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Home My WebLink AboutIII (E) Approval and Authorization to Joint Venture with Orange County Public Schools on the South Lakeshore Drive Drainage Improvements Agenda 8-06-2002 Center of Good .j� � (`omm� rtncr; Item III E Mayor S. Scott.A'antic'gri a: Danny Howell, In t1¢tl Scol1Rustylndrr on, Di tart 2 ( hleasonanag RustyJohn ou. . Crut 3 .hnm Gleason ,AP Parker Nancy .l Drtrict 4 MEMORANDUM DATE: July 29, 2002 TO: The Honorable Mayor and Board of City Commissioners FROM: David Wheeler, P.E.o�J-O_✓ Assistant City Engineer/Utilities Director SUBJECT: Approval and Authorization to Joint Venture with Orange County Public Schools on the South Lakeshore Drive Drainage Improvements South Lakeshore Drive has experienced some drainage problems over the past years. When the Orange County Public Schools (OCPS)built the new Ocoee Middle School, the stormwater drainage for site was designed to overflow onto Lakeshore Drive for excessive rainfall events. This design, while approved by the St. Johns River Water Management District, did not help the drainage problems in the area. The design did not allow for direct overflow discharge to Starke Lake. the Ocoee Engineering Department has been working with OCPS and its consultant on this issue since the new school was built. With the assistance of the local residents, especially Mr. Ben Griffin, the issue has been brought to the resolution phase. Ocoee and OCPS staffs have continued to work very closely on this issue and propose the following plan to resolve the drainage issue: • The proposed improvements include collecting the runoff from the dirt road and routing it to the Middle School pond, the installation of structures and piping to collect the Middle School pond overflow and conveying it directly to Starke Lake as opposed to allowing it to run down Lakeshore Drive. See the attached sketch of the improvements. • Ocoee has performed the surveying of the area and the property boundary research for obtaining an easement to Stake Lake. Foley and Lardner is ready to finalize the easement agreement with the Reese Estate for a 10 foot easement along the north property line from Lakeshore Drive to Starke Lake. • OCPS is ready to finalize the detailed design and obtain the permit from the St. Johns River Water Management District for the proposed drainage improvements. City of Ocoee• 150 N Lakeshore Drive•Ocoee, Florida 34761 phone: (407)905-3100• fax:(407)656-8504 •www.ei.ncoec.fl.us • Gibbs &Register, Inc. (G&R), the contractor for the utility service to the Public Works Office Complex has provided a written quote for performing the work. This was the basis for the fixed cost estimate that allowed the staffs to proposed this program. G&R is willing to change order the work into its existing and still open contract. "fhe Attached letter from G&R is their proposal for$33,488.67 to perform the work as shown on the sketch. • OCPS and Ocoee staffs are proposing to split the construction cost 50/50 with Ocoee taking care of the surveying, legal, and easement costs and OCPS taking care of the design and permitting costs. The City's share of the project including surveying, legal, easement cost, and one-half of the construction cost should not exceed $20,000. While the City and OCPS can debate the issue for various reasons, the staffs feel that this an equitable solution that will allow the residents on the south end of Lakeshore Drive relief from the drainage issue. There is approximately S I14,000 remaining in the Stormwater Contingency Account under Stormwater Utility Engineering and Inspections, of which a portion can be used for this project. When the project is ready to go to construction, staff will be bringing the change order for approval and the final dollar figures can be presented. I recommend that the City Commission approve the proposed drainage improvements and authorize staff to proceed with finalizing the easement procurement, design, permitting and change order negotiation to be brought back to the City Commission for final approval at a future date. I also recommend that funds be encumbered from the Stormwater Contingency Account under Stormwater Utility Engineering and Inspections to pay for this project. DAW/jbw Attachment IN V2 Y,;c . / ?'