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Home My WebLink AboutVII (E) Resolution No. 2002-27, Deleting Position of Communications Manager and Adding Position of Chief Communications Supervisor Agenda 12-17-2002 e Centel of Good Li_ Item VII E Mayor `L� rO Commissioners S Scott Vandergrift lit�. d lIzi� 3- I)flnnut I l nit lh DLSH n'i 1 Rcott 4nli son District Cite Manager �C � Rush Johnson, District 3 Jun Gleason .v �� NJC J Pio-ker. Dish ici. 9 TO: Ilonorable Mayor and City Commissioners FROM: Fran Diedrich, Human Resources Director DATE: December 17, 2002 SUBJECT: Resolution to Delete and Add Job Descriptions The position of Communications Manager was recently vacated. After review of the requirements needed to supervise the Communications Center, the City Manager is requesting to restructure the position as follows: • Delete the position of Communications Manager currently assigned at grade 18 • Add the position of Chief Communications Supervisor at grade 13. These changes will better meet the needs of the division by revising the duties and responsibilities of the former position for improved efficiency and effectiveness and reduce overall salary and benefit requirements for the department. We have reviewed the restructuring of these positions and would recommend approval of the attached Resolution. c. James Gleason, City Manager Jean Grafton, City Clerk The City of Ocoee• 150 N Lakeshore Drive•Ocoee. Florida 34761 phone: (407)905-3100• fax: (407)656-8504 • www.ci.ocaec.(l.us RESOLUTION NO. 2002-27 A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, RELATING TO JOB DESCRIPTIONS AND TITLES; DELETING A JOB DESCRIPTION; REVISING A CERTAIN EXISTING JOB DESCRIPTION AND TITLE; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Ocoee has previously approved and adopted job descriptions and titles for employment positions in the City of Ocoee; and WHEREAS, the City Commission desires to delete a job description and adopt an additional job description and title. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA AS FOLLOWS: SECTION ONE: The City Commission of the City of Ocoee, Florida has the authority to adopt this Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166, Florida Statutes. SECTION TWO: Deletion of a Position. The City Commission hereby deletes the position of Communications Manager currently assigned at grade 18. SECTION THREE: Addition of a Position. The City Commission hereby adds a job description and title as set forth in Exhibit "A" attached hereto and by this reference made a part hereof. SECTION FOUR: Conflicts. All Resolutions or parts thereof in conflict with this Resolution are hereby repealed to the extent of any conflict. SECTION FIVE: Severability. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent 006.192128.1 provision and such holding shall not affect the validity of the remaining portion hereto. SECTION SIX: Effective Date. This Resolution shall become effective immediately upon passage and adoption. PASSED AND ADOPTED this 17th day of December, 2002. APPROVED: ATTEST: CITY OF OCOEE, FLORIDA Jean Grafton, City Clerk S. Scott Vandergrift, Mayor (SEAL) FOR USE AND RELIANCE ONLY BY APPROVED BY THE OCOEE CITY THE CITY OF OCOEE, FLORIDA. COMMISSION AT A MEETING APPROVED AS TO FORM AND HELD ON THE ABOVE DATE LEGALITY THIS DAY OF UNDER AGENDA ITEM NO. , 2002. FOLEY & LARDNER By: City Attorney 006.192128 -2- EXHIBIT A CHIEF COMMUNICATIONS SUPERVISOR MAJOR FUNCTION Performs responsible administrative and supervisory work involving emergency communications. An employee assigned to this classification supervises the operations of the Police and Fire Communications Center and is responsible for dispatching, teletype, and complaint desk functions. Work is performed under the direction of the City Manager or their designated representative and performance is reviewed through conferences, evaluation of reports submitted, and quality of services provided by the Communications Center. ILLUSTRATIVE DUTIES Acts as the City's liaison with other governmental organizations as well as vendors for all communication matters regarding police and fire dispatching. Recommends and implements operating policies, procedures and training programs for the receipt and disposition of calls for a variety of situations requiring Police and Fire assistance; monitors operations to ensure compliance. Supervises, through subordinate supervisors, the receiving and dispatching of requests for Police and Fire service and ensures staff is trained in proper telephone call procedures, operation of computer-aided dispatch systems, teletype and related communications equipment. Develops and administers annual operating budget for communications center; monitors expenditures and authorizes the procurement of materials, supplies, and equipment. Coordinates maintenance and/or repair of communications equipment (radio system, teletype, tele-communications system, recorders, and related equipment). Serves as the Division's liaison with law enforcement, fire protection and other emergency communication centers to plan and coordinate joint services. Ensures communications center is properly staffed on a 24-hour basis. Coordinates communications activities during major special events, riots, or national disasters. Keeps Police Chief and Fire Chief and Department Director apprised of situations. Conducts research for communication systems and participates in development of long range plans for center. May serve as Communications Operator during staffing shortages. Compiles data and prepares various reports reflecting section activities, and related matters. Administers disciplinary actions and related personnel matters to ensure compliance with personnel policies and procedures. Responsible for hiring, promoting, transferring, or terminating subordinate personnel. Conducts performance evaluations, and recommends approval or disapproval of merit increases. Performs other assigned duties as required. 006.192128 -3- CHIEF COMMUNICATIONS SUPERVISOR MINIMUM QUALIFICATIONS - Continued Knowledge, Abilities, and Skills Knowledge of complex communication and alarm systems. Knowledge of federal regulations governing the operation of communication systems and the release of information. Thorough knowledge of Police and Fire Department operations. Knowledge of effective supervisory principles and practices. Ability to plan and supervise communications activities during major events and/or disasters. Ability to communicate effectively, both verbally and in writing. Ability to handle stressful citizen complaints. Ability to establish and maintain effective relationships with employees, other City employees, other Department Directors and the General Public. Ability to develop and control an operating budget. Ability to exercise good judgment in emergency situations. Ability to operate computer and communications equipment such as multi- line telephone, teletype, two-way radio, etc. Minimum Training and Experience Graduation from an accredited two year college or vocational school and five (5) years experience in an emergency communications operation, and three (3) years experience in a supervisory position of an emergency communications center or an equivalent combination or training and experience. Necessary Special Requirements Possession of a valid FCIC certification. Possession of an acceptable Florida Driver's License. -4- 006.192128