HomeMy WebLinkAboutVII(F) Appointment of a City Commissioner to the Selection Committee for RFQ #0403, Continuing Surveying and Mapping Services; and RFQ #0404, Continuing Engineering Services. Agenda 7/20/04
Mayor C>>e center of Good Lli.. Comm ssioners
S. Scott Vandergrift Danny Howell, District 1
('�(� Scott Anderson, District 2
City Manager . . O`-'V EE Rusty Johnson, District 3
Robert Frank Nancy J. Parker, District 4
STAFF REPORT
TO: The Honorable Mayor and City Commissioners
FROM: Robert Zaitooni, P.E., Deputy Director Public Works
DATE: July 20, 2004
RE: Appointment of a City Commissioner for Selection Committee
ISSUE:
Should the Honorable Mayor and City Commissioners appoint a City Commissioner to the
Selection Committee for RFQ#0403, Continuing Surveying & Mapping Services; and RFQ #
0404, Continuing Engineering Services?
BACKGROUND AND DISCUSSION:
The City is soliciting statements of qualifications from professional firms for RFQ #0403 -
Continuing Surveying & Mapping Services, and RFQ #0404 - Continuing Engineering Services,
in conformance with the Consultant's Competitive Negotiations Act (CCNA). Staff intends to
retain three (3) qualified firms for each category of work to provide the required services on an
as needed basis.
A five-member selection committee will review the submitted proposals and will select the top
three firms for each category of work. In determining the most qualified firms, the City shall
consider such factors as the ability of professional personnel; past performance; willingness to
meet time and budget requirements; firm's location; projected work load; certification as a
minority enterprise, etc., as expressed in the legal advertisements and RFQ document.
RECOMMENDATION:
Staff respectfully requests the Honorable Mayor and City Commission appoint a City
Commissioner to the selection committee for RFQ#0403 - Continuing Surveying & Mapping
Services, and RFQ #0404 - Continuing Engineering Services.
Attachments: Legal Ad - RFQ #0403
Legal Ad - RFQ #0404
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LEGAL ADVERTISEMENT
CITY OF OCOEE
REQUEST FOR QUALIFICATIONS "RFQ" #0404
CONTINUING CONTRACTS FOR ENGINEERING SERVICES
Ocoee City Commission
The City of Ocoee, Florida, in conformance with the Consultants' Competitive Negotiations Act
(CCNA), Florida Statutes Section 287.055,et seq. and the policies and procedures of the City of
Ocoee (City) is soliciting statements of qualifications from qualified professional engineering
firms that are interested in providing general engineering services for planning and public works
projects for studies, design, plans production, construction management, and other miscellaneous
engineering and planning projects.
The City intends to award continuing contracts to no fewer than three (3) firms deemed to be the
most highly qualified to perform the required services. In determining whether a firm is
qualified, the City shall consider such factors as the ability of professional personnel; whether a
firm is a certified minority business enterprise; past performance; willingness to meet time and
budget requirements; location; recent, current, and projected workloads of the firms; and the
volume of work previously awarded to each firm by the City, with the object of effecting an
equitable distribution of contracts among qualified firms, provided such distribution does not
violate the principle of selection of the most highly qualified firms. Firms selected by the City
will provide engineering services to the City on an as needed basis, based upon task orders to be
issued by the City under the continuing contracts. The contracts shall automatically be renewed
annually unless terminated by the City in writing, for a maximum of five years from the date of
the execution.
Qualification packages must be received no later than 2:00 p.m. (local time) on August 18,
2004. Any qualification packages received after the above noted time will not be accepted under
any circumstances. Any uncertainty regarding the time a qualification package is received will
be resolved against the Respondent. Qualification packages submitted after this designated time
will be returned unopened.
Firms or companies interested in providing the engineering services shall submit one (1) original
and five (5) copies of their qualifications to the City of Ocoee Finance Department by the
submission deadline to the attention of:
Joyce Tolbert, Buyer
City of Ocoee
150 N. Lakeshore Drive
Ocoee, Florida 34761
Phone: (407) 905-3100 x 1516
FAX number: (407) 656-3501
jtolbert@ci.ocoee.fl.us
City of Ocoee • 150 N Lakeshore Drive • Ocoee, Florida 34761
phone: (407)905-3100 • fax: (407)656-8504 • www,. .ci.ocoee.tl.us
No fax or electronic submissions will be accepted.
