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HomeMy WebLinkAboutVII (G 1-5) Policies Addressing the Participation in the City's Programs by City Residents and Non-City Residents Agenda 4-15-2003 ecenter of Good L. Item VII G 1-5 Mayor �h ---a= 4py4? Commissioners S. Scott Vandergrift n,. Po' Danny Howell, District 1 1. Scott Anderson, District 2 City Manager ���' A j)CO, Rusty Johnson, District 3 Jim Gleason N},- '"�•_y, � •^^�JJJ $ i Nancy J. Parker, District 4 STAFF REPORT TO: The I-Ionorable Mayor and City Commissioners FROM: Johnny Farmer, Parks and Recreation Director DATE: April 8, 2003 RE: Resident and Non-Resident Use Policies For Parks and Recreation Services ISSUE Resident and Non-Resident Use Policies for Parks and Recreation Services BACKGROUND/DISCUSSION As requested by the City Commission at it's April 1, 2003 Commission Meeting, attached, please five (5) policies addressing Resident and Non-resident use of City Parks and Recreation Services. These written policies are currently administered by the Parks and Recreation Department, and have been for many years. according to researched done by Staff, but are not in written form. I he policy addressing the Before and Alter School Programs and the Summer Day Camp Program indicates that the programs are limited to City of Ocoee Residents only, with the exception, that children of City Employees are allowed to participate. The policy addressing the use of the Beech Recreation Center for open play in the gymnasium and use of the Fitness Area indicates that this is limited to City of Ocoee Residents only. The policy addressing the participation in programs offered by the Parks and Recreation Department that arc conducted by Outside Contractors indicates that they are open to both Residents and Non- Residents. These Outside Contractors conducts these programs at no cost to the city, and pays the City 20% of gross revenues collected for the programs. The policy addressing the participation in City Sponsored Youth and Adult Athletic Programs that are fee based indicates that they are open to both Residents and Non-Residents. These programs are funded by the participation fees collected for these programs. The policy addressing the use of the Ocoee Family Aquatic Center indicates the facility is open to both Residents and Non-Residents. This is due to the facility being developed with assistance of a grant from the State of Florida fhe City of Ocoee• 150 N Lakeshore Drive•Ocoee, Florida 34761 phone: (407)905-3100• fax: (407)656-8504 • www.ci.ocoee.n.us RECOMMENDATION Staff recommends these policies be placed in the City's Policy and Procedure Manual. Cc: Jim Gleason, City Manager Wanda Horton, Finance Director Jean Grafton, City Clerk Fran Diedrich, Human Resources Director PARKS & RECREATION DEPARTMENT POLICY Date of Issue: April 7, 2003 Effective Date: April 7,2003 Subject: Beech Recreation Center Facility Use Approved by: Johnny Farmer Parks &Recreation Director I. Purpose/Intent To develop a method to ensure consistency and accountability in the use of the Beech Recreation Center by the Citizens of Ocoee. II. Definition Ilse of the Beech Recreation Center for Open Basketball, Volleyball, Indoor Soccer, and all other indoor sports uses of the gymnasium, and the Fitness Area. III. Policy/Procedures A. Facility Use 1. The use of the Beech Recreation Center for Open Gym play (see above) and the Fitness Area is limited to City of Ocoee Residents only. B. Registration 1. All participants will be required to sign in and provide proof of City residency to use the gymnasium for open play and the Fitness area. 2. Age Requirement a. There will be designated days and times each month where open play will be allowed for youth and adults. These days and times are scheduled monthly and are available at the Beech Center. b. Anyone using the Fitness area must be at least 18 years old. C. Fees—There is no cost to City residents to use the Beech Center gymnasium for Open play or to use the Fitness area. D. Budget—The Beech Recreation Center is funded by the City of Ocoee. PARKS & RECREATION DEPARTMENT POLICY Date of Issue: April 7, 2003 Effective Date: April 7, 2003 Subject: Registration& Participation in Before/After School Programs and Summer Day Camp Program Approved by: Johnny Farmer Parks & Recreation Director I. Purpose/Intent .fo develop a method to ensure consistency and accountability in the registration and participation in the City's Before/After School Programs and Summer Day Camp Program in the City of Ocoee. II. Definition Any Before/After School Program Summer Day Camp Program administered by the Parks &Recreation Department. III. Policy/Procedures A. Registration 1. The Before/After School Programs and Summer Day Camp Program is limited to City of Ocoee residents only, with the exception listed in #2. (Residence within the City limits) 2. The children of City Employees who are not City Residents may participate in the programs. 