HomeMy WebLinkAboutV (A) Approval of Ocoee City Commission Regular Minutes April 15, 2003 J if I F Agenda 5-06-2003
Item V A
MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING
HELD APRIL 15,2003
CALL TO ORDER
Mayor Vandergrift called the regular meeting to order at 7:15 p.m. and asked all take a moment
in silent prayer lollowed by the Pledge of Allegiance to the Flag led by Frances Watts. City
Clerk Grafton called the roll and declared a quorum present.
Present: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker. Also
present were City Manager Gleason, City Attorney Rosenthal, Assistant to the City Manager
Shira, City Clerk Grafton, Community Development Director Wagner, Human Resources
Director Diedrich, Parks/Recreation Director Farmer, Police Chief Goclon, and Public Works
Director Wheeler.
Absent: None
PRESENTATIONS AND PROCLAMATIONS
Presentation: Awards of Appreciation to Winter National Boat Race Volunteers
Commissioner Anderson described the National Boat Race held on Starke Lake and expressed
his appreciation for the volunteers who stepped forward to help. He presented awards of
appreciation to the following: Performance Honda in Winter Garden, Best Western and Red
Roof Inn, Torn Kelly and William Barnard with Professional Engineering Services, Police
Officer Jason Gorberg and Sergeant Steve McCosker, health Central, Woman's Club of Ocoee,
Ocoee Lions Club, Firefighters Local 3623, Streets and Stormwater Supervisor Buddy Elmore,
Wayne Thompson, and Michael Miller(who was unable to be present). Mr. Thompson assisted
Commissioner Anderson in handing oversize checks to those fundraisers benefiting from the
event: $2,250 for Mackenzie Whitaker Transplant Fund, (Marge(?) accepted the check for
Mackenzie), $2,050 for Ocoee Firefighters, $450 for Woman's Club of Ocoee. and $I,000 for
City of Ocoee Grant Fund.
Presentation: MVP Neighborhood Matching Grant Award to Lakeview Village. (Assistant
to City Manager Shira)
Assistant to City Manager Shira invited Lisa Perdue to step to the lectern and then explained
that, since Lakeview Village had no formal homeowner association but did have excellent
participation of all the homeowners, instead of presenting them with a check, the City would do
their purchasing for them for this MVP project.
Non-Agenda Item
Commissioner Howell presented the Volunteer of the Year Award to Gary Hood.
Proclamation: Municipal Clerks' Week—April 27- May 3, 2003
Mayor Vandergrift read the proclamation proclaiming Municipal Clerks' Week to be April 27
—May 3, 2003 and presented the proclamation to City Clerk Grafton.
Proclamation: Elder Law Month —May 2003
Mayor Vandergrift read the proclamation proclaiming Elder Law Month to be May 2003.
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April 15,2003
COMMENTS FROM CITIZENS/PUBLIC
Cathie Starn, 408 Kaila Court, reported on the Rally for America last weekend and thanked the
committee members for a good job. She discussed the registration book in City I fall for the Blue
Star Banners and said Publix had contacted her asking for names of families in the Ocoee-Winter
Garden area who have deployed loved ones who could receive groceries for the Easter holidays
in the Food for Families program. She also thanked Jim Riffle for the banner and Buddy Elmore
for getting the flags out.
R. P. Mohuacky, 1820 Prairie Lake Boulevard, expressed his views on several issues.
COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
Commissioner Parker announced the Ocoee Rotary Club Wine Tasting to be held Friday in
Windermere(tickets are$35 per person and $65 per couple); and on April 26 the Winter Garden
Rotary is having the Orlando Philharmonic at Lake Apopka behind the Tanner Auditorium
(tickets arc$5.00).
Mayor Vandergrift announced Food for Families will be having their annual distribution of
food this weekend, and this is an opportunity for volunteers to assist with the packing of boxes
on Friday night at the West Orange High School cafetorium and distribution of the boxes on
Sunday morning after the sunrise services. (An unidentified caller corrected this to packing
boxes on Saturday night rather than Friday night.)
