HomeMy WebLinkAboutVII(C) Funding for Temporary Positions in the Building Division Agenda 12-16-2003
e center of Good L- . Item VII C
Mayor .Sb 1t6o Commissioners
S. Scott Vandergrift i Danny Howell, District 1
Scott Anderson, District 2
City Manager Rusty Johnson, District 3
Jim Gleason Nancy J. Parker, District 4
STAFF REPORT
DATE: December 8, 2003
TO: The Honorable Mayor and City Commissioners
FROM: Jim Phelps,CBO, Building Official
VIA: Russ Wagner, AICP, Community Development Director
SUBJECT: Funding for temporary positions in the Building Division
ISSUE:
Should the Mayor and City Commissioners authorize the expenditure of Contingency Funds to pay for
temporary positions in the Building Division?
BACKGROUND:
The position of Plans Examiner remains vacant because of a lack of qualified applicants. It is necessary at
this time to continue to use a contract provider to allow the issuance of permits to continue. It is my
opinion that the large number of new homes was not anticipated at the time the 2003-2004 budget was
° •; ' • prepared. One new position of Building Inspector/Plans Examiner was created in the budget and
n filled. I submit that the revenue projections and manpower estimates were not correctly
es imated becau a number of homes under construction at one time was not anticipated.
DISCUSSION: 401,
The Chief Plans Examiner position is currently being manned by a contract employee from Professional
Engineering and Inspection Company, Inc (PEICO) at a cost of $50.61 / hr. The permanent position
continues to be advertised on various web sites and four different newspapers. Interviewing of candidates
take place as qualified applications are received. About$2500.00 has been expended for advertising the
position and it is on two web sites that are no charge.
The attached charts depict the increase in services required primarily for new construction: ' ,
Chart 1 shows the FY 02-03 total revenue generated is about$889,999.
Chart 2 shows that revenue for Oct. 03 was$136,273 and Nov. $153,427, for total of$289,i
sailp
If the Oct. 03 revenue is projected for 12 months(the 03-04 FY) it equals$1,635,275.
Chart 3 shows the trend for the last 14 months to be a substantial increase in revenue and
inspections.
Chart 4 shows the number of inspections per month has increased from 957 to 1569.
Chart 5 shows the number of permit applications for new buildings increased substantially over
the last 14 months.
The total budget for the building division is$980,510, if the projected revenue of$1,635,000 is realized it
creates significant excessive revenue of about $654,490.00. At this time there are 103 applications
City of Ocoee? 150 N Lakeshore Drive?Ocoee, Florida 34761
phone:(407)905-3100?fax:(407)656-8504?www.ci.ocoee.fl.us
submitted for homes, based on an average of$1,512 each that equates to about$155,702. The revenue
being generated should be used to provide service to our customers.
I am in the process of revising permit fees to cover the cost of operation including new positions. To
provide proper plan review, permitting and inspections, additional staff is needed. As a minimum one
administrative and one technical position is needed. A further analysis is needed to make a definite
determination.
STAFF RECOMMENDATION:
Staff respectfully recommends that the Mayor and City Commissioners authorize the use of Contingency
Funds to pay temporary employees. The proposed positions are plans examiner, inspector and clerk as
required to conduct required inspections and services including overtime.Also authorize the submittal of a
proposed amendment to the FY 03-04 budget for consideration. It is estimated that an amount of$50,000
should cover such cost until an amended budget is completed.
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