HomeMy WebLinkAboutV (H) Approval and Authorization to Reallocate Capital Funds in the Fleet Maintenance Fund from the Purchase of an Electric Tailgate to a Computer and Transfer $400.00 from Fleet Maintenance Fund to Capital Improvement Program Agenda 4-01-2003
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STAFF REPORT
TO: The Honorable Mayor and Board of City Commissioners
FROM: David A. Wheeler, P.C./ A/-
Director of Public Works
DATE: March 24, 2003
RE: Reallocation of Capital Funds in the Fleet Maintenance Fund from
Purchase of an Electric Tailgate to a Computer
In this year's CIP budget the City Commission approved the purchase of an electric tailgate lift
for the Fleet Maintenance service truck. This would allow for assistance by the mechanics in the
maintenance of the City's vehicle fleet and in particular the roadside maintenance. Most of the
City vehicles are being serviced by the Auto Auction, and the fleet mechanic has not use the
truck for road service very much this year.
In addition, when the Public Works supervisory staff has moved from the Enterprise Road
complex over to the Maguire Road complex. The Fleet Maintenance group is still working out
of the Enterprise Road complex. They used Mr. Dees' computer for internet searches for parts
in repairing the Sanitation vehicles and other heavy equipment has been almost cut off because
of the movement of Mr. Dees' office. The Fleet Maintenance group has resorted to using their
home computers for the parts searches.
One example of their searches is that they only needed a seal kit for the a steering column for a
sanitation truck. The local vendor only had a full steering column replacement kit at about
$1,200. The Fleet mechanic was able to go to the manufacturer's web site and find a seal kit for
less than $100.
Public Works staff believes that the purchase of a computer to allow the Fleet Maintenance
group not only internet access for parts research but databasing of repairs and vehicle
information would be better served at this time than the purchase of a the lift gate. The
department does not plan in considering the lift gate in the near future budget years because of
the vehicle maintenance contractual arrangement.
The new computer will cost $2,400. The lift gate was budgeted for $2,000. The remaining
money is proposed to be transferred from the Fleet Maintenance operating supplies account.
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The Public Works staff requests that the City Commission approve the reallocation for the
capital funds from the purchase of an electric lift gate and allow them to be used for the purchase
of a computer for the Fleet Maintenance group. In addition, staff requests that the City
Commission approve the transfer of$400 from Fleet Maintenance operating to capital account
and authorize the Public Works Department to purchase a computer for the Fleet Maintenance
group.
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