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Home My WebLink AboutVI(I) Award of Bid #B04-01 Replacement of Police Department Air Conditioning System to Apple Air Conditioning Heating, Inc. Agenda 11-18-2003 Mayor � Center of Good£, . Commissions m VI I S. Scott Vandergrift ` Danny Howell, District 1 Scott Anderson, District 2 City Manager , Rusty Johnson, District 3 Jim Gleason ;�� ' Nancy J. Parker, District 4 STAFF REPORT TO: The Honorable Mayor and City Commissioners FROM: Joyce Tolbert, Buyer THROUGH: Wanda Horton, Finance Director ✓� DATE: November 10, 2003 RE: B04-01 Replacement of Police Department Air Conditioning System ISSUE Should the City Commission select Apple Air Conditioning & Heating, Inc., for the replacement of Police Department Air Conditioning System? BACKGROUND/DISCUSSION On September 2, 2003, the City Commission approved the utilization of $25,000 from the General Fund Contingency, for the replacement of the Police Department's air conditioning system. All bids are over budget; therefore, staff requests an additional $5,000 from the General Fund Contingency in order to proceed with this project. The bid was advertised on October 12, 2003, and publicly opened on October 30, 2003. Four (4) responses were received from the following companies: 1) Air Mechanical & Service Corp. $29,985.00 2) Apple Air Conditioning & Heating, Inc. $30,000.00 3) 4 Seasons Air Conditioning & Heating $46,276.00 4) AAA Air Service $64,900.00 Attached is a copy of the specifications for this project, and the bids from each bidder, along with the bid tabulation. All bids are available in the Finance Department for review. The bids were reviewed by the Public Works and Finance Department. Staff recommends awarding the bid to Apple Air Conditioning & Heating, Inc. as the most responsive and responsible bidder, per the attached memorandum from Bob Zaitooni, Deputy Public Works Director. RECOMMENDATION It respectfully is recommended that the City Commission award Bid #B04-01 to Apple Air Conditioning & Heating, Inc., and authorize Staff to proceed with the procurement of this system. Additionally, please approve an additional $5,000 from the General Fund Contingency to cover the cost of this project. "CENTER OF GOOD LIVING-PRIDE OF WEST ORANGE" MAYOR•COMMISSIONER S. SCOTT VANDERGRIFT • oee '` ior',,' O CITY O F OCOEE O E E COMMISSIONERS �- DANNY HOWELL 4 O ^_ 150 N. LAKESHORE DRIVE SCOTT ANDERSON RUST JOHNSON .\-- 11.3111115' OCOEE,FLORIDA 34761-2258 NANCY J.PARKER (407)905-3100 CITY MANAGER ,�U JIM GLEASON 4.4 �). .4Of Goofl MEMORANDUM TO: Joyce Tolbert, Buyer FROM: Bob Zaitooni, Public Works DATE: November 6, 2003 RE: Bid #04-01, Police Department A/C Units We have completed a review of the proposals submitted for the Bid#04-01 and recommend award of the bid to Apple Air Conditioning & Heating, Inc. Air Mechanical & Service Corporation was the apparent low bidder at $29,985.00. Apple Air Conditioning & Heating, Inc. is the next lowest with® wever, staff believes that the very low margin($15.00) does not justify award to Air Mechanical & Service Corporation for the following reasons: 1. Apple Air is very familiar with the A/C systems within the City and has done an excellent job of managing the installation and emergency maintenance of the systems. 2. Selection of Apple Air Conditioning & Heating Inc. will enforce a consistent method of A/C installation service and quality control within the City. 3. Apple Air Conditioning & Heating, Inc. is a local business located within close proximity of the City Hall. If you have any questions, please contact me. Cc: Terry Reed, Facilities Supervisor David Wheeler, P.E., Director of Public Works POWr Pro tent€lcoee's Water Resumes center of Good Mayor ` e Ljv12� Commissioners S. Scott Vandergrift .1,;',i„aDanny Howell, District 1 Scott Anderson, District 2 City Mangier 's 0 C .. �j� Rusty Johnson, District 3 Jim Gleason ) ' Nancy J. Parker, District 4 CITY OF OCOEE • INVITATION TO BID #B04-01 FOR REPLACEMENT OF POLICE DEPARTMENT AIR CONDITIONING SYSTEM .a •a tc, .*' • A ' A .., ,a7em3aVie.^ ••• s *s. , k BID DOCUMENTS 3 Legal Advertisement 4 thru 6 Invitation to Bid#B04-01 7 thru 14 General Terms & Conditions 15 Subcontractors/Equipmoent Listing 16 References/Summary of Litigation SCOPE OF WORK/SPECIFICATIONS 17 thru 18 Specifications 19 Bid Sheet 20 Company Information/Signature Sheet END OF TABLE OF CONTENTS 2 LEGAL ADVERTISEMENT Ocoee City Commission Sealed bids will be accepted for Bid #B04-01, REPLACEMENT OF POLICE DEPARTMENT AIR CONDITIONING SYSTEM, no later than 2:00 PM, local time, on October 30,2003. The complete air conditioning system shall include replacement of existing 25-ton A/C unit with two (2) TRANE 12.5-ton unitary split system for the Police Department, plus a separate 2.5-ton A/C unit for the Communications Center. All labor, equipment, and related components to make a complete and operable system, to be furnished by the contractor, as per the specifications contained in the bid documents. Bids received after that time will not be accepted or considered. No exceptions will be made. The City reserves the right to reject any and all bids and waive informalities. Bids will be received in the City of Ocoee, Attn: Joyce Tolbert, Buyer, 150 N. Lakeshore Drive, Ocoee, Florida 34761-2258, jtolbert@ci.ocoee.fl.us. Bids will be publicly opened and read aloud in the City Hall Conference Room on the above- appointed date at 2:01 PM, local time, or as soon thereafter as possible. The successful bidder will be required to furnish proof of Insurance in the amounts specified in the bid documents, and a 5%Bid Security is required for this bid. There will not be a pre-bid conference for this project. Any questions will be accepted as per the bid documents. Contact Joyce Tolbert, Buyer to arrange for a site visit, if desired. Prospective bidders may secure a copy of the complete bid package, from Joyce Tolbert at Ocoee City Hall Finance Department, 150 N. Lakeshore Drive, Ocoee, FL 34761-2258, for a non- refundable fee of$20.00. Checks should be made payable to the City of Ocoee. Partial sets of bid documents will not be issued. The above fee may be waived by requesting an electronic copy of the bid documents. All bids shall be submitted as one (1) original and two (2) copies, PLUS one (1) electronic copy in .pdf format on a single compact disc or floppy diskette, of the required submittals in a sealed envelope plainly marked on the outside with the appropriate bid number and opening date and time. No fax or electronic submissions will be accepted. City Clerk October 12, 2003 3 CITY OF OCOEE INVITATION TO BID#B04-01 REPLACEMENT OF POLICE DEPARTMENT AIR CONDITIONING SYSTEM INTENT: Sealed bids for Bid #04-01 will be received by the City of Ocoee, hereinafter called "The City", by any person, firm, corporation or agency submitting a bid for the work and/or commodities proposed, hereinafter called"Respondent". The proposed Contract will be for the labor, equipment, and related components for the replacement of the Police Department air conditioning system, per the "Scope of Work/Specifications" section of this Invitation to Bid. BIDDING INSTRUCTIONS: A. Each respondent shall furnish the information required on the bid form supplied and each • accompanying sheet thereof on which an entry is made. Bids submitted on any other format • shall be disqualified. Please check your prices before submission of bid as no changes will be allowed after bid opening. Bids must be typewritten or handwritten using ink. Do not use pencil. No erasures permitted. Mistakes may be crossed out and the correction typed adjacent and must be initialed and dated by person signing the bid. Bid documents must be signed by a legally responsible representative, officer, or employee and should be properly witnessed and attested. All bids should also include the name and business address of any person, firm or corporation interested in the bid either as a principal, member of a firm or general partner. If the respondent is a corporation, the bid should include the name and business address of each officer, director, and holder of 10% or more of the stock of such corporation. B. Any questions or concerns regarding this bid should be addressed in writing to the Finance Department, City of Ocoee, FL, Attention: Joyce Tolbert, Buyer (407)905-3100, extension 1516 and fax (407)656-3501, not later than October 24, 2003. Any clarifications/changes will be through written addenda only, issued by the Finance Department. Respondents should not contact City staff, with the exception of Joyce Tolbert, Buyer, or other City consultants for information before the bid award date. Any contact with any other member of the City Staff, City Commission, or its Agents during this time period may be grounds for disqualification. C. This bid must be received as one (1) original and two (2) copies, PLUS one (1) electronic copy in .pdf format on a single compact disc or floppy diskette. All required submission forms and electronic copies must be enclosed inside a sealed bid package and received by the Finance Department not later than 2:00 PM, local time, on October 30, 2003. Bids received by the Finance Department after the time and date specified will not be considered, but will be returned unopened. "Postage Due" items will not be accepted. Bids transmitted by fax or e-mail will not be accepted. Bids shall be delivered in a sealed envelope, clearly marked with the bid number, title, and opening date and time to: City of Ocoee Finance Department Attention: Joyce Tolbert,Buyer 150 N Lakeshore Drive Ocoee, FL 34761-2258 4 D. Bids will be publicly opened and read in the Ocoee City Hall Conference Room, 150 N. Lakeshore Drive, Ocoee, Florida 34761-2258 at 2:01 PM, or as soon thereafter as possible on the above-appointed date. Respondents or their authorized agents are invited to be present. Please be aware that all City Commission meetings are duly noticed public meetings and all documents submitted to the City as a part of a bid constitute public records under Florida law. E. All respondents shall thoroughly examine and become familiar with the bid package and carefully note the items which must be submitted with the bid, such as: a) Bid Security in the form of a Cashier's or Certified check or Bid Bond; b) Copy of Insurance Certificate; c) List of References/Experience; d) List of Subcontractors/Temporary Worker Agencies; e) Equipment Listing; 1) Summary of Litigation; • g) Any other information specifically called for in these Bid Documents. F. Submission of a bid shall constitute an acknowledgment that the respondent has complied with Paragraph E. The failure or neglect of a respondent to receive or examine a bid document shall in no way relieve it from any obligations under its bid or the contract. If "NO BID", so state on face of envelope or your company may be removed from the City's vendor list. No claim for additional compensation will be allowed which is based upon a lack of knowledge or understanding of any of the Contract Documents or the scope of work. All items quoted shall be in compliance with the bid documents/scope of work. G. There will not be Pre-Bid Conference for this project. Please contact Joyce Tolbert, Buyer at 407-905-3100 x1516 to arrange for a site visit, if desired. H. Any response by the City to a request by a respondent for clarification or correction will be made in the form of a written addendum which will be mailed, e-mailed or faxed to all parties to whom the bid packages have been issued. The City reserves the right to issue Addenda, concerning date and time of bid opening, clarifications, or corrections, at any time up to the date and time set for bid opening. In this case, bids that have been received by the City prior to such an addendum being issued, will be returned to the respondent, if requested, unopened. In case any respondent fails to acknowledge receipt of any such Addendum in the space provided on the Addendum and fails to attach the Addendum to the respondent's bid, its' bid will nevertheless be construed as though the Addendum had been received and acknowledged. Submission of a bid will constitute acknowledgment of the receipt of the Bid Documents and all Addenda. Only interpretations or corrections provided by written Addenda shall be binding on the City. Respondents are warned that any other source by which a respondent receives information concerning, explaining, or interpreting the Bid Documents shall not bind the City. I. Any of the following causes may be considered as sufficient for the disqualification of a respondent and the rejection of its bid: a) Submission of more than one (1) bid for the same work by an individual, firm, partnership or corporation under the same or different name. For purposes of this subparagraph, firms, partnerships or corporations under common control may be considered to be the same entity; b) Evidence of collusion between or among respondents; 5 c) Being in arrears on any of its existing contracts with the City or in litigation with the City or having defaulted on a previous