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V(A) Approval and Acceptance of the Minutes for various meetings.
DRAF7 Agenda 9-02-2003 Item V A MINUTES OF THE OCOEE CITY COMMISSION SPECIAL SESSION HELD JULY 29, 2003 CALL TO ORDER ROLL CALL AND DETERMINATION OF A QUORUM Mayor Vandergrift called the Special Session to order at 6:10 p.m. in the Commission Chambers. City Clerk Grafton called the roll and declared a quorum present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker. Also present were City Manager Gleason, City Clerk Grafton, Finance Director Horton, Finance Supervisor Carter, Accountant Bishop, and Budget Analyst Brosonski. ABSENT: None SET PROPOSED MILLAGE RATE City Manager Gleason said this Special Session was called because the TRIM timetable requires local governments to advise the Property Appraiser of the Fiscal Year 2004 proposed millage rate by August 4, 2003, and this Commission's next regular session is August 5. He announced the property value increase over last year was $77,314,381 and that one mil generates $1,228.651. The current millage rate of 4.5789 per $1,000 would produce $5,625,870 in revenue, which is an increase of$354,015 over current year ad valorem revenue. The rolled back rate is 4.4794 per $1,000 of taxable value and would generate $5,503,620 in revenue. He recommended continuing the current millage rate of 4.5789 for Fiscal Year 2004. He added the budget is balanced and can be submitted the first week in August. Commissioner Howell, seconded by Commissioner Parker, moved to set the proposed millage rate for fisca ear 2003-2004 at 4.5789 mills per $1,000 as recommended by staff. Motion carried 4-1 with Mayor Vandergrift voting no. Eduardo De Aguilera, 6925 Log Jam Court, expressed his pleasure that the millage rate had not gone up. SET DATES FOR MEETINGS PUBLIC HEARING FOR TENTATIVE BUDGET-September 10, 2003, at 7:00 p.m. PUBLIC HEARING FOR FINAL BUDGET - September 24, 2003, at 7:00 p.m. BUDGET WORK SESSIONS August 11 at 6:00 p.m., August 13 at 6:10 p.m. and August 14 at 6:00 p.m. (if needed) SPECIAL SESSION August 13 at 6:00 p.m. DRAFT Ocoee City Commission Special Session July 29,2003 City Manager Gleason said the dates presented on the agenda had been prepared by the Finance Department after reviewing the calendars for all concerned to find dates available. Mayor Vandergrift, seconded by Commissioner Parker, moved to set the dates for the Budget Work Sessions and Budget Public Hearings as recommended by staff. Motion carried �. ADJOURN The meeting adjourned at 6:25 p.m. APPROVED: Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 2 DRAFTIgmVA-02-2003 MINUTES OF THE OCOEE CITY COMMISSION REGULAR SESSION HELD AUGUST 5,2003 CALL TO ORDER Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Chambers. Pastor David Hartbarger, Ocoee Church of Christ, led in prayer and Frances Watts led the Pledge of Allegiance to the Flag. City Clerk Grafton called the roll and declared a quorum present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker. Also present were City Manager Gleason, City Attorney Rosenthal, Assistant to the City Manager Shira, Building Official Phelps, Buyer Tolbert, City Clerk Grafton, Community Development Director Wagner, Customer Service Supervisor Sills, Finance Director Horton, Finance Supervisor Carter, Fire Chief Strosnider, Parks/Recreation Director Farmer, Police Chief Goclon, Principal Planner James, Public Works Director Wheeler, and Deputy Public Works Director/City Engineer Zaitoonie. ABSENT: None PRESENTATIONS AND PROCLAMATIONS Presentation of Chair to Pat Bond in Appreciation of Her Years of Service as Planning and Zoning Commission Member and Chairman. (Mayor Vandergrift) Mayor Vandergrift expressed the Commission's gratitude to Mrs. Bond for her years of service on the Planning and Zoning Commission, and presented a rocking chair to her. Introduction of New Eagle Scouts of BSA Troop 198 to Commission -Paul Hershaw Troop Leader Hershaw introduced Eagle Scout Ryan Hershaw and Eagle Scout Daniel Gupp; and then invited the officials to attend the Eagle Ceremony September 6, 2003, at 7:00 p.m. at the Ocoee United Methodist Church. Years of Service Awards. (Human Resources Director Diedrich) Mayor and Commissioners shared in the presentation of the years of service awards and after each presentation the employee's department director spoke briefly expressing appreciation for the quality of work and the dedication of their employee. 1. Ed Loeffler—5 Years of Service 2. Robert Siegrist—5 Years of Service 3. Cathy Sills— 10 Years of Service 4. Joyce Staub— 10 Years of Service 5. Jeffrey Dyer— 15 Years of Service Presentation-Announce Selection of 2 Police Department Lieutenants. (Chief Goclon) Chief Goclon introduced Lieutenant Charlie Brown and Lieutenant James Como, who had just been promoted to that position and then he introduced Sergeant Traci Payne and Sergeant William Wagner who had been promoted to fill the vacancies created by those promotions. [DRAFT Ocoee CityCommission Regular Session August 5,2003 Proclamation- Ocoee Fire Fighter Appreciation Week—August 17-23,2003. Mayor Vandergrift read the Proclamation and presented it to a large delegation from the Fire Department. COMMENTS FROM CITIZENS/PUBLIC James Fleming, 511 Orange Avenue, rose to speak, but when it was determined he wished to address agenda items, he was asked to save his comments until those items were brought up for discussion. Rosemary Wilsen, 1019 Shady Maple Circle, expressed concern regarding a recent survey, and she was advised this was part of an ongoing visioning process. J. Lester Dabbs,Jr., 619 Caborca Court, said he wanted to be sure the Commission remembered to include the results of a charrette held a few years ago. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Parker announced the National Night Out at the Palm Drive Park was well attended and still going on. Commissioner Howell congratulated the Ocoee Little League Junior League Division team that made it all the way to the state championship and lost by one point. Mayor Vandergrift 1. Announced the August 19, 2003, City Commission meeting had been cancelled, so the next meeting would be held September 2. 2. Announced the West Orange - South Lake Transportation Task Force meeting August 15, 2003, at Tanner Hall in Winter Garden at 9:30 a.m. 3. Read a letter from International Institute of Municipal Clerks notifying him Brenda Maxwell has achieved her certification as municipal clerk and he expressed congratulations to her. 4. Announced a public hearing August 28, 2003, at Turkey Lake Service Plaza, Building 5315 regarding the widening of the Turnpike from US 192, Exit 242 to SR 50, Exit 272 in Clermont. CONSENT AGENDA The consent agenda consisted of items A, B, C, D, E, and F. Commissioner Anderson pulled item E for separate consideration. Commissioner Anderson, seconded by Commissioner Howell, moved to approve items A, B, C, D, and F as presented. Motion carried 5-0. ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF CITY COMMISSIONERS AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. A. Approval of City Commission Regular Meeting Minutes of July 15,2003. (City Clerk Grafton) 2 Ocoee City Commission Regular Session D ii-2 A u U August 5,2003 B. Approval and Authorization for Mayor and City Clerk to Execute First Amendment to Interlocal Agreement with Orange County Regarding Old Winter Garden Road. (City Attorney Rosenthal) This amendment amends the initial Interlocal Agreement to define the section of the roadway being transferred to include