The City through written inquiries directed to Joyce Tolbert, Buyer, will receive questions
regarding the RFQ. Deadline for receipt of written inquiries will be August 9, 2004.
Interested firms may secure a copy of the RFQ documents through Demandstar by accessing the
City's website at www.ci.ocoee.fl.us under BidsNendors, or copies are available from the contact
person identified above for a non-refundable reproduction and/or administrative fee of
$20.00. Checks should be made payable to the City of Ocoee. Copies via e-mail are not
available and partial sets of RFQ documents will not be issued.
Firms or companies interested in providing the engineering services may be disqualified if they
have contacts with the Mayor, City Commissioners, or any City staff other than person identified
above about the RFQ during the submission or selection process.
Pursuant to Section 287.133(2)(a), Florida Statutes, interested firms who have been placed on the
convicted vendor list following a conviction for public entity crimes may not submit a proposal
on a contract to provide services for a public entity, may not be awarded a consultant contract
and may not transact business with a public entity for services, the value of which exceeds
$15,000 for a period of 36 months from the date of being placed on the convicted vendor list.
City Clerk July 18, 2004
RFQ 0404 2
LEGAL ADVERTISEMENT
CITY OF OCOEE
REQUEST FOR QUALIFICATIONS "RFQ"#0403
CONTINUING CONTRACTS FOR SURVEYING AND MAPPING SERVICES
Ocoee City Commission
The City of Ocoee, Florida, in conformance with the Consultants' Competitive Negotiations Act
(CCNA), Florida Statutes Section 287.055, et seq. and the policies and procedures of the City of
Ocoee (City) is soliciting statements of qualifications from surveying and mapping firms that are
interested in providing general surveying and mapping services for various planning, design and
review projects.
The City intends to award continuing contracts to no fewer than three (3) firms deemed to be the
most highly qualified to perform the required services. In determining whether a firm is
qualified, the City shall consider such factors as the ability of professional personnel; whether a
firm is a certified minority business enterprise; past performance; willingness to meet time and
budget requirements; location; recent, current, and projected workloads of the firms; and the
volume of work previously awarded to each firm by the City, with the object of effecting an
equitable distribution of contracts among qualified firms, provided such distribution does not
violate the principle of selection of the most highly qualified firms. Firms selected by the City
will provide surveying and mapping services to the City on an as needed basis, based upon task
orders to be issued by the City under the continuing contracts. The contracts shall automatically
be renewed annually unless terminated by the City in writing, for a maximum of five years from
the date of the execution.
Qualification packages must be received no later than 2:00 p.m. (local time) on August 5, 2004.
Any qualification package received after the above noted time will not be accepted under any
circumstances. Any uncertainty regarding the time a qualification package is received will be
resolved against the Respondent. Qualification packages submitted after this designated time will
be returned unopened.
Firms or companies interested in providing the surveying and mapping services shall submit one
(1) original and five (5) copies of their qualifications to the City of Ocoee Finance Department
by the submission deadline to the attention of:
Joyce Tolbert, Buyer
City of Ocoee
150 N. Lakeshore Drive
Ocoee, Florida 34761
Phone: (407) 905-3100 x 1516
FAX number: (407) 656-3501
jtolbert(a,ci.ocoee.fl.us
No fax or electronic submissions will be accepted.
RFQ 0403
The City through written inquiries directed to Joyce Tolbert, Buyer, will receive questions
regarding the RFQ. Deadline for receipt of written inquiries will be July 23, 2004.
Interested firms may secure a copy of the RFQ documents through Demandstar by accessing the
City's website at www.ci.ocoee.fl.us/PE23.asp under Bids/Vendors, or copies are available from
the contact person identified above for a non-refundable reproduction and/or administrative
fee of$20.00. Checks should be made payable to the City of Ocoee. Copies via e-mail are not
available and partial sets of RFQ documents will not be issued.
Firms or companies interested in providing the surveying services may be disqualified if they
have contacts with the Mayor, City Commissioners, or any City staff other than person identified
above about the RFQ during the submission or selection process.
Pursuant to Section 287.133(2)(a), Florida Statutes, interested firms who have been placed on the
convicted vendor list following a conviction for public entity crimes may not submit a proposal
on a contract to provide services for a public entity, may not be awarded a consultant contract
and may not transact business with a public entity for services, the value of which exceeds
$15,000 for a period of 36 months from the date of being placed on the convicted vendor list.
City Clerk July 4, 2004
RFQ 0403