contract with the City; d) Poor, defective or otherwise unsatisfactory performance of work for the City or any other party on prior projects which, in the City's judgement and sole discretion, raises doubts as to Respondent's ability to properly perform the work; or e) Any other cause which, in the City's judgement and sole discretion, is sufficient to justify disqualification of Respondent or the rejection of its bid. No bid may be withdrawn for a period of ninety (90) days after the time and date scheduled for the bid opening. The City reserves the right to accept or reject any or all bids, to waive informalities or irregularities, to request clarification of information submitted in any bid, or to readvertise for new bids. The City may accept any item or group of items of any bid,unless the respondent qualifies his/her bid by specific limitations. • Award, if made, will be to the most responsible and responsive respondent whose bid, in the City's opinion, will be most advantageous to the City, price and other factors considered. The City reserves the right, to aid it in determining which bid is responsible, to require a respondent to submit such evidence of respondent's qualifications as the City may deem necessary, and may consider any evidence available to the City of the financial, technical, and other qualifications and abilities of a respondent, including past performance (experience) with the City and others. The City Commission shall be the final authority in the award of any and all bids. 6 GENERAL TERMS & CONDITIONS: 1. BID SECURITY: a) Each proposal must be accompanied by a Cashier's/Certified Check upon an incorporated bank or trust company or a Bid Bond in an amount equal to five percent (5%) of the amount of the bid. A combination of any of the former is not acceptable. Such cashier's check or Bid Bond is submitted as a guarantee that the respondent, if awarded the Contract, will after written notice of such award, enter into a written Contract with the City and as a guarantee that the respondent will not withdraw its bid for a period of ninety (90) days after the scheduled closing time for the receipt of bids, in accordance with the accepted bid and bid documents. b) In the event of withdrawal of said bid within ninety (90) days following the opening of bids, or respondent's failure to enter into said contract with the City or failure to provide the City with other requirements of the contract documents or the bid invitation after issuance of Notice of Intent to Award by the City, then such respondent shall be liable to the City in the full amount of the check or bid bond and the City shall be entitled to retain the full amount of the check or to demand from the Surety the penal sum of the bid bond as liquidated damages and not a penalty. c) Surety companies executing bonds shall be duly insured by an insurer or corporate surety acceptable to the City, authorized to do business in the State of Florida, and signed by a Florida licensed resident agent who holds a current Power of Attorney from the surety company issuing the bond. d) The cost of the required bond and required insurance coverage is to be included in the respondent's overhead and is not eligible for reimbursement as a separate cost by the City. e) The checks of the three (3) most favorable respondents will be returned within three (3) days after the City and the successful respondent have executed the contract for work. The remaining checks will be returned within thirty (30) days after the opening of bids. Cash will not be accepted as Bid Guaranty. Bid Bonds will be returned upon request following the same criteria as a check. 2. PERFORMANCE AND PAYMENT BONDS Not Required. 3. DEFAULT: As a result of bids received under this Invitation, the award of the contract may be based, in whole or in part, on delivery and specification factors. Accordingly, should the Contractor not meet the delivery deadline(s) set forth in the specifications or should the Contractor fail to perform any of the other provisions of the specifications and/or other contract documents, the City may declare the Contractor in default and terminate the whole or any part of the contract. Upon declaring the Contractor in default and the contract in whole or in part, the City may procure and/or cause to be delivered the equipment, supplies, or materials specified, or any substitutions therefor and the Contractor shall be liable to the City for any excess costs resulting therefrom. In the event the Contractor has been declared in default of a portion of the contract, the 7 Contractor shall continue the performance of the contract to the extent not terminated under the provisions of this paragraph. Where the Contractor fails to comply with any of the specifications, except for delivery deadline(s), the City may, in its discretion, provide the Contractor with written notification of its intention to terminate for default unless prescribed deficiencies are corrected within a specified period of time. Such notification shall not constitute a waiver of any of the City's rights and remedies hereunder. 4. PATENT INDEMNITY: Except as otherwise provided, the successful respondent agrees to indemnify the City and its officers, agents, and employees against liability, including costs and expenses for infringement upon any letters patent of the United States arising out of the performance of this Contract or out of the use or disposal by or for the account of the City or supplies furnished or construction work performed hereunder. 5. PRICING: Pricing should be provided as indicated on the Scope of Work/Specifications sheet attached, to include any alternate bids. Please note that alternate bids will not be accepted unless specifically called for on the Scope of Work/Bid Sheet. A total shall be entered for each item bid. In case of a discrepancy between the unit price and extended price,the unit price will be presumed to be correct. By submission of this bid, the Respondent certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, that in connection with this procurement: a) The Respondent represents that the article(s) to be furnished under this Invitation to Bid is (are) new and unused (unless specifically so stated) and that the quality has not deteriorated so as to impair its usefulness. b) The prices in this bid have been arrived at independently, without consultation, communication, or agreement for the purpose of restriction competition, as to any matter relating to such prices with any other respondent or with any competitor; c) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Respondent and will not knowingly be disclosed by the Respondent prior to opening, directly or indirectly to any other respondent or to any competitor; d) No attempt has been made or will be made by the Respondent to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition. Every contract, combination or conspiracy in restraint of trade or commerce in this State is unlawful (Florida SS 542.18 and all applicable federal regulations); e) Respondent warrants the prices set forth herein do not exceed the prices charged by the respondent under a contract with the State of Florida Purchasing Division; and f) Respondent agrees that supplies/services furnished under this quotation, if awarded, shall be covered by the most favorable commercial warranties the Respondent gives to any customer for such supplies/services and that rights and remedies provided 8 herein are in addition to and do not limit any rights offered to the City by any other provision of the bid award. 6. DISCOUNTS: a) Trade and time payment discounts will be considered in arriving at new prices and in making awards, except that discounts for payments within less than 30 days will not be considered in evaluation of bids. However, offered discounts will be taken for less than 30 days if payment is made within discount period. b) In connections with any discount offered, time will be computed from date of delivery and acceptance at destination, or from the date correct invoice is received in the office of Finance, whichever is later. Payment is deemed to be made, for the purpose of earning the discount, on the date of City Check. 7. SAMPLES: Samples of items, when required, must be furnished free of expense to the City and if not called for within fifteen days from date of bid opening, same will be disposed of in the best interest of the City. 8. AWARD CRITERIA: The contract will be recommended to be awarded to the overall lowest most responsive and responsible bidder according to the following criteria: • Compliance with specifications, terms, and conditions • Bid Price • Warranty Offered • Delivery Time • Experience with similar systems • Features of system 9. LITERATURE: If required by the Bid Schedule, or the specifications, descriptive literature/brochures shall be included with this bid in order to properly evaluate make/model offered. Bids submitted without same may be considered non-responsive and disqualified. 10. DISPUTES: Any bidder who disputes the reasonableness, necessity, or competitiveness of the terms and/or conditions of the Invitation to Bid, selection or award recommendation shall file a protest in writing to Joyce Tolbert, Buyer not later than seventy-two (72) hours after award. 11. PAYMENT TERMS: Payment for work completed will be made within (30) days of approved invoice. 9 No payment will be made for materials ordered without proper purchase order authori- zation. Payment cannot be made until materials, goods or services, have been re- ceived and accepted by the City in the quality and quantity ordered. Any contract resulting from this solicitation is deemed effective only to the extent of appropriations available. "Contract" shall mean a City of Ocoee Purchase Order, and the terms and conditions of the purchase order shall apply. The City of Ocoee, Florida has the following tax exemption certificates assigned: • Florida Sales&Use Tax Exemption Certificate No. 58-00-094593-54C; and • The City is exempt from federal excise, state, and local sales taxes. 12. CONTRACT: • a) The successful Respondent, hereinafter referred to as "Contractor" will be required to • enter into a contract with the City. "Contract" shall mean a City of Ocoee Purchase Order. b) The City may in its sole discretion award any additional work, whether in the existing areas, or in any additional area, or any additional area, to any third party, or such work may be performed by the City's employees. Contractor will be expected to cooperate with any or all other Contractors who may be performing work for the City. 13. SAFETY REQUIREMENTS: The Respondent guarantees that the services to be performed and the goods to be provided herein, shall comply with all applicable federal, state and local laws, ordinances, regulations, orders and decrees, including without limitation such of the following acts as may be applicable: Federal Consumer Product Safety Act, Federal Fair Labor Standards Act, Occupational Safety and Health Act, Federal Hazardous Substances Labeling Act, Federal Flammable Fabrics Act, and any applicable environmental regulations. a) All contractors are required to comply with the Congressional Federal Register(CFR) of the U.S. Department of Labor, Occupational Safety and Health Administration (OSHA) Construction Industry, Part 1926, and CFR 1910, General Industry Standards, that are applicable in construction work. b) The prime contractor is not only responsible for the safety aspects of his operation and employees, but also that of all subcontractors on the job site. c) Assure that a certified first aid person is designated, phone numbers of physicians, hospital and ambulance services are posted (copy to Personnel Director, City of Ocoee) and that a first aid kit is available. d) All individuals are required to wear hard hats on all construction sites. e) Provide personal protective equipment that may be required for jobs in progress (e.g.: hard hats, safety glasses, respirators, ear protection, long pants and shirts, etc.). f) Observe the speed limit on City property. g) Construction areas cleaned daily; excavations must be barricaded or flagged until backfilled. In some cases, bracing, shoring and sloping may be required. 10 h) Scaffolds shall have guard rails on all open sides and secured to prevent displacement. i) Powder actuated stud guns or low velocity and/or similar powder actuated tools require eye and ear protection as well as to ensure that all unauthorized personnel are well clear. j) Welding and cutting - a fire watch and appropriate fire extinguisher shall be provided and combustible materials cleaned up. k) All heavy equipment must have, where applicable, (a) back-up alarms, (b) boom angle indicator, ( c) load chart, (d)reeving, (3) fire extinguisher, (f) condition of hook and other items in accordance with OSHA 1926.550 and ANSI B30.5. 