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Home My WebLink About02-19-2002 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida February 19, 2002 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETINGS NOTE: Poll Citizens for Comments/Agenda 7:00 p.m. I. CALL TO ORDER A. Invocation B. Pledge of Allegiance C. Roll Call and Determination of Quorum II. PRESENTATIONS AND PROCLAMATIONS A. Proclamation American Red Cross Month. (Mayor Vandergrift) B. Recognition of Dreamers and Doers from Citrus Elementary School. (Mayor Vandergrift) C. Staff Retirement Recognition Fire Fighter Terry L. Titus. (Assistant Chief Firstner) III. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. A. Approval and Acceptance of Minutes of City Commission Regular Meeting of February 5, 2002. (City Clerk Grafton) B. Approval and Authorization for the Use of Forfeiture Funds not to Exceed $37,000.00 for the First Year's Lease Payment of Two (2) Police Package Vehicles and the Purchase of Eight (8) Mobile Radios and for the Mayor and City Clerk to Execute the Necessary Documents with the City Attorney's Approval. (Police Chief Mark) • The approval to lease two vehicles will meet the goal of one assigned vehicle per person making a total of 66 vehicles in the Take Home Vehicle Plan/Policy for uniformed patrol, The Money budgeted for the purchase of the eight mobile radios is currently frozen due to budget constraints. However the purchase of these radios is needed so that when the vehicles already approved to be purchased arrive the equipment will be ready to be installed. C. Approval and Authorization to Lease Copier. (Police Chief Mark) • The current copier lease agreement with Pitney Bowes expires this year. Pitney Bowes is offering to replace the current copier with a PB DL550 digital copier,and roll the remainder of the existing lease into the new lease for a period of 48 months at the same monthly cost as the current lease. The monthly maintenance cost will be lowered by$15.00 • per month and show the current copier as paid in full thus allowing the Police Department to keep the existing copier as well as acquire a new one. D. Approval and Authorization for the Temporary Closing of North Lakeshore Drive March 23, 2002, from 9:30 a.m. through 4:30 p.m. for a Special Event. (Building/Zoning Official Velie) • This authorization requires: (1)All residents that will be affected by the road blockage must be notified in advance; (2)Health Central Ambulance must be notified of the road closure in advance;(3)Roads must be blocked with proper barricades;and(4)An emergency lane must be maintained during the event. E. Approval and Authorization to Award Bid#02-02 for Domestic Wastewater Residual Disposal to Shelley's Environmental Systems. (Finance Director Horton) • The City's contract with the current vendor has expired and per Florida Department of Environmental Protection (FDEP)requirements,the City must have an existing contract for the removal of wastewater residuals. The bid was duly advertised and publicly opened. The bids were reviewed by the Utilities and Finance Departments. Staff recommends awarding the bid to Shelley's Environmental Systems as the most responsive and responsible bidder. F. Approval and Authorization for Mayor and City Clerk to Execute Agreements for the Purchasing of Equipment and Services from Sprint and PC Mall. (Information Systems Manager Ross) Ocoee City Commission Regular Meeting 'ebruary 19, 2002 • The purchase of equipment and services are needed for the modular trailer at 301 Maguire Road. Information Systems contacted four vendors to provide the wiring inside the building. Sprint was the lowest bidder with a cost of $5,805.99. Information Systems also contacted three vendors to provide an uninterruptible power supply for the telecommunications equipment in the wiring closet. The lowest bidder was PC Mall at$1,708.27. This bring the total for installation and moving of the telecommunications equipment in the new trailer to a range from$90,000.00 to $93,000.00. The Funds will come from the 1999 Capital Improvement Bond Issue. G. Approval and Authorization to Transfer$571.80 from General Government Account: 001- 516-00-6405 to Legislative: 001-511-00-4100 to Purchase Additional Random Access Memory (RAM) and Picture Software for