HomeMy WebLinkAboutV (G) Approval and Authorization to Use Accumulated Funds in 401-535-00-6400 for Lightning Protection Devices for the Wasterwater Treatment Plant Agenda 6-17-2003
Item V G
STAFF REPORT
DATE: June 10, 2003
TO: The Honorable Mayor and City Commissioners
FROM: David a. Wheeler, P.E., Director of Public Works
SUBJECT: To Use Accumulated Funds in 401-535-00-6400 for Lightning Protection Devices
ISSUE:
Should the Mayor and City Commissioners approve the use of the accumulated savings in the
Capitol Improvements Purchase account of the Wastewater Operating fund for the acquisition of
lightning protection devices for the Wastewater Treatment Plant Facility.
BACKGROUND:
Wherein the Wastewater Treatment Plant has had numerous lightning strike incidents and has
incurred $57,097.36 in damages over a 24-month period from June 2001, through May 2003, to
mechanical equipment, instrumentation controls, and power systems.
The attached memorandum from Robert Holland details the Capitol Improvements as budgeted
in this current fiscal year budget. The spreadsheet shows each item and its budgeted cost vs.
the actual cost incurred. To date, staff has been able to save approximately $28,000.00 in this
line item account and would like the City Commission to consider allowing the Utility Department
to spend it on lightning protection equipment for the wastewater treatment plant.
DISCUSSION:
Without this equipment the City will continue to incur lightning damage costs to equipment,
electrical and telephone systems at the Wastewater Treatment Facility. This issue has been
presented to the Finance Department and under general consensus has been deemed to be a
reasonable request. The Public Works Utilities Department has solicited "Requests for Quotes"
(RFQ) from vendors; Lightning Eliminators and Florida Power Systems, who indicate that the
cost for the equipment will be approximately$28,000.00.
Because of the cost of the equipment, staff will need to publicly advertise this work for bids in
accordance with the City's Purchasing Manual. Staff will be bidding the purchase of the
equipment only, our two certified electricians with additional City personnel will be performing all
installations. This work will be performed under the permitting process and inspected by the
Building Department.
STAFF RECOMMENDATION:
Staff recommends that the City Commission approve the use of the accumulated funds of$28,000.00
in the Wastewater Capitol Improvement purchase account be utilized for the purchase of lightning
April 29,2002
Honorable Mayor and City Commissioners
Page 2
protection equipment for the Wastewater Treatment Facility to significantly reduce future lightning
damage and unnecessary costs to the City of Ocoee. Staff requests that the City Commission
authorize the Public Works Department-Utilities staff proceed as expeditiously as possible with the
purchase of this equipment in accordance with the Ocoee Purchasing Manual.
Center of Good lip.
Mayor g1B Conlin iss uricrs
S. Scott b r iergrift f m r Danny Howell, District 1
i 4 Scott Anderson. District 2
City Mil a. Rusty Johnson. District
Jim Gleason .. Nancy J. Parker, District 4
MEMORANDUM
TO: David Wheeler, P.E., Public Works Director
FROM: Robert Holland, Public Works Superintendent
DATE: May 29,2003
RE: Staff Report for Use of Saved Funds in 401-535-00-6400
Attached please find documentation to support the use of the accumulated funds in the above
referenced account. There is a realized savings of$28,630.00 as a result of assertive cost
comparisons for the CIP items purchased.
It is our request and intention to put these funds into lightning protection devices that would
methodically assist in the reduction of damage to equipment and systems at this site. Over the
past two years, from June 2001, through May 2003, lightning damage has cost the City of Ocoee
$57,097.36 for repairs and replacements not including the loss of man-hours during the"down-
time".
We have presented this issue to the Finance Department and it is the general consensus that this
request for the proposed usage of these funds to be reasonable. We are requesting that you
address this matter at the next commission meeting seeking Commission approval to go forward
with the purchase of lightning protection for the Wastewater Treatment Plant. This is a concern
and need of foremost importance and ultimately significant savings to the city of Ocoee. We
have created a"Staff Report" for this subject matter and upon your approval of same, please
forward it to the City Clerk's office for inclusion in the next scheduled Commission meeting.
If you have any questions or comments please contact me immediately.
RSf I!pc
/attachments
The City of Ocoee• 150 N Lakeshore Drive•Ocoee, Florida 34761
phone: (407)905-3100 • fax: (407)656-8504• www.ci.ocoee.fl.us
Fiscal Year 2002-2003 Annual CIP Budget -Wastewater
Date Description Budget Amt. Actual Cost Vendor Savings
12/5/2002 Ice Machine $3,200.00 $2,560.00 Metro Air Tech $640.00
3/14/2003 Turbidity Meter $3,500.00 $1,500.00 Guardian Equip. $2,000.00
3/14/2003 Generator and
Transfer Switch $32,000.00 $23,185.00 Zabatt $8,815.00
4/30/2003 Auto Sampler $5,550.00 $4,410.00 AMJ Equipment $1,140.00
4/30/2003 Line& Pipe Locator $3,300.00 $3,015.00 Utility Distributors $285.00
4/30/2003 Trailer Mounted
Generator (4 yr. Lease) $11,250 00 $6,825.00 Zahatt $4,425.00
5/7/2003 60/40 HP 2 Speed $14,300.00 $5,175.00 Stewarts Electric $9,125.00
5/7/2003 Spare Motor $2,200.00 $0.00 N/A $2,200.00
TOTAL $28,630.00