HomeMy WebLinkAboutIII (B) Approval to Waive the Bid Process for the Purchase of a Server for Communications CAD System Agenda 9-17-2002
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Mayor ,the `_R Commissioners
S.Scott Vandergrift a,,, Danny Howell, District 1
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�— Scott Anderson, District 2
City Manager �C®, j _ Rusty Johnson. District 3
Jim Gleason �1 �#i" - . 1 Nancy J. Parker, District 4
STAFF REPORT
TO: The Honorable Mayor and City Commissioners 42.4
FROM: Greg Ek-Collins, Communications Manag •'
DATE: September 4, 2002
RE: Communications Computer System Replacement Server Purchase
ISSUE
On August 20th the Commission approved the general overall purchase of the server and
computer system for the communications center. The single item server/tape library portion of
the system costs $30,483.00, which exceeds the $15,000.00 benchmark established regarding
purchases without going to bid unless the commission waives the bid process and approves the
purchase. Should the commission approve the waving of the bid process and approve the
purchase of the server/tape library system from the same vendor, (Dell), as the computer
workstations we are purchasing?
BACKGROUND/DISCUSSION
It is the goal of Information Systems to reduce the technology support costs by standardizing on
certain vendors. That being said, Dell is the standard vendor for computers. Dell was initially
chosen because of their lower price on similarly configured systems. The purchase of this
server/tape library is part of an integral operating system for the Computer Aided Dispatch and
Records Management system. A recent comparison of servers with tape libraries shows:
Dell $30,483
IBM $35,439 (unable to meet specifications)
HP $35,600
Compaq $36,119
Micron PC $ 40,887
Gateway Unable to meet specifications
The authorization to waive the bid process will provide us the ability to purchase the server/tape
library as a part of the overall integrated system at the most economical cost and within the time
frame available to us.
RECOMMENDATION
Approve the waiving of the bid process and authorize the Communications Department and
Information Services Department to purchase the above addressed server/tape library from Dell
for the Communications Department from currently available 9-I-1 reimbursement funds.
The City of Ocoee• 150 N Lakeshore Drive• Ocoee,Florida 34761
phone:(407)905-3100 •fax:(407)656-8504•www_ci.ocoee.fl.us