1) Construction material shall not be stored so as to block exits. m) Ground fault circuit interrupters are required on all electrical circuits not part of the permanent wiring of the building. n) Personal fall protection must be provided at elevations exceeding ten(10) feet. o) Per City Ordinance, any Contractor using construction dumpsters within the City of Ocoee must obtain these services through Superior Waste Services of Florida, • Inc. • • 14. DRUG-FREE WORKPLACE: If applicable, provide a statement concerning the Respondent's status as a Drug-Free Work Place or evidence of an implemented drug-free workplace program. 15. CERTIFICATION OF NON-SEGREGATED FACILITIES The Respondent certifies that the respondent does not and will not maintain or provide for the respondent's employees any segregated facilities at any of the respondent's establishments and that the respondent does not permit the respondent's employees to perform their services at any location, under the respondent's control, where segregated facilities are maintained. The Respondent agrees that a breach of this certification will be a violation of the Equal Opportunity clause in any contract resulting from acceptance of this Bid. As used in this certification, the term "segregated facilities" means any waiting room,work areas,time clocks, locker rooms and other storage and dressing areas, parking lots, drinking facilities provided for employees which are segregated on the basis of race, color, religion, national origin, habit, local custom, or otherwise. The Respondent agrees that (except where the respondent has obtained identical certification from proposed contractors for specific time periods) the respondent will obtain identical certifications from proposed subcontractors prior to the award of such contracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity clause, and that the respondent will retain such certifications in the respondent's files. The non-discriminatory guidelines as promulgated in Section 202, Executive Order 11246, and as amended by Executive Order 11375 and as amended, relative to Equal Opportunity for all persons and implementations of rules and regulations prescribed by the U.S. Secretary of labor, are incorporated herein. 11 16. STATEMENT OF AFFIRMATION AND INTENT: The respondent declares that the only persons, or parties interested in their bid are those named herein,that this bid is, in all respects, fair and without fraud and that it is made without collusion with any other vendor or official of the City of Ocoee.Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive pricing in connection with the entity's submittal for the above project. This statement restricts the discussion of pricing data until the completion of negotiations and execution of the Agreement for this project. The respondent certifies that no City Commissioner, other City Official or City employee directly or indirectly owns assets or capital stock of the bidding entity, nor will directly or indirectly benefit by the profits or emoluments of this proposal. (For purposes of this paragraph, indirect ownership or benefit does not include ownership or benefit by a spouse or minor child.) • The respondent certifies that no member of the entity's ownership or management is presently applying for an employee position or actively seeking an elected position with the City. In the event that a conflict of interest is identified in the provision of services, the respondent agrees to immediately notify the City in writing. The respondent further declares that a careful examination of the scope of services, instructions, and terms and conditions of this bid has occurred, and that the bid is made according to the provisions of the bid documents, and will meet or exceed the scope of services, requirements, and standards contained in the Bid documents. Respondent agrees to abide by all conditions of the negotiation process. In conducting negotiations with the City, respondent offers and agrees that if this negotiation is accepted, the respondent will convey, sell, assign, or transfer to the City all rights, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti- trust laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the City. At the City's discretion, such assignment shall be made and become effective at the time the City tenders final payment to the respondent. The bid constitutes a firm and binding offer by the respondent to perform the services as stated. 17. PUBLIC ENTITY CRIME STATEMENT: All invitations to bid as defined by Section 287.012(11), Florida Statutes, requests for proposals as defined by Section 287.012(16), Florida Statutes, and any contract document described by Section 287.058, Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes, which reads as follows: "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public 12 entity for the construction or repair of public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." All respondents who submit a Bid or Request for Proposal to the City of Ocoee are guaranteeing that they have read the previous statement and by signing the bid documents are qualified to submit a bid under Section 287.133, (2)(a), Florida Statutes. 18. PERMITS/LICENSES/FEES: a) Any permits, licenses or fees required will be the responsibility of the contractor; no separate payments will be made. • b) The City requires a City of Ocoee registration, if permitting is required. Please contact the City's Protective Inspections Department at (407)905-3100 extension 1000, directly for information concerning this requirement. c) Adherence to all applicable code regulations (Federal, State, County, and City) are the responsibility of the contractor. 19. INSURANCE REQUIREMENTS: The Contractor shall not commence any work in connection with an Agreement until all of the following types of insurance have been obtained and such insurance has been approved by the City, nor shall the Contractor allow any Subcontractor to commence work on a subcontract until all similar insurance required of the subcontractor has been so obtained and approved. Policies other than Workers' Compensation shall be issued only by companies authorized by subsisting certificates of authority issued to the companies by the Department of Insurance of Florida which maintain a Best's Rating of "A" or better and a Financial Size Category of "VII" or better according to the A.M. Best Company. Policies for Workers' Compensation may be issued by companies authorized as a group self-insurer by F.S. 440.57, Florida Statutes. a) Loss Deductible Clause: The City shall be exempt from, and in no way liable for,any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the General Contractor and/or subcontractor providing such insurance. b) Workers' Compensation Insurance: The Contractor shall obtain during the life of this Agreement, Worker's Compensation Insurance with Employer's Liability Limits of $500,000/$500,000/$500,000 for all the Contractor's employees connected with the work of this project and, in the event any work is sublet,the Contractor shall require the subcontractor similarly to provide Workers'Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Such insurance shall comply fully with the Florida Workers' Compensation Law. In case any class of employees engaged in hazardous work under this contract for the City is not protected under the Workers' Compensation statute, the Contractor shall provide, and cause each subcontractor to provide adequate insurance, satisfactory to the City, for the protection of the Contractor's employees not otherwise protected. • Include Waiver of Subrogation in favor of the City of Ocoee 13 c) Contractor's Public Liability and Property Damage Insurance: The Contractor shall obtain during the life of this Agreement COMMERCIAL AUTOMOBILE COVERAGE, this policy should name the City of Ocoee as an additional insured, and shall protect the Contractor from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operations under this Agreement whether such operations be by the Contractor or by anyone directly or indirectly employed by the Contractor,and the amounts of such insurance shall be the minimum limits as follows: Automobile Bodily Injury Liability&Property Damage Liability • $1,000,000 Combined single limit per occurrence(each person, each accident) • All covered automobile will be covered via symbol 1 • Liability coverage will include hired&non-owned automobile liability • Include Waiver of Subrogation in favor of The City of Ocoee Comprehensive General Liability (Occurrence Form)- this policy should name the City of Ocoee as an additional insured and should indicate that the insurance of the Contractor is primary and not contributory over the insurance of the City of Ocoee. • $2,000,000 GENERAL AGGREGATE • $1,000,000 PRODUCTS-COMPLETED OPERATIONS AGGREGATE • $1,000,000 PER OCCURRENCE • $1,000,000 PERSONAL&ADVERTISING INJURY • Include Waiver of Subrogation in favor of the City of Ocoee Subcontractor's Comprehensive General Liability, Automobile Liability and Worker's Compensation Insurance: The Contractor shall require each subcontractor to procure and maintain during the life of this subcontract, insurance of the type specified above or insure the activities of these subcontractors in the Contractor's policy,as specified above. Owner's Protective Liability Insurance: The Contractor shall procure and furnish an Owner's Protective Liability Insurance Policy with the following limits: $1,000,000, and per occurrence, $2,000,000. Aggregate and naming the City of Ocoee as the Named Insured. Contractual Liability- Work Contract: The Contractor's insurance shall also include contractual liability coverage. NOTE: PUBLIC LIABILITY INSURANCE AND AUTOMOBILE LIABILITY INSURANCE,THE CITY SHALL BE NAMED AS ADDITIONAL INSURED. • $1,000,000 PER OCCURRENCE • $2,000,000 AGGREGATE Certificates of Insurance: Certificate of Insurance Form, naming the City of Ocoee as an additional insured will be furnished by the Contractor upon notice of award. These shall be completed by the authorized Resident Agent and returned to the Office of the Buyer. This certificate shall be dated and show: The name of the Insured contractor,the specific job by name and job number,the name of the insurer,the number of the policy, its effective date, its termination date. Statement that the Insurer shall mail notice to the Owner at least thirty (30) days prior to any material changes in provisions or cancellation of the policy. 14 20. LIST OF SUBCONTRACTORS: SUBCONTRACTOR and/or TEMPORARY WORKER AGENCY NAME/ADDRESS/FEDERAL I.D. NO./CONTACT PERSON/PHONE#: (Attach additional sheets if necessary) The respondent certifies that the respondent has investigated each. subcontractor/temporary worker agency listed and has received and has in the respondent's files evidence that each subcontractor/temporary worker agency maintains a fully-equipped organization capable, technically and financially, of performing the pertinent work and that the subcontractor/temporary agency has done similar work in a satisfactory manner. 21. EQUIPMENT LISTING: Please list year, make & model of all equipment that will be used on City of Ocoee properties, including whether owned or leased. If leased please provide name of lessor. 15 22. REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR WORK The Respondent shall complete the following blanks regarding experience with similar type of work. Respondent must demonstrate ability to perform services of similar complexity, nature, and size of this project within past three years, in particular, references to an existing location where the same system is currently operating. DATE OF CONTRACT/AMOUNT OF PROJECT/CLIENT'S NAME AND ADDRESS (INCLUDE CONTACT): • Have you any similar work in progress at this time? Yes No _. Length of time in business Bank or other financial references: (Attach additional sheets if necessary) 23. SUMMARY OF LITIGATION: Provide a summary of any litigation, claim(s), bid or contract dispute(s) filed by or against the respondent in the past five (5) years which is related to the services that the respondent provides in the regular course of business. The summary shall state the nature of the litigation, claim, or contact dispute, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. If none,please so state. 16 CITY OF OCOEE INVITATION TO BID #B04-01 REPLACEMENT OF POLICE DEPARTMENT AIR CONDITIONING SYSTEM SCOPE OF WORK/SPECIFICATIONS The City of Ocoee requires replacement of the existing 25-Ton Air Conditioning (AC)unit for the Police Department building, located at 175 North Bluford Avenue, Ocoee, Florida 34761. The work shall include replacement of the existing 25-Ton AC with two (2) TRANE 12.5-Ton Unitary Split System MOD TTA150B300E. In addition to the two (2) 12.5-Ton AC units, a separate 2.5-Ton AC unit shall be Furnished & Installed for the Communication Center. The existing 25-Ton system shall remain operational until such time that the 2.5-Ton AC has been installed and is fully operational at the Communication Center. The description of the work required shall include but not limited to the following for a complete installation and successful operation of the system: Communication Center a) Furnish& Install one (1) 2.5-Ton FUJITSU ASU30C1 Evaporator and one (1)FUJITSU AOU30C1 Condenser. b) Furnish& Install copper refrigeration piping as required. c) Supply R-22 refrigerant as needed. d) Furnish&Install all electrical components, wiring, disconnects as required by electrical code. Main Police Department AC Units a) After installation of the 2.5-Ton Communication Center AC unit, remove and dispose of the existing 25-Ton unit. b) Furnish& install two (2) 12.5-Ton TRANE Unitary Split System Model TTA150B300E. c) Furnish& Install two (2) new sets of refrigeration piping for the 12.5-Ton units. d) Furnish& Install two (2)new Changeable Core Liquid Line Filter Driers. e) Furnish& Install one (1) TRANE Indoor M Series Climate Changer Air Handler Model MCCB021. 