HomeMy WebLinkAboutVII(C) Amendment to Agreement with DRMP for City Manager Services Agenda 7/20/04
Item VII C
FOLEY
FOLEY& LARDNER LLP
ATTORNEYS AT LAW
MEMORANDUM
CLIENT-MATTER NUMBER
020377-0107
TO: The Honorable Mayor and City Commissioners of the City of Ocoee
FROM: Paul E. Rosenthal, Esq., City Attorney
DATE: July 14, 2004
RE: Amendment to Letter Agreement with DRMP for Services of Gene Williford
In connection with the City Manager services provided by Gene Williford the
City entered into a Letter Agreement dated March 18, 2004 with DRMP. Mr. Williford ceased
to be Acting City Manager on July 12, 2004 which was the effective date of Mr. Frank's
appointment. However, the Letter Agreement does not have a specific termination date.
Pursuant to my discussions with Mr. Williford, it is my understanding that he will
continue to be available on a full time basis (20-30 hours per week) from July 19 through July
30, 2004 to transition various matters to Mr. Frank and participate in meetings as requested by
Mr. Frank. These additional services would continue at the rate set forth in the Letter
Agreement. No payment would be due to DRMP for the week of July 12 during which Mr.
Williford has been on vacation. Subsequent to July 30, 2004 and terminating at the end of the
current fiscal year, Mr. Williford would continue to be available on an "as needed" basis as
requested by Mr. Frank, in his discretion. Any such services would be invoiced on an hourly
basis at the rate of$150.00 per hour.
After consulting with the Finance Director, we have been advised that funding
would be from the City Manager salary line item for the current fiscal year. Appropriate
transfers to this line item will be separately addressed.
Attached hereto is a proposed letter to DRMP which sets forth the modifications
discussed above. If these arrangements as proposed by Mr. Williford are acceptable to the City,
then the Letter should be approved with authorization for the Mayor to execute.
PER/jlh
cc: Robert Frank, City Manager
Wanda Horton, Finance Director
006.342204.2 FOLEY&LARDNER LLP
Center of Good Ll
Mayor ��e vg Commissioners
S. Scott Vandergrift � '"'Z"' Danny Howell,District 1
µ Scott Anderson,District 2
Cit Manager . Rusty Johnson,District 3
—+•-a��1 J. Parker,District 4
Robert Frank =
Nanc y
DRMP, Inc.
Attn: V. Eugene Williford, III
1505 East Colonial Drive
Orlando, Florida 32803
Re: Letter Agreement dated March 18, 2004 between City of Ocoee and
Dyer Riddle Mills and Precourt, Inc.for City Manager Services
("Letter Agreement")
Dear Mr. Williford:
Please be advised that the City has hired a new City Manager, effective July 12, 2004.
Accordingly, notice is hereby given that your services as Acting City Manager terminated on July
12, 2004. However, the City would like to continue your services pursuant to the Letter Agreement
in order to facilitate the transition from you to the new City Manager.
Since you have been on vacation the week of July 12, 2004, the City proposes to continue
your services in an advisory capacity from July 19 through July 30, 2004 in accordance with the
compensation and hours set forth in the Letter Agreement. No compensation would be provided for
the week of July 12, 2004. From August 1, 2004 and terminating on September 30, 2004, the City
may have a need to continue your advisory services on an hourly basis at the rate of $150.00 per
hour. City Manager Robert Frank will have the authority, in his discretion, to determine what
services, if any, are needed on an hourly basis. Invoices for such services should be provided to the
City Finance Director on a monthly basis and should set forth the hours charged and a general
description of the services provided.
If this is acceptable, please sign below where indicated and return a signed original to the
attention of the City Clerk with a copy to the City Manager and Finance Director.
Sincerely,
CITY OF OCOEE
By:
S. Scott Vandergrift, Mayor
Dated: July , 2004
City of Ocoee• 150 N Lakeshore Drive•Ocoee,Florida 34761
phone: (407)905-3100•fax:(407)656-8504•www.ci.ocoee.fl.us
DRMP, Inc.
FOR USE AND RELIANCE ONLY BY APPROVED BY THE OCOEE CITY
THE CITY OF OCOEE, FLORIDA; COMMISSION AT A MEETING
APPROVED AS TO FORM AND HELD ON JULY 20, 2004
LEGALITY this day of UNDER AGENDA ITEM NO.
July, 2004
FOLEY& LARDNER LLP
By:
City Attorney
APPROVED AND ACCEPTED:
Dyer Riddle Mills & Precourt, Inc.
By:
V. Eugene Williford, III
By:
Stephen L. Precourt, P.E.
Principal
Dated: July , 2004
006.342212.1