in or to any
distribution facilities, all of which shall be and remain the exclusive property of the Utility.
7. This Agreement is subject to the regulatory jurisdiction of the Florida Public Service Commission and the terms and charges hereof
are contingent upon any applicable changes approved or directed by the Commission to the Rules and Regulations or the Rate
Schedules contained in the Utility's tariff. No other changes to this agreement shall be effective unless agreed to in writing.
8. This agreement incorporates all prior agreements between the Applicant and the Utility concerning the Subject development and
all other representations or understandings not set forth herein are superseded and ineffective.
(Applicant)
PROGRESS ENERGY
By
Title
Date
By
Title DISTRIBUTION ENGINEERING SUPERVISOR
Date
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