! t, ,i�,'cice ' l,l.l r I (lc Ott „�= , Ir III �� .' m-nrre.,x NA µ s is'ga — \ \ *r� _ 11 trrwr 35 LF Ar °°^,Sr•F�grily N •.a4 nt'W a A I. .--- *Li"- JUL-1U-20U2 16:55 UIFBS s P[CISTIP 437 65-1 6134 P.01 03 C� )1 GIBBS & REGISTER, INC. L�ll �\ 438 North Dunces Srreer Winter111.111111.. cphGerdes. F654 6 347873 Telephone:den, 654.613J Faci mile: (407) 654.6134 February 21,2002 Via Facsimile: 407+656-7835 Mr.David A. Wheeler,P.E. City of Ocoee 150 N. Lakeshore Drive Ocoee,Florida 34761-2258 Subject: RPC for Water&Sewer Service to Public Works Office Complex for Stoumwater Drainage Project on Lakeshore Drive(Proposed Change Order No. I) Dear Mr. Wheeler, We are pleased to offer this change order proposal for the work described in your letter,dated February 18, 2002. G&R proposes to complete the scope of work mentioned in your letter based on the attached schedule of values and following clarifications. COST We propose to perform the work as summarized in the attached schedule of values for the lump sum amount of S 31,773.00. lithe City chooses to upsize the proposed pipe to 24",add S 1,715.00. Although G&R has not performed a design analysis on the subject drainage basin,we are of the opinion that the increased pipe size may be warranted,based an the large area that outfells to the stilling basin. CLARIFICATIONS 1. G&R proposed to use 12"PE pipe in lieu of 12"PVC for the 120 If run. This would be compatible with the existing polyethylene pipe we would he connecting to. 2. C&R's proposal includes the cost of furnishing and installing the asphalt speed bump called out on the attached drawing,but not described in your letter 3. All sod is to bo Argentine Bahia. 4. Work to be completed during standard business hours. 5, Surveying layout will be onnsiniction surveying only.The city will locate the easements in which the pipe is to be located, An as-built sketch will be provided by G&R prepared by O&R personnel. Alternatively the City can perform its own as-built survey. 6. No materials testing by G&R is included. 7. No permit costs arc included. 8. It is assumed that the El. 101.00 for the outfall invert is at or above the existing water surface elevation in Stark Lake. JUL-10-2002 16:55 GIBBS E REGISTER 407 654 6134 P.02,03 Mr.David Wheeler 7/10/02 Page 2 of 2 If you have any questions,or require additional infcmmation,feel free to contact our office. GIBBS& GISTER, INC_ J W. Gibbs wider Enclosure IUL-10-2002 16:SS GIBBS S REGISTER 4f19 65=4 6134 P.05iO3 STORMWATER DRAINAGE IMPR ON LAKESHORE DRIVE CITY OF OCOEE 2721/02 Unit Korn DescNPUon Quantity Unit Piles Amount 1 MOBILIZATION GEN COND. BOND 1.00 LS 5,687.75 — 57897.75 2 REMOVE BUBBLE UP STRUCTURE 1.00 EA 220.24 220.28 3 _ 12'PE PERE DRAIN PIPE 120.00 LF 21.13 2.535.18 4 TYPE'C' INLET 2.00 EA 1,589.65 3,179.30 5 YARD DRAIN(TYPE'C'INLET) 100 EA _ 1,437.74 1,437.74 8 18'RCP 225.00 LE 2831 6,370.85 7 HEADWALL 1.00 EA 4.168.58 4,168.58 B GRADING 900.00 SY 1.82 1,458,40 9 ROADWAY RESTORATION 1.00 IS 2.91679 2,916.79 10 SODDING 800.00 SY 1.97 1,771.95 11 ASPHALT SPEED BUMP 1.00 EA 1,13876 1,138.76 12 SILT FENCE 500.00 LF 1,22 607.67 13 TURBIDITY BARRIER 3000 LF 9.33 278.99 TOTAL 31,773.23 I ADD ALTERNATE OF 24"RCP IN LIEU OF 18-RCP 1,716.34 ALT,TOTAL 93,488.67 TOTAL P.03