HomeMy WebLinkAboutIII(J) Approval And Authorization Of FDOT Work Orders For SR 438 ' t1geIIua 6-17-LUUL
Item III J
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
Ocoee
S.SCOTT VANDERGRIFT
°1 CITY OF OCOEE DANNY HOWELL
yfir� • p COMMISSIONERS
' r a: 150 N.LAKESHORE DRIVE
� SCOTT ANDERSON
OCOEE,FLORIDA 34761-2258
RUSTY JOHNSON
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Of GO O` CITY MANAGER
JIM GLEASON
MEMORANDUM
DATE: February 12, 2002
TO: The Honorable Mayor and Board of City Commissioners
FROM: David A. Wheeler, P.E. OfQ Al/
Assistant City Engineer/Utilities Director
SUBJECT: Authorization to Approve FDOT Work Orders
for
FDOT SR 438 (Silver Star Road) Project
As part of the FDOT project to widen SR 438 (Silver Star Road), the City of Ocoee has
partnered with FDOT for some utility relocations of City water and wastewater pipelines
within the project limits. The City's work is being covered under the project from the
donated right-of-way (ROW) for the project. Under previous actions by the City
Commission, the City transferred the ROW to FDOT for a amount of $633,900 to be
used against the design and construction of the utility relocation work required on the
Ocoee facilities within the FDOT ROW.
Based upon the contractor's bid price for the City's portion of the construction contract
and the City's associated design costs, approximately $413,000 has already been spent
or is encumbered for other engineering and/or construction portions of the project.
According to the project dollars there is a contingency for the City's utility work of
approximately $221,000.
The process that FDOT follows requires approval of changes to the project design
before any of the additional work can be performed. In the case of additional work that
FDOT would pay for, there is a mechanism in place for the someone in FDOT to sign
the work orders depending upon dollar amounts. FDOT has asked how the City will
handle this process should there be a change in the work that is being performed on
the pipeline relocations.
Mayor Vandergrift signed the original agreements. Typically, FDOT looks for the '
original signee to be the executor of the work orders or his designee if that is the
chosen plan. Five work orders have been processed by FDOT and the City and have I
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been submitted to the City Commission for approval and execution by the Mayor. All of
these work orders have occurred prior to any construction taking place, therefore the
amount of time required to go through the FDOT approval and the City's approval was
not a factor. However, now that construction has begun, time is a factor of
consideration.
For this project, the Engineering Department would request that the City Commission
approve Mayor Vandergrift to sign all work orders as required with a not to exceed
cumulative amount of $221,000 without having to bring each work order before the City
Commission for review and approval. FDOT requires that the work order be signed by
the City. If each work order has to be presented to the City Commission for approval,
the cost will be prohibitively to high and a delay may occur in the project which FDOT
will not allow.
I will take the responsibility to collect all necessary data and present each work order to
the Mayor for approval. I will also track the overall project for any updates to the City
Commission as required or necessary.
There are a few issues on the table at this time that are or may be changes to the
project. They are:
• Deletion of approximately 150 linear feet of 12 inch water main on Silver Star Road
at Lake Johio Road because it was installed as part of the Silver Crossing project.
• Addition of two wet taps on the existing 16 inch force main at the intersection of
Silver Star Road and Clarke Road. They were not included in the original project
because of timing issues under FDOT guidelines.
• The possible inclusion of polybag wrapping of the ductile iron pipe, per City Utility
Standards. FDOT and the design engineers are researching whether it was included
in the bidding documents.
Therefore, for the SR 438 Silver Star Road Project for the Florida Department of
Transportation, the Engineering Department recommends that the City Commission
approve the authorization for Mayor Vandergrift to sign all work orders as required with
a not to exceed cumulative amount of $221,000 without having to bring each work
order before the City Commission for review and approval. As a minimum, at the end
of the project, a summary of all activity will be presented to the City Commission for
final review.
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