CONSENT AGENDA
The consent agenda consisted of items A, B, C,and D.
Mayor Vandergrift seconded by Commissioner Parker, moved to approve the consent agenda
as_presented. Motion carried 5-0.
A. Approval and Acceptance of Minutes of City Commission Regular Meeting of
April 1, 2003. (City Clerk Grafton)
B. Approval and Authorization to Transfer$2,000 from Capital Funds to Public
Works Engineering Section Telephone Account. (Public Works Director
Wheeler)
Staff requests this transfer as the department is converting over to using Nextell
radio/cell phones and phasing out the Motorola radios, pagers and cell phones.
C. Approval and Authorization for Mayor and City Clerk to Execute Services
Authorization SA03-001 in the Amount of$145,102.00 in Accordance with the
Hartman & Associates, Inc. Proposal for Design, Bidding and Construction
Phase Services for Jamela Water Plant Dated March 25,2003. (Public Works
Director Wheeler)
This project will include the construction of a new pumping facility, conversion of the
disinfection process from gaseous chlorine to liquid bleach, removal of the elevated
tank, and possible rehabilitation of the ground storage tank.
D. Approval of ForestBrooke Traffic Enforcement Agreement. (Public Works
Director Wheeler, Engineer Roseanne Gavrilovic)
l'he ForestBrooke Final Plat was approved at the April 1, 2003, City Commission
meeting. This document was inadvertently omitted from those documents included in
that approval.
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April 15,2003
PUBLIC HEARINGS—None Scheduled
OTHER BUSINESS
First Readings of Ordinances. (Community Development Director Wagner)
1. Maguire Road Self Storage, Inc.
a. Ordinance No. 2003-15, Small Scale Comprehensive Plan Amendment.
b. Ordinance No. 2003-16, Initial Zoning.
2. FIX Scenery and Display.
a. Ordinance No.2003-17, Annexation.
b. Ordinance No. 2003-IS, Small Scale Comprehensive Plan Amendment.
c. Ordinance No. 2003-19, Initial Zoning.
3. Loomis Family Funeral home.
a. Ordinance No. 2003-20, Small Scale Comprehensive Plan Amendment.
b. Ordinance No. 2003-21, Initial Zoning.
City Attorney Rosenthal read the title only of each ordinance in turn. Mayor Vandergrift
announced the second readings and public hearings will be held May 6, 2003, beginning at 7:15
p.m.
Florida Auto Auction Request for Waivers—Roper Property. (Community Development
Director Wagner)
Community Development Director Wagner gave the staff report, advising The Florida Auto
Auction has entered into a lease agreement to use the property located at the southeast corner of
Maguire Road and Geneva Street(the Roper Property, about 10.5 acres) for parking of inventory
on a temporary basis. As the Roper Property is not a part of the Master Plan previously
approved by the City, the Florida Auto Auction requests waivers from all Land Development
Code procedures and requirements that would normally apply when a site is developed as a
commercial parking lot. They arc also requesting that they be allowed to use this site for parking
of vehicles, on a temporary basis, with a 6 foot chain link fence for security and a 16 foot wide
compacted surface through the middle of the site to allow access for emergency vehicles.
Commissioner Johnson stated he would abstain from voting due to a conflict of interest, as he
was employed by the Florida Auto Auction.
Commissioner Parker. seconded by Commissioner Howell moved to waive all procedural
re uirements_ all site plan anolication requirements.all site plan design requirements all
buildingpermit requirements and an inconsistencies with the nor Master Plan approval and
direct staff to permit the Auto Auction: (a)"Io utilize the Roper Property for the temporary
parking of vehicles subject to the provision of a 16 foot wide compacted surface through the
middle of the site as shown in the drawing attached to the staff report to allow access_for
emergency vehicles acceptable to the Ocoee Fire Department; tb) To erect a 6 foot chain link
security fence around the entire site with the fence alongeuire Road and Geneva Street
includin a reen windscre n• c All bein subject to the ex iration of this tem orar
authorization 12.months from the date of this approval. and_(d)_That the_temporary.