0 Connect the new system to the existing Vari Trac Control System. g) Verify that the Vari Trac System is in working condition and Furnish& Install new parts as required. h) Supply all R-22 refrigerant as needed. i) Remove the existing disconnect for the system and Furnish& Install (two (2) new electrical service disconnects and wiring to meet the electrical codes. General Requirements 1. The vendor shall provide a one (1) year parts and labor warranty on all units and parts in addition to any manufacturer's warranty. 2. The contractor shall apply and obtain a permit for the work from the City. 17 I 3. The bid proposal shall include all costs including but not limited to delivery, disposal, installation, City permit, etc. 4. City shall make any necessary temporary building modification for the project. ® 5. Contractor shall be responsible for any damage caused to the City property during ■ delivery and installation. 6. All work shall be accomplished during weekend hours between the hours of 5:30 PM Friday through Monday at 6:00 AM. 7. The successful contractor to provide a current certification of insurance and appropriate license. City's insurance requirements are enclosed to this Invitation to bid. 8. Proposers may visit and examine the current system by contacting the City Buyer at (407) 905-3100 x 1516. 9. Contractor shall retain the fan motor from the existing inside unit and return to the City for future use. Contractor shall take special care not to damage the unit. . •I 1 I 1 1 I I 1 I 1 I I 18 CITY OF OCOEE INVITATION TO BID #B04-01 REPLACEMENT OF POLICE DEPARTMENT AIR CONDITIONING SYSTEM BID SHEET Please note that the above specifications are intended as minimum and preferred guidelines. Please submit a bid on only one (1) type of system that best meets the specifications. Total Communication Center Unit $ Dollars and Cents Total Main Police Dept Units $ Dollars and Cents Total Bid $ Dollars and Cents Delivery Time: calendar days after receipt of City Purchase Order. Company Name Authorized Signature Name/Title(Please Print) 19 COMPANY INFORMATION/SIGNATURE SHEET BID#B04-01 FAILURE TO COMPLY WITH THESE BID INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR BID. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND ALL BID INSTRUCTIONS AND THAT THE PRICES REFLECTED ON THE "SCOPE OF WORK/BID SHEET"ARE ACCURATE AND WITHOUT COLLUSION. COMPANY NAME TELEPHONE(INCLUDE AREA CODE) FAX (INCLUDE AREA CODE) E-MAIL ADDRESS IF REMITTANCE ADDRESS IS DIFFERENT AUTHORIZED SIGNATURE(manual) . FROM PURCHASE ORDER ADDRESS, . PLEASE INDICATE BELOW: NAME/TITLE(PLEASE PRINT) STREET ADDRESS CITY STATE ZIP FEDERAL ID# Individual Corporation Partnership Other(Specify) Sworn to and subscribed before me this day of ,20 . Personally Known or Produced Identification Notary Public-State of (Type of Identification) County of Signature of Notary Public Printed,typed or stamped commissioned name of Notary Public 20 as 2 LU I— U) >- U) 0 z z 0 1- 0 z 0 U o 0 o u IX Q •C > O O O •C , 0 y ° (0 O O O U N N N a N Zr 1... x 0.0 N M N >. >. T a) >. O Z a ° lcw — .. C1 v, v> fn u . J * ce N 3 O o O0 m O a 0 .0 'Z N fh LO T 0fa p f N N N N N Q CO LU M U (p- N T T T T T I-- fa �f N n 0 W e- CO U Q 69 V! 49 U 0 O O 0 ci Y O. N N O O O N a co m' a `7 Q1 tco LL D ri (� V C N U N N N >. O Q o N N T __ T T T I— N .i I 1E N CW W U949 8 C LU J c z W N IV ° o 0 0 rn c a 6 ai m 0 d T 01 co N Uco N N N N N N = V V' CO E >. T >. T a) W p� N N v w " a 8 696969 C0 T -43 0 0 p in C O1 CO �_ U 3 y J E cu C m Z'. N C N r O F- N y C C a d ° V d dU p 33 � C Z. E C5E ' in n O ) w ! E 0 15 Fv w )U 0. m U % N ce U • APPLE AIR CONDITLONING & HEATING, INC. lip "We can take a slice out of your energy costs" P.O.Box 246 Ocoee, FL 34761 Office: (407)654-3777 FAX: (407)654-4828 C (2(1. ' www.AppleAc.com PROPOSAL Client: City of Ocoee Communication Center Date: 10-30-03 Address: Police Station � �J [.L ;: ,.,µµµ�!.�(��){f,( ymy��...��iiir...��-�yff.(�f �p(,/��{,,(y, {,,K� �K,(�,;/.,(y, jp .4•.'J:':•••'::l.':•�'•' ii' '::.•.•.' :•::.•'' ' i':.'''•':.':.:.�il:'::'::'J:':•� Apple Air Conditioning and Heating, Inc., proposes to procure, deliver and install the following merchandise, materials and labor as described herein, in consideration Of the price estimate quoted: 1. (1) 2.5ton Fujitsu ASU30C1 Evaporator. 2. (1) 2.5ton Fujitsu AOU30C Condenser. 3. Copper Piping as Required. 4. R-22 Refrigerant. 5. Electrical Components, Wiring, Disconnects as Required by Electrical Code. • TERMS AND CONDITIONS: Payment to be made as follows:$ 3,000.00 ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. • • Date: Signature • APPLE AIR CONDITIONING & HEATING INC. "We can take a slice out of your energy costs" P.O. Box 246 } Ocoee, FL 34761 Office: (407)654-3777 FAX: (407)654-4828 www.AppleAc.corn PROPOSAL. •. :••••••: :•:•:•:•:•: : ::::: .:::•:: .; ;:•::::::::•::•::: :•::::::::::;.;:•:•::.•::•: Client: City of Ocoee Main Police Department AC Units Date: 10-30-03 Address: Police Station EQL33P A iT AN *LABOR 33E�r3: k•.•:::.::.:::::::.:::::::::.;::: :::. .::::::::.::::::.:::.;:.;:::.;:::::.;;•:;.;::::, Apple Air Conditioning and Heating, Inc., proposes to procure, deliver and install the following merchandise, materials and labor as described herein, in consideration of the price estimate quoted: 1. (2) 12.5ton Trane Unitary Split System Condensers Model: TTA150B300E. 2. (1)Trane Indoor M Series Climate Changer Air Handler Model: MCCB021. 3. (2) New Sets of Refrigerant Piping for 12.5ton Systems. 4. (2) Changeable Core Liquid Line Filter Driers. 5. Remove Existing Disconnect for System and Install (2) New Electrical Disconnects and Wiring to Meet Electrical Codes. 6. R-22 Refrigerant. • 7. Connect New System to Existing Vari Trac Control System and Verify Proper Operation. 8. Remove and Dispose of Existing 25ton System. WARRANTY: APPLE AIR CONDITIONING WILL PROVIDE A 1 YEAR PARTS AND LABOR WARRANTY. MANUFACTURER WARRANTY INCLUDED. TERMS AND CONDITIONS: Payment to be made as follows:$ 27,000.00 Due Upon Completion ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date: Signature • '70"41 „� {f��.S ^S�,f V"o”' +„7r+' , �:w f. 4 v'�1,r°��'• �'" w rr _ # y. .�,.. ,� :.. ....... ...cE A V ir V " SPS wad At w� (e j"'1 v , rf. 1M '' vc '•,P a n} �$". u DATE(MMIDD/1'Yi n QL:,,,,,,Y.!0.1��!hn7,,Yr,],.M.. .....� .1•7,. ,GLV, �fr,V J�^`.,f'i, ,W� ')�:$ 1 Y ,jk :Y,A:tl.iw �•Syl�+,iC �1 ;..7,4',2,.. � .x h�ya. 6.,., ,',• 05/21/03 t'r PRODUCER rn b, b>. 5 .., .}l REVISED THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE FEDERATED MUTUAL INSURANCE COMPANY HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR , Home Office: P.O. Box 328 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Owatonna, MN 55060 COMPANIES AFFORDING COVERAGE Phone: 507-455-5200 COMPANY FEDERATED MUTUAL INSURANCE COMPANY OR A FEDERATED SERVICE INSURANCE COMPANY INSURED 145.833.0 COMPANY T APPLE AIR CONDITIONING & B HEATING INC P 0 BOX 246 COMPANY OCOEE FL 34761 C ..,;o.::,,,:,'. . • COMPANY D . , ' ' tJ " c' rym.,,, ,P,tf"t •, �, .0,.,:w.- a .ra pkr �`o n • ;� 1 : vI � , <, ..,. o, .4 .. , r d ',. t„ 1 • !+' ,.'414'1,'-''.-• '414'1 . s M >ais . .i^ . r,i: $ • ` h'a ? saN,THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION UNITS DATE(MM/DD/YY} DATE IMM/DO/YYI GENERAL LIABILITY GENERAL AGGREGATE s 21000,000 COMMERCIAL GENERAL LIABILITY PRODUCTS-COMPiOP AGG s 2,000,000 A CLAIMS MADE OCCUR 9433957 12/28/02 12/28/03 PERSONAL&ADV INJURY $ 1,000,000 OWNER'S 1.CONTRACTOR'S PROT EACH OCCURRENCE ! 1,000,000 El BUSINESSOWNER'S POLICY FIRE DAMAGE(Any One fire) If 50,000 MED EXP(Any one person{ s AUTOMOBILE LIABILITY © ANY AUTO COMBINED SINGLE LIMIT $ 1,000,000 ALL OWNED AUTOS 9038577 12/28/02 12/28/03 BODILY INJen( ! A SCHEDULED AUTOS I (Por P4nen1 © HIRED AUTOS BODILY INJURY ! © NON-OWNED AUTOS (Per accldern) III • PROPERTY DAMAGE s GARAGE LIABIUTY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: — EACH ACCIDENT ! ' AGGREGATE r! EXCESS UASILITY EACH OCCURRENCE i s UMBRELLA FORM AGGREGATE ! OTHER THAN UMSAELLA FORM $ WORKERS COMPENSATION AND ✓vC TATU• I 0TH• .:;,';.:.r%''•ri;i::i;::. :;:'::::; 20. LIST OF SUBCONTRACTORS: SUBCONTRACTOR and/or TEMPORARY WORKER AGENCY NAME/ADDRESS/FEDERAL I.D. NO./CONTACT PERSON/PHONE#: Do x,C:i -54,,es • (Attach additional sheets if necessary) - The respondent certifies • that the respondent has investigated each subcontractor/temporary worker agency listed and has received and has in the respondent's files evidence that each subcontractor/temporary worker agency maintains a fully-equipped organization capable, technically and financially, of performing the pertinent work and that the subcontractor/temporary agency has done similar work in a satisfactory manner. 21. EQUIPMENT LISTING: Please listear, make y & model of all equipment that will be used on City of Ocoee properties, including whether owned or leased. If leased please provide name of lessor. 101o��Jb� re] c 'eo]C- ycic, c S�t> vJ X17 Frz ) --e.,[' M U U U U U 15 1 22. REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR WORK The Respondent shall complete the following blanks regarding experience with g g p similar type of work. Respondent must demonstrate ability to perform services of similar complexity, nature, and size of this project within past three years, in particular, references to an existing location where the same system is currently operating. 111 DATE OF CONTRACT/AMOUNT OF PROJECT/CLIENT'S NAME AND ADDRESS (INCLUDE CONTACT): > eC..., [ u�c. JlnRe P�o e,,,e'ti�eRrinc.pL (opt.), , C/d oL)J_ 3 111 �c�u� t 5 c��Le� • c ( - (c(.7") >., c L ((c• 1`e �1� -c-" rt'd (,) eC r�{ ,aw �(AA; gpR-to(� Ci� � c - � �R ( fie Pccc_e}�,r f-b Have you any similar work in progress at this time? Yes No /Length of time in business � c, � t . Bank or . other financial references: , _ , `„ �` • 0 I e& * 61/4.)-)) Sat - 74' c�„tr4-, (Attach additional sheets if necessary) 23. SUMMARY OF LITIGATION: Provide a summary of any litigation, claim(s), bid or contract dispute(s) filed by or against the respondent in the past five (5) years which is related to the services that the respondent provides in the regular course of business. The summary shall state the nature of the litigation, claim, or contact dispute, a brief description of the case, the outcome or projected outcome; and the monetary amounts involved. If none,please so state. 411 16 CITY OF OCOEE , INVITATION TO BID #B04-01 REPLACEMENT OF POLICE DEPARTMENT AIR CONDITIONING SYSTEM BID SHEET Please note that the above specifications are intended as minimum and preferred guidelines. Please submit a bid on only one (1) type of system that best meets the specifications. Total Communication Center Unit $ 3� Da kr Dollars and —0 Cents Total Main Police Dept Units $ a--)1 D 0 j ��--r�r•�ct ��, Ttk,,nDollars and Cents Total Bid $ 30, co 0 �� (�o�-S G d Dollars and Cents Delivery Time: /fD calendar days after receipt of City Purchase Order. /1PPIe / r- CoNAJc 140 ti INC Comp _ Name Authorized a e c- (Pr-c- Name/Title (Please Print) 19 COMPANY INFORMATION/SIGNATURE SHEET BID#B04-01 FAILURE TO COMPLY WITH THESE BID INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR BID. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND ALL BID INSTRUCTIONS AND THAT THE PRICES REFLECTED ON THE "SCOPE OF WORK/BID SHEET"ARE ACCURATE AND WITHOUT COLLUSION. Apple A ;_e- c,_ (T.(. 0.