HomeMy WebLinkAboutItem 15 Approval to Accept the Proposal from Mac4 Ventures LLC with Top Gun Cheer Development to Construct Sanitary Sewer and Reclaimed Water Utilities for Phase I of the South Bluford Sewer Service Area ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: August 6, 2019
Item # /5-
Reviewed By:
Contact Name: T'Jean Tomlinson Department Director: Charles K. �� ,� -.E.
Contact Number: 407-905-3159 City Manager: Robert Fr-,ofr��
Subject: Approval to Accept the Proposal from Mac4 Ventures LLC with Top Gun Cheer
Development to Construct Sanitary Sewer and Reclaimed Water Utilities for Phase I of the South
Bluford Sewer Service Area Commission District#3 — Richard Firstner
Background Summary:
The City has the opportunity, working with Mac4 Ventures, LLC, (Top Gun Cheer development), to
provide central sewer to the South Bluford Sewer Service Area (SBSSA). On March 19, 2019 City
Commission consented to undertake the SBSSA effort with an initial Phase I and authorized Top Gun's
Engineer, Barrios Engineering, LLC (BE), to perform the design and permitting needed for Phase I. See
attached diagram for the SBSSA area limits and phasing.
To complete Phase I, staff is recommending the construction work be undertaken by Top Gun's
contractor, Keator Construction, where the City will reimburse Top Gun for a portion of the off-site
construction cost for the sanitary improvements as indicated on Sheet C1.0 of Bluford Ave.-Utility
Improvement Plans. Top Gun's sewer reimbursement, $330,059.07, is based on the total off-site
construction cost minus the cost Top Gun would have incurred, $52,445.80, to have connected directly
to 16" force main in Columbus St. An itemized breakdown based on Top Gun's attached proposal of
the cost is attached.
Staff will be preparing and seeking commission approval for a fair share partnering program for any
future development of adjacent parcels. The program will be similar to the Southwest Utilities Installation
Program already in existence. The preparation of program will include seeking input and comments
from stakeholders in the area.
Also included in Top Gun's reimbursement work will be the portion of the reclaimed water main adjacent
to the Top Gun's parcel as proposed in the Downtown — Hidden Oak Reclaimed Project. The reclaimed
water project, schedule for construction in fiscal year 19/20, will convey reclaimed water from Richmond
Ave/Maine St to the already installed main in Bluford Ave north of Delaware St that will serve the
downtown area . Top Gun's reclaimed water reimbursement is in the amount of $112,867.96.
Top Gun, based on City Commission approval, shall prepare a "Letter of Understanding"formalizing the
partnership condition for the City's execution upon review and acceptance by both City Staff and the
City Attorney.
•
The Utilities Department shall be available for questions.
Issue:
Should the Mayor and City Commission approve Mac4 Ventures, LLC., (the Top Gun Cheer
development) to perform the construction of certain sanitary sewer and reclaimed water improvements
needed along South Bluford Ave from Columbus St. to Geneva St.?
Recommendations:
Motion for Mayor and City Commission to conditionally approve Mac4 Ventures, LLC's proposal to
construct the sanitary sewer improvements for Phase I of the South Bluford Sewer Service Area and
reclaimed water as depicted on plan sheet C1.0 of Bluford Ave. - Utility Improvement Plans for a total
amount of $452,927.04 and authorize Mayor and Staff to execute a Staff/City Attorney acceptable
"Letter of Understanding with Mac4 Ventures, LLC?
Attachments:
1. South Bluford Sewer Service Area Exhibit
2. C1.0 of Bluford Ave. - Utility Improvement Plans
3. Recommendation Letter from Barrios Engineering, LLC.
4. Mac4 Ventures, LLC. contractor's (Keator Construction) Construction Cost Proposal
5. Staff Breakdown of Construction Cost Proposal — Phase I of South Bluford Sewer Service Area
6. Email from Barrios Engineering, LLC. outline condition to be include within the "Letter of
Understanding."
Financial Impact:
The estimated total construction cost is $502,537.82 based on construction cost of $452,927.04,
hydraulic modeling by Reiss Engineering $7,400, construction material testing of$4,000, Duke Energy
electrical service $2,000, FDEP permits (2) $1,150.00, permit ex and 7.5% contingence. Funding for the
project will come from Capital Carry Forward account (408.) The Construction cost was reduced by
Mac4 Ventures, LLC cost share of $52,445.80. The design cost of $47,938 was previously approved
• on March 19, 2019.
