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Home My WebLink AboutVII (D) Report on Grants Applied for and Received e Getter of Good L p Agenda 2-04-2003 Mayor . b y yp Commissioners Item VII D S. Scott Vandergrift { �, Danny Howell, District 1 City Manager y OCO 0 Scott Anderson, District 2 Rusty Johnson, District 3 Jim Gleason 4 Nancy J. Parker, District 4 Staff Report Date: January 23, 2003 To: The Honorable Mayor and City Commissioners From: Janet G. Shira, Assistant to the City Manager Subject: Report on Grants Applied for and Received The following table is intended to provide an overview on grants activity back to the year 2000. The table lists all the grants pursued during this time period, a brief description of the grant, the money requested, matching funds pledged, and whether or not the grant was awarded. All departments are encouraged to pursue grants to both augment their budgets and to allow for projects, programs, and services that may not be possible without outside financial assistance. Grants are first researched to determine potential impacts (staffing, monetary, etc.). As a staff person with grant experience, I am available to write grants, assist with writing and researching, or review the grant once it is written. The applicable department generally administers the grant once the money is awarded. For example, with the FRDAP grant for the development of Freedom Park, both the Recreation Department and Community Relations collected all the necessary information to apply. Community Relations was responsible for writing the actual grant and then the Recreation Department is administering the grant by monitoring the construction project and filing the appropriate paperwork with the agency that awarded the funds. This cooperative process seems to bring the best success, although departments do have the ability to write their own grants if they choose. Year Match (either or Grant Description Money required or Grant Awarded I Grant Requested not) Cycle For this grant cycle, the money was for Yes 2000 COPS MORE support personnel. Applied for three (3) $104,000 $34,668 (only hired 3 of 4 Grant administrative assistants and one (1) positions) evidence and property specialist. FRDAP Grant Recreation Grant from the State of Yes 2000 Florida. Applied to purchase South Park $200,000 $200,000 $150,000 (now Freedom Park) land. • City of Ocoee• I50 N Lakeshore Drive•Ocoee. Florida 34761 phone: (407)905-3100• lax: (407)656-8504 •www_ci_ocoee.tl.us Regional Reuse Master Plan (joint $37,500 (split Yes SJRWMD venture with the City of Winter Garden). $37,500 with Winter $37,500 Garden) Aug. Florida Recreation-based state grant. Applied to 2001 Communities purchase park lands just north of Clarke $1,437,000 $479,000 No Trust and Clarcona-Ocoee Roads _ Florida The Rotary Club asked the City to apply Yes 2001 Department of for this grant for 170 bike helmets. Grant 170 bike N/A 170 bike helmets Health Grant recipient needed to be a governmental helmets unit. Water Conservation Grant. Yes I 2001 SJRWMD Reimbursement grant. Used to purchase $10,000 $10,000 $10,000 supplies, mascot outfit, etc. for POWR Program State Emergency Management Grant. Applied 2001 Department of for an emergency generator for the Public $28,000 $1,200 cash; Yes Community Works Complex $2,000 in-kind $28,000 Affairs Florida Boating Administered through Orange County. 2001 Improvements Applied to expand boat trailer parking at $64,000 None Yes Program (FBIP) Starke Lake ramps $64,000 Grant Applied for money towards the Coca Cola $78,965 2001 FBIP Grant property acquisition, specifically the land $78,965 (already Yes (10 acres)to be used for boating facilities expended to $78,965 in the future. purchase property) FRDAP Grant Recreation grant through the State. Yes 2001 Applied for money for improvements to $191,250 $191,250 $191,250 South Park(now Freedom Park). _ South Ocoee Reuse Storage and �l 2001 SJRWMD Pumping Facility. Construction of a reuse $50,000 $1 200,000 Yes storage and pumping facility on Maguire $50,000 Road to draw reuse water from the Consery system. CDBG Funds- Pioneer Key II Mobile Home Park Yes through Orange Drainage Improvements $350,000 $150,000 $350,000 County (joint venture with Orange County) 2000/ State of Florida Emergency Management grant. Applied $3,893 cash Yes 2001 EMPA Grant- for emergency radio system. $49,940. $2,253 in-kind $49,940 cycle $50k cap Committee of Business leaders in West Orange. Yes 2001 One Hundred Applied for money for thermal imaging $14,500 N/A $14,500 cameras. 2001 FEMA Fire Emergency Management grant. Applied $23,200 $2,580 No Grant for thermal imaging cameras. State of Florida Applied for Lifepak 12 Defibrillator $112,516 None No 2001 EMS Grant 2001/ Orange County Applied for Lifepak 12 Defibrillator $27,536 None No 2002 EMS Grant OOCEA Beltway Mitigation Grant. This is a land $750,000 Pending grant that the Planning Department applied for. 2002/ State of Florida Emergency Operations Center(part of No 2003 EMPA Grant- new fire station) $49,320 $80,000 (But reapplied for $50k cap 2003/2004 which is pending) • 2002/ State of Florida Emergency Operations Center(part of No 2003 EMPA Grant- new fire station)—includes capital $288,683 $80,000 (But reapplied for $300k cap equipment ! 2003/2004 which is pending) 2002 FEMA Fire Applied for Self-Contained Breathing $14,796 (Need Grant Apparatus $133,164 to budget in Yes FY%.) July Florida Recreation-based state grant. Applied to 2002 Communities purchase park lands just north of Clarke $612,000 $204,000 Pending Trust and Clarcona-Ocoee Roads 2002 FEMA Fire Fire Safety House Trailer $49,500 $5,500 Pending Grant 2002 SJRWMD Water Conservation Grant Yes (Reimbursement grant) $10,000 $10,000 $10,000 I Applied for the POWR Park Transportation State of Florida grant program for $1,200,000 2002/ Outreach transportation-related projects. Applied $3,999,090 from City and No 2003 Program for Maine Street-Maguire Road-Story $1 200,000 (TOPS) Grant Road Project from Florida Auto Auction 2002/ Byrne Grant Police grant. Grant focus changes year- -- 2003 to-year(personnel, technology, etc.) $57,900 $14,475 Yes Applied for Crime Analyst position. 2003 LLEBG Grant Applied for computers (both lap tops and $40,231 $5,392 Yes desk tops). 2002 Applied for Bullet Proof Vests. $12,375 50% of each Reimbursement vest-66 vests grant National Drug Counterdrug Technology Grant 2002 Control Policy (equipment). Applied for Pending Grant National Center "Locator" Congressional Grant. Free 2002 for Missing and computer, monitor, printer, and scanner No match Pending Exploited for use in locating missing children. Children To summarize the information in the table, the City has been awarded $1,381,825 in grant funds since the year 2000. We have pledged a total of$1,945,764 in matching funds for those successful grants. Although we try to budget these matching funds, from time to time grant opportunities are brought to our attention that we were unaware of at budget time. There are also times when matching percentages will change at the last minute because the state wants to spread the money further or we learn a program has become more competitive and we will have a better chance if we increase our match. In other words, it is impossible to budget the City's portion of grants in all instances. Another notable point is that 58 percent of the total dollars (cash match) for these successful grant projects comes from the City of Ocoee. So although the City gained close to $1.4 million dollars in grant funds since the year 2000, it is not "free" money. In addition to the more than $1.9 million the City put up in cash to match those grant dollars, there is also a tremendous amount of staff time devoted to not only applying for the grants, but in carrying out all the projects. We have to be careful not to take on more than we can successfully manage with the staff we have. I hope this helps to understand more about the City's objectives in pursuing grants. As always, I would be happy to answer any questions or review individual grants with you in more detail. Cc: Jim Gleason, City Manager Department Directors