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Ocoee City Commission Regular Meeting ❑ti A
April 15,2003
improvements be removed at the termination of the temporary authorization. Motion carried 3_I
with Commissioner Anderson voting no and Commissioner Johnson abstaining.
Building Department Temporary Positions. (Community Development Director Wagner)
Community Development Director Wagner briefed the Commission regarding recent
resignations in the Building Division and the need for temporary positions until the positions of
Building Official, Chief Plans Examiner, and Building Inspector are filled. He asked for funding
from the Contingency Funds to pay for the temporary positions.
Commissioner Anderson seconded by Commissioner Parker.moved to authorize the use of
Contingency Funds not-to-exceed �55000 to my temporary cmployes to fill the three Building
Division positions until the jobs are permanently filled. Motion carried 3-1 with Commissioner
I lowell voting no and Commissioner Johnson away from the dais.
Discussion: Historic Preservation Districts. (City Attorney Rosenthal)
City Attorney Rosenthal presented his staff report, describing the procedures necessary in order
to establish historic preservation districts. Nancy Maguire,president of the Historic
Commission, discussed research she had already done.
Ma or.Vandcrgrift,seconder by Commissioner Parker.moved to refer this to the Historic
Commission, assign a staff Liaison and a commissioner as ex-officio member, take about a year
to have community meetings.and return to this Commission with a recommendation from the
community Motioneam dAn0 with Commissioner Howell away from the dais.
City Attorney Rosenthal pointed out that, since the Historic Commission members were not
appointed by this Commission, it would be inappropriate to designate an ex-oflicio member from
this Commission. However, Commissioner Parker could represent this Commission on the
Historic Commission as she was also a member of that organization. City Manager Gleason was
directed to appoint a staff member as liaison.
Forest Lake Golf Course. (City Attorney Rosenthal)
1. Approval of Agreement with Orange County and Forest Lake in connection
with taking by County for Clarcona-Ocoee Road.
2. Approval of Fourth Amendment to Ground Lease Agreement with Forest
Lake Golf Club, Ltd.
City Attorney Rosenthal presented the staff report, advising the County has approved plans for
a 4.6 mile reconstruction of Clarcona-Ocoee Road in order to accommodate future traffic
demands safely and efficiently. In connection with the roadway project,it is necessary for the
County to acquire fee simple title to Parcel 1045 which is a portion of lands owned by the City
along Clarcona-Ocoee Road which are under lease to Forest Lake Golf Club, Ltd. as part of the
Golf Course Ground Lease.
Commissioner Anderson seconded b Commissioner Howell moved to approve (1) the
proposed Agreorient between the City, Forest Lake Golf Club.Ud andDfange County, Florida
for the sale of Parcel No. 1045 to Orange County in connection with the Clarcona-Ococe Road
Improvement Project._and (2) the,proposed Fourth Amendment to Ground Lease Agreement
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Ocoee City Commission Regular Meeting : ) J tt a
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between the City and Forest Lake Golf Club Ltd with such changes thereto as may be agreed
to by the Cit staff, and further authorize execution thereof by the Mayor and City Clerk and
further authorize the Mayor and City Clerk to execute all documents necessary to consummate
the conveyance of Parcel 1045 to the County. Motion carried 5-0.
Recess 9:05 p.m. —9:18 p.m.
Reimbursement of Legal Fees for Police Officer. (Commissioner Howell, City Attorney
Rosenthal)
City Attorney Rosenthal gave the background for this issue, advising that last year Sgt.
Dreasher was questioned in connection with matters related to an investigation. I le was advised
as to his rights under the Police Officers Bill of Rights and elected to retain legal counsel to
advise him before responding to the questions. After retaining legal counsel he provided the City
with a statement regarding the matter under investigation. No further action has been taken and
the matter is now closed. Sgt. Dreasher incurred legal fees in the amount of$750.00 in
connection with the investigation.
Commissioner Howell said the reason he brought this up was that he felt the police officer had
been unfairly accused and should be reimbursed the $750.00 he spent for an attorney.
