HomeMy WebLinkAboutIII (F) Approval and Authorization to Waive the Bid Process for Laptops for Ocoee Police Department Agenda 3-18-2003
Center of Good Li
Mayor .She Fih Commissioneritem III F
S. Scott Vandcrgrill (. ( �y� Danny Howell, District I
CitScott Anderson. District 2
•
JimManagersoRusty• c Johnson,e .Districtism
Lm Gleason � ' OCC)E.,t �� Nancy J. Parker, District 4
STAFF REPORT
TO: The Honorable Mayor and City Commissioners
FROM: Brian Ross,Information Systems Director
DATE: March 7, 2003
RE: Purchase of laptops from Dell for OPD
ISSUE
Should the Mayor and Commission waive the City's formal bid process and purchase eight (8)
Dell Laptops from State Contract 250-000-03-I?
BACKGROUND/DISCUSSION
Information Systems has standardized on Dell computer equipment. Standardization is desired
because it has and will continue to reduce computer maintenance demands by having one
solution fit all product classes. Standardization also reduces training needs of staff because we
can concentrate on supporting a specific set of equipment. Dell was chosen because of their
overall lowest cost across the entire product line purchased by the City as offered on the State of
Florida IT Hardware Contract 250-000-03-1 and compared to similarly configured systems by
other tier one vendors.
Attached you will find quotes from the other tier 1 (enterprise tier)vendors on the State of
Florida contract 250-00-03-I. This includes Dell ($2.447.26), Gateway ($2.368),
IIP/Compaq ($2.613.00), IBM ($2,696.99), and Micron PC ($2,986.94). Taking into account
price differences due to different speeds and sizes of certain components, Gateway was the
lowest cost vendor, followed by Dell.
While Gateway offered the lowest price per unit, it is staffs opinion it is not the best deal for the
City. Gateway provides a 4 year limited warranty, whereas Dell provides a complete 4 year
warranty. Due to the damage and cost of repairs experienced with the Compaq laptops partially
being replaced by this purchase, it is more cost effective to pay the extra $79.26 per laptop for
complete protection and replacement of all damaged laptops.
Additionally, the use of Dell laptops enables OPD to use the existing docking stations and not
require additional desk space and money for ones that work with Gateway laptops. Support and
training costs will also be less because there will be one type of laptop throughout OPD. This
means these newly purchased laptops will match those purchased last year in the first phase of
the replacement program for OPD laptops.
The City of Ocoee• 150 N Lakeshore Drive•Ocoee,Florida 34761
phone: (407)905-3100 •fax: (407)656-8504 •www.ci.ocoee.Fl.us
RECOMMENDATION
It is staff's recommendation that the Mayor and City Commission waive the City's formal bid
process and authorize staff to piggy back off the State of Florida Contract 250-000-03-1 for the
purchase of 8 Dell Lattitude C840 laptop computers.
Page I of 2
1-800-B91-DELL Current Orderform I Retrieve E-Qu
�e [[ Florida Si
Full Catalog r Software, Periphe
The Dell Latitude C840 uses Intel Mobile Pentium 4 processors,and also features a 400 MHz Processor
Support Bus(PSB),three times as fast as any previous mobile platform,thanks to the Intel 845MP
'}* chipset.Up to 1024 MB of 266 MHz Double Data Rate(DDR)memory is available,and LAN and modem jhirl dbm
are integrated onto the motherboard to free the mini-PCI slot for the internal wireless card.The C840 is a [09 l
true desktop replacement system(starting at 7.21bs.)with HDDs up to 60 GB,32 MB of DDR video
y - memory,dual optical drive capability,and 15"SXGA«(1400x1050),UXGA(1600x1200),and Dell pentlw(
UltraSharpTM UXGA displays available. click here
To configure your system:
1.Select from the options listed to configure YOUR Dell system.
2 Click"Update Price"button at the bottom of the page to make the pricing reflect any changes you
have made.
3.Click"Add to Orderform"button at the bottom of the page to add your system to your Order Form.
r 'cr'Domdown sr,tar.i Options Rvre.