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading ,' Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by 0 N/A
2
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BARRIOS
ENGINEERING LLC •
7/29/2019
City of Ocoee
Utilities Dept
1800 A.D.Mims
Ocoee,FL
Reference: City of Ocoee S. Bluford Sewer Service Phase I
To Whom It May Concern,
As the engineer of record, I recommend the City of Ocoee proceed with the utility improvements for City
of Ocoee S.Bluford Sewer Service Phase I project. I find the design and the associated construction costs
of the aforementioned improvements to be in line with current industry standards.
Please reach out if you have any questions.
Respectfully,
Barrios Engineering,LLC
Carlos A. Barrios,PE
605 Delaney Ave.
Orlando,FL 32801 Page 1 of 1
407-286-2610
4
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BLUFORD AVE IMPROVEMENTS - BREAKDOWN 7/30/19(R-4)
DESCRIPTION ]OTY UNIT ]UNIT COST ]ITEM TOTAL,
KEATOR CONSTRUCTION
GENERAL CONDITIONS&INSURANCE 1 LS 53,297.00 $53,297.00
CONTRACTOR OH&P 1 LS 45,942.99 $45,942.99
SUBTOTAL $99,239.99
SITE CONTRACTOR-GENERAL COSTS
MOBILIZE EQUIPMENT 1 LS 6,107.00 $6,107.00
SUPERVISION, ETC 1 LS 8,000.00 $8,000.00
LOCATES&MISC SUPPLIES 1 LS 1,250.00 $1,250.00
DEMOBILIZE 1 LS 3,500.00 $3,500.00
LAYOUT&ASBUILTS 1 LS 9,960.00 $9,960.00
SILT FENCE 2,205 LF 1.85 $4,079.25
MOT&TRAFFIC CONTROL 1 LS 15,632.00 $15,632.00
SUBTOTAL $48,528.25
SANITARY
GRAVITY SEWER
CONNECT TO LIFT STATION 1 EA 1,200.00 $1,200.00
6" DR-18 PIPING 120 LF 17.00 $2,040.00
8" DR-18 PIPING 600 LF 17.00 $10,200.00
TRENCH BOX 1 LS 6,500.00 $6,500.00
MANHOLES 4 EA 5,500.00 $22,000.00
MANHOLES W/LINER 0 EA 13,000.00 $0.00
SANITARY SERVICES 6 EA 750.00 $4,500.00
CLEANOUTS& FITTINGS 1 LS 9,205.00 $9,205.00
TESTING&TV/VIDEO 1 LS 3,500.00 $3,500.00
FORCE MAIN
CONNECT TO EXISTING PLUG VALVE 1 EA 1,200.00 $1,200.00
6" DR-18 PIPE 440 LF 16.00 $7,040.00
6"VALVES 2 EA 1,160.00 $2,320.00
LIFT STATION
LIFT STATION (PACKAGE) 1 LS 59,276.00 $59,276.00
LIFT STATION INSTALL 1 LS 30,935.00 $30,935.00
LIFT STATION POWER 1 LS 10,000.00 $10,000.00
DEWATERING
DEWATERING 1 ALLOW 20,000.00 $20,000.00
OPEN CUT
BLUFORD ROAD-WET TAP 97 SY 250.00 N/A
MILL& RESURFACE 50' EACH SIDE OF CUT 619 SY 45.00 N/A
REPAIR SHOULDER ALONG BLUFORD AVE 160 SY 64.76 $10,361.60
SUBTOTAL $200,277.60
RECLAIM WATER
WET TAP 1 EA 3,700.00 $3,700.00
8"DR-18 PIPING 1,180 LF 16.00 $18,880.00
2" PVC PIPING 60 LF 12.00 $720.00
DIRECTIONAL BORE 190 LF 87.00 $16,530.00
8" RESTRAINTS 14 EA 140.00 $1,960.00
FITTINGS-8"45 BENDS 4 EA 185.00 _ $740.00
FITTINGS-8"X 2"MJ TAP CAP 4 EA 2,700.00 $10,800.00
FITTINGS-8" MEGALUGS 9 EA 170.00 $1,530.00
8"GATE VALVES _ 4 EA 1,546.00 _ $6,184.00
MISC FITTINGS 1 LS 3,765.00 $3,765.00
SUBTOTAL $64,809.00
I
BLUFORD AVE IMPROVEMENTS - BREAKDOWN 7/30/19(R-4)
DESCRIPTION QTY UNIT UNIT COST ITEM TOTAL
OFFSITE RESTORATION
