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Home My WebLink AboutIII (C) Approval and Authorization to Waive the Rental Fee of the Jim Beech Recreation Center for the Orange County Sheriff's Department to Hold a Wrestling Match Agenda 01-21-2003 e t Center of Goodly Item ID C Mayor ,sh J %tsg Commissioners S. Scott Vandergrif c Danny I It well, District I Scott Anderson, Dismict2 City Manager Rusty Johnson, District 3 Inn Gleason a: ,,;ty—r r�• Nana I Parker, District 4 STAFF REPORT TO: The Honorable Mayor and City Commissioners FROM: Johnny Farmer, Parks &Recreation Director DATE: January 14,2003 RE: Orange County Sheriff's Office use of Beech Recreation Center ISSUE Orange County Sheriff's Office use of Beech Recreation Center BACKGROUND/DISC USSION The Orange County Sheriffs Office is requesting to utilize the Beech Recreation Center on Saturday, March 1st, 2003 from 12:00 P.M. to 12:00 A.M. to host a professional wrestling match as indicated in the attached letter, and have the fcc waived. The Orange County Sheriffs Office will receive 50% commission on all the sales of the first 400 tickets, and RO%on anything above this along with 100%concession sales for the wrestling event. The proceeds received by the Orange County Sheriffs Office will go to the American Cancer Society's Relay for Life. Parks and Recreation Staff has reviewed the activities scheduled for this date, and this event would not interfere with any scheduled activities. If this event is approved by the City Commission, Staff will ensure that the event is covered with general liability insurance with the City listed as an additional insured. The proceeds that will be received by the Orange County Sheriffs Office for the event will greatly enhance their ability to help raise funds for the American Cancer Society's Relay for Life. The City of Ocoee • 150 N Lakeshore Drive• Ocoee. Florida 34761 phone: (407)905-3100 • fax: (407)656-8504 •www.ci.ocoee.fl.us -iv Sheriff Kevin Beare ORANGE COUNTY SHERIFF'S OFFICE January 8,2003 City of Ocoee Beech Recreation Center 1820 A D Mims Road,Ocoee, FL 34761 (407)654-1608 Attn. Mr.Johnnie Farmer Mr.Farmer; This letter is to document the Intent of the Orange County Sheriff's Office to work with South Eastern Championship Wrestling in raising funds for the American Cancer Society's Relay for Life. This event will occur on March I,2003,at 8:00 pm,at the Jim Beech Recreation Center.The involvement of the Orange County Sheriff's Office in this event is focused upon raising as much money as possible for the American Cancer Society. The amount of funds raised will depend upon the attendance at the event and the sponsorship obtained before the event. The Sheriffs Office will donate all monies less costs; it receives to the American Cancer Society. The sale of the first 400 tickets will he split with the SECW,50/50. All tickets sold after 400 will be split 80%to the American