3. Registration forms must be completed at the Beech Recreation Center during scheduled times. At the time of registration a copy of the child's birth certificate,school shot record, and proof of City residency is required. 4. Age Requirement—a participant must be at least 6 years old to participate in the program and must be less than 15 years old to participate. 5. Fees Before School -$10.00 per week After School - $15.00 per week Summer Camp - $40.00 per week B. Financial Assistance—If a child cannot attend due to being unable to pay program fees, the City will disperse a scholarship form which can be picked up at the Beech Recreation Center. If they meet the requirement to participate in the scholarship program. they will attend at no cost. C. Budget—The programs are funded by the City of Ocoee. PARKS & RECREATION DEPARTMENT POLICY Date of Issue: April 7, 2003 Effective Date: April 7, 2003 Subject: Participation in Programs offered by the Parks &Recreation Department that are conducted by Outside Contractors. Approved by: Johnny Farmer Parks & Recreation Director 1. Purpose/intent To develop a method to ensure consistency and accountability in the participation of programs offered by the Parks & Recreation Department that are offered by Outside Contractors. II. Definition Any program offered by the Parks & Recreation Department conducted by an Outside Contractor. [II. Policy/Procedures A. Registration 1. All programs offered by the Parks &Recreation Department conducted by an outside contractor will he open to both residents and non-residents. 2. Registration will be held at the discretion of the contractor. B. Fees 1. All fees are set by the contractor and collected by the same. 2. The contractor will pay the City 20%of all fees collected each month. C. Budget 1. These programs are conducted by an Outside Contractor at no cost to the City. The City receives 20%of all fees collected each month, that helps pay for the expense of the facility use. PARKS & RECREATION DEPARTMENT POLICY Date of Issue: April 7,2003 Effective Date: April 7,2003 Subject: Ocoee Family Aquatic Center Use Approved by: Johnny Farmer Parks & Recreation Director I, Purpose/Intent To develop a method to ensure consistency and accountability in the use of the Ocoee Family Aquatic Center. II. Definition Any use of the Ocoee Family Aquatic Center III. Policy/Procedures A. Pool Use 1. The Ocoee Family Aquatic Center is available for use by both resident and non-residents of the City of Ocoee. B. Cost of Pool Use 1.Youth under 18 is 50 cents 2.Adults 18 and over are $1.00 3.Facility is not rented for parties or other uses. C. Budget I.The pool is funded by the City of Ocoee PARKS & RECREATION DEPARTMENT POLICY Date of Issue: April 7, 2003 Effective Date: April 7, 2003 Subject: Participation in City Sponsored youth and adult athletic programs that are fee based. Approved by: Johnny Farmer Parks &Recreation Director 1. Purpose/Intent To develop a method to ensure consistency and accountability in the registration and participation of the City's Sponsored Youth and Adult Athletic Programs that are fee based. II. Definition Any youth and adult athletic program sponsored by the City, in which a participation fee is charged. III. Policy/Procedures A. Registration 1. All youth and adult athletic programs in which participation fee or entry fee is charged will be open to both residents and non-residents. 2. Registration for athletic program must be done during scheduled times at the Beech Recreation Center. 3. All fees must be paid at the time of registration. B. Budget—The youth and adult athletic programs are funded by the participation fees collected for these programs.