HomeMy WebLinkAboutVII(B) Discussion of Fee Schedule For Beech Recreation Center Agenda L-ly-zuuz
•
Item VII B
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
S.SCOTT VANDERGRIFT
Ocoee COMMISSIONERS
�k CITY OF OCOEE DANNYHOWELL
O + SCOTT ANDERSON
^ 150 N.LAKESHORE DRIVE RUSTY JOHNSON
,00101
O. OCOEE,FLORIDA 34761-2258 NANCY J.PARKER
(407)905-3100
CITY MANAGER
�F r� JIM GLEASON
tireR OF GOOD �4`
STAFF REPORT
To• Honorable Mayor
City Commissioners
om: Johnny Farmer, Recreation Director
t►.te: January 6, 2002
RE: Fee Schedule for Beech Recreation Center
BACKGROUND:
The Recreation Department receives a large number of requests from the public to utilize it's
three (3) indoor recreational facilities for birthday parties, wedding receptions, dances, classes,
and many others.
In the past, the facility with the most use has been the Community Center located at 125 North
Lakeshore Drive,but due to the size of this facility and it's almost always being utilized, the
public is now requesting to use the Beech Center and Vignetti Recreation Center.
DISCUSSION:
During the past year, as indicated in the attachment, the Community Center had 67 rentals, and
this does not include the other activities offered at this facility. This is weekend rentals which
take place on Saturday and Sunday.
The Beech Center had 3 non-paying rentals during the past year, and Vignetti had 6 non-paying
rentals.
I have attached a proposed fee schedule for the Beech Center that indicates a fee of$40.00 per
hour or $300.00 for an eight hour period for the rental of the Beech Recreation Ce ter
gymnasium and$10.00 per hour for the meeting room.
POWI' 1
Protect Ocoee's Water Resources
This fee schedule is in line with the fee schedule that is set for the Community Center. The fee for
this facility is $30.00 per hour or $200.00 for an eight hour rental.
The Beech Center would only be available to the public for rental when there are no scheduled
City activities. This would occur mainly on the weekends.
Since there will be no conflicts with City programs by renting the Beech Center on weekends,
Staff thinks this would be a valuable service to the community and this would also generate
additional revenue for the City from Recreation facilities rentals.
RECOlVIlVIENDATION:
Staff recommends the fee schedule for the Beech Recreation Center be approved.
JF/mdb
:attachments
POWI 2
Protect Ocoee's Water Resources
"CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER
S.SCOTT VANDERGRIFT
Ocoee COMMISSIONERS
O CITY OF O C O EE DA�TDO ELL
a 150 N. LAKESHORE DRIVE
SON
OCOEE,FLORIDA34761-2258 RUSTY JOHNSON
+' 1�'*' I O.
NANCY J.PARKER
44(> D (407)905-3100
CITY MANAGER
(;`A, `y`z� JIM GLEASON
RR OF GOO°
MEMORANDUM
To: Johnny Farmer, Recreation Director A
From: Michelle Boisvert, Administrative Assis ant
Date: February 5, 2002
RE: Use of Facilities
Use of the Community Center,Vignetti Recreation Center and the Beech Recreation Center for
the year 2001 are as follows:
Community Center: 67 rentals
Gazebo only rentals: 4
Income for rentals: $11,500.
Vignetti Recreation Center: 6 rentals to the Boy Scouts and Football Team parties.
Income for rentals: No fees are charged for this building.
Beech Recreation Center: 3 non-paying rentals to the S.E.C.W., Relay for Life, and
Sock Hop.
Conference Room: 72 non-paying rentals to Ocoee Home Owners Associations.
Income for rentals: No fees charged for use of this building.
If you need additional information,please advise.
PoWI
Protect Ocoee's Water Resources w
City of Ocoee, Florida
RECREATION FACILITY USE APPLICATION
DATE REQUESTED: ANTICIPATED ATTENDANCE
FACILITY REQUESTED: COMMUNITY CENTER VIGNETTI BEECH CENTER
HOURS REQUESTED: (FROM) (TO) .
