HomeMy WebLinkAboutIII (G) Approval of General Authorization for Mayor to Sign Certain Agreements Agenda 10-15-2002
Item III G
Mayor <�e Center of Good[,tp.Qg Commissioners
S. Scott Vandergrift la',_ Danny Howell, District I
/'� Scott Anderson, District 2
City Manager a4 °CO Rusty Johnson, District 3
Jim Gleason >,i "^ Nancy .1 Parker, District 4
t:
STAFF REPORT
TO: The Honorable Mayor and City Commissioners
FROM: Jim Gleason, City Manager
DATE: October 10, 2002
RE: General Authorization for Mayor's Signature
ISSUE
Should the Honorable Mayor and City Commissioners authorize the Mayor to execute certain
agreements for the use of facilities, including the West Oaks Mall, when there is no rental cost to
the City?
BACKGROUND/DISCUSSION
Subsection C-20 of the City Charter states in part: "...The Mayor shall sign all deeds, contracts.
agreements, bonds, notes, obligations and other legal documents of the city..." Documents that
fall in this category are put on an agenda for Commission approval with a staff report explaining
their purpose and the cost involved. Upon approval by the Commission,the City Attorney signs
as to form and legality prior to the Mayor's signing of the document. 'Ihis procedure was put in
place to ensure the Commission would be informed of all instances that the City is obligated to
expend funds and/or staff time. Occasionally, however, agreements are presented requiring a
signature that do not necessarily require Commission action, since there is no expenditure of funds
involved. A case in point is the agreement with West Oaks Mall for the Fire Department to present
an educational program on Fire Awareness, which is a puppet show. There is no rental fee, but the
West Oaks Mall has certain procedures in place and a certificate of insurance coverage is
necessary. This part can be handled by staff as a routine matter and there is no additional cost to
the City.
RECOMMENDATION
I recommend the Honorable Mayor and City Commission approve a general authorization for the
Mayor to sign agreements for the use of facilities, including West Oaks Mall, when there is no
rental cost to the City.
The City of Ocoee• 150 N Lakeshore Drive•Ocoee. Florida 34761
phone: (407)905-3100 • lax'. (407)656-8504•www.ci.ocoee.tl.us