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HomeMy WebLinkAboutVII (B) Resolution No. 2002-23 Deleting and Adding Job Descriptions Agenda 11-1y 2002 kern VII B Ceotes of Good S.Atlaypr �b � Commissioners S. Scott bandergrift ., Danny Howell, I Art 1 • Scott Anderson District 2 City Manager Rust){/ Rut Johnson, District 3 Jim Gleason � � Nancy J. Parker_ District 4 TO: Honorable Mayor and City Commissioners FROM: Fran Diedrich, Human Resources Director DATE: November 19, 2002 SUBJECT: Resolution to Delete,Add, and Revise Job Descriptions The position of City Engineer was recently vacated. After review of the requirements needed in the reorganized department,the Public Works Director is requesting to restructure the Department as follows: • Delete the position of City Engineer currently assigned at grade 21 • Change the Deputy Public Works Director to City Engineer/Deputy Public Works Director. The pay grade will remain as currently assigned(grade 22). • Add the position of Public Works Superintendent at grade 16. These changes will better meet the needs of the new department by correctly distributing the duties and responsibilities of the former position for improved efficiency and effectiveness and reduce overall salary and benefit requirements for the department. We have reviewed the restructuring of these positions and would recommend approval of the attached Resolution. c, James Gleason, City Manager Jean Grafton, City Clerk The City of Ocoee• 150 N Lakeshore Drive•Ocoee, Florida 34761 phone:(407)905-3100•fax:(407)656-8504•www.ei.ocoee❑.us RESOLUTION NO. 2002-23 A RESOLUTION OF THE CITY OF OCOEE, FLORIDA, RELATING TO JOB DESCRIPTIONS AND TITLES; DELETING A JOB DESCRIPTION; REVISING A CERTAIN EXISTING JOB DESCRIPTION AND TITLE; ADOPTING A CERTAIN ADDITIONAL JOB DESCRIPTION AND TITLE; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Ocoee has previously approved and adopted job descriptions and titles for employment positions in the City of Ocoee; and WHEREAS, the City Commission desires to delete a job description, revise a certain existing job description and title previously approved and approve and adopt an additional job description and title. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA AS FOLLOWS: SECTION ONE: The City Commission of the City of Ocoee, Florida has the authority to adopt this Resolution pursuant to Article VIII of the Constitution of the State of Florida and Chapter 166. Florida Statutes. SECTION TWO: Deletion of a Position The City Commission hereby deletes the position of City Engineer currently assigned at grade 21. SECTION THREE: Revision of a Certain Existing, Joh Description and Title. The City Commission hereby revises a certain existing job description and title previously approved by the City Commission, the revised job description and title being as set forth in Exhibit "A" attached hereto and by this reference made a part hereof. SECTION FOUR: Adoptian_nf_an Additional Joh Description and Title. The City Commission hereby adopts and approves the additional job description and title set forth in 006.192128.1 Exhibit "B" attached hereto and by this reference made a part hereof. SECTION FIVE: Conflicts. All Resolutions or parts thereof in conflict with this Resolution are hereby repealed to the extent of any conflict. SECTION SIX: Severability. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall he deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. SECTION SEVEN: Effective Date. This Resolution shall become effective immediately upon passage and adoption. PASSED AND ADOPTED this day of , 2002. APPROVED: ATTEST: CITY OF OCOEE, FLORIDA Jean Grafton, City Clerk S. Scott Vandergrift, Mayor (SEAL) FOR USE AND RELIANCE ONLY BY APPROVED BY THE OCOEE CITY THE CITY OF OCOEE, FLORIDA. COMMISSION AT A MEETING APPROVED AS TO FORM AND HELD ON THE ABOVE DATE LEGALITY THIS DAY OF UNDER AGENDA ITEM NO. , 2002. FOLEY & LARDNER By: City Attorney 006.192128 -2- EXHIBIT A CITY ENGINEER/DEPUTY PUBLIC WORKS DIRECTOR MAJOR FUNCTION This is responsible professional and administrative work in assisting in the direction of the Public Works Department and highly responsible professional level civil engineering office and fieldwork in the design and administration of technical and engineering protects . Work involves responsibility, as assigned by the Director of Public Works, for supervision of special projects and general supervision of assigned Public Works Divisions . Requires management of a considerable variety and volume of professional work concerned with the City' s engineering projects . Work consists of both administrative and technical responsibilities and tasks involving both formulation of long- range plans and daily operational decisions . Duties are performed with considerable independence requiring the exercise of extensive judgment and initiative in day-to-day operations . Administrative and professional direction is received from the Public Works Director who reviews the work through conferences, evaluations of completed projects and analysis of reports. ILLUSTRATIVE DUTIES Conducts preliminary studies and prepares designs for a variety of public works or underground utilities facilities including street construction, parking facilities, storm water and sanitary sewer, water distribution systems, and related projects . Prepares plans, specifications, estimates, reports, and standards pertaining to the construction, maintenance and operation of a variety of public works or underground utilities projects . Supervises and schedules drafting and design technicians and lower level engineers in design activities . Confers with contractors, subdivision developers, and consulting engineers regarding street and utility plans and developments . Reviews street and utility plans for compliance with City requirements . May supervise inspection on construction projects . Performs or supervises others in the performance of all types of engineering studies and investigations . Monitors all types of activities on or adjacent to the street system that will have an effect on the street system and implements actions to preserve the maximum efficiency of the street system. Assists in the preparation and monitoring of the department budget . Responds to inquiries whether in person, by telephone, or by correspondence. Assists with the development of policies through consultation with department personnel on Public Works programs, operations, utilities and maintenance activities. Confers with and advises department employees on problems and projects related to Public Works projects design, construction, inspection, operation and maintenance . Reviews engineering reports, estimates and other departmental reports and proposals; prepares drafts of proposals Adopted 10-01-02 Revised 11-19-02 CITY