-)),Er f,cc - 37 7 _COMPANY NAME ELEONE(INCLUDE AREA CODE) tscr FAX CLUDE AREA CODE) P I.attvPco 4PPIe F C . E-MAIL ADDRESS i IF REMITTANCE ADDRESS IS DIFFERENT • AUTHO• SIG (manual) FROM PURCHASE ORDER ADDRESS,. PLEASE INDICATE BELOW: Peic Le..t ue r CLC NAME/TITLE(PLEASE PRINT) i(, 5 e6a(o.A s6 . STREET ADDRESS tit1.Tie ct‘e..,J a . -1 ? CITY STATE ZIP FEDERAL ID# S9 — 3 4") t`c 75- Individual "/'Corporation Partnership Other(Specify) r J o jU • f ei sos-t (Nit iv lc C 6f p,a O Carl k Butl e c'' S V /a Sworn to and subscribed before me this 3 04 day ofc) ,,20 o 3. Personally Known ✓ or Produced Identification Notary Public-State of F\o i(k (Type of Identification) County of 411)r cstm fAsi / '49 tta / ignature of Notary •ublic Printed,typed or stamped commissioned name of Notary Public GLORIA E.ORRIS ( MY COMMISSION#CC 959977 EXPIRES-Aug 20,2004 1-800-3-NOTARY FL Notary Service 8 Bonding,Inc. 20 111111h' G • p,‘ � ► i01`�tNC' � PAIR c‘, SALES • SERVICE • INSTALLATION PLANNED MAINTENANCE October 30,2003 City of Ocoee 150 N.Lakeshore Drive Ocoee,FL We would like to thank you for your request for a quote from our company. We hope to be able to do business with your municipality in the future.A brief synopsis of our company follows: • 4 Seasons is a Florida state certified hvac contractor(cert.no.CAC056308). • Incorporated in 1977. • No.of employees:31 • Authorized dealer for Trane,Carrier,Lennox,York,Armstrong,Ruud and Addison air conditioning equipment. • Authorized contractor for Honeywell Small Building Controls. • Our staff is prepared to handle the challenges of commercial and residential air conditioning work Our staff has many years of on-the-job experience as well as formal training and education in the hvac field. We are members of Florida Plumbing,Gas and Mechanical Inspectors Association,Mid-Florida Home Builders Association(local chapter of National Association of Home Builders),Florida Air Conditioning Contractors of America(state chapter of ACCA), and the Better Business Bureau. We offer the following: • 24 hour-7 day service and repair of a/c equipment. • Commercial installations including renovation,tenant build-out,and new construction. Our level of expertise includes dx,chilled water,hot water,indoor air quality,airflow,vav zoning,and digital microprocessor environmental controls. • Residential installations including replacement,renovation,and new construction of custom homes. • Planned Scheduled Preventative Maintenance for commercial and residential customers. • Mechanical Engineering and Design for commercial projects. • Hvac Design for residential projects. We hope this brief overview of our company may answer your questions about us. If you have any questions,please do not hesitate to call. Sincerely, Brian Hastings 7110 Overland Road • Orlando, Florida 32810 Post Office Box 607903 • Orlando, Florida 32860-7903 Phone: (407) 295-9231 FAX (407) 298-4730 COMPANY INFORMATION/SIGNATURE SHEET BID#B04-01 FAILURE TO COMPLY WITH THESE BID INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR BID. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND ALL BID INSTRUCTIONS AND THAT THE PRICES REFLECTED ON THE `SCOPE OF WORK/BID SHEET"ARE ACCURATE AND WITHOUT COLLUSION. s &x)s Ate. fin°. 401'Zs5- c 23 ( - COMPANY NAME TELEPHONECaLUDEE AREA CODE) 2ciFAX (INCLUDE AREA CODE) foursec sorts C) V1otw►at L . COr+1 E-MAIL ADDRESS IF REMITTANCE ADDRESS IS DIFFERENT ORIZED S NATURE(manual) FROM PURCHASE ORDER ADDRESS, n PLEASE INDICATE BELOW: griC.t✓� i11 i(�$. NAME/TITLE(PLEASE PRINT) ~l l(onktfrttild ? L STREET ADDRESS Or'Ic¢,id R- 326c‹D CITY STATE • ZIP FEDERAL ID# Cq • (7L}(o-I 7 S Individual ✓.Corporation Partnership Other(Specify) Sworn to and subscribed before me this 3b day of C At:bc{ ,20 . Personally Known or Produced Identification Notary Public-State of—4(.ar.c. ,., (Type of Identification) County of C)r-p, Signature of No . • •.�� •�•._ TAMMY ��pp� COSTELLO • . -z i�E"" " STATE OF FLORIDA •,.�. •. •nanlA1d4S+SQ %?orKir" EXPIRES 8/3/2007 BONDED THRU 1-888-NOTARYI 20 CITY OF OCOEE INVITATION TO BID#B04-01 REPLACEMENT OF POLICE DEPARTMENT AIR CONDITIONING SYSTEM BID SHEET Please note that the above specifications are intended as minimum and preferred guideline& Please submit a bid on only one(1) type of system that best meets the specifications. Total Communication Center Unit $ 4cI7(e FOurTho net 1414c. cJ- Dollars and vt Cents Total Main Police Dept Units $ 41 3 — wvrfy one. -Vv r,e,c_ H4-Ana.cs,t. Dollars and rto Cents Total Bid $ 4(o, 27(0 t c* ty Si,c`THo�swcl Twp d Dollars and YL c7 Cents Delivery Time: y 9 calendar days after receipt of City Purchase Order. 4 Seasons Air Condi i3Od16iz 4 ilecli lq Ietc. Company Company Name V �J IC rized gnature P10.^ 4tn S Name/Title(Please Piihtf 19 • P.O.-Box 607903 • 7110 Overland Rd. • • Orlando,FL 32860 • 407-295-9231 fax 407-298-4730 • 4 Seasons Air Conditioning & HeatinG City of Ocoee 150 N. Lakeshore Dr. October 30, 2003 Ocoee, FL 34761-2258 Phone: 407-905-3100 Job: Bid#B04-0, Central A/C system & mini-split system For the sum set forth we agree to furnish and install the following in a neat and workmanlike manner: _.. 171 amium - Two(2)Trane model TTA150B300E dual compressor outdoor condensing units. One (1)Trane Climate Changer air handling unit, model MCCB021. One(1) Fijitsu 2.5 ton mini-split as per bid documents. Air=Drstn�r .' ysem Reconnect new air handling unit to existing duct system. Connections to be sealed air-tight as per SMACNA requirements. System i 'SCRUCtinirols . ; ,.» _ Reuse existing system safety shutdown devices. Reuse existing system building control system. Proposal includes a one(1)year limited labor warranty on our workmanship, one(1)year limited warranty on parts and a five(5)year limited warranty on the compressor by the manufacturer. w SA c � � .. ,,:..�.,,x c«,�'+��L�.:�.;r F -:-_r �-_ r .. �-�-';`;� e -�;,F �.r •c(��ays Our commitment to quality and total customer satisfaction is never an option. A system shall be precision designed,installed and tested by a fully trained and qualified technician. Comfort, Energy& Health Solutions ' 4 Seasons Air Conditioning & Heating, Inc. Page 2-City of Ocoee 1. Proposal includes all necessary permits and fees. 2. Cleanup will be at the conclusion of the day's work and all debris will be removed from the premises. _ 3. Proposal includes low voltage wiring, startup, check out and 32 point Quality Assurance checklist completion. 4. Electrical line voltage wiring included. 5. Removal and proper disposal of existing equipment. 6. New. 7. Pre-cast condensing unit pads included. Your TotalInvestment :.: .; Buyer agrees to pay Seller for the above-described equipment and services the sum of: Fourty Six Thousand Two Hundred Seventy six dollars $46,276.00 100%due upon completion Contract Price valid for ninety(90)days unless otherwise stated. Property owned by 4 Seasons Air Conditioning 8 Heating,Inc. Approved and accepted this day of Submitted by` toP...14 Ct.....- for 4 Seasons Air Conditioning&Heating,Inc. Date of Submittal: I C-30"-03 By: Buyer Acceptance I/We hereby accept the terms and conditions of this contract as set forth above and on the reverse side of this agreement and hereby order the equipment and/or services as described above. Buyer's Name: Date: Phone 407-295-9231 Fax 407-298-4730 Florida State Certified Class A Air Conditioning Contractor License#CAC056308 20. LIST OF SUBCONTRACTORS: SUBCONTRACTOR and/or TEMPORARY WORKER AGENCY - NAME/ADDRESS/FEDERAL I.D. NO./CONTACT PERSON/PHONE#: Dollard (actc-zc/2714 rn ikter-ac f OV feat:), r-l.- ;2-7(05- Fed rd 59,-4�glg3 / 407- 3(ao (Attach additional sheets if necessary) The respondent certifies that the respondent has investigated each subcontractor/temporary worker agency listed and has received and has in the respondent's files evidence that each subcontractor/temporary worker agency maintains a fully-equipped organization capable, technically and financially, of performing the pertinent work and that the subcontractor/temporary agency has done similar work in a satisfactory manner. 21. EQUIPMENT LISTING: • Please list year, make & model of all equipment that will be used on City of Ocoee properties, including whether owned or leased. If leased please provide name of lessor. KI/A 15 22. REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR WORK The Respondent shall complete the following blanks regarding experience with similar type of work. Respondent must demonstrate ability to perform services of similar complexity, nature, and size of this project within past three years, in particular, references to an existing location where the same system is currently operating. DATE OF CONTRACT/AMOUNT OF PROJECT/CLIENT'S NAME AND ADDRESS (INCLUDE CONTACT): See.Mtc c cert Have you any similar work in progress at this time? Yes ✓ No _. Length of time in business 2(0-years • Bank or other financial references: Ft r { Klatt of. F 14. (`7ol 1-e Orland� F32.a (Attach additional sheets if necessary) 23. SUMMARY OF LITIGATION: Provide a summary of any litigation, claim(s), bid or contract dispute(s) filed by or against the respondent in the past five(5)years which is related to the services that the respondent provides in the regular course of business. The summary shall state the nature of the litigation, claim, or contact dispute, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. If none, please so state. 4attsons has -( 1424 Lein n,cr tIA-S f- Dor .Tlc �,rv►u,i ns c 1_,in pard fc.,r vqc. ravvvptd c1 of - ,r Yvtatt c+ wt:clettk4 . Ait-e,-.,e (Lobe'* woe-maki c haebtit our c se. G'Ad e,-perlf -b pre-vca 1. CITY OF OCOEE 16 4 Seasons Air Conditioning&Heating,Inc. T Selected Commercial Projects T (June,2002—January,2003) Project Description General Contractor Bank of America New banking facility.Carrier split systems with digital H.W.Davis Construction,Inc. Lake Forrest Office programmable temperature controls,exhaust fans,& 1212 291 Street Sanford,FL sheet metal duct systems $34,500.00 Orlando,FL 1" Presbyterian Multiple Trane units with energy recovery systems,CO2 Mark Cook Builders Church of Mt.Dora monitoring,sheet metal ducts,exhaust fans,programmable 5114 Griffmview Mt.Dora,FL temperature controls. $ 116,000.00 Lady Lake,FL Fairwinds Credit Union 2nd Floor build-out with Carrier vav's and DDC controls. R.C.Stevens Construction Co. Alafaya Trail $42,400.00 3333 Lawrence Street Orlando,FLOrlando,FL, BP Connect New gas station facility.Two York 10 ton rtus,ductboard B&M Construction Curry Ford Road and sheet metal ducts,exhaust fans,digital programmable 3706 DMG Drive Orlando,FL temperature controls. $31,000.00 Lakeland,FL Toll Plaza Six Trane rtu's,sheet metal duct systems,exhaust fans, D.J.Haycook Goldenrod Rd. Honeywell digital temperature controls. 431 N.Causeway Orange County,FL $22,100.00 New Smyrna Beach,FL St.Francis of Assisi New Chapel and school.Multiple Trane split and roof top a/c T&G Constructors SR 441 units,Addison 100%outside air unit,sheet metal ducts, 8623 Commodity Circle Apopka,FL exhaust fans,digital controls. Orlando,FL $109,400.00 U.S.Post Office New Post Office facility.Multiple Trane split a/c systems, Saturn Builders 2nd Street sheet metal ducts,exhaust fans,Honeywell digital remote P.O.Box 205 Sanford,FL temperature controls. $62,000.00 Minis,FL Ag Exhibit Annex New annex to existing Seminole County Museum.Multiple Pooley Enterprises Seminole Museum Trane split a/c systems,exposed spiral duct systems,exhaust 7366 Sparkling Lake Road Sanford,FL fans,Honeywell digital controls. Orlando,FL. $27,800.00 - - Florida Living Renovation of existing nursing facility to skilled nursing J.M.Construction&Associates SR 436 facility.Multiple Trane split a/c systems,sheet metal ducts, 811 Montana Street Apopka,FL Honeywell digital controls,MICA certification. Orlando,FL $26,000.00 Magnolia WTP New water treatment facility for the city of Winter Park. Beach Construction Magnolia Avenue Multiple Carrier split a/c units,Addison 100%outdoor air 4454 SW 41v Street Winter Park,FL units,Greenheck energy recovery units,stainless steel and Gainesville,FL aluminum ducts,exhaust fans,DDC controls. $120,000.00 - Orange County Florida • The Subcontractor certifies that he does not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location, under his control, where segregated facilities are maintained. The Subcontractor certifies further that he will not maintain or provide for his employees any segregated facilities at any of his establishments, and that he will not permit his employees to perform their services at any location under his control where segregated facilities are maintained. The Subcontractor agrees that a breach of this Certification is a violation of the Equal Opportunity Clause in this Contract. As used in this Certification, the term"segregated facilities"means any waiting rooms, work areas, rest rooms and washrooms, restaurants, and other eating areas, time clocks, locker rooms, and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation and housing facilities provided for employees which are segregated by explicit directive, or are in fact, segregated on the basis of race, creed, color, or national origin, because of habit, local custom or otherwise. The Subcontractor further agrees that(except where he has obtained identical certifications from proposed Subcontractors for specific time periods) he will obtain identical certifications from proposed Subcontractors prior to the award of Subcontracts exceeding$10,000 which are not exempt from the provisions of the Equal Opportunity clause; that he will retain such certifications in his files; and that he will forward the following notice to such proposed Subcontractors except where the proposed Subcontractors have submitted identibal certifications for specific time periods): NOTICE TO PROSPECTIVE SUBCONTRACTORS OF REQUIREMENTS FOR CERTIFICATION OF NONSEGREGATED FACILITIES. A Certification of Nonsegregated Facilities, as required by the May 9, 1967 order on Elimination of Segregated"Facilities, by the Secretary of Labor(32 Fed. Reg. 7439, May 19, 1967) must be submitted prior to the award of a subcontract exceeding$10,000 which is not exempt from the