TYPE OF FUNCTION ADMISSION CHARGE? YES NO
MAILING ADDRESS OF RENTER . Name
(For refund)
Address
City, State, Zip
PHONE: (DAY) PHONE: (NIGHT)
FEES:
BEECH CTR GYMNASIUM:$ ($40 per hour) Pd COMMUNITY CENTER:$ ($30 per hour) Pd
MEETING ROOM$ ($10 per day) Pd GAZEBO$ ($10 per day) Pd
DEPOSIT$ ($100 refundable)Pd DEPOSIT$ ($100 refundable)Pd
TOTAL DUE:$ TOTAL DUE:$
CHECK# ❑ CASH RECEIPT# FOR DEPOSIT
FEE WAIVED OR NO CHARGE:
(DIRECTOR'S APPROVAL)
CITY OF OCOEE - BY:
THE UNDERSIGNED HAS READ AND WILL OBSERVE RULES STATED ON PAGE 2. SIGNATURE REQUIRED ON EACH
PAGE. I UNDERSTAND THAT ANY LOSS OR DAMAGE TO THE CENTER AS A RESULT OF THIS FUNCTION WILL BE
DEDUCTED FROM MY DEPOSIT,AND THAT I WILL BE BILLED FOR LOSS WHICH EXCEEDS MY DEPOSIT.
DATE:
SIGNATURE OF APPLICANT
***********************************************************************************************************
SECURITY DEPOSIT REFUND INFORMATION: (STAFF USE ONLY)
FACILITY INSPECTED BY:
DAMAGES NOTED: (IF ANY)
ADDITIONAL AMOUNTS TO BE BILLED DUE TO DAMAGES NOTED ABOVE$
REFUND IS AUTHORIZED BY: AMOUNT OF REFUND:
(DIRECTOR'S APPROVAL)
RULES REGARDING USE OF FACILITIES
I. APPLICANT WILL PAY A SEPARATE SECURITY DEPOSIT OF$100.00 FOR EACH EVENT IF REQUIRED. THE SECURITY
DEPOSIT WILL NOT BE ROLLED OVER FOR ADDITIONAL EVENTS. THE SECURITY DEPOSIT IS TO BE RETURNED TO
APPLICANT AFTER THE EVENT,BY MAIL,PROVIDED THE FACILITY IS LEFT IN THE SAME CONDITION IN WHICH IT WAS
FOUND(I.E.,PAPER ITEMS,CANS,BOTTLES,ALL DECORATIONS AND FLOORS DAMP MOPPED AND VACCUMED;CHAIRS
AND TABLES WIPED DOWN,FOLDED AND RETURNED TO PROPER LOCATION;KITCHEN AREAS CLEANED;EQUIPMENT OR
PERSONAL BELONGINGS OF APPLICANT REMOVED IMMEDIATELY FOLLOWING EVENT. PREMISES WILL BE INSPECTED
BY CITY EMPLOYEE IMMEDIATELY THEREAFTER.
•
2. APPLICANT IS SOLELY RESPONSIBLE FOR DAMAGES FOR ANY AND ALL ACCIDENTS OR INJURIES TO PERSONS OR
PROPERTY RESULTING FROM APPLICANT'S USE OF THE BUILDING. APPLICANT SHALL PAY ALL COSTS RESULTING FROM
SAID ACCIDENTS OR INJURIES. APPLICANNT SHALL INDEMNIFY AND HOLD HARMLESS THE CITY OF OCOEE,IT'S
EMPLOYEES,AGENTS, OFFICIALS AND CONTRACTORS,HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS,ACTIONS,
CAUSES OF ACTION,LOSS DAMAGE,INJURY,LIABILITY COST OR EXPENSE,INCLUDING WITHOUT LIMITATION,
ATTORNEYS FEES(WHETHER INCURRED BEFORE,DURING,OR AFTER TRIAL,OR UPON ANY APPELATE LEVEL),ARISING
FROM THE APPLICANT'S USE OF THE FACILITY.
