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Home My WebLink AboutItem 03 Approval to Award Clarke Road Median Landscape Refresh Project (SR50 to Matthew Paris Blvd) to BrightView Landscape Services ocoee florida AGENDA ITEM COVER SHEET Meeting Date: August 6, 2019 Item # 3 Reviewed By: Contact Name: Ginger Corless Department Director: Contact Number: (407) 905-3100 ext. 1028 City Manager: Subject: Approval to accept BrightView Landscape Services' propos (s) to install Sylvester Palms and understory plant material within the Bluford Avenue Right-of-Way between Orlando Avenue north and Oakland Avenue. Background Summary: There are several places along Bluford Avenue that needs to have plants either replaced and/or removed. An overview of the sites and the issues are as follows: • Small Median north of Orlando Avenue, by Fire Station 25 - The small median north of Orlando Avenue on Bluford Avenue has lost one of the Sylvester Palms and the understory plantings have degraded. The existing irrigation needs to be upgraded to achieve a proper watering balance between the palms and groundcover. BrightView's $7,570 proposal includes the removal of the existing understory plantings, updating of the irrigation to a hydro-zone system, and the installation of a new Sylvester Palm and understory plantings. • Palm at the SE Corner of Bluford Avenue and Magnolia Street — The SE corner of Bluford Avenue and Magnolia Street was going to have a Crape Myrtle located within the sidewalk planter; however, they were removed from the corridor. To fill a visual void and to maintain an appropriate spacing rhythm, BrightView will install a new 16' foot Sylvester Palm and reconnect the irrigation. Public Works will be responsible for removing the planter concrete, as well as replace any concrete damaged due to its removal. Public Works will also be responsible for installing the artificial mulch. BrightView's cost to do this work is $4,385.00. • Replacement of the Palm north of McKey Street and south of Oakland Avenue — The Sylvester Palm located just north of McKey Street and adjacent to the existing mulch parking lot has died. This palm was one of the trees that were transplanted and is not under warranty. The existing palm needs to be removed, hauled off, and then a new Sylvester Palm will be installed. The new palm will be under warranty for a period of one (1) year. BrightView's cost to complete this is $4,647.50. The proposals have been reviewed and approved by the Deputy Director of Development Services and Urban Designer/Landscape Architect. BrightView Landscape Services is currently under contract to provide landscape maintenance and upon request, may provide a proposal to improve the City's landscape areas. This request meets the City's purchasing guidelines. Issue: There are Sylvester Palms that need to be replaced and/or installed that are not under warranty. Furthermore, the plantings in the small median near Fire Station 25 need to have the irrigation upgraded, and new understory/groundcover plantings and mulch installed. Recommendations: Staff recommends the Honorable Mayor and City Commission award the landscape improvements along Bluford Avenue between Orlando Avenue and Oakland Avenue, to the City's continuing landscape contractor, BrightView, for $16,602.50 as described in the attached proposals. Staff also recommends the City Manager be authorized to approve change orders to this contract up to the limit of his purchasing authority. Attachments: BrightView's Proposal(s) Financial Impact: The $16,602.50 can be funded by dollars remaining in the due diligence fund that was set aside for the purchase of Getting Recording Studio. Type of Item: (please mark with an x') Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A Reviewed by 0 N/A 2 July 15,2019 BrightView Page 1 of 3 Landscape Services Proposal for Extra