Cancer Society and 20%to SECW. The Orange County Sheriffs Office will control the concession stand and donate all monies received to the American Cancer Society. SECW will obtain the insurance policy and list the City of Ocoee and the Orange County Sheriff's Office as Hold Harmless in the policy. The Sheriff's Office will provide security and clean up for the event. SECW will provide the set up and tear down of the ring and assist with clean up. If you have any other questions, feel free to contact me. Thank You, i/ czt Joseph E. Carter Sergeant, Orange County Sheriffs Office 407-628-7008 Post °thee Box 14411 • Orlando. Florida 32802 1440 Telephone (307) 836-3700 City of Ocoee, Florida RECREATION FACILITY USE APPLICATION DATE REQUESTED: March 1 , 2003 ANTICIPATED ATTENDANCE 5D0 FACILITY REQUESTED: COMMUNITY CENTER VIGNETTI BEECH CENTER HOURS REQUESTED:(FROM) 1200 hrs Q2-) (TO) 2400 hrs LZl TYPEOF FUNCTION Fundraiser/American Cancer Society ADMISSION CHARGE? As NO Relay for Life / Wrestling Show/ SECW MAILING ADDRESS OF RENTER Name Orange County Sheriff' s Office , Attn . Sgt.Joe Carter (Far refund) Address 604 Courtland Street Suite 145 Cary, State, Zip Orlando , FL 32804 PHONE: (DAY) 407-628-7008 PHONE:(NIGHT) 407-468-8013 FEES: BEECH CTR GYMNASIUM'.S (540 per hour)Pd COMM CNTRMGNETTP.5_ (530 perbour) Pd MEETINO ROOMS (El0 per hour) Pd GAZEBO E (SlO per day) Pd DEPOSITS (S100 refundable)Pd DEPOSIT E_ MOO refundable)Pd TOTAL DUE'.5 TOTAL DUE:E CHECK# 0 CASH RECEIPT# FOR DEPOSIT FEE WAIVED OR NO CHARGE: (DIRECTOR'S APPROVAL) CITY OF OCOEE - BY: THE UNDERSIGNED HAS READ AND WILL OBSERVE RULES STATED ON PAGE 2. SIGNATURE REQUIRED ON EACH PAGE. I UNDERSTAND THAT ANY LOSS OR DAMAGE TO THE CENTER AS A RESULT OF THIS FUNCTION WILL BE DEDUCTED FROM MY DEPOSIT,AND THAT I WILL BE BILLED FOR LOSS WHICH EXCEEDS MY DEPOSIT. Joseph E . Carter DATE: 12/13/02 --_— SI APPL CAN •.*NATURE ******I ** •n .............*.......... .......•..••..•.•.* •.•.........•.•.••••......»...« SECURITY DEPOSIT REFUND INFORMATION: (STAFF USE ONLY) FACILITY INSPECTED BY: DAMAGES NOTED:(IF ANY) ADDITIONAL AMOUNTS TO BE BILLED DUE TO DAMAGES NOTED ABOVE S REFUND IS AUTHORIZED BY: AMOUNT OF REFUND: (DIRECTOR'S APPROVAL) RULES REGARDING USE OF FACILITIES • I. APPLICANT WILL PAY A SEPARATE SECURITY DEPOSIT OF$100 00 FOR EACH EVENT IF REQUIRED. THE SECURITY DEPOSIT WILL NOT BE ROM EI)OVER FOR ADDITIONAL EVENTS. THE SECURITY DEPOSIT IS TO BE RETURNED TO APPLICANT AFTER THE EVENT,BY MAIL,PROVIDED THE FACILITY IS LEFT IN THE SAME CONDITION IN WHICH IT WAS FOUND(I.E.,PAPER ITEMS,CANS,BOTTLES,ALL DECORATIONS AND FLOORS DAMP MOPPED AND VACUUMED,CI TABS AND TABLES WIPED DOWN,FOLDED AND RETURNED TO PROPER LOCATION,KITCHEN AREAS CLEANED;EQUIPMENT OR PERSONAL BELONGINGS OF APPLICANT REMOVED IMMEDIATELY FOLLOWING EVENT. PREMISES WILL BE INSPECTED BY CITY EMPLOYEE IMMEDIATELY T EREAF I ER. 2. APPLICANT IS SOLELY RESPONSIBLE FOR DAMAGES