provisions of the Equal Opportunity Clause. The certification may be submitted either for each subcontract or for all subcontracts during a period(i.e., quarterly, semiannually, or annually). (March, 1968)(NOTE:The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001) DATED: 92.oS . • • BY: • if ',FourS.easons Air Cond&Htng Inc • 7p.0,Box 607903 - Orlando, Fl 32860 DRUG-FREE WORKPLACE COMPANY POLICY • Recognizing that substance abuse (including alcohol) is a detrimental problem facing society, this company will do the best we can to actively fight this problem.One of the ways we are addressing this problem is by implementing and maintaining a _ substance abuse policy to ensure the company will be a drug-free workplace. - _- We understand employees and applicants under a physician's care may be required to use prescription drugs;however,illegal use of prescribed medications is also substance abuse and will be dealt with in the same manner as the abuse of illegal substances. - The ultimate goal of this policy is to balance our respect for individual privacy with our need to keep a safe, productive,drug-free environment. We encourage those who abuse drugs and/or alcohol to voluntarily seek help. This policy contains an employee assistance resource file Which allows employees and their families to find help in dealing-with alcohol or drug abuse. However,it is the employee's responsibility to seek help before drug and alcohol problems lead to disciplinary action. Legal Drug: Includes prescribed drugs and over-the-counter medications which have been legally obtained and are being used solely for the purpose for which they were prescribed or manufactured. Illegal Drug: .Any drug: (a)which is not legally obtainable;(b)which may be legally obtainable but has not been legally obtained;or(c)which is being used in a manner or for a purpose other than as prescribed. The company's Standard of Conduct requires that employees of the company shall not use illegal drugs or abuse alcohol or prescription medications.Any employee determined to be in violation of this policy is subject to disciplinary action,even for the fust offense.In order to maintain this standard,the company shall establish and maintain the program and rules set forth below,under Florida statutes 440.101 and 440.102. A. Post-Offer Job Applicant Screening The company will conduct post-offer drug tests designed to prevent the hiring of individuals who use illegal drugs or abuse prescription medications. If a job applicant refuses to submit to the required drug test, tampers with or adulterates a drug test specimen or has a confirmed positive drug test result; he/she forfeits his/her eligibility for employment. B. Current Employee Screening This company will conduct drug and/or alcohol screens, as outlined in this policy, to identify employees who use illegal drugs or abuse alcohol,etc.,either on or off the job. It shall be a condition of continued employment that all employees submit to a drug and/or alcohol screen in accordance with the provisions listed below. 1. Reasonable Suspicion Testing "Reasonable suspicion testing" means drug and/or alcohol testing based on an employer's belief that an employee is using or has used drugs in violationof the employer's policy,drawn from specific visual or verbal facts that would lead a reasonable person, without any medical training but normal life experiences, to conclude the possibility of drug and/or alcohol use. Whenever possible, the supervisor who is suspicious of an employee's behavior should have the suspicious behavior confirmed by another supervisor or manager before requiring the employee to be tested. Employees who refuse to be tested will be terminated. - -If there is reasonable suspicion that an employee is under the influence of drugs and/or alcohol,the employee will be required to undergo drug and/or alcohol testing at a laboratory chosen by the company. Occurrences that may be indicators of substance abuse and are considered grounds for reasonable suspicion are: a. Observable phenomena while at work, such as direct observation of drug use or of the physical symptoms or manifestations of being under the influence of a drug. b. Abnormal conduct or erratic behavior while at work or a significant deterioration in work performance. c. A report of drug use,provided by a reliable and credible source. d. Evidence that an individual has tampered with a drug test during his employment with the current employer. - - - - - e. Information that an employee has caused,contributed to,or been involved in an accident while at work. f. 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ACORD. CERTIFICATE OF LIABILITY INSURANCE - DATE(MMIDD/YY) 06/23/2003 PRODUCER (407)788-3000 FAX (407)788-7933 - - THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Insurance'Office of America, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR 1S0 N. Westmonte Drive ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. (--1. BOX 162207 • INSURERS AFFORDING COVERAGE ,..famonte Springs, FL 32716-2207 INSURED 4-Seasons Air Conditioning-and Heating INSURERA - USF&G - - P.O. Box 607903 INSURERB: Auto-Owners Insurance Co. Orlando, FL 32860 INSURER C: Ohio Casualty Group INSURER D: Summit Consulting, Inc. 1 INSURER E: COVERAGES - - THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY-PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS: -- - - - - POLICY EFFECTIVE POLICY EXPIRATION LIMITS . ILTR TYPE OF INSURANCE POUCY NUMBER DATEIMMIP rra DATE(MM/DD/YY) , GENERAL LIABILITY BK01415129 07/01/2003 07/01/2004 EACH OCCURRENCE S 1,000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any one fire) $ 300 CLAIMS MADE X OCCUR MED EXP(Any one person) $ 10 A X Blanket Addl Insd PERSONAL&ADV INJURY S 1,000 X Contractual Li ab GENERAL AGGREGATE $ 2,000 GEWL AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 2,000 nPOLICY n JECT n LOC AUTOMOBILE LIABILITY 4237472400 07/01/2003 07/01/2004 COMBINED SINGLE LIMIT $ X ANY AUTO (Ea accident) 1,000 . ALL OWNED AUTOS BODILY INJURY $ (Per person) B SCHEDULED AUTOS X HIRED AUTOS BODILY INJURY $ (Per accident) X NON-OWNED AUTOS PROPERTY DAMAGE $ (Per accident) AUTO ONLY-EA ACCIDENT $ GARAGE LIABILITY I ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY 6X00352962426 07/01/2003 07/01/2004 EACH OCCURRENCE $ 1,00C OCCUR CLAIMS MADE AGGREGATE $ 1,000 C $S DEDUCTIBLE RETENTION $ $ WORKERS COMPENSATION AND 83029972 03/01/2003 03/01/2004 X I ORY LIMITTS I I OER EMPLOYERS'LIABILITY E.L.EACH ACCIDENT $ 50( D E.L.DISEASE-EA EMPLOYEE $ 50( E.L.DISEASE-POLICY LIMIT $ SO( OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS -IN - - - -� �., CERTIFICATE HOLDER I I ADDmONAL INSURED;INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE AHE • EXPIRATION DATE THEREOF,THE ISSUING COMPANY WILL ENDEAVOR TO MAIL - - --- - 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE FOLDER NAMED TO TIME LE City of Ocoee BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILR' 150 N Lakeshore Drive OF ANY KIND UPON THE COMPANY,ITS AGENTS OR REPRESENTATIVES. . • Ocoee, FL 34761 AUTHORIZED REPRESENTATIVE . -...._- - ..- . . .. . . . - - Richard.Dal rympl eaag8 ACORD 25-S(7/97)- FAX: (407)656-8504 OACORD CORPORATIC Mayor �e Center of Good Lf Gr `S 1?6o Commissioners S. Scott Vandergrift �:. A,...,, Danny Howell, District 1 2 Scott Anderson, District City Manager � ` l � RuRustyJohnson, District 3 \ Jim Gleason Nancy J. Parker, District 4 core CITY OF OCOEE INVITATION TO BID #B04-01 FOR REPLACEMENT OF POLICE DEPARTMENT AIR CONDITIONING SYSTEM 1 LEGAL ADVERTISEMENT Ocoee City Commission Sealed bids will be accepted for Bid #B04-01, REPLACEMENT OF POLICE DEPARTMENT AIR CONDITIONING SYSTEM, no later than 2:00 PM, local time, on October 30,2003. The complete air conditioning system shall include replacement of existing 25-ton A/C unit with two (2) TRANE 12.5-ton unitary split system for the Police Department, plus a separate 2.5-ton A/C unit for the Communications Center. All labor, equipment, and related components to make a complete and operable system, to be furnished by the contractor,as per the specifications contained in the bid documents. Bids received after that time will not be accepted or considered. No exceptions will be made. The City reserves the right to reject any and all bids and waive informalities. Bids will be received in the City of Ocoee, Attn: Joyce Tolbert, Buyer, 150 N. Lakeshore Drive, Ocoee, Florida 34761-2258,jtolbert@ci.ocoee.fl.us. Bids will be publicly opened and read aloud in the City Hall Conference Room on the above- appointed date at 2:01 PM, local time, or as soon thereafter as possible. The successful bidder will be required to furnish proof of Insurance in the amounts specified in the bid documents, and a 5%Bid Security is required for this bid. There will not be a pre-bid conference for this project. Any questions will be accepted as per the bid documents. Contact Joyce Tolbert, Buyer to arrange for a site visit, if desired. Prospective bidders may secure a copy of the complete bid package, from Joyce Tolbert at Ocoee City Hall Finance Department, 150 N. Lakeshore Drive, Ocoee, FL 34761-2258, for a non- refundable fee of$20.00. Checks should be made payable to the City of Ocoee. Partial sets of bid documents will not be issued. The above fee may be waived by requesting an electronic copy of the bid documents. All bids shall be submitted as one (1) original and two (2) copies, PLUS one (1) electronic copy in .pdf format on a single compact disc or floppy diskette,of the required submittals in a sealed envelope plainly marked on the outside with the appropriate bid number and opening date and time. No fax or electronic submissions will be accepted. City Clerk October 12, 2003 CITY OF OCOEE 4 CITY OF OCOEE INVITATION TO BID#B04-01 REPLACEMENT OF POLICE DEPARTMENT AIR CONDITIONING SYSTEM BID SHEET Please note that the above specifications are intended as minimum and preferred guidelines. Please submit a bid on only one(1) type of system that best meets the specifications. Total Communication Center Unit $ 3,392.00 Three Thousand Ninety-Two Dollars and Zero Cents Total Main Police Dept Units $ 26,593.00 Twenty-Six Thousand Five Hundred Ninety-Three Dollars and Zero Cents Total Bid $ 29,985.00 Twenty-Nine Thousand Nine Hundred Eighty-Five Dollars and Zero Cents Delivery Time: 45 calendar days after receipt of City Purchase Order. Air Mechanical &Service Corp Company Name Authorized-Si ature Bruce Johnson- Vice President Name/Title (Please Print) 20 COMPANY INFORMATION/SIGNATURE SHEET BID#B04-01 FAILURE TO COMPLY WITH THESE BID INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR BID. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND ALL BID INSTRUCTIONS AND THAT THE PRICES REFLECTED ON THE "SCOPE OF WORK/BID SHEET"ARE ACCURATE AND WITHOUT COLLUSION. Air Mechanical &Service Corp (407)699-0454 COMPANY NAME TELEPHONE(INCLUDE AREA CODE) (407)699-0690 FAX (INCLUDE AREA CODE) Orlando@amsco-ac.com E-MAIL ADDRESS ��'� -� ` ✓ �—� IF REMITTANCE ADDRESS IS DIFFERENT AtI'HORIZED r NATURE(manual) FROM PURCHASE ORDER ADDRESS, PLEASE INDICATE BELOW: Bruce Johnson / Vice President NAME/TITLE(PLEASE PRINT) 1231 Seminola Blvd. STREET ADDRESS Casselberry, FL 32707 CITY STATE ZIP FEDERAL ID# 59 - 215-8902 Individual X Corporation Partnership Other(Specify) Sworn to and subscribed before me this 30 day of October ,20 03 . Personally Known XX or Produced Identification Notary Public-State of FL (Type of Identification) County of Seminole ,c7A0+Tj 'Signa ture f Not y Public Evelyn J. Taylor Printed,typed or stamped commissioned name of Notary Public EVELYN J.TAYLOR NOTARY PUBLIC-STATE OF FLORIDA COMMON it 00107655 EXPIRES 04/0912006 SONOEO THRU 14$5.N0TARYI 21 20. LIST OF SUBCONTRACTORS: SUBCONTRACTOR and/or TEMPORARY WORKER AGENCY NAME/ADDRESS/FEDERAL I.D. NO./CONTACT PERSON/PHONE#: All Work Self-Performed (Attach additional sheets if necessary) The respondent certifies that the respondent has investigated each subcontractor/temporary worker agency listed and has received and has in the respondent's files evidence that each subcontractor/temporary worker agency maintains a fully-equipped organization capable, technically and financially, of performing the pertinent work and that the subcontractor/temporary agency has done similar work in a satisfactory manner. 21. EQUIPMENT LISTING: Please list year, make & model of all equipment that will be used on City of Ocoee properties, including whether owned or leased. If leased please provide name of lessor. 