Work at City of Ocoee Property Name City of Ocoee Contact Virginia Corless Property Address 150 N Lakeshore Dr To Ocoee City of Ocoee , FL 34761 Billing Address Attn:Accounts Payable 150 N Lakeshore Dr Ocoee , FL 34761-2258 Project Name Bluford Ave Firehouse Island#2 Project Description Install new Sylvester, shrubs in median Scope of Work QTY UoM/Size Material/Description Unit Price Total 10.00 HOUR Labor to remove jasmine and bed prep $45.00 $450.00 1.00 LOAD Dump Fee per Load $145.00 $145.00 1.00 EACH Sylvester Palm 12'CT-Installed $2,425 $2,425.00 1.00 DAY Skid Steer/Bobcat-Daily $250.00 $250.00 1.00 LUMP SUM Freight/Hauling $75.00 $75.00 1.00 EACH Palm Batten Kit-3(2x4x8),3 Battens-Installed $75.00 $75.00 108.00 EACH Muhlenbergia capillaris-Muhly Grass 3 gal. $12.50 $1,350.00 Shrub/perennial Installed 112.00 EACH Blue Daze'Blue My Mind'-1 gal.Ground Cover Installed $6.50 $728.00 5.00 CUBIC YARD Chocolate Mulch Installed $46.50 $232.50 3.00 CUBIC YARD Pine Fine Mulch Installed $46.50 $139.50 1.00 LUMP SUM MOT-rental signage,set up,tear down,maintenance $600.00 $600.00 1.00 LUMP SUM Irrigation time and materials needed to retrofit and hydro $1,100.00 $1,100.00 zone new plantings. For internal use only SO# 6971172 JOB# 460402899 Service Line 130 Total Price $7,570.00 THIS IS NOT AN INVOICE This proposal is valid for 60 days unless otherwise approved by BrightView Landscape Services,Inc. 4777 Old Winter Garden Road,Orlando,FL 32811 ph.(407)292-9600 fax(407)291-4966 July 15,2019 BrightView Page 1 of 3 9 Landscape Services Proposal for Extra Work at City of Ocoee Property Name City of Ocoee Contact Virginia Corless Property Address 150 N Lakeshore Dr To Ocoee City of Ocoee , FL 34761 Billing Address Attn:Accounts Payable 150 N Lakeshore Dr Ocoee, FL 34761-2258 Project Name Bluford Ave&Magnolia St Project Description Install Sylvester in Sidewalk planter Scope of Work QTY UoM/Size Material/Description Unit Price Total 1.00 EACH Sylvester Palm 16'CT-Installed $3,875.00 $3,875.00 1.00 DAY Skid Steer/Bobcat-Daily $250.00 $250.00 1.00 LUMP SUM Freight/Hauling $120.00 $120.00 1.00 EACH Palm Batten Kit-3(2x4x8),3 Battens-Installed $75.00 $75.00 Rainbird 1400 bubbler replacement Installed-Pop-up 1.00 EACH Spray Head(assuming irrigation lateral line remains intact $65 $65.00 and in planter from original planting All concrete work and artificial mulch by others. BVLS not responsible for concrete or mulch. For internal use only SO# 6977761 JOB# 460402899 Service Line 130 Total Price $4,385.00 THIS IS NOT AN INVOICE This proposal is valid for 60 days unless otherwise approved by BrightView Landscape Services,Inc. 4777 Old Winter Garden Road,Orlando,FL 32811 ph.(407)292-9600 fax(407)291-4966 t July 25,2019 BrightView Page 1 of 3 7 Landscape Services Proposal for Extra Work at City of Ocoee Property Name City of Ocoee Contact Virginia Corless Property Address 150 N Lakeshore Dr To Ocoee City of Ocoee , FL 34761 Billing Address Attn:Accounts Payable 150 N Lakeshore Dr Ocoee , FL 34761-2258 Project Name Bluford Ave&McKey St Project Description Replace Sylvester in parking planter Scope of Work QTY UoM/Size Material/Description Unit Price Total 1.00 EACH Remove and dispose of existing Sylvester Palm $235.00 $235.00 1.00 EACH Sylvester Palm 16'CT-Installed $3,875 $3,875.00 1.00 DAY Skid Steer/Bobcat-Daily $250.00 $250.00 1.00 LUMP SUM Freight/Hauling $120.00 $120.00 1.00 EACH Palm Batten Kit-3(2x4x8),3 Battens-Installed $75.00 $75.00 1.00 EACH Rainbird 1400 bubbler replacement Installed $65 $65.00 0.50 CUBIC YARD Chocolate Mulch-Installed $55 $27.50 For internal use only SO# 6991972 JOB# 460402899 Service Line 130 Total Price $4,647.50 THIS IS NOT AN INVOICE This proposal is valid for 60 days unless otherwise approved by BrightView Landscape Services,Inc. 4777 Old Winter Garden Road,Orlando,FL 32811 ph.(407)292-9600 fax(407)291-4966