FOR ANY AND ALL ACCIDENTS OR INJURIES TO PERSONS OR PROPERTY RESULTING FROM APPLICANT'S USE OF THE BUILDING. APPLICANT SHALL PAY ALL COSTS RESULTING FROM SAID ACCIDENTS OR INJURIES. APPLICANT SHAD,INDEMNIFY AND HOLD HARMLESS THE CITY OF OCOEF,IT'S EMPLOYEES.AGENTS, OFFICIALS AND CONTRACTORS,HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS,ACTIONS, CAUSES OF ACTION.LOSS DAMAGE,INJURY,LIAHI EI Y COST OR EXPENSE,INCLUDING WITHOUT LIMITATION, ATTORNEYS FEES(WHETHER INCURRED BEFORE,DURING,OR At TER TRIAL.OR UPON ANY APPELATE LEVEL),ARISING FROM DIE APPLICANT'S USE OF THE FACILITY. 3. FEES FOR BEECH CENTER GYMNASIUM. HOURLY RATE FOR GYMNASIUM $40.00 EIGHT HOUR DAY RENTAL FOR GYMNASIUM $300.00 (ADDITIONAL HOURS AT HOURLY RATE) HOURLY RATE FOR MEETING ROOM $10.00 CANCEL I ATION FEE $25.00 FEES FOR THE COMMUNITY CENTER/VIGNETTI: HOURLY RATE FOR CENTER $30.00 EIGHT HOUR DAY RENTAL FOR CENTER $20000 (ADDITIONAL I10L9RS AT HOURLY RATE) HOURLY RATE FOR TRAINING ROOM $9.00 CANCELLATION FEE 125.00 GAZEBO FLAT RATE FOR THE DAY $10 00 4. GROUPS COMPOSED OP MINORS WILL BE APPROVED ONLY WHEN ADULT REQUESTS SUCI I USE AND ACCEPTS THE RESPONSIBILITY FOR SUPERVISING TT HT MINORS THROUGHOUT TIE PERIOD COVERED IN THE FACILITY USE APPLICATION. THERE SHALL BE ONE ADULT CHAPERONE FOR EACH 15 MINORS. CHAPERONES SHALL REMAIN ON THE PREMISES UNTIL All,MINORS HAVE LEFT THE PROPERTY. RENTER AND THE CHAPERONES SHALL BEAR IRE LEGAL RESPONSIBILITY OF THE MINORS ATTENDING THE EVENT. AT LEAST TWO DAYS PRIOR TO THE USE OF TIE FACILITIES, APPLICANT SHALL PROVIDE THE CITY A LIST OF TIE CI TAPERONES BY NAME,ADDRESS,AND T E EPI IOM1E NUMBER. FAILURE TO PROVIDE THE LIST TWO DAYS IN ADVANCE SHALL CONSTITUTE A BREACH OF TEE RENTAL APPLICATION, AND T1E APPLICATION SHALL BE REVOKED. ANY AND ALL FEES PAID BY TICE APPLICANT SHALL BE FORFEITED BY TIRE APPLICANT IF THIS APPLICATION HAS BEEN BREACHED BY APPLICANT OR REVOKED FOR CAUSE BY THE CITY OF OCOEE. 5_ NO TICKETS ARE TO BE SOLD AT'11 E DOOR OR ADMISSION CHARGES MADE UNLESS SO SPECIFIED ON TI IE FACILITY USE APPLICATION 6. CONTROL OF TIE LIGHTS,THERMOSTATS,AND OTTER EQUIPMENT WILL BE ADMINISTERED BY AN EMPLOYEE OF 1 HE CITY OF OCOEE_ 7. AT NO TIME WILL APPLICANT REMOVE CHAIRS, FABLES,OR ANY OTHER EQUIPMENT FROM'THE FACILITY. 8. THE FACILITY HOURS ARE IROM 10:00 AM.UNTIL 1200 A.M. ALL FUNCTIONS AND CLEAN-UP MUST BE COMPLE113 HY I200 A.M. 9. IHE FACILITY CANNOT BE RESERVED BY ANY ONE PERSON OR GROUP FOR MORE THAN ONE NIGHT PER MONTH. THE BOARD OF CITY COMMISSIONERS MAY FROM TIME TO TIME,GRANT EXEPTION TO'MN POLICY ON A CASE-BY-CASE BASIS. 10. ALL APPLICANTS I HOLDING A.NY OUTSIDE ACTIVITIES MUST INQUIRE AT ME BUILDING DEPARTMENT(IN CITY HAIL)AS TO WHETHER A`SPECIAL EVENT PERMIT'AM)!OR`TENT PERMIT'IS REQUIRED. I HAVE READ AND WILL ABIDE DV THE RULES STATED ABOVE: I HAVE RE ED THE SECURITY DEPOSIT UIDELINES SHEET AND AGREE TO FOLLOW THEM. /2/3/4( APITI ANI --. _... DATE