HomeMy WebLinkAboutIII (E) Approval and Authorization to Waive the Formal Bid Process and Piggy Back with Orange County for Capital Purchase of Three Lift Station Pumps. Total Cost of the Three Pumps is $23,343.00 Agenda 5-21-2002
Item III E
STAFF REPORT
DATE: May 14, 2002
TO: The Honorable Mayor and City Commissioners
FROM: Robert Holland, Utilities Superintendent ��//JJ
THROUGH: Jim Shira, P.E., Director of Engineering and Utilities
SUBJECT: Lift Station #12—Upgrading Existing Pumps
ISSUE:
Should the Mayor and City Commissioners approve the Capital Purchase of three Lift Station
pumps and approve the use of the Orange County purchasing Contract#Y9-170 Flygt Pumps.
BACKGROUND:
Lift station#12 serves the area of the City that is located south of the turnpike. The Lift Station
was constructed in 1987. At the time of installation flow to this station was minimal and smaller
pumps were required so the build up Hydrogen Sulfide would not deteriorate the sewer system
while these minimal flows existed. The area has continued to grow as anticipated and the lift
station is now reaching the maximum capacity of these pumps.
DISCUSSION:
General Project Needs:
The pumps must be upgraded to a larger size to keep up with flow into the Lift Station. The
control panel and Emergency Generator have been sized to accommodate these future
requirements. However Flygt brand pumps will need to be purchased to fit without any major
modification. Flygt Lift Station pumps are the major brand of pumps used throughout the city and
Ellis L Phelps is the sole Florida distributor for Flygt pumps. Attached is a purchase agreement
that Orange County Government has with Ellis K. Phelps & Company for the purchase of Flygt
pumps.
STAFF RECOMMENDATION:
I recommend that the City Commission approve the Capital Purchase of three 6" CP 3152/454
20hp Flygt pumps for the amount of$23,343.00 and waive the formal bid process by piggy
backing on Orange County Contract#Y9-170. Funding for this purchase is to be provided from
the Wastewater R& R fund.
nRAN
‘E
PURCHASING AND CONTRACTS DIVISION
lj JOHNNY M. RICHARDSON, CPPO, CACM, Manager
400 E.South Street,2nd Floor•Reply To:Post Office Box 1393.Orlaudo,Florida 32802-1393
fl J 407-836-5635•FAX 7A36-5899•hap:l/www.onetgoenet E.K.P.otNTY 40
..O%tRNMENT 14N 1 0 2002
' A January 8, 2002
APOPKA
Richard Cole
Ellis K.Phelps & Company
2152 Sprint Boulevard
Apopka, FL 32703
RE: Renewal of Contract #Y9-170
Flygt Pumps
Dear Sir:
The referenced contract is amended per Amendment #3 below:
AMENDMENT#3
This letter is to confirm that, by mutual consent and pursuant to your fax dated
January 3, 2002, the subject contract is hereby renewed for the period of January 1,
2002 through December 31, 2002 upon the same terms and conditions. The prices
shall be in accordance with the price list dated January 3, 2002 which is attached
hereto and incorporated herein by reference. Such prices shall be effective January 8, •
2002.
Sincer
Howard Freeman, CPPB
Senior Purchasing Agent
attachment
cc: Valerie Buis, Utilities Department, Wastewater Division, Northwest
Susan Hayne, Utilities Department, Presidents Drive
Jeanna Hunter, Utilities Department Presidents Drive
Glenn Taggart, Warehouse Supervisor, Utilities Department, Presidents Drive
Maria Aloyo, Accounts Payable
01/03/02 12:50 FAX 407 880 2962 EN PHELPS ORLANDO W 002/003
liEratra
MANUFACTUIIEP-S SELNESENIAIIVE Q WATER ANC WASTE WATER INEAFMENT EQUIPMENT
To: Orange County January 3, 2002
Attn: Mr. Howard Freeman
Subject: GUARANTEED FLYGT PUMP & QUALITY CONTROL PANEL PRICING FOR
2002
We are pleased to offer the following equipment:
One (1) 4" CP-3085, 3hp w/40' motor cable PRICE: 2, 691 . 00
One (1) 3hp, 3/230v panel per Orange Co spec PRICE: 4 , 021.00
One (1) 4" CP-3102, SHP w/40' motor cable PRICE: 3, 357 . 00
One (1) Shp, 3/230v panel per Orange co spec PRICE: 4, 052 . 00
One . (1) 4" CP-3127, 7 .5hp w/40' motor cable PRICE: 4 , 139. 00
One (1) 7 . 5hp, 3/230v panel per Orange Co spec PRICE: 4, 052 . 00
One (1) 4" CP-3127, 10hp w/40' motor cable PRICE: 4, 534 . 00
One (1) 6" CP-3127, l0hp w/40' motor cable PRICE: 4, 604 .00
One (1) l0hp, 3/230v panel per Orange Co spec PRICE: 4, 248 . 00
One (1) 4" CP-3140, 15hp w/40' motor cable PRICE: 6, 086 . 00
One (1) 6" CP-3140, 15hp w/40 ' motor cable PRICE: 6, 148 . 00
One (1) 15hp, 3/230v panel per Orange Co spec PRICE: 4 , 562 .00
One (1) 4" CP-3152, 20hp w/40' motor cable PRICE: 7, 781 . 00
One (1) 6" CP-3152, 20hp w/40' motor cable PRICE: 7, 781 . 00
One (1) 2Ohp, 3/460v panel per Orange Co spec PRICE: 5, 358 .00
One (1) 4" CP-3170, 30hp w/40' motor cable PRICE: 11, 291 . 00
One (1) 6" CP-3170 , 30hp w/40' motor cable PRICE:11, 855. 00
One (1) 30hp, 3/460v panel per Orange Co spec PRICE: 6, 359. 00.
One (1) 8" CP-3201, 35hp w/40' motor cable PRICE : 14, 090 . 00
One (1) 35hp, 3/460v panel per Orange Co spec PRICE: 6,,359 .00
2152 SPRINT OLVU ' APOPKA. EIONIOA 32703 • 40I-000-2900 . FAX 407.660-2062
APOPKA 0 FI MYEIIS 0 WEST PALM REACH 0 SAVANNA IT
' 01/03/02 12:50 FAX 407 880 2962 _ EK PHELPS ORLAN00 [A003/003
Page 2
ORANGE CO 2002 PUMP & PANEL PRICING
One (1) 6" CP-3201, 47hp w/40' motor cable PRICE:14, 824 .00
One (1) 8" CP-3201, 47hp w/40 ' motor cable PRICE:14, 824 .00
One (1) 47hp, 3/460v panel per Orange Co spec PRICE: 6, 359 .00
One (1) 4"x4" base elbow PRICE: 451 . 00
One (1) 6"x6" base elbow PRICE: 633 .00
One (1) 6"x8" base elbow PRICE: 983 . 00
One (1) 8"x8" base elbow PRICE: 1, 859 . 00
Drill pump charge per pump PRICE : 95 . 00
NOTE: CONTROL PANELS ARE IN A 304S5 NEMA 3R ENCLOSURE WITH UL LABEL
NOTE: ABOVE PRICES ARE WITH FREIGHT ALLOWED TO YOUR WAREHOUSE AND
INCLUDE WARRANTY.
THIS PROPOSAL WILL EXPIRE DECEMBER 31, 2002 UNLESS EXTENDED IN
WRITING.
ELLIS K. PHELPS & COMPANY Accepted By:
e `/6 Company Name:
�(�f; Date:
Juan Citarella, President
ss c7
3