16 22. REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR WORK The Respondent shall complete the following blanks regarding experience with similar type of work. Respondent must demonstrate ability to perform services of similar complexity, nature, and size of this project within past three years, in particular, references to an existing location where the same system is currently operating. DATE OF CONTRACT/AMOUNT OF PROJECT/CLIENT'S NAME AND ADDRESS (INCLUDE CONTACT): ATTACHED Have you any similar work in progress at this time? Yes_ No _. Length of time in business 21 years_ Bank or other financial references: Bank Atlantic 8001 North bale Mabry Hwy Tampa, FL 33614_ Tom Mitchell (813)931-8855 (Attach additional sheets if necessary) 23. SUMMARY OF LITIGATION: Provide a summary of any litigation, claim(s), bid or contract dispute(s) filed by or against the respondent in the past five(5)years which is related to the services that the respondent provides in the regular course of business. The summary shall state the nature of the litigation, claim, or contact dispute, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved. If none, please so state. None CITY OF OCOEE 17 CURRENT& COMPLETED PRIME CONSTRUCTION CONTRACTS PROJECT CONTRACT OWNER ENGINEER AMOUNT&DATE Spruce Creek Elementary $374,358.00 Volusia County Schools Tilden Lobnitz Cooper HVAC Modifications 12/01-08/02 3750 Olson Drive 874 Dixon Boulevard Daytona Beach, FL 32124 Cocoa, FL 32922 386-947-8786 321-636-0274 Paul Martino David DaSilva New Smyrna Beach $139,807.00 Volusia County Schools Tilden Lobnitz Cooper Elementary 09/00-02/01 3750 Olson Drive 874 Dixon Boulevard HVAC Daytona Beach, FL 32124 Cocoa, FL 32922 386-947-8786 321-636-0274 Paul Martino David DaSilva Atlantic High School $92,661.00 Volusia County Schools Brian Cumming&Assoc. HVAC 07/00-11/00 3750 Olson Drive 1059 Maitland Center Daytona Beach, FL 32124 Commons Blvd.#200 386-947-8786 Maitland, FL 32751 Paul Martino 407-659-0553 Baltu Yorkos DeLand High School $90,490.00 Volusia County Schools Brian Cumming&Assoc. NC Replacement 02/02-06/02 3750 Olson Drive 1059 Maitland Center Daytona Beach, FL 32124 Commons Blvd.#200 386-947-8786 Maitland, FL 32751 Paul Martino 407-659-0553 Baltu Yorkos Fort Meyers Post Office $205,000.00 U.S.Post Office Hahn Engineers HVAC MODIFICATIONS 9/00-02/02 2203 N.Lois Ave.#1181 3100 S. Dale Mabry Hwy. Tampa, FL 33607 Tampa, FL 33629 813-354-6274 813-831-8599 Sam Bailey Warren Hahn Pasco Public Works $218,000.00 Pasco Public Works Hahn Engineers HVAC MODIFICATIONS 02/01-05/01 8919 Government Drive 3100 S. Dale Mabry Hwy. New Port Richey, FL 34654 Tampa, FL 33629 727-847-8143 813-831-8599 Diane Day Warren Hahn 1 Seminole County Sheriffs $82,500.00 Seminole County N/A Office 10/01-12/01 Government Heat Recovery&Chiller 1101 E. First Street Addition Sanford, FL 32771 407-665-7116 Betsy Cohen Blue Lake Elementary $80,061.00 Volusia County Schools Hanson Engineering Condensate Drain 09/01-06/02 3750 Olson Drive 720 N. Maitland Ave. Renovation Daytona Beach, FL 32124 Maitland,FL 32751 386-947-8786 407-622-2050 Paul Martino Michael Hartley Cleveland Elementary School $242,438.00 Hillsborough County ASR Engineering, Inc. HVAC 05/01-10101 School Board 9247 Lazy Lane 901 E. Kennedy Blvd. Tampa, FL 33629 Tampa, FL 33602 813-935-7280 813-635-1250 Ali Rahgozar Mike Phillips Tampa Bay Elementary $203,000.00 Hillsborough County ASR Engineering, Inc. HVAC 07/01-10/01 School Board 9247 Lazy Lane 901 E. Kennedy Blvd. Tampa,FL 33629 Tampa, FL 33602 813-935-7280 813-635-1250 Ali Rahgozar Mike Phillips Launch Pad 39A $513,012.00 Kennedy Space Center Canaveral Construction HVAC MODIFICATIONS 10/02-Current P.O. Box 6452 Titusville,Fl 32782 321-452-6155 Jennifer Robbins New Smyrna Beach $228,975.00 Volusia County Schools Tilden Lobnitz Cooper Middle School 03/02-Current 3750 Olson Drive 874 Dixon Boulevard A/C REPLACEMENT Daytona Beach, FL 32124 Cocoa, FL 32922 386-947-8786 321-636-0274 Paul Martino David DaSilva Chisholm Elementary $289,995 Volusia County Schools Tilden Lobnitz Cooper HVAC UPGRADE 03/02-Current 3750 Olson Drive 874 Dixon Boulevard Daytona Beach, FL 32124 Cocoa,FL 32922 386-947-8786 321-636-0274 Paul Martino David DaSilva Palm Terrace Elementary $137,000.00 Volusia County Schools Brian Cumming&Assoc. HVAC CONTROLS 11/02-04/03 3750 Olson Drive 1059 Maitland Center UPGRADE Daytona Beach, FL 32124 Commons Blvd.#200 386-947-8786 Maitland,FL 32751 Paul Martino 407-659-0553 Baltu Yorkos 2 Orange City Elementary $90,325.00 Volusia County Schools Tilden Lobnitz Cooper HVAC LIGHTING 12/02-05/03 3750 Olson Drive 874 Dixon Boulevard MODIFICATIONS Daytona Beach, FL 32124 Cocoa,FL 32922 386-947-8786 321-636-0274 Paul Martino David DaSilva Westside Elementary $256,000.00 Volusia County Schools Tilden Lobnitz Cooper CHILLER REPLACEMENT 09/02-05/03 3750 Olson Drive 874 Dixon Boulevard Daytona Beach, FL 32124 Cocoa,FL 32922 386-947-8786 321-636-0274 Paul Martino David DaSilva Spruce Creek High $329,999.00 Volusia County Schools Tilden Lobnitz Cooper ROOF TOP UNIT 05/02-03/03 3750 Olson Drive 874 Dixon Boulevard REPLACEMENT Daytona Beach, FL 32124 Cocoa, FL 32922 386-947-8786 321-636-0274 Paul Martino David DaSilva Central Transfer Station $119,500.00 Seminole County Sims Wilkerson Engineering HVAC RENOVATIONS 06/02-12/02 Government 1555 Howell Branch Rd. 1101 E. 1st St. Suite A-1 Sanford, FL 32771 Winter Park,FL 32789 407-665-2119 407-645-1566 Carol Hunter Gary Wilkerson Wilson Middle School $838,000.00 Hillsborough County Parker Stephens HVAC RETROFIT 04/02-11/02 School Board 4917 Ehrlich Rd.,#202 901 E. Kennedy Blvd. Tampa, FL 33624 Tampa, FL 33602 813-964-9114 813-635-1250 Walley Stephens Mike Phillips Riverhills Elementary $95,900.00 Hillsborough County Parker Stephens HVAC MODIFICATIONS 12/02-04/03 School Board 4917 Ehrlich Rd.,#202 901 E.Kennedy Blvd. Tampa,FL 33624 Tampa, FL 33602 813-964-9114 813-635-1250 Walley Stephens Mike Phillips Dunbar Magnet School $194,000.00 Hillsborough County Hahn Engineers HVAC MODIFICATIONS 11/02-07/03 School Board 3100 S. Dale Mabry Hwy. 901 E. Kennedy Blvd. Tampa, FL 33629 Tampa, FL 33602 813-831-8599 813-635-1250 Warren Hahn Mike Phillips Deltona Middle School $3,001,537.92 Volusia County Schools Brian Cumming&Assoc. Phase II—HVAC 6/00-8/02 3750 Olson Drive 1059 Maitland Center IMPROVEMENTS Daytona Beach, FL 32124 Commons Blvd.#200 386-947-8786 Maitland, FL 32751 Paul Martino 407-659-0553 Mike Rudolph 3 Kings Highway Elementary $1,976,180.00 School Board of Pinellas C.B.Goldsmith&Associates Campus Renovation 06/02-08/03 County 13003 U.S. Hwy 19 N. 1111 S. Belcher Rd. Clearwater,FL 33764 Largo, FL 33773 727-536-0456 727-541-3526 Charles Goldsmith John Huckno 4 DRUG-FREE WORKPLACE FORM The undersigned vendor, in accordance with Florida Statute 287.087 hereby certifies that Air Mechanical & Service does: Name of Business 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in Paragraph 1. 4. In the statement specified in Paragraph 1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Florida Statute 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of Paragraphs 1 thru 5. As the person authorized to sign this statement, I certify that this firm complies fully with above requirements. Bidde?rSignature Bruce Johnson October 30, 2003 Date 2/1 2/0 1 LMG 10/30/2003 12 : 04 PAGE 2/2 LMG This certificate is executed by Liberty Mutual Insurance Group as respects such insurance as is afforded by those companies. Certificate of insurance - —This certificate is issued as a nutter of information only and confers no rights upon you the certificate holder. This certificate is not an insurance polio..+n i,_I. • r. afforded by the policies listed below. This is to certify that(Name and address of insured) Air Mechanical&Service Corp. • it It a 1231 Seminole Blvd. Liberty Casselberry,FL 32707 .t. Mutual,tat is,at the issue date of this certificate,insured by the Company under the policy(ies)listed below. The insurance afforded by the listed policylies)is subjecti3:t n - ,mr, •t.+ns Ind..,rtduwns and is not altered by any requirement,term or condition of any contrast or other document with respect to which this certificate may be issued. Expiration Type Expiration Date(s) Policy Number(s) Limits of Lia b 11. Continuous* 09/01/2004 WC1-151-281157-013 Coverage afforded under WC tau of 1 fin p'.n,•r.1 uihilitc Extended the following states: dii. lntur Be .accident X Policy Term PL 51.000.000 Each Acciden In_ur.- Fi I)!se:se $1.000.00(1 Pss.Lc. Limit Workers Compensation Bodin. 'injury Disease S1.000.000 Each Person 09/01/2004 TB2-151-281157-033 General Aggregate-Other than Prod"(+.tr iplete r Opera ions General Liability $2000000 Products/Completed Operations Agtr--gale Claims Made $1,000,000 X Occurrence Bodily Injury and Property Damage 1 la Lt; Ter $1,000,000 _ )ccur-ence Retro Date Personal and Advertising Injure I Per Person / $1,000,000 1 Organization Other Liability Other Liabilit $300,000 Premise rented to you $10.000 Medical Payments _ 09/01/2004 AS2-151-281157-023 Each Accident-Single Limit-B.1.and P D.Corn hined Automobile Liability $1,000,000 Each Person X Owned X Non-Owned Each Accident or Occurrence X Hired Each Accident or Occurrence F.xcess IJmbrella Liability 09/01/2004 TH1-151-281157-073 $1,000,000 Excess over underlyingAt Property 1iamage Limits C Job:Police Department A/C Replacement 0 City of Ocoee are lised as an additional insured with respect to General Liability and Automobile only for Bid purposes.Waiver or Su:voeatInn applies only in Genera M Liability and Automobile for BID Purposes only. M E N T S *If the certificate expiration date is continuous or extended term,you will be notified if coverage is terminated or reduced before the certificate expiration dam Ha er.}cit ,11 not be notified annua!I• of the continuation of coverage. Special Notice-Ohio:Any person who,with intent to defraud or knowing that he/she is facilitating a fraud against an insurer,submits an application or files a..la,n.,oni airun5 t tats,or deceptive statement is guilty of insurance fraud. important information to Florida policyholders and certificate holders:in the event you have any questions or need information about this certificate for any mason r lease coma. •.aur local sales producer,whose name and telephone number appears in the lower left comer of this certificate. The appropriate local sales office mailing address may also bit t+bcm red by cu lling t his number Notice of cancellation: (not applicable unless a number of days is entered below). Before the stated expiration date the company will rot cancel or reduce ilk ensu urice afford+-,t under rbc above policies until at least 30 days notice of such cancellation has been mailed to: �_ J Office: TAMPA,FL Phone: 813-264-6588 Certificate Holder: Ra mph,- Baine, City of Ocoee Author tied Re:presenteuve 150 N. Lakeshore Drive Ocoee, FL 39761 Date Issued: 11)/30/Zn. -repared by <jel I ::::air ': �{�`.:�",-..i";�, - " '�w s: ', r, .-" _ ....,... / AS ��,;.• ,1�;�: : ;� p!' : F': '.;. j.n ''sseyw�• ::;.; =,..-- ,.,',�.s+��"� ''..,,••••••• ,,t«:t"4t.:: . 41":.:<=, '^ ; _4 ., , `�,�' 1. ; ''l%: c i.. ""y:g:�� ii,ry-=: } N- "%S r—h \,°,,,/" `— �.'".S w„%;` <€�.,,.-;-:.c',.,.:. .., w 1• --ty..; }•i; .' 1€ ^'w' cif=t.-,-elf Jf-:,.:�2},i,...'/`i`'^., :!':. "..' `Z,'}il`i"f,,,t Jif',<=: I .I f4 }e l/h• ,!;,•5 ; ''.Mw ,. :!.C.. }, p.",.". v" • 1. 4 ,.i-. Yr' ` , � •ax * r� 3dr >�" i i .,„ �.0 \ \:(,.,.,,..,.,,,,,/,,,,e2,,,, , ,,,,,,„,„).,4),,,,,, ' r.,�^�y'✓ ', ). 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I . • • • , . ... ., . •124.. :'•:,.• • 1 . , ,•.);T..W.4.1.;:: !'.4.;: ':".i..!'''!!.i',44,'.z 7•,..Aai.:+.?.':1: .4i,,. i . .. . -•• i . ... . • '' . . . . , t •. ., 4 • . • . , . ,. . . • • ., -1GOINVHD3W IV SLZZ-EL8-618 A Wachovia Insurance Services, Inc. 4600 W Cypress St Tampa FL 33607 (813) 287-1936 Bid Bond KNOW ALL MEN BY THESE PRESENTS, that we Air Mechanical & Service Corp. as Principal, hereinafter called Principal, and Westfield Insurance Company a corporation duly organized under the laws of the State of Ohio as Surety, hereinafter called the Surety, are held and firmly bound unto City of Ocoee as Obligee, hereinafter called the Obligee, in the sum of Five percent of the total amount bid in dollars ($5% amt bid) , for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents . WHEREAS, Principal has submitted a bid for Police Department - A/C Replacement NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this 30th day of October, 2003. Air Mechanical & Service Corp. (Principal) (Seal) • $(Witness) Ti le Vice esident Westfield Insurance Company 727-578-1960 (Soret (Seal) 2211/4/24 (Witness) De Taylor, At orn In F! t and FL Licensed Resident Agent This document conforms to AIA Document A310 BID BOND. FEBRUARY 1970 D. THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N Y AVE NW, WASHINGTON, DC 20006 rr General POWER NO. 0997702 06 Power Westfield Insurance Co. of Attorney Westfield National Insurance Co. CERTIFIED COPY Ohio Farmers Insurance Co. Westfield Center, Ohio Know All Men by These Presents, That WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY, corporations, hereinafter referred to individually as a "Company" and collectively as "Companies," duly organized and existing under the laws of the State of Ohio, and having its principal office in Westfield Center, Medina County, Ohio, do by these presents make, constitute and appoint JOHN R. NEU, DIANE SIDEBOTHAM, MELANIE D. ZAFAR, DENISE TAYLOR, L. LOWRY BALDWIN, JOINTLY OR SEVERALLY of TAMPA and State of FL its true and lawful Attorney(s)-in-Fact,with full power and authority hereby conferred in its name, place and stead, to