Both Human Resources Director Diedrich and Police Chief Goelon were present and responded
to questions from the Commission.
Following lengthy discussion, Commissioner H well 'econd y_Mayor Vandergj moved
to reimburse Sgt. Dreasher the S750 00 Motion lost 2-3 with Commissioners Anderson
Johnson and Parker voting no.
Policies Addressing the Participation in the City's Programs by City Residents and Non-
City Residents. (Parks/Recreation Director Farmer)
1. Beech Recreation Center Facility Use.
2. Before/After Summer School Programs and Summer Day Camp
Program.
3. Programs Offered by Parks/Recreation Department that are
Conducted by Outside Contractors.
4. Family Aquatic Center Use.
5. City Sponsored Youth/Adult Athletic Programs that are Fee Based.
Parks/Recreation Director Farmer gave the staff report and presented the policies he had
prepared. Mayor Vandergrift made some additional suggestions and then, seconded by
Commissioner Anderson, moved to adopt the policies as presented. Motion carried 5-0.
National Citizen Survey. (Assistant to City Manager Shiro)
Assistant to City Manager Shira presented the National Citizen Survey to the Commission,
requesting authorization to proceed with the survey. Discussion ensued. Mayor Vandergrift
directed her to bring it back to the next meeting and include a sample survey for the Commission
to review.
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Ocoee City Commission Regular Meeting (ll n //�\
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April 15,2003 ...,/
Strategic Goal Setting Workshop. (City Manager Gleason)
City Manager Gleason said he would hold off on discussing the Goal Setting Workshop until
after the decision had been made regarding the survey, as the results of the survey could be
valuable material for the workshop.
Glad Tidings Church: Approval of Purchase. (City Attorney Rosenthal)
City Attorney Rosenthal presented the staff report and the background, advising that City
Commission had given staff direction in its meeting March 4, 2003, to negotiate a purchase
agreement with Glad Tidings Church for the acquisition of their property located at 1701 Adair
Street, and bring the agreement back before the City Commission for final action.
Commissioner Howell announced he was a member of this church but had been advised by the
City Attorney that there was no conflict of interest and he would be able to vote on this issue.
City Manager Gleason advised it would be possible to use some of the funds set aside for the
rehabilitation of Clarke Road temporarily for this purchase and then replace them. Mayor
Vandergrift said the portion of Clarke Road in front of Froggers needed immediate attention,
and Mr. Gleason said he would get a report on the condition of Clarke Road right away.
Commissioner Anderson seconded by Commissioner Johnson moved to approve tire
Contract for Sale and Purchase between Ocoee Glad 'fi dip gs Assembly of God Inc and the City
of Ocoee for a purchase price of$432,000.00 and authorize execution thereof bye Mayor and
City Clerk and further authorize the Mayor and City Clerk to execute all closing documents
necessary to consummate the closine d further authorize the staff to pursue appropriate due
diligence investi ations of the condition of the Property during the Inspection Period, with
fundin_ for all of the foregoing coming from the Capital Project Reserve Fund. Motion carried
5-0.
Appointment to Education Commission. (City Clerk Grafton)
Commissioner Johnson, seconded b Ma or Vandergrift moved to appoint David Morris to
complete an open two-year term to August 2004. Motion carried 4-0 with Commissioner Ilowell
away from the dais.
STAFF REPORTS
City Manager Gleason
(1) Proposed considering moving the second Commission meeting in August from August 19
to August 26, as the National League of Cities is the week of August 19 and at least two
Commissioners are scheduled to attend. No action was taken at this time.
(2) Said he will be meeting with Orange County Commissioner Jacobs for an update on the
7th Avenue situation in reference to the residents and the temporary sidewalk and then with Stan
Nutt on Monday during Attorney Day.
(3) The workshop scheduled for April 10 was cancelled and he asked the Commission's
pleasure on hearing the staff presentations. Mayor Vandergrift said he would like for the two
most important items to be put on the May 6 agenda, and the rest on subsequent agendas. Mr.
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April 15,2003 �-'
Gleason said Utilities Refinancing, Sanitation Enterprise Fund, and Homeland Security
Assessment would be on May 6 agenda, as they arc critical to the budget.
(4) Said he and Mayor Vandergrift and others met with Mayor Dyer of Orlando regarding the
Mobility 20-20 plan.
(5) Randy June, Rotary Club of Winter Garden, sent a request for sponsorship and/or
participation in the First Annual Winter Garden Classic at Stoneybrooke benefiting the Girls'
and Boys' Club of West Orange scheduled May 2, which is before the next Commission
meeting. Commissioner Parker seconded by Commissioner Johnson moved to participate
at the hole sponsor level for$250.00 wiLfuod' from the Community Fund. Motion carried 4-0
with Commissioner Howell away from the dais.
COMMENTS FROM COMMISSIONERS
Commissioner Johnson
(1) Said he had received material regarding the Elks Lodge Charity Ball. Commissioner
Johnson seconded by Commissioner Anderson movcd to donate $300.00 to the Elks Lodge
for this function. Motion caned 5-0.
(2) Proposed moving the veterans memorial to a bigger place, such as Bluford and McKey
Street and recognize all the veterans.
(3) Reported that Story Road in front of the Orange County Services Building needs pavement.
Mr. Gleason said he would address that at staff meeting Wednesday.
(4) Wants a title bestowed on Jimmy Hager of either Ocoee Lake Ranger or Honorary Ocoee
Park Ranger, as he is always busy patrolling the lakefront.
(5) Will be attending the Cross Creek Homeowners Association meeting Saturday morning and
wants to be sure this Commission addresses the 7h Avenue condemnation in a timely manner.
Commissioner Howell
(1) Asked about the Easter Egg Ilunt. Mr. Farmer announced the Easter Egg Hunt would
be held Saturday morning at 9:00 a.m. at the Beech Center. there will be prizes and
refreshments.
(2) Thanked the Commission for taking the time to listen to his item on the agenda.
Commissioner Anderson
(1) Asked that parking meters be installed at the boat ramp. Mr. Gleason said he would get
with Recreation and Police Department and work out the details for decals, etc.
(2) Announced the Big Orange Games May 2 at the Beech Center and May 3 at the Ocoee
Middle School. Mayor Vandergrift said volunteers are needed and they should contact the
Recreation Department.
(3) Commended staff on the progress with the paperless agenda and said he had some
suggestions he would share.
Mayor Vandergrift
(I) Asked when the ground-breaking for the new fire station would be held. Mr. Gleason
said he would find out and advise.
(2) Said he wants an RFP to go out for the CRA and asked how the location was moved from
downtown Ocoee to Maguire Road/Highway 50. Mr. Gleason advised the research revealed
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Ocoee City Commission Regular Meeting
April 15,2003
that area had greater potential for rehabilitation from a cost and investment standpoint since that
was where the empty buildings are standing.
(3) Said he wanted a civil service board established.
(4) Said he wants security cameras put in the lobby and Police lobby.
(5) Directed staff to fill out the speaker forms for phone calls they take during the meetings.
(6) Wants the e-mail to he handled in the conference room and delivered to the Commission,
rather than at the dais. Discussion ensued about which c-mails should be read, and
Commissioner Parker suggested standards be set that anonymous messages and those with
naughty words would not be read out loud. There was no objection to this proposal.
(7) Announced the pool is opening April 22 and will be open Tuesday through Friday from
3:00 p.m. to 6:00 p.m., Saturday— I1:00 a.m. to 6:00 p.m. and Sunday I :00 p.m. to 6:00 p.m.
The operating hours will be slightly different beginning May 25 for the Summer and changing
again August 11 for the Fall.
(8) Announced that Frank Kruppenbacher said it looks encouraging that Ocoee I Iigh School
will be put back on track to open 2005.
ADJOURNMENT
l7re meeting adjourned at 11:08 p.m.
APPROVED:
Attest: City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
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