3. FEES FOR BEECH CENTER GYMNASIUM:
HOURLY RATE FOR GYMNASIUM $40.00
EIGHT HOUR DAY RENTAL FOR GYMNASIUM $300.00 (ADDITIONAL HOURS AT HOURLY RATE)
HOURLY RATE FOR MEETING ROOM $10.00
CANCELLATION FEE $25.00
FEES FOR THE COMMUNITY CENTER:
HOURLY RATE FOR CENTER $30.00
EIGHT HOUR DAY RENTAL FOR CEN 1 ER $200.00 (ADDITIONAL HOURS AT HOURLY RATE)
HOURLY RATE FOR TRAINING ROOM $9.00
CANCELLATION FEE $25.00
GAZEBO FLAT RATE FOR THE DAY $10.00
4. GROUPS COMPOSED OF MINORS WILL BE APPROVED ONLY WHEN ADULT REQUESTS SUCH USE AND ACCEPTS THE
RESPONSIBILITY FOR SUPERVISING THE MINORS THROUGHOUT THE PERIOD COVERED IN THE FACILITY USE
APPLICATION. THERE SHALL BE ONE ADULT CHAPERONE FOR EACH 15 MINORS. CHAPERONES SHALL REMAIN ON THE
• PREMISES UNTIL ALL MINORS HAVE LEFT THE PROPERTY. RENTER AND THE CHAPERONES SHALL BEAR THE LEGAL
RESPONSIBILITY OF THE MINORS A 1 1 ENDING THE EVENT. AT LEAST TWO DAYS PRIOR TO THE USE OF THE FACILITIES,
APPLICANT SHALL PROVIDE THE CITY A LIST OF THE CHAPERONES BY NAME,ADDRESS,AND TELEPHONE NUMBER.
FAILURE TO PROVIDE THE LIST TWO DAYS IN ADVANCE SHALL CONSTITUTE A BREACH OF THE RENTAL APPLICATION,
AND THE APPLICATION SHALL BE REVOKED. ANY AND ALL FEES PAID BY THE APPLICANT SHALL BE FORFEITED BY THE
APPLICANT IF THIS APPLICATION HAS BEEN BREACHED BY APPLICANT OR REVOKED FOR CAUSE BY THE CITY OF OCOEE.
5. NO TICKETS ARE TO BE SOLD AT THE DOOR OR ADMISSION CHARGES MADE UNLESS SO SPECIFIED ON THE FACILITY USE
APPLICATION.
6. CON 1 ROL OF THE LIGHTS,THERMOSTATS,AND OTHER EQUIPMENT WIT.T BE ADMINISTERED BY AN EMPLOYEE OF THE
CITY OF OCOEE.
7. AT NO TIME WILL APPLICANT REMOVE CHAIRS,TABLES,OR ANY OTHER EQUIPMENT FROM THE FACILITY.
8. THE FACILITY HOURS ARE FROM 10:00 A.M. UNTIL 12:00 A.M. ALL FUNCTIONS AND CLEAN-UP MUST BE COMPLETE BY
12:00 A.M.
9. THE FACILITY CANNOT BE RESERVED BY ANY ONE PERSON OR GROUP FOR MORE THAN ONE NIGHT PER MONTH. THE
BOARD OF CITY COMMISSIONERS MAY FROM TIME TO TIME,GRANT EXEPTION TO THIS POLICY ON A CASE-BY-CASE
BASIS.
10. ALL APPLICANTS HOLDING ANY OUTSIDE ACTIVITIES MUST INQUIRE AT THE BUILDING DEPARTMENT(IN CITY HALL)AS
TO WHETHER A'SPECIAL EVENT PERMIT' AND/OR'TENT PERMIT' IS REQUIRED.
I HAVE READ AND WILL ABIDE BY THE RULES STATED ABOVE:
I HAVE RECEIVED THE SECURITY DEPOSIT GUIDELINES SHEET AND AGREE TO FOLLOW THEM.