Price*:$2,447.26
Date: Friday, March 07, 2003 3:59:02 PM CST
Catalog Number: 84 Retail RC962167
Latitude C840: Mobile Pentium®4 Processor,2.4Ghz-M 15.0 UltraSharpTM UXGA
C240-[221-2071 I
Memory: 512MB DDR SDRAM, 2 DIMMS
512M-[311-13701
DELL Branded Printer Drivers: Nvidia®GeForce4 440 GoTM card with 32 MB DDR video memory
32VM-1320-0199]
Hard Drive: 60GB Hard Drive, 9.5MM, 4200RPM
604200-[340-8373 I
Operating System: Microsoft®Windows®2000, Service Pack 3
W2KSP3-1420-1574
Fixed Optical Device Options: 24-10-24X CDRW
ICDRW24-1313-1116I
Carrying Case: DELUXE NYLON CASE
NCC-1310-13921
Hardware Support Services: 4Yr Parts+ Onsite Labor(Next Business Day) + CompleteCare
U4CC-[900-6670 950-51031
Installation Services: No Installation
NOINSTL-1900-99871
File Systems: NTFS,FILE SYSTEM,WIN NT/21</XP
NTFS-[420-0153 I
Update Price ( Save E-quote f Update Orderform
1-800-891-DELL Current Orderform I Retrieve E-Qu
This configuration is presented for your convenience only.It is available for purchase by US customers who take delivery in the US.Dell will not be resr
typographical or other errors or omissions regarding prices or other information.
Prices and lease payments for products are subject to change without notice and DO NOT INCLUDE SHIPPING AND/OR HANDLING CHARGES OR
TAXES.Promotional offers and prices are for a limited time.Prices have been rounded to the nearest dollar for online display.Frnal order specifications
including tax and shipping,will be communicated following receipt of your online order.If your organization has a special shipping arrangement with De
not receive final,applicable shipping and tax amounts until you receive your order i invoice.Please contact your organization's administrator or your Dell
for details on any special shipping arrangements.
12 Please note that this Microsoft software product may use technological measures for copy protection.In such event,you will not be able to use the pi
not comply with the product activation or reactivation procedures,which may be completed by Internet or telephone(toll charges may apply).
For U.S.Customers Only.
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4 Gateway CSource ClUruibl/I
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New cart
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items: 0 quote d eta I I Quote Name: OPD Laptop
State of Florida
quotes
orders You have the option to add a PO number to your quote at any time.
Use the "save" button to add the PC) number to your quote database.
account teem
support 8 Info PO number: I
products
quote number: 347111
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saved as a quote and/or printed. However, you may not purchase
products directly from this site.
item product# base config qty tot;
price price
0 close Gateway 15140831 $1,877.00 $2,368.00 1 $
details 600Sb
Optical Drive Modular 24x/10x/24x CDRW and 8x DVD combo
AntiVirus Software Norton AntiVirus Software 90 day Introductory Offer
Memory 512MB DDR SDRAM (2-256MB Modules)
Multimedia SoundBlaster Pro compatible sound and stereo speakers, internal
Package microphone, headphone/speaker jack, line-in, line-out, and mic jacks
Floppy Drive Modular 3.5" Diskette Drive
Processor Mobile Intel® Pentium®4 Processor 2.4GHz-M $308
External Ports (2) USB, IEEE 1394 (FireWire), SVGA, Parallel, Serial, PS/2, S/PDIF,
NTSC/PAL Video Output
Operating System Microsoft®Windows®2000 Professional
Modem Integrated V.92 56K Modem
Carrying Case Deluxe Carrying Case $44
Keyboard and Full-Sized Keyboard and EZ Pad® Pointing Device
Mouse
Expansion Slots Two Type II or One Type III PC Card Slots
Hard Drive 60GB Ultra ATA Hard Drive $132
Dimensions 13.86"x 11.44"x 1 69" (W x D x H), approximate weight 8.01b.
Video ATI Mobility Radeon 9000 w/64MB DDR video memory
Network Adapter Integrated Intel®PRO 10/100 VE Network Connection
LANDesk Software Intel® LANDesk Client Manager Software v6.3
Screen 15"XGA TFT Active Matrix
Battery High-Capacity Lithium Ion Battery with AC pack
Limited Warranty Value Plus Service Plan-4Yr Part/Labor/Onsite/4 Yr Technical Suppor
Programs $90
r c'. F t "• + > __' ___. subtotal: $2,368.00
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•
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version
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[4]
Date:3/9/2003 7:32:10 PM
ContractName:FL-INFORMATION TECHNOLOGY HARDWARE
Prices in this quote are valid for 30 days from above date and are subject to change without notice.