execute, acknowledge and deliver any and all bonds, recognizances, undertakings, or other instruments or contracts of . suretyship • LIMITATION: THIS POWER OF ATTORNEY CANNOT BE USED TO EXECUTE NOTE GUARANTEE, MORTGAGE DEFICIENCY, MORTGAGE GUARANTEE, OR BANK DEPOSITORY BONDS. and to bind any of the Companies thereby as fully and to the same extent as if such bonds were signed by the President,sealed with the corporate seal of the applicable Company and duly attested by its Secretary, hereby ratifying and confirming all that the said Attorney(s)-in-Fact may do in the premises. Said appointment is made under and by authority of the following resolution adopted by the Board of Directors of each of the WESTFIELD INSURANCE COMPANY,WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY: "Be It Resolved,that the President,any Senior Executive, any Secretary or any Fidelity& Surety Operations Executive or other Executive shall be and is hereby vested with full power and authority to appoint any one or more suitable persons as Attorney(s)-in-Fact to represent and act for and on behalf of the Company subject to the following provisions: The Attorney-in-Fact. may be given full power and authority for and in the name of and on behalf of the Company,to execute,acknowledge and deliver, any and all bonds, recognizances, contracts, agreements of indemnity and other conditional or obligatory undertakings and any and all notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such Attorney-in-Fact shall be as binding upon the Company as if signed by the President and sealed and attested by the Corporate Secretary." "Be it Further Resolved,that the signature of any such designated person and the seal of the Company heretofore or hereafter affixed to any power of attorney or any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signatures or facsimile seal shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached." (Each adopted at a meeting held on February 8,2000). In Witness Whereof,WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY have caused these presents to be signed by their Senior Executive and their corporate seals to be hereto affixed this 15th day of OCTOBER A.D.,2002 . ,..W Wn•4r, UI. Corporate •_....66.111.,..._.syR,( ••. ,.•'ctONAl NSt/"''• WESTFIELD INSURANCE COMPANY AffixSealed NY �v\'" .�a."C�,' o�P NSGp .tib �'�n'' WESTFIELD OHIO FARMERSIIONSURANC INSURANCE COMPANY �' a7 t.i"f.la LT--i �' _.'.� GhARTFREO:.;3 pi _. -ti n• SEAL :�. 1848 '•� �` •/Of' ` I I? , ~ State of Ohio "' " ... ..,• '' "',,,,,.:.........••` By: County of Medina ss.: Richard L. Kinnaird, Jr., Senior Executive On this 15th day of OCTOBER A.D., 2002 , before me personally came Richard L. Kinnaird, Jr. to me known, who, being by me duly sworn, did depose and say, that he resides in Medina, Ohio; that he is Senior Executive of WESTFIELD INSURANCE COMPANY,WESTFIELD • NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY, the companies described in and which executed the above instrument:that he knows the seals of said Companies;that the seals affixed to said instrument are such corporate seals;that they were so affixed by order of the Boards of Directors of said Companies; and that he signed his name thereto by like order. Notarial ,.....•«..., Seal ,,'P t..%S"% //• i4...L., Affixed \11�� a9 / • • sjmic • William J. Kahelin,A •rney at Law, Notary Public . State of Ohio 'l,' o My Commission Does Not Expire(Sec. 147.03 Ohio Revised Code) County of Medina ss.: ` ;., .t• \9TfOfO • I, M. Brooks Rorapaugh, Secretary of WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY,do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney,executed by said Companies,which is still in full force and effect; and furthermore,the resolutions of the Boards of Directors, set out in the Power of Attorney are in full force and effect. In Witness Whereof, I have hereunto set my hand and affixed the seals of said Companies at Westfield Center, Ohio, this 30th day of October A.D., 2003 • ,%R ' ,..... A. ,... • .,,............,a4 .. ,, N ( , -►-: SEAL ti C7: u 131 I � _.M ) -.-P--. z*.• . .:. il iN; SEAL :m- e: :�_ V. • 01'j :y ,•.Q,` ? :• 1848::,_-' M. Brooks Rorapaugh, Secre .ry BPOAC2 (combined) (06-02) 20. 145T OF SUBCONTRACTORS: 'SUBCONTRACTOR and/or TEMPORARY WORKER AGENCY 'NAME/ADDRESS/FEDERAL I.D. NO./CONTACT PERSON/PHONE ii: j�tAMS RPG-SBEETMETAL/MECHANICAL-TRADESMEN-MIRIAM (Attach additional sheets if necessary) The respondent certifies that the respondent has investigated est gatdach and has in the subcontractor/temporary worker agency andreceived respondent's files evidence that each subcontractor/temporary worker agency maintains a fully-equipped organization capable,technically and financially,of performing the pertinent work and that the subcontractor/temporary agency has done similar work in a satisfactory manner. 21. EQUIPMENT LISTING: Please list year,make&model of all equipment that will be used on City of Ocoee properties,including whether owned or leased. If leased please provide name of lessor. RECOVERY EQUIPMENT-UNIVERSAL COMMERCIAL RECOVERY 2000.FORD VAN 20'GENIE LIFTS 2003 OXYGEN ACETYLENE TORCH WITH ADAPTERS FLOOR JACKS AND DEAD ME ONE RENTED HYDRAULIC BOOM CRANE-(LEASED WITH OPERATOR) 22. REFERENCES/EXPERIENCE OF RESPONDENT WITH SIMILAR WORK The Respondent shall complete the following blanks regarding experience with similar type of work. Respondent must demonstrate ability to perform services of similar complexity,nature,and size of this project within past three years,in particular,references to an existing location where the same system is currently operating. DATE OF CONTRACT/AMOUNT OF PROJECT/CLIENT'S NAME AND ADDRESS(INCLUDE CONTACT): SEE ATTACHED RESUME OF EQUIPMENT INSTALLATION AND BELOW SOUTH BROWARD COURTHOUSE BROWARD COUNTY FACILIA IES MANAGMENT CHILLER DX COILS 300 TONS REPLACED.CHILLER REFURBISHED START-UP JACARANDA COUNTRY COUNTRY CLUB REMODEL AND INSTALLATION CITY OF NORTH MIAMI BEACH CHILLER ER AIR COOLED CONDENSORS 100 TONS SOUTH FLORIDA WATER MANAGEMENT S.E.REGIONAL WEST BROWARD YARD FPL SERVICE CENTERS SOUTH FLORIDA KEY LARGO SCHOOL HVAC DUCTWORK,FANS AND EQUIPMENT MONROE COUNTY SCHOOL 305-293-1400 MARATHON SCHOOL A/C EQUIPMENT,DEMO,FI.FCTRIC,FANS A/C EQUIPMENT MONROE COUNTY SCHOOL BOARD see attached partial resume Have you any similar work in progress at this time?Yes No XX. Length of time in business 21 YEARS Bank or other financial references:_SUNTRUST BANK- TAMARAC BANKATLANTIC SUNRISE (Attach additional.sheets if necessary) 23. SUMMARY OF LITIGATION: Provide a summary of any litigation,claim(s),bid or contract dispute(s)filed by or against the respondent in the past five(5)years which is related to the services that the respondent provides in the regular course of business. The summary shall state the nature of the litigation,claim,or contact dispute,a brief description of the case,the outcome or projected outcome,and the monetary amounts involved. If none,please so state. NONE CITY OF OCOEE INVITATION TO BID#B04-01 REPLACEMENT OF POLICE DEPARTMENT AIR CONDITIONING SYSTEM 5f.0pi OF WORK/SW.0i icATIO 2 CITY OF OCOEE INVITATION TO BID#B0401 REPLACEMENT OF POLICE DEPARTMENT AIR CONDITIONING SYSTEM BID SHEET Please note that the above specifications are intended as minimum and preferred guidelines.Please submit a bid on only one(1)type of system that best meets the specifications: Total Communication Center Unit $ 7q 'SOQ- JOLT/14de /1-0/(/&e," Dollars and ') tents Total Main Police Dept -Units $ 5 Q00 i---/ rP �� -01 41 '-'a'pIlars and Cents Total Bid / &4/,) 5 oo —' / ours and Cents Delivery Time: 10 calendar days after receipt of City Purchase Order. AAA AIR SERVICE INC Company Name Authorized Signa re "7— MICHAEL MICHAEL FALLS as president Name/Title(Please Print) COMPANY INFORMATION/SIGNATURE SHEET BID#1104-01 FAILURE TO COMPLY WITH THESE BID INSTRUCTIONS WILL RESULT IN ioir DISQUALIFICATION OF YOUR BID. PLEASE SIGN BELOW ATTESTING THAT YOU HAVE READ AND UNDERSTAND ALL BID INSTRUCTIONS AND THAT THE PRICES REFLECTED ON THE"SCOPE OF WORK/BID SHEET"ARE ACCURATE AND WITHOUT COLLUSION. _AAA AIR SERVICE INC 954-747-8866 COMPANY NAME TELEPHONE(INCLUDE AREA CODE) 954-747-5473 FAX (INCLUDE AREA CODE) ISLAHEATWAVE@AOL.COM E-MAIL ADDRESS IF REMITTANCE ADDRESS IS D I :a' a,•, AUTHO'AM) SI „at��'?' manual) FROM PURCHASE ORDER ADDRESS, MICHAEL FALLS as president PLEASE INDICATE BELOW: NAME/TITLE(PLEASE PRINT) _4501 n.w. 103rd ave#104 sunrise fl 33351_ CITY STATE ZIP FEDERAL ID# 65-1019983 Individual roc Corporation Partnership Other(Specify) Sworn to and subscribed before me this c day of a7 1 /dL- ,20 U3. Personally Known or Produced Identification ,i rtgt,Cy -CQ -c?--/Y3.- Notary Publi , of l/r I, , (Type of Identification) County of r4 _/f '40, ./J/ c (-:-/e,i o Printed,typed or stamped commissioned name of Notary Public e....%CALVIN H.CHANDLERJR. 'kitMY COMMISSION 1 DD254170 EXPIRES:October 24.2007 AAA AIR SERVICE INC 4501 N.W.103RD AVE#104 SUNRISE,FL 33351 AAA AIR SERVICE INC certifies that theCOMPANY does not and will not maintain or provide for theCOMPANY'S employees any segregated facilities at any of theCOMPANY'S establishments and that theCOMPANYt does not permit the COMPANY'S employees to perform their services at any location,under the COMPANY'S control,where segregated facilities are maintained.AAA AIR SERVICE INC agrees that a breach of this certification will be a violation of the Equal Opportunity damp in any contract resulting from acceptance of this Bid. As used in this certification,the term"segregated facilities"means any waiting room, work areas,time clocks,locker rooms and other storage and dressing areas, parking lots,drinking facilities provided for employees which are segregated on the basis of race,color,religion,national origin,habit,local custom,or otherwise. The COMPANY agrees that(except where the respondent has obtained identical certification from proposed contractors for specific time periods)the respondent will obtain identical certifications from proposed subcontractors prior to the award of such contracts exceeding$10,000 which are not exempt from the provisions of the Equal Opportunity clause,and that the respondent will retain such certifications in the respondent's files. The non-discriminatory guidelines as promulgated in Section 202,Executive Order 11246,and as amended by Executive Order 11375 and as amended,relative to Equal Opportunity for all persons and implementations of rules and regulations prescribed by the U.S. Secretary of labor,are incorporated herein. aaa air service inc michael s AAAAIR SERVICE 4501 N.W 103RD#104 sumise,$33351 To:All employ Reference:Drug Free Workplace Program It is unlawful to manufacture,distribute,dispense,posses or use a controlled substance in the workplace Any employee who uses controlled substance or illegal drugs will be tested for further administrative Procedures. employeeAny will notify their supervisors of any convictions of or plea of guilty,or non contendreto any violation of chapter 893 or of any controlled substance the united states for a violation occurring in the workplace no later than days such conviction AAA AirService Inc will make good faith efforts to continue to maintain a drug free work place through implementation of this policy. Adopted 7/4/2000 AAA • • ! / Michael Falls as president AAA AIR SERVICE. INC 4501 n.w. 103rd aye f 104 Sunrise, Ft 33351 LD/O0 To: ALL Employees and Fr` a,-u.,-e Employee.'s ?ars,:ant to the laws of the STA 1 E.OF FLORIDA a:':11,the reauIaticns of the AAA IR ER,ICE AFlorida ce rorat.on the above corporation practices and.utilizes E E.O.sta^darfs in employment and advertising for employment As i:r? AAA AIR f.g. ICE is an equal oppa-n.),,"_ employer This is a statement of egna'i oppornmity eap ovn:er A Am SERVICE INC will not discsrnir°ate ;a�:st an employee for any reason covered in the equal opportunity act and statute_inoluding long hair_ cf7Cere; CF FLORIDA Riff W f 6 d 7C 4 . )14PARTtlt NT OF H'DSINRSS AND ' 11.A0FESSIONAL RRGULATION 1 rACO22410 06/21/02 01114117E CeR'.i XXIM AIR OND CONTk j TAMS, >d'ICRARL 8 AAA. IR, 'ERVICRS :.8 CERTIFIED uncles the pr.-,...41...es of x.480 a^. .r � expiration data,AUG 31, 2004 NM•L02062100479", 1 i NEW )AE BUSINESS UVENtu "-- -- T.C.FEE 1 ,....c,L.,.._ . On or Atter November 30,2003 'Al B.OR COUNTY CERIVREG #.4 AC 0,2.44441.------... TRANSFER •iciness Location Add'ass: i•--"-•C7.-3:Z. ACCOUNT NUMBER AVV 104 TOTAL 27.00 • ,,' nr .;11,11;1S'r. 7.2i351 1 -? ,1;W,7,''-::'.-45"'-;' -- H111N): : (. 954) (47-8CI INF 866 3 AAA AIR SERVI FALLS MICHAEL B r -3.1 -iCi4 4 :.::.• AS LICENSE MUST BE CONSPICUOUSLY DISP4501 NW 103 AU r LAYED SUNRf ',E FL : .3.11 )PUBLIC VIEW AT THE LOCATION ADDRESS ABOVE. ...1 ----,13. VAN,i- A L /,-1,4fe . -rA- lk.,... RD N.-----, - TYPE OF LICENSE TAX PAID 1.'" . 't-' , /.. ., I COUNTY A/ C SERVICE 6 [N1iqii,1 , (.:,j'i FLORIDA 3 UN)TS — BROWARD COU,VtEVENUE COLLECTOR 2003 - 2004 15 S.Andrews Avenue,Governmental Center Annex FORT LAUDERDALE, FL 33301 PAYMENT RECEIVED AS VALIDATED ABOVE 'SEE INSTRUCTIONS ON BACK OF LAST COPY I ) IGUi ) U000001101326 1110 1 ' I . , . . , , e . .