HomeMy WebLinkAboutEmergency Item - Approval of Emergency Repairs to Lift Station #16 • l/2/o .3
e Center of Good Llv.
Mayor �� I116o Commissioners
S. Scott Vandergrift !"' ;. Danny Howell, District 1
". Scott Anderson, District 2
City Manager Rusty Johnson, District 3
Jim Gleason Nancy J. Parker, District 4
STAFF REPORT
DATE: October 7, 2003
TO: The Honorable Mayor and City Commissioners
FROM: David Wheeler, P.E., Director Public Works
SUBJECT: To Approve Emergency Repairs to Lift Station#16
ISSUE:
Should the Mayor and City Commissioners approve the emergency repair work for Lift Station
#16 located at: 131 Olympus Drive, Ocoee, Florida that serves the Lake Olympia subdivision
and surrounding area.
BACKGROUND:
The guide rails (support system) for the two 20 h.p. pumps have deteriorated; one rail system is
beyond repair and the other very close to being the same, and the rails are coming loose from
the bottom of the station. Historically, we have had numerous problems with the seals on these
pumps; EMU manufactures these pumps and we have worked with this manufacture for over
the last two years in an attempt to resolve this problem only to learn that this existing
configuration is considered to be a poor design and is no longer in use. A major concern in
using a pump in this state of disorder is poor and or improper operation, excessive
maintenance, and possible malfunction.
DISCUSSION:
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Time is of the essence to get this lift station up and operating as designed, as this station was
the source of prior back-flooding conditions in the homes that are in close proximity to this
station. We have contacted several manufactures to provide us with quotes for installation and
mechanical parts. The following vendors have provided us with the most reasonable prices and
the best technical solutions to the existing problem: Barney's Pumps, Inc. will provide the pumps
and the rail systems at a cost of $17,127.00, while J&H Water Stop, Inc. will do the installation
at a cost of $7,500.00 for a total cost of $24,627.00. This cost will be expended from the R&R
general ledger account. In replacing these parts we will be improving operations at this station
and extending the life of the station.
STAFF RECOMMENDATION:
Staff recommends that the City Commission waive the bidding process according to the Purchasing
Manual due to the emergency nature of the repair of this lift station and to approve a transfer of
$24,627.00 from Wastewater R&R to the Wastewater Capitol general ledger account, and to
consider this as a high priority request due to prior incidents of flooding in the area.
City of Ocoee• 150 N Lakeshore Drive•Ocoee,Florida 34761
phone: (407)905-3100•fax: (407)656-8504•www.ci.ocoee.fl.us
, , Oct-01-2003 11:18 From-BARNEY'S PUMP INC, +8636663858 T-T60 P.002/006 F-427
. QUOTATION
BARNErs Pumps
NO. 1937-03 Q P
PLEASE REFER TO ABOVE NUMBER V
WHEN REQUESTING INFORMATION I'OST OFFICE.BOX 3529.3907 Highway 98 South
REGARDING THIS QUOTATION. LAKEI.AND,FLORIDA 33802-3529
(863)665-8500
Fax (863)666-3858 October 1, 2003
DATE
E
City of Ocoee FOR City of Ocoee
TOSHIPMENT
ATTN: Alan
TO
L J L J
Reference EMU Pump and Rail System Replacement
DELIVERY T VIA FROM F.O.®PI Lakeland TERMS
4-5,_.Wks, Est. l Best Way Lakeland Freight Allowed Net 30
ITEM QUANTITY DESCRIPTION PRICE •
C.O.S. : Match EMU FA 102 Curve, 230V/3/60
(2) Model K89F VE1180 Pumpex Pumps, Rated 32 H.P. , 3450-RPM $17,127.00
230 Volt, 3-Phase, 4" Discharge Flange, 45' Power Cords, + Tax
(at the Head Condition of 137' Pump will operate at
18.8 H.H.P. ) See Curve.
(2) 4" Base Elbows
(2) Stainless Steel Upper Guide Rail Brackets
(4) 2" 304 Stainless Steel X 20' Long Guide Rails
(1) Day Start-Up Service
Does Not Include: Taxes, Installation, Piping, Valves,
Controls or any item not listed.
The following items are attached: Bulletin Curve _ Elevation Drawing BARNEY'S PUMPS, INC.
•
Pikes quotea are firm for 30 days,than subject to adjustment to agree Don Stover
with prices in effect at hme of snipment and subject to any tax required nn
by law We appreciate the opportunity to serve you and trust that wit 121044k
arc favored with your order. BY
This quotation subject to conditions on reverse side. AUTHORIZED SIGNATURE
FROM : J PHONE NO. : 3867749687 Oct. 01 2003 06:18PM P1
& WATERSTOP, INC. PROPOSAL
No: 100203-3
Creating New Standards
P.O. Box 741103 Date: 10-02-03
Orange City,FL 32774-1103 Submitted to: Robert Holland
Scott Jorgensen, President Company: City of Ocoee
Office: 800-421-8061 Fax number: 407-656-7416
Fax: 386-774-9687 Phone number: 407-509-2723
E mail: jhwaterstop@netscape.net
Job Description:
-Remove existing base elbows,guide rails and pumps.
- Install new base elbows,guide rails and pumps.
-Riser pipes will have to be cut and coupled back together.
-One riser pipe is not aligned properly, we will dig out between the valve box and well
loosen the coupling,knock out the grout in the well and re-align with the new base elbow
placement.
TOTAL: 57,500.00
Note:City of Ocoee to take care of by-pass,electrical and cleaning of the wetwell.
Terms Net 30 Days
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard
practices.Any alteration or deviation from above specifications involving extra cost will be executed only upon written orders
and will become an extra charge over and above the estimate. All agreements contingent upon strikes,accidents or delays
beyond our control. This proposal is subject to acceptance within 30 days and is void thereafter at the option of the
undersigned.
Authorized Signature:
)(14 ;* .
Shawn Swanson
Vice President