Use your file-Print Option to print this order for your future reference.
Online Price Quotation
Prefix FirstName Lastname
i
Address
City State/Province Postal Code
I I
Country
Customer Comments
Reference Purchase Order Number)
Product availability and product discontinuation is subject to change without notice.
Summary Part No Unit Price Quantity Price
Mobile Intel®Pentium®IV 2.4GHz 470056-404 $2,865.00 I $2,865.00
1024MB(266MHz)DDR SDRAM
60GB MultiBay Hard Drive
15"TFT Display
24% DVD/CD-RW Combo Drive
Type III Mini PCI 56K(V.92)modem+
10/100 NIC Combo
ATI Mobility Fire GL 9000 64MB 4%AGP
Graphic Controller
Dual Pointing Device(pointstick and
tauchpad)
One Type II PC Card slot which supports 32-
bit CardBus and 16-bit PC Cards
Microsoft®Windows®2000
MultiBay 1 44MB Diskette Drive 226935- $58.00 I $58.00
B25
Compaq Professional(Nylon) 242361- $9000 I $90.00
B25
Subtotal: $3,013.00
Estimated Lease Cost: $84.45
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ThinkPad A31
Print this for your records
$2,696.99
Base Model Features and Specifications Part No Unit Quantity Price*
Price*
ThinkPad A31 2652PBU $1,949.00 I $1,949.00
Processor Pentium 4 USD USD
type
Processor 2000 MHz
speed
Processor 512 KB
cache
Display (Std) 15.0 inch SXGA+
(1400x1050) TFT Display
Hard drive EIDE
type
Memory 256 MB
Maximum 1024 MB
memory
Operating Microsoft Windows XP
system Professional
Optical drive DVD/CDRW Combo Ill
Accessories and Options Selected Part No IJnit Quantity Price*
Price*
256MB DDRSDRAM 01N1587 $180.00 I $180.00
USD USD
ThinkPad Removable Diskette Drive 08K9603 $79.00 I $79.00
USD USD
ThinkPad Alpha Plus 22P5884 $89.99 1 $89.99
USD USD
Warranty service upgrade; 4 year onsite 69P9194 $399.00 1 $399.00
repair 9x5/next business day USD USD
0Can be installed internally or attached externally with ThinkPad T Series PDD External
Cable Kit(27L0524).
C Go back Cit Add to Mopping can
Depending on the location from which a product is shipped, compatible options and/or
configured parts may not be assembled in the system and may be shipped separately.
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Customizations to Base Model Features (shown in Base Model Features and
Specifications) will take up to approximately 5 days to configure and test once all parts are
in stock. Delivery days, determined by the shipping method you select at checkout, arc in
addition to this time and are measured from the day IBM ships your ordcr. Actual delivery
time will vary.
IBM PCs use genuine Microsoft ® Windows ®
•hitpy wrcw.yjicrosoll.cant'pircv.howlalell
IBM purchase price may not include tax or shipping and is subject to change without notice. IBM DOES
NOT WARRANT NON-IBM PRODUCTS.
SuccessLeasee for Small Business is offered and administered in the US and Canada by third party
providers of business financing who are approved by IBM Global Financing.All terms are provided by third
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Limited warranty includes International Warranty Service in those countries where this product is offered.
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products, if any, are provided by third parties, not IBM. IBM makes no representations or warranties regarding
non-IBM products.
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speed; many factors affect application performance, For Mobile Intel Pentium III processors featuring Intel
SpeedStep technology, this denotes maximum performance mode; battery optimization mode is
approximately 80%of maximum performance mode.
3.When referring to storage capacity, GB equals one billion bytes;accessible capacity may be less.
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5.Modems listed as 56kbps are designed to be capable of receiving at up to 56kbps with compatible phone
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15-0"SXGA TFT Display
Integrated 56Kv 92 modem
Integrated 10/100 LAN
Customer selects no wireless
Customer Selects No Mouse Option
MS Black Business Case
W ndows 2000
Microsoft Office XP Small Business
No Norton AntiVirus Option
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Primary Battery
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Notebook One-Year Limited Pads Warranty and Technical Support Policy
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