AI'PLicANT DATE
.T:44nm,mbousnrNmr.�Co mum ty_Cemn Faahry_1410n1 APP!UN.da:
City of Ocoee, Florida
RECREATION FACILITY USE APPLICATION ,,
DATE REQUESTED: ANTICIPATED ATTENDANCE
FACILITY REQUESTED: COMMUNITY CENTER VIGNETTI BEECH CENTER
HOURS REQUESTED: (FROM) (TO)
TYPE OF FUNCTION ADMISSION CHARGE? YES NO
MAILING ADDRESS OF RENTER Name
(For refund)
Address
City, State, Zip
PHONE: (DAY) PHONE: (NIGHT)
FEES:
BEECH CTR GYMNASIUM:$ ($40 per hour) Pd COMMUNITY CENTER:$ ($30 per hour) Pd
MEETING ROOM$ ($10 per day) Pd GAZEBO$ ($10 per day) Pd
DEPOSIT$ ($100 refundable)Pd DEPOSIT$ ($100 refundable)Pd
TOTAL DUE:$ TOTAL DUE:$
CHECK# 0 CASH RECEIPT# FOR DEPOSIT
FEE WAIVED OR NO CHARGE:
(DIRECTOR'S APPROVAL)
CITY OF OCOEE - BY:
THE UNDERSIGNED HAS READ AND WILL OBSERVE RULES STATED ON PAGE 2. SIGNATURE REQUIRED ON EACH
PAGE. I UNDERSTAND THAT ANY LOSS OR DAMAGE TO THE CENTER AS A RESULT OF THIS FUNCTION WILL BE
DEDUCTED FROM MY DEPOSIT,AND THAT I WILL BE BILLED FOR LOSS WHICH EXCEEDS MY DEPOSIT.
DATE:
SIGNATURE OF APPLICANT
***********************************************************************************************************
SECURITY DEPOSIT REFUND INFORMATION: (STAFF USE ONLY)
FACILITY INSPECTED BY:
DAMAGES NOTED: (IF ANY)
ADDITIONAL AMOUNTS TO BE BILLED DUE TO DAMAGES NOTED ABOVE$
REFUND IS AUTHORIZED BY: AMOUNT OF REFUND:
(DIRECTOR'S APPROVAL)
RULES REGARDING USE OF FACILITIES
1. APPLICANT WILL PAY A SEPARATE SECURITY DEPOSIT OF$100.00 FOR EACH EVENT IF REQUIRED. THE SECURITY
DEPOSIT WILL NOT BE ROLLED OVER FOR ADDITIONAL EVENTS. THE SECURITY DEPOSIT IS TO BE RETURNED TO
APPLICANT AFTER THE EVENT,BY MAIL,PROVIDED THE FACILITY IS LEFT IN THE SAME CONDITION IN WHICH IT WAS
FOUND(I.E.,PAPER ITEMS,CANS,BOTTLES,ALL DECORATIONS AND FLOORS DAMP MOPPED AND VACCUMED;CHAIRS
AND TABLES WIPED DOWN,FOLDED AND RETURNED TO PROPER LOCATION;KITCHEN AREAS CLEANED;EQUIPMENT OR
PERSONAL BELONGINGS OF APPLICANT REMOVED IMMEDIATELY FOLLOWING EVENT. PREMISES WILL BE INSPECTED
BY CITY EMPLOYEE IMMEDIATELY THEREAFTER.
2. APPLICANT IS SOLELY RESPONSIBLE FOR DAMAGES FOR ANY AND ALL ACCIDENTS OR INJURIES TO PERSONS OR
PROPERTY RESULTING FROM APPLICANT'S USE OF THE BUILDING. APPLICANT SHALL PAY ALL COSTS RESULTING FROM
SAID ACCIDENTS OR INJURIES. APPLICANT SHALL INDEMNIFY AND HOLD HARMLESS THE CITY OF OCOEE,IT'S
EMPLOYEES,AGENTS, OFFICIALS AND CONTRACTORS,HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS,ACTIONS,
CAUSES OF ACTION,LOSS DAMAGE,INJURY,LIABILITY COST OR EXPENSE,INCLUDING WITHOUT LIMITATION,
ATTORNEYS FEES(WHETHER INCURRED BEFORE,DURING,OR AFTER TRIAL,OR UPON ANY APPELATE LEVEL),ARISING
FROM THE APPLICANT'S USE OF THE FACILITY.
