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Home My WebLink AboutV(C) Approval and Authorization of Emergency Repairs to Lift Station #22 and Transfer of $29,323.95 from Wastewater Operating Reserves for Contingency Acct to Capital Improvements Acct to Pay for Repairs Agenda 10-07-2003 Item V C STAFF REPORT DATE: September 29, 2003 TO: The Honorable Mayor and City Commissioners FROM: David Wheeler, P.E., Director Public Works SUBJECT: To Approve Emergency Repairs to Lift Station #22 ISSUE: Should the Mayor and City Commissioners approve the emergency repair work for Lift Station #22 located at: 247 West Silver Star Road, Ocoee, Florida that serves the Pioneer Key Mobile Home Park#1. BACKGROUND: The gravity sewer pipeline to the lift station failed and broke away from the wet well. Although the wastewater flow was able to continue into the wet well, it began drawing surrounding soil and causing the ground around the station to settle. This further exacerbated the situation because of the close proximity of two of the mobile homes. The damaged pipe was located approximately 12 feet below the surface and required well pointing to perform the repair. The City does not have the type of equipment (wellpoints or large hoes) required to perform this type of work at these depths. DISCUSSION: Because of the need for a quick repair, DeWitt Excavating, Inc., was contacted to assist in the location of the pipeline problems through well pointing, excavation, and repair of the pipeline. Additionally, this lift station is located in and around private property, which had to be disturbed through digging and heavy equipment traffic, which caused disorder to the surrounding backyard area of the resident. DeWitt Excavating made the appropriate pipeline repairs and restoration to the property after the work was completed including an asphalt overlay of the parking area for the residents. Because of the amount of rainfall during the work and the high groundwater level select dry backfill material was used as a replacement of the existing soils that remained. STAFF RECOMMENDATION: Staff recommends that to pay for the repairs to lift station#22, the City Commission authorize transfer of$29,323.95 from Wastewater Operating Reserve for Contingency account to Capital Improvements account. Staff recommends that the City Commission approve the cost of $29,323.95 to make the repairs to the pipeline at Lift Station#22 and to return the property to an improved condition. FROM :DEW ITT EXCAVATING FAX NO. :4076560552 Sep. 24 2003 01:30PM P2 DeWitt Excavating Inc 14463 W.Colonial Drive Number: IN000000839 Winter Garden,Florida Pea.: 1 ; ,,•' 34707 Dat.: 9/24/2003 Sold CITY OF OCOEE Ship To: 150 N.LAKESHORE DRIVE To: OCOEE,FLORIDA 34751 USA Attn: DAVID WHEELER Reference-P.O.M Customer No. Salesperson Ship Via Terms Code SEWER REPAIR-REVISED ZOCOU _ NETIO Item No. Description/Comments Quantity UIM Unit Price Amount • LUMP SUM LUMP SUM 1 00000 L.S. 20,523.95000 28.523.95 LUMP SUM PER ATTACHED DETAIL LUMP SUM LUMP SUM 1,00000 L.S. 250.00000 250.00 ASPHALT LEVELING 2 TON 125.00 LUMP SUM LUMP SUM 1.00000 L,S. 550.00000 550.00 ASPHALT MOBILIZATION • • Remit To: DeWitt Excavating Subtotal b.tore tune 29.323.95 Total Wee 0.00 Total amount 29.323.95 Payment received 0.00 Amount due 29,323.96 • Materials Item Quanity U/M U/P Total Sand 108 CY 5.00 540.00 #57 Rock 22 CY 25.00 550.00 Wellpoint Sand 18 