RESTORE EXISTING CONDITIONS 1 LS 4,839.50 $4,839.50
REMOVE& REPOUR 6"CONCRETE APRONS 800 SF 14.75 $11,800.00
REMOVE & REPOUR 4"SIDEWALKS 1,830 SF 9.95 $18,208.50
SOD RESTORATION 5,500 SF 0.84 $4,620.00
SUBTOTAL $39,468.00
MILL& RESURFACE
MILL& RESURFACE BLUFORD AVE 1,972 SY 25.00 $49,300.00
RE-STRIPE 1 LS 3,750.00 $3,750.00
SUBTOTAL $53,050.00
NEW WORK TOTAL $505,372.84
CREDIT FOR TOP GUN PRIVATE LIFT STATION
LIFT STATION & INSTALL (1) LS 38,850.00 -$38,850.00
FORCE MAIN (20) LF 20.00 -$400.00
DIRECTIONAL BORE PARTS (1) LS 800.00 -$800.00
DIRECTIONAL BORE (76) LF 90.00 -$6,840.00
6" PVC SEWER (50) LF 15.76 -$788.00
OVERHEAD& PROFIT (1) LS 4,767.80 -$4,767.80
SUBTOTAL -$52,445.80
NET TOTAL $452,927.04
�°�a Staff Breakdown of Construction Cost Proposal
4\ Phase I of South Bluford Sewer Service Area
()(-0(-"e(()((.aO
Hard Costs
Pay Item Initial Cost Break Down Units Contract Quantity Unit Cost Revised Totals
Lift Station&
Gravity Reclaim
_ Forcemain
General Costs General Costs
1 ral Conditions&Insurance 1 Lump Sum 1.00 $53,297.00 $53,297.0. $25,151.82 $13,429.55 $14,715.63
2 ize Lump Sum 1.00 $6,107.00 $6,107.0. $2,882.00 $1,538.82 $1,686.18
3 ion,Etc. Lump Sum 1.00 $8,000.00
$8,000.0. $3,775.35 $2,015.81 $2,208.85
4 es&Misc.Supplies Lump Sum 1.00 $1,250.00
$1,250.0. $589.90 $314.97 $345.13
5 biline Lump Sum 1.00 $3,500.00 $3,500.0. $1,651.71 $881.92 $966.37
6 t&Asbuilts Lump Sum 1.00 $9,960.00 $9,960.0. $4,700.31 $2,509.68 $2,750.02
7 ce Linear Feet 2,205.00 $1.85 $4,079.25 $1,925.07 $1,027.87 $1,126.31
8 ice Control Lump Sum 1.00 $15,632.00 $15,632.0. $7,377.03 $3,938.88 $4,316.09
Sanitary Sanitary
9 Connect to Lift Station Each 1.00 $1,200.00 $1,200.0. $1,200.00
10 6"DR-18 Piping(GV) Linear Feet 120.00 $17.00 $2,040.0.
$2,040.00
11 8"DR-IS Piping(GV) Linear Feet 600.00 $17.00 $10,200.0.
$10,200.00
12 Trench Box Lump Sum 1.00 $6,500.00 $6,500.0. $6,500.00
13 Manholes Each 4.00 $5,500.00 $22,000.0. $22,000.00
14 Manholes with Crier Each 0.00 $13,000.00 $0.00
15 Sanitary Services Each 6.00
$750.00 $4,500.0. $4,500.00
16 Icleanouts&Fittings Lump Sum 1.00 $9,205.00 $9,205.0. $9,205.00
17 ting&TV/Video Lump Sum 1.00 $3,500.00 $3,500.0. $3,500.00 _
18 ct to Existing Plug Valve Each 1.00 $1,200.00 $1,200.0. $1,200.00
19 ;.-18 Pipe(FM) Linear Feet 440.00 $16.00 $7,040.0. $7,040.00
20 "les Each 2.00 $1,160.00 $2,320.0. $2,320.00
21 .' -. - -, - Lump Sum 1.00 $59,276.00
$59,276.0. $59,276.00
22 Lump Sum 1.00 $40,935.00 $40,935.0. $40,935.00
23 Dewatering Lump Sum 1.00 $20,000.00 $20,000.0. $13,038.32 $6,961.68
24 Bluford Road-Wet Tap Square Yards 0.00 $250.00 $0.00
25 Mill&Resurface 50'Each Side of Cut Square Yards 0.00
$45.00 $0.00
26 Repair Shoulder Along Bluford Ave Square Yards 160.00 $64.76 $10,361.6. $6,754.90 $3,606.70
Reclaim Reclaim
27 Jumper-Wet Tap Each 1.00 $3,700.00 $3,700.0.
$3,700.00
28 8"DR-1S Piping Linear Feet 1,180.00 $16.00 $18,880.0.