the Mayor's Laptop Computer. (City Manager Gleason) • These funds are needed for the purchase of additional RAM from 256 to 512 RAM and software for the Mayor's laptop. H. Approval and Authorization to Transfer$1,629.84 from the General Government Account: 001-516-00-6405 Color Copier/Printer Scanner to Legislative: Account 001-511-00-4100 Telephone Expense for the Purchase of Two Cell Phones and the Cost of the Monthly Billing Through September 30, 2002. (City Manager Gleason) • It is recommended that cell phones be provided as necessary tools to the elected officials in order for them to communicate more effectively with the public and staff. The cell phones are no different than other approved tools such as the Palm Pilot and laptop. I. Approval and Authorization of Geneva Manor Final Plat. (City Engineer/Utilities Director Shira) • Geneva Manor is located on the south side of Geneva Street,just east of Lakewood Avenue. This is a short from plat which will divide approximately 1.6 acres into 5 separate lots. No improvements are proposed in conjunction with this plat. Residents within 300 feet of the property have been notified as required. The proposed plat has been review and approved by City Staff. J. Approval and Authorization of FDOT Work Orders for SR 438 (Silver Star Road). (Assistant City Engineer/Utilities Director Wheeler) The process that FDOT follows requires approval of changes to the project design before any of the additional work can be performed. In the case of additional work that FDOT would pay for,there is a mechanism in place for the someone in FDOT to sign the work orders depending upon the dollar amounts. FDOT has asked how the City will handle this process should there be a change in the work that is being performed on the pipeline relocations. Mayor Vandergrift signed the original agreements and typically FDOT looks for the original signee to be the executor of the work orders or his designee if that is the chosen plan. Now that construction has begun time is a factor of consideration. The Engineering Department requests that the City Commission approve Mayor Vandergrift to sign all work orders as required with a not to exceed cumulative amount of$221,000.00 without having to bring each work order before the City Commission for review and approval. IV. COMMENTS FROM CITIZENS/PUBLIC V. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE VI. PUBLIC HEARINGS A. Ordinance No. 2002-02 - Repealing Chapters 51, 69, 106, 130, and 158 and Creating a New Chapter 51 of the Ocoee City Code Entitled Building Code-Local Amendments. Building Director Velie) B. Ordinance No. 2002-03 - Creating a New Chapter 50, Builder Complaint Log. (Building Director Velie) C. Ordinance No. 2002-04 -Amending Chapter 108, Minimum Standards. (Building Director Velie) Page 2 of 3 Ocoee City Commission Regular Meeting 'ebruary 19, 2002 VII. OTHER BUSINESS A. Boxing Club Report. (Recreation Director Farmer) B. Discussion re Fee Schedule for Beech Recreation Center. (Recreation Director Farmer) C. Purchase of Portable Scoreboards. (Recreation Director Farmer) D. Prairie Lakes PUD "Tract" E, Final Subdivision Plan. (Director of Planning Wagner) E. Discussion of the Founder's Day Community Volunteer Board Taking the Lead and Control in Organizing the Founder's Day Event with Staff and Assisting and Monitoring. (Community Relations/Projects Director Shira) F. Adoption of Resolution Number 2002-02 Revised Police Officer and Police Sergeant Job Descriptions. (Human Resources Director Diedrich) G. First Reading, Ordinance No. 2002-05, Nonsubstantial Amendment to the Land Use Plan for Olympia PUD. (Director of Planning Wagner) H. Main Fire Station Project Status. (Assistant Fire Chief Firstner) I. Board Appointments. (City Clerk Grafton) 1. Education Commission Appointment of Michael Lucas to Fill a Vacancy Created by Member Robert Williams Declination to be Reappointed. 2. Initial Appointments to Construction Board of Adjustment and Appeals. J. Discussion of Property Acquisition. (City Engineer/Utilities Director Shira) K. Appointment of Commissioner to Fleet Maintenance RFP Review Committee. (Public Works Director Smith) VIII. STAFF REPORTS IX. COMMENTS FROM COMMISSIONERS X. ADJOURNMENT PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING. Page 3 of 3