HomeMy WebLinkAboutIII (B) Approval and Authorization to Use Forfeiture Funds to Purchase Equipment and Software Agenda 12-17-2002
Item III B
TO: The Honorable Mayor and Board of City Commissioners
FROM: Steven J. Goclon, Chief of Police
DATE: December 10, 2002
SUBJECT: AUTHORIZATION TO USE FORFEITURE FUNDS TO PURCHASE
EQUIPMENT AND SOFTWARE
STAFF REPORT
ISSUE
Should the Honorable Mayor and Board of City Commissioners authorize the police department
to utilize forfeiture funds (not to exceed $22,000) and approximately $5,000 from its Computer
Equipment account (001-521-00-6405) to purchase six (6) desktop and (4) laptop computers and
related software/equipment that was not funded in this fiscal year's budget.
The Ocoee Police Department applied for a federal grant for computer equipment which was
approved by the issuing grant authority L.L.E.B.G as well as the Honorable Mayor and Board of
City Commissioners during the budget process this fiscal year. In order to assist the City in the
balancing of the City's budget, the monies requested to purchase additional computers and
related equipment that the police department needed were cut out of the Computer Equipment
account for this fiscal year. There was $35,000 budgeted and approved in our Computer
Equipment account this fiscal year to purchase the Local Area Network for police along with a
keyboard, video, monitor (KVM) switch. Upon speaking with Brian Ross, I.S. Director, it was
found that the equipment will cost approximately $5,000 less than what was budgeted.
At this time, we would like to purchase the computers and related equipment needed with
forfeiture funds and the excess money in our Computer Equipment account in order to make our
computers compatible with the intended upgrades of the CAD and Records management
software issued by Cisco (Information Systems is currently in possession of the upgraded
software). This money will be used to replace some computers that were scheduled to be
replaced in fiscal year 2003/2004 CIP. Unfortunately, these computers are having difficulties
now that require near daily attention. As forfeiture moneys are being "fronted" to purchase items
that would eventually be paid for out of CIF', we respectfully request that the Honorable Mayor
and Board of City Commissioners, funding permitted, reimburse the forfeiture fund out of next
year's budget.
RECOMMENDATION
It is respectfully recommended that the Honorable Mayor and Board of City Commissioners
approve this request for the police department to utilize forfeiture funds not to exceed $22.000
and approximately $5,000 from our Computer Equipment account(001-521-00-6405) which will
allow us to purchase a total of ten (10) desktop/laptop computers and related software/equipment
that was not funded this fiscal year. The current balance available in the forfeiture account is
approximately $45,000.