$16,880.00
29 2"PVC Piping Linear Feet 60.00 $12.00 $720.00 $720.00
30 Directional Bore Linear Feet 190.00 $87.00 $16,530.0.
$16,530.00
31 8"Restraints Each 14.00 $140.00 $1,960.0. $1,960.00
32 Fittings-8"45 Bends Each 4.00
$185.00 $740.0. $740.00
33 Fittings-8"X 2"MJ Tap Cap Each 4.00 $2,700.00 $10,800.0. $10,800.00
34 Fittings-8"Megalugs Each 9.00 $170.00 $1,530.0. $1,530.00
35 8"Gate Valves Each 4.00 $1,546.00 $6,164.0.
$6,184.00
36 Misc Fittings Lump Sum 1.00 $3,765.00 $3,765.0. $3,765.00
Offsite Restoration Offsite Restoration
37 Restore Existing Conditions Lump Sum 1.00 $4,839.50 $4,839.5.
$2,283.85 $1,219.44 $1,336.22
38 Remove&Repour 6"Concrete Aprons Square Feet 800.00 $14.75 $11,800.0. $7,692.61 $4,107.39
39 Remove&Repour 4"Sidewalks Square Feet 1,830.00 $9.95 $18,208.5. $11,870.42 $6,338.08
40 Sod Restoration Square Feet 5,500.00 $0.84 $4,620.0. $2,180.26 $1,164.13 $1,275.61
Mill&Resurface MITI&Resurface
41 Mill&Resurface Bluford Ave Square Yards 1,972.00 $25.00 $49,300.0. $23,265.571 $12,422.401 $13,612.03
42 Re-Stripe Lump Sum 1.00 $3,750.00 $3,750.0. $1,769.69 $944.91 $1,035.40
Subtotal] $459,429.85 $227,679.811 $121,567.221 $110,182.82
Overhead and Profit 1 10.00% 1 $45,942.99 $21,681.331 $11,576.521 $12,685.14
Direct Cost Breakdown $110,771.00 $59,145.00 $64,809.00
Hard Cost Breakdown Percentages Between Reclaim,Gravity and Lift Station 47.19% 25.20% 27.61%
Hard Cost Breakdown Percentages Between Gravity and Lift Station 65.19% 34.81%
Total] $505,372.8 $249,361.141 $133,143.731 $122,867.96
Credit For Top Gun Private Work Credit For Top Gun Private Work
-
43 Lift Station&Install Lump Sum -1.00 $38,850.00 -$38,850.00
44 Force Main Linear Feet -20.00 $20.00 -$400.00
45 Directional Bore Parts Lump Sum -1.00 $800.00 -$800.00
46 Directional Bore Linear Feet -76.00 $90.00 -$6,840.0.
47 6"PVC Sewer Linear Feet -50.00 $15.76 -$788.00
48 Overhead and Profit Lump Sum -1.00 $4,767.80 -$4,767.8.
Subtotal -$52,445.80 -$34,190.271 -$18,255.531
Total) $452,927.0, _ $215,170.871 $114,888.201 $122,867.96
Tomlinson, T'Jean
From: Tracy Clotfelter <tclotfelter@stephensbarrios.com>
Sent: Tuesday,July 30, 2019 8:52 AM
To: 'Roger MacClellan'
Cc: cbarrios@stephensbarrios.com;Tomlinson,T'Jean; Smith, Charles; 'Wesley Radcliffe'
Subject: FW: MOU Bullet Points
Good morning Roger,
I hope you are doing well. As requested, please find the bullet points below discussed in yesterday's meeting to be
included in the MOU letter. Please advise if you have any questions.
1. Mac4 Ventures fair proportionate share responsibility of the overall utility improvements is$52,445.80,
excluding capital charges.
2. Mac4 Ventures to request monthly payment draws based on percentage of project completion
3. A retainer of 10%will apply to payment draws up to 50%of construction, 5%will apply to the remaining
4. Lift Station Installation contains a contingency of 10k for Duke electrical connection
5. City of Ocoee will pump the wet well at intervals supportive of reasonable consumption rates under the
following conditions
a. Lift station installation and gravity connection is completed
b. Continued construction progress is demonstrated.
Thank you,
[-Piaci/ io4eeten
Stephens•Barrios
Barrios Engineering, LLC
605 Delaney Ave,Suite C
Orlando, FL 32801
(407) 286-2610 x307
(407)270-8303 Office Direct
(407)432-7145 Cell
1