CY 5.85 105.30 8" Fernco's 2 EA 55.00 110.00 8" SDR 35 PVC 13 LF 2.09 27.17 Subtotal 1,332.47 Sales Tax 86.61 15% 0/H & Profit 199.87 Total Materials 1,618.95 Equipment Loader 20 Hours 100.00 2,000.00 Backhoe 20 Hours 155.00 3,100.00 Bobcat 12 Hours 90.00 1,080.00 Wellpoint Pump 2 Days 175.00 - 350.00 2" Pump 2 Days 175.00 350.00 Wellpoint System 160 LF 25.00 4,000.00 Trench box 2 Days 250.00 500.00 Compactor 10 Hours 80.00 800.00 Lowboy 16 Hours 140.00 2,240.00 Subtotal14,420.00 Labor- Regular Time Superintendent 5 Hours 75.00 375.00 Foreman 28 Hours 55.00 . 1,540.00 Laborers 124 Hours 30.00 3,720.00 Subtotal 5,635.00 Labor-Overtime Time Foreman 6 Hours 55.00 330.00 Laborers 30 Hours 30.00 900.00 Ri thtntal 1,230.00 Total Labor 6,865.00 Misc. . Stone Road 1 LS 1,520.00 1,520.00 Asphalt Paving 1 LS 3,600.00 3,600.00 Trash Removal 2 Loads 250.00 500.00 Subtotal 5,620.00 Grand Total 28,523.95 09/29/03 08:53:21 REQUISITION DETAIL Page 1 rg160-ls FOR UT001604 pcornell Initiator: PAT CORNELL Fiscal Yr:2003 Created: 09/24/03 Status: Hold Last Action: robert holland Possession Of: Pam Brosoneki On: 09/24/03 Req. Total: 29,323.95 Message: SHIP TO: 1800 A.D. MIMS ROAD, OCOEE, FLORIDA 34761 CONFIRMING ONLY LINE DESCRIPTION G/L ACCT # QTY UNIT PRICE EXTENDED VENDOR 1 To repair site at lift station 1.00 EA 29,323.9500 29,323.95 DEWITT EXCAVATING, INC. 401-535-00-6400 2 #22 after station was repaired 29,323.95 DATE/ FROM NOTES 09/26/03 pbrosonski Commission approval needed. 09/24/03 pcornell and back yard areas, repaving and grading was required. See breakdown attached to hard copy. CM approval received and 09/24/03 pcornell also attached to hard copy. Due date 9/30/03 09/24/03 pcornell During the repairs at lift station #22 the site was disturbed, as this station is located in a resident's side DATE HISTORY 09/24/03 2:03 pm Created By: PAT CORNELL 09/24/03 2:12 pm Released For Approval: PAT CORNELL 09/24/03 4:03 pm Approved By: robert holland Page 1 of 1 Cornell, Pat From: Gleason, James Sent: Wednesday,August 20, 2003 11:55 AM To: Holland, Robert Cc: Wheeler, David; Cornell, Pat Subject: RE: Lift Station 22 Approved 8/20/03 Jim Gleason Jim Gleason Ocoee City Manager 150 North Lakeshore Drive Ocoee, Fl. 34761 jgleason@ci.ocoee.fl.us Work: 407-905-3111 Fax: 407-656-6885 Cell: 407-509-2770 " The significant problems we face cannot be solved at the same level of thinking we were at when we created them" -Albert Einstein- Original Message From: Holland, Robert Sent: Wednesday, August 20, 2003 10:57 AM To: Gleason, James Cc: Wheeler, David; Cornell, Pat Subject: Lift Station 22 Lift Station #22, which is located at 247 West Silver Star Road, has had a failure in the infrastructure piping. The 8" clay gravity line that enters the east side of the wet well sheared off. The damaged line is 10 to 12 feet deep and will require well pointing before any repairs can be made. City staff does not have this type of equipment nor the safety procedures to work with these type of repairs at that depth. As part of the Purchasing Policy, I am requesting permission to use an emergency purchase order for this repair. DeWitt Excavating has been contacted to perform this repair. If you have any questions or comments please let me know. Thank you. Robert Holland Utilities Superintendent 407-905-3100 ext 4000 " When Cfe hands you lemons, ask for a bottle of tequila and the salt" -Walter Holland 9/29/2003