ENGINEER/DEPUTY PUBLIC WORKS DIRECTOR ILLUSTRATIVE DUTIES - Continued and makes reports on completed projects and public works programs . Acts as the Public Works Director by assignment in their absence . Confers with officials and other representatives of governmental agencies, engineering firms and contractors on problems relating to projects being proposed or in progress . Requires the use and exercise of independent judgment . Requires contact with public, officials of county, state, and federal agencies, contractors, and consulting engineers . Recommends hiring, transfer, recall, lay-off, promotion, discipline, and discharge of employees . Resolves personnel issues . Conducts performance evaluations for approval and disapproval of merit increases . Performs other assigned duties as required. MINIMUM QUALIFICATIONS Knowledge, Abilities, and Skills Thorough knowledge of the principles and practices of civil engineering as applied to the development, construction and operation of public works, underground utilities, or transportation projects . Knowledge of laws, codes, and statutes relating to the design of public works projects . Thorough knowledge of the principles and practices of management as applied to the development and management of municipal public works programs. Considerable knowledge of municipal public works planning, design, and administration. Considerable knowledge of the principles and practices of modern administration and management . Considerable knowledge of supervisory practices . Ability to plan, organize, direct, and coordinate public works activities and programs . Ability to plan, schedule, and review the work of subordinates in a manner conducive to full performance and high morale . Ability to perform extensive and responsible research, analysis, and technical report writing. Ability to establish and maintain effective working relationships with other municipal officials, employees, contractors, engineering firms, and the general public . Ability to express ideas clearly and concisely, both orally and in writing. Ability to address civic organizations or other public or private groups on subjects relative to public works programs and projects . Ability to prepare, develop, and present long-range public works plans and programs . Minimum Training and Experience Graduation from an accredited four year College or University with a degree in Public Administration, Civil Engineering, or related field and five years of progressively responsible professional and Adopted 10-01-02 Revised 11-19-02 CITY ENGINEER/DEPUTY PUBLIC WORKS DIRECTOR Minimum Training and Experience - Continued administrative public works and civil engineering experience, three years of which must have been in a supervisory capacity. Preference will be given to applicant., certified as a—professional engineer. Necessary Special Requirement Must have possession of registration as a Professional Engineer at the time of application. Incumbent must attain a registration as a Professional Engineer in the State of Florida within six months from date of employment . Possession of an acceptable Florida Driver' s license . Adopted 10-01-02 Revised 11-19-02 EXHIBIT B PUBLIC WORKS SUPERINTENDENT MAJOR FUNCTION This is highly responsible professional and administrative work in directing some operations of the Public Works Department. Requires management of considerable variety and volume of professional work concerned with the City' s solid waste, streets, stormwater, traffic, fleet maintenance and facilities maintenance divisions . Work is performed under the administrative direction of the Public Works Director and considerable independent judgment, discretion, and initiative is exercised in carrying out the daily operations of the department with efficiency and effectiveness . ILLUSTRATIVE DUTIES Supervises, directs, plans, coordinates, and instructs the supervision of solid waste, streets, stormwater, traffic, fleet maintenance and facilities maintenance divisions; assists in the preparation of the budget of all . Makes procedural and operational recommendations to the Public Works Director. Inspects work performed within the Public Works Department. Coordinates work activities and programs of the department with other City programs and projects . Investigates and adjusts personnel problems that may arise. Attend and participate in conferences and meetings with the department head. Prepares reports and correspondence. Maintains systems in compliance with Federal, State, and local laws, rules, and regulations . Directs and personally participates in studies involving operations and costs; recommends and/or purchases equipment; recommends possible expansion of services. Develops and implements maintenance programs to prolong the life of the equipment and insures smooth operation of the system(s) . Develops and implements training programs to insure personnel operate the system (s) properly. Reviews hiring recommendations and evaluates employee performance. The work is reviewed through reports, conferences, observations, analyses of reports and recommendations, and by results achieved. Performs other assigned duties as required. MINIMUM OUALIFICATIONS Knowledge, Abilities, and Skills Extensive knowledge of modern techniques, methods, procedures, principles, and practices of all phases of solid waste, streets, stormwater, traffic, fleet maintenance and facilities maintenance. Thorough knowledge of personnel, finance, general office and business administration principles, and the ability to apply them. Adopted 114—) PUBLIC WORKS SUPERINTENDENT Knowledge, Abilities, and Skills - Continued Thorough knowledge of the principles, practices, and techniques used in the operation of solid waste, streets, stormwater, traffic, fleet maintenance and facilities maintenance. Ability to prepare written technical reports, estimates, construction, and cost records . Ability to plan, assign, instruct, review, and evaluate work assignments of technical personnel . Ability to establish and maintain effective working relationships as necessitated by the work. Ability to prepare, develop, and present public works plans and programs. Ability to establish and maintain effective working relationships with supervisors, subordinates, peers, and management . Minimum Training Experience Graduation from an accredited community or junior college with an AA or AS degree and five years of progressively responsible professional and administrative public works experience, five years of which must have been in a responsible supervisory capacity. Necessary Special Requirements Possession of an acceptable Florida CDL License. Possession of an IMSA Work Zone Safety Certificate, FLDOT Level Ill Signs and Markings Certificate and a Class "A" Stormwater Certificate preferred. Adopted 11-19-02