HomeMy WebLinkAboutV (L) Approval and Authorization to Waive the Required Second Verbal Quote and Purchase the Chambers Audio Upgrade from Gary Faller Engineering, Inc. Agenda 5-6-2003
Item V L
Mayor Geme,of Good Commissioners
S. Scott Vandergrift e B Danny Howell, District 1
{ err. Scott Anderson, District 2
City Manager �13C�1✓1.i �-: Rusty Johnson, District 3
Jim Gleason t"'� �'
/�,r 7 i� Nancy J. Parker, District 4
STAFF REPORT
TO: The Honorable Mayor and City Commissioners
FROM: Jean Grafton, City Clerk
DATE: May 1, 2003
RE: Chambers Audio Upgrade
ISSUE
Should the Honorable Mayor and City Commissioners upgrade the sound system in the
Chambers?
BACKGROUND/DISCUSSION
The original sound system installed by General Projection Systems has been a problem since the
beginning. We stayed with the program as installed throughout the warranty period and beyond
expecting it miraculously to work one day. There have been many engineers, technicians,
specialists, and others who have spent many hours balancing the sound system, adjusting the
microphones, twisting controls, and generally rebuilding and unbuilding the entire system. It has
been difficult to hear those speaking into microphones at various locations in the room and
nearly impossible to get speakers to speak directly into the microphones so that the sound could
be picked up for proper television broadcasting. In recent months a test was performed during
two City Commission meetings with Tenney speakers mounted overhead in the dais area. The
sound system was adjusted to accommodate the change and the sound in the room was
dramatically improved. This affected the sound going out over the air as well.
Gary Faller, of Gary Faller Engineering, Inc., brought about this change and he has prepared a
cost analysis which is attached to this report.
RECOMMENDATION
Staff respectfully requests that the required second verbal quote be waived and recommends
authorization of the purchase of the system from Gary Faller, using funds from Commission
Contingency account.
'se sY FALLLQ F\C ',I\fI L I \C ', . I\ .
technical support for post and audio environments
Ocoee Council Chambers Audio Upgrade Proposal
Purpose: To eliminate previous sound clarity problems that existed in the
chambers. Our goal is to ensure intelligibility during meetings for both council
members and citizens located in any part of the room.
Total Cost: $1475.00
Cost Breakdown as follows:
1- Tannoy Speaker- i8AW (Right) $340.00
These are Dual Concentric in an all-weather enclosure;
excellent sonic properties and virtually indestructible.
1- Tannoy Speaker- i8AW (Left) $340.00
These are Dual Concentric in an all-weather enclosure;
excellent sonic properties and virtually indestructible.
2- Mounting brackets (i8AW yoke) $45.00
Cabling (200 feet) $50.00
Conduit for cabling plus fittings $100.00
8 Hours- installation (speakers flown from ceiling with safety cables $400.00
plus wiring to TV production booth.)
4 hours- Test and adjust (room analysis, equalization, phase
and polarity adjustment) $200.00
Thank you for your time in this matter.
Gary Faller Engineering, Inc.
215 North Main Street, Winter Garden, Florida 34787
407.877.2512 or 407.765.0221