3. FEES FOR BEECH CENTER GYMNASIUM:
HOURLY RATE FOR GYMNASIUM $40.00
EIGHT HOUR DAY RENTAL FOR GYMNASIUM $300.00 (ADDITIONAL HOURS AT HOURLY RATE)
HOURLY RATE FOR MEETING ROOM $10.00
CANCELLATION FEE $25.00
FEES FOR THE COMMUNITY CENTER:
HOURLY RATE FOR CENTER $30.00
EIGHT HOUR DAY RENTAL FOR CENTER $200.00 (ADDITIONAL HOURS AT HOURLY RATE)
HOURLY RATE FOR TRAINING ROOM $9.00
CANCELLATION FEE $25.00
GAZEBO FLAT RATE FOR THE DAY $10.00
4. GROUPS COMPOSED OF MINORS WILL BE APPROVED ONLY WHEN ADULT REQUESTS SUCH USE AND ACCEPTS THE
RESPONSIBILITY FOR SUPERVISING THE MINORS THROUGHOUT THE PERIOD COVERED IN THE FACILITY USE
APPLICATION. THERE SHALL BE ONE ADULT CHAPERONE FOR EACH 15 MINORS. CHAPERONES SHALL REMAIN ON THE
PREMISES UNTIL ALL MINORS HAVE LEFT THE PROPERTY. RENTER AND THE CHAPERONES SHALL BEAR THE LEGAL
RESPONSIBILITY OF THE MINORS ATTENDING THE EVENT. AT LEAST TWO DAYS PRIOR TO THE USE OF THE FACILITIES,
APPLICANT SHALL PROVIDE THE CITY A LIST OF THE CHAPERONES BY NAME,ADDRESS,AND TELEPHONE NUMBER.
FAILURE TO PROVIDE THE LIST TWO DAYS IN ADVANCE SHALL CONSTITUTE A BREACH OF THE RENTAL APPLICATION,
AND THE APPLICATION SHALL BE REVOKED. ANY AND ALL FEES PAID BY THE APPLICANT SHALL BE FORFEITED BY THE
APPLICANT IF THIS APPLICATION HAS BEEN BREACHED BY APPLICANT OR REVOKED FOR CAUSE BY THE CITY OF OCOEE.
5. NO TICKETS ARE TO BE SOLD AT THE DOOR OR ADMISSION CHARGES MADE UNLESS SO SPECIFIED ON THE FACILITY USE
APPLICATION.
6. CONTROL OF THE LIGHTS,THERMOSTATS,AND OTHER EQUIPMENT WILL BE ADMINISTERED BY AN EMPLOYEE OF THE
CITY OF OCOEE.
7. AT NO TIME WILL APPLICANT REMOVE CHAIRS,TABLES,OR ANY OTHER EQUIPMENT FROM THE FACILITY.
8. THE FACILITY HOURS ARE FROM 10:00 A.M.UNTIL 12:00 A.M. ALL FUNCTIONS AND CLEAN-UP MUST BE COMPLETE BY
12:00 A.M.
9. THE FACILITY CANNOT BE RESERVED BY ANY ONE PERSON OR GROUP FOR MORE THAN ONE NIGHT PER MONTH. THE
BOARD OF CITY COMMISSIONERS MAY FROM TIME TO TIME,GRANT EXEPTION TO THIS POLICY ON A CASE-BY-CASE
BASIS.
10. ALL APPLICANTS HOLDING ANY OUTSIDE ACTIVITIES MUST INQUIRE AT THE BUILDING DEPARTMENT(IN CITY HALL)AS
TO WHETHER A`SPECIAL EVENT PERMIT'AND/OR'TENT PERMIT'IS REQUIRED.
I HAVE READ AND WILL ABIDE BY THE RULES STATED ABOVE:
I HAVE RECEIVED THE SECURITY DEPOSIT GUIDELINES SHEET AND AGREE TO FOLLOW THEM.
APPLICANT DATE
t)-.dkttmdtutsreenRmtals\CutmvotyCwmrkFaahly_Rental APP 2012 Joc