HomeMy WebLinkAboutV (I) Approval and Authorization for Mayor and City Clerk to Execute Change Order No. 2 with Pooley Enterprises, Inc. for Freedom Park Project Agenda 5-06-2003
Mayor center of Good ltr Commissioneiem V I
S. Scott Vandergrift L'B Danny Howell, District I
17 _
Scott Anderson, District 2
City Manager v )- Rusty Johnson, District 3
Jim Gleason ft, )" `j Nancy J. Parker, District 4
STAFF REPORT
TO: the honorable Mayor and City Commissioners
FROM: Johnny Farmer, Parks and Recreation Director
DATE: May I,2003
RE: Freedom Park Project—Change Order No. 2 with Pooley Enterprises, Inc.
ISSUE
Attached for your review is Change Order Request No. 2 on the Freedom Park Project with Pooley Enterprises,
Inc. This change order request was initiated by City Staff in the Parks and Recreation Department to install an
on-site well for irrigation, install lightning protection on the dugouts and backstop, and to make modifications to
the electrical distribution and irrigation line locations to better serve the needs of the Park.
BACKGROUND/DISCUSSION
Freedom Park consists of the construction of the City park located at 671 Thomebrooke Drive in the south end
of Ocoee. The park will consist of a soccer field, baseball field, restroom facilities, parking facilities.
playground area, walking path, and other amenities. The park is scheduled to be completed by May 22, 2002
due to the extension required by this change order.
The work for this change order consists of furnishing and installing an on-site well that will provide irrigation
for the landscaping and athletic fields located throughout the park. This will result in long term savings for the
City, due to not using potable water for irrigation.
The lightning protection for the dugouts and backstop are necessary due to code requirements. These were
omitted from the plans, but must be installed to meet code requirements.
The modification to the electrical distribution system resulted in a deduction, due to a single-phase panel being
installed as opposed to a three-phase panel.
The modification to the irrigation line locations resulted in a deduction, due to no line needing to be located in
some of the walkway areas.
Attached, is a copy of Change Order No. 2 which will amend the contract with Pooley Enterprises, Inc. The
current contract amount for this project is $647,745.17. This change order increased the contract amount by
$9289.00, to a contract amount of$657,034.17.
RECOMMENDATION
Staff recommends that the City Commission approve Change Order No. 2 with Pooley Enterprises, Inc. by
increasing the contract amount by $9289, with a 20 day extension in the contract time, and authorize the Mayor
and City Clerk to execute Change Order No. 2.
Cc: Jim Gleason, City Manager
Jean Grafton, City Clerk
Wanda Horton, Finance Director
0
OCOee CITY OF OCOEE REQUEST FOR PROPOSAL
: 1.0119)0� u_ Engineering/Utilities FOR PROPOSED CHANGE
\,,- , 150 North Lakeshore Drive (407) 656-2322 ext. 142 (REP)
\r000,o Ocoee, Florida 34761-2258 (407) 656-7835 -fax NO.
PROJECT DATA.
NAME: Freedom Park PROJECT NO'.
LOCATION: 671 Thornebrooke Drive DATE: April25 2003
OTHER:Installation of on-site well lightning protection on dugouts modifications to electrical distribution&irrigation REFERENCE'.
TO(CONTRACTOR): Pooley Enterprises Inc.
Please provide the undersigned a proposal for the following change in the work within seven(7)calendar days after receipt of this request. The written
proposal must clearly delineate the scope of the proposed change in the work providing an itemized estimate of the time and all material and labor(by
trade), subcontract and overhead costs and fees. Any amount claimed for subcontracts must be similarly supported.
DESCRIPTION of change in work: Item A. Furnish and install an on-site well and pump for landscape and iMoation$9 582.00
Item B. Furnish and install lightning protection for dugouts and backstop$1 737.00
Item C. Deduct for modifications to electrical distribution(-$1230.00)
Item D. Deduct for modifications to irrigation(-$800.00)
Change Order Type: I Deletion HI Addition X Revision Other (
Constraints of Change.
Initiated by: X Changes in Owner Requirements Unforeseen Conditions I Others. ( )
Proposal must be received by:
ATTACHMENTS(Listing of attached documents that support description):
1. Contractor Request for Information No. 4.
2. Plan Revisions: 5'
3. 6.
OWNER: Johnny Farmer Ocoee Parks&Recreation -1 CONTRACTOR: Gary Ameral Pooley Enterprises
- ENGINEER: Joe Kolb VHB,Inc. '.: FIELD:
CONSTRUCTION ADMINISTRATOR: I. OTHER'.
SUBCONSULTANT
Date Received From Contractor: Date Returned to Contractor With Comments:
Date Returned to City.
PRICING INFORMATION:
Method of Pricing.
A. - Established Contract Unit Price(s)
B. X Negotiated Unit Price(s)(including Overhead and Profit)
C. Negotiated Lump Sum(including Overhead and Profit)
D. Actual Cost of Work plus Fixed Percent for Overhead and Profit
E. I A combination of A, B,C, D
DESCRIPTION OF WORK:
- By General Contractor L By Subcontractor
ITEM OF WORK QUANTITY PRICE TOTAL
Item A.On-site well and pump 1 9582 9582
Item B.Lightning Protection 1 1737 1737
Item C. Electrical Modification 1 (-1230) (-1230)
Item D. Irrigation Modification 1 (-800) (-800)
Attach additional pages if necessary.
NET TOTAL COST OF THIS CHANGE PROPOSAL §9289.00
EXTENSION OF CONTRACT TIME
As part of this Change Proposal the Contractor requests an extension of the contract time in the amount of 20 additional days.
Provide thorough documentation in support of the request for additional time:
A requirement of this Change Proposal will be to provide record drawing information for all of the affected items of work
RECOMMENDATION BY PARKS 8 RECREATION ADMINISTRATOR,
Comments: Process as change order no.2-to be paid for from the Freedom Park Account#302-572.00-4902
Signature of Parks 8.Recreation Administrator. Date.
ACCEPTANCE BY OWNER:
Comments.
Signature'. Date.
,of agree to the costs and terms of REP
I• (Name) (company) — (No.)
this_ day of 2 -
((lay) (month) (year)
Ocoee
.. ® `o CITY OF OCOEE
('(,f Engineering/Utilities
oaea'A., 150 North Lakeshore Drive
Ocoee, Florida 34761-2258
CHANGE ORDER NO. # 2
CITY OF OCOEE
Freedom Park
PROJECT NO.
DATE: April 25,2003 CONTRACTOR: Poolev Enterprises Inc.
AGREEMENT DATE: September 17,2002
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE S645 239.32
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDER S647,745.17
Net Increase(Decrease)Resulting from this CHANGE ORDER S9.289.00
The current CONTRACT PRICE including this CHANGE ORDER S657,034.17
ORIGINAL CONTRACT TIME:
180 Consecutive Calendar Days from Notice to Proceed Date: May 2,2003
Current CONTRACT TIME adjusted by previous CHANGE ORDERS Date: May 2,2003
Net Increase Resulting from this CHANGE ORDER Days: 20
Current CONTRACT TIME Including this CHANGE ORDER Date: May 22 2003
CHANGES ORDERED:
I. GENERAL
This change order is necessary to cover changes in the work to be performed under this Contract- The
GENERAL CONDITION, SUPPLEMENTARY CONDITIONS,SPECIFICATIONS and all parts of the
Project Manual listed in Article I, Definitions, of the GENERAL CONDITIONS apply to and govern all
work under this change order.
II. REQUIRED CHANGES
Item A. Furnish and install an outside well and pump for landscape irrigation S9,582.00
Item B. Furnish and install lightning protection for dugouts/backstops S1,737.00
Item C. Deduct for modifications to electrical distribution(-$1,230.00)
Item D. Deduct for modifications to irrigation areas(-$800.00)
III. JUSTIFICATION
The on-site well is necessary to provide irrigation for the landscaping and sports fields at the park. The
lightning protection is necessary to meet code requirements. The deduct for power distribution and
irrigation use,result of modifications that better several of the needs of the park.
•
IV. NARRATIVE OF NEGOTIATIONS
Prices were negotiated.
V. PAYMENT
Change Order Description Net Increase Unit tlnit Price Net Incase
Item No- (Decrease)Quantity (Decrease)Price
A On-site well 9382 I 9382 9582
B. I ightning protection 1737 1 1737 1737
C. Electrical modification (-1230) 1 (-1230) (-12301
D. Irrigation modification (-800) I (-800) (-800)
Total Net Increase(Decrease)Change Order No._e2 $9,289
VI. APPROVAL AND CHANGE AUTHORIZATION
This proposed change to the Contract is to be approved by the Ocoee City Commission.
Acknowledgements:
The aforementioned change, and work affected thereby, is subject to all provisions of the original contract not
specifically changed by this Change Order;and,
It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original
contract other than matters expressly provided herein.
CONTRACTOR acknowledges,by its execution and acceptance of this Change Order,that the adjustments in
Contract Price and Time shown hereon constitute full and complete compensation and satisfaction for all costs and
modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other
claim for increased costs of performance or modifications of time will be granted by the OWNER for the Work
covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time
against the OWNER arising from or relating to the matters or Work set forth or contemplated by this Change
Order.
RECOMMENDED BY: ACCEPTED BY:
CITY OF OCOEE,FLORIDA
By: .. By:
Signature Signature
Date: Date:
Title: Title:
APPROVED BY:
CITY OF OCOEE, FLORIDA
Owner
By:
S. Scott Vandergrift, Mayor Date
Attest:
Jean Grafton,City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE OCOEE CITY
CITY OF OCOEE, APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF ,2003 UNDER
,2003. AGENDA ITEM NO.
FOLEY & LARDNER
By:
City Attorney
FOLEY : LARDNER
ATTORNEYS AT LAW
111 NORTH ORANGE AVENUE.SUITE 1800
ORLANDO. FLORIDA 328012386
P.O. BOX 2193
ORLANDO. FLORIDA 328022193
TELEPHONE'.407.423.7656
FACSIMILE:407 648.1743
WNW COM
IC..it:' i.
MEMORANDUM
CL ENT MATTER NUMBER
020377 0547
TO: Jean Grafton, City Clerk �� q�
FROM: Mary A. Doty, Assistant City Attorney(M1
DATE: April 21, 2003
RE: Westgate Resorts, Ltd. Easement Agreements
When Mayor Vandergrift executes the Easement Agreements, please change all
references to the year 2002 to 2003 and have Mayor Vandergrift initial those changes on the
page. The 2002 date will also need to be changed on the front page of each Easement
Agreement and initialed by Mayor Vandergrift as well. Please call me if you have any questions.
MADijlc
FOLEY & LARDNER
006 293602.1