HomeMy WebLinkAboutItem 05 Approval of Amendment 1 to the Design-Build Services Agreement with Wharton-Smith for the New Ocoee City Hall 0( ()ee
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AGENDA ITEM COVER SHEET
Meeting Date: 8/6/2019
Item # J
Reviewed By:
Contact Name: Craig Shadrix Department Director: �
Contact Number: 407-554-7229 City Manager: Robert ;j /�
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Subject: Approval of Amendment 1 to the Design-Build Services Agreement with Wharton-Smith
for the New Ocoee City Hall
Background Summary:
The City Commission approved an Agreement with Wharton-Smith to provide Design-Build Services for
the new Ocoee City Hall. The agreement was approved on January 15, 2019. Wharton-Smith then
began the Preconstruction Services phase of the Agreement. Although conceptual designs were
presented to the City, none were felt to be consistent with the character of the City; nor did the designs
or the space program fit with the long-term expectations of Staff or the Commission.
Staff met with the Design-Build Team in April to discuss how to move forward. The discussion also
included how to add the civil site design and development to the contract. After much discussion,
Wharton-Smith suggested a change to their team and addressed how to incorporate the civil design and
development under their responsibility and the Design-Build Agreement. Wharton-Smith has presented
the City with a proposal that covers the change in the design team, the inclusion of the civil design, and
geotechnical testing/evaluation. Staff and the City's Owner's Representative, ZHA, have reviewed the
proposed contract changes and are currently negotiating the Amendment changes and costs with
Wharton-Smith. To expediate the project staff is asking Commission to authorize the City Manager to
approve and execute both Amendment 1 and its corresponding Change Order. The Change Order will
not exceed $263,000 and will cover the additional civil design and geotechnical testing and investigation.
Issue:
Should the Mayor and Commission authorize the City Manager to approve and execute Amendment 1 to the
Design-Build Services Agreement with Wharton-Smith for the New City Hall and approve and execute the
corresponding Change Order in an amount not to exceed $263,000?
Recommendations:
Motion for Mayor and City Commission to authorize the City Manager to approve and execute Amendment 1 to
the Design-Build Services Agreement with Wharton-Smith for the new City Hall and approve and execute the
corresponding change order in an amount not to exceed $263,000.
Attachments:
None
Financial Impact:
The Change Order, in an amount not to exceed $263,000, will be funded through bond proceeds and other
funding as appropriated by the City Commission.
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. Ctk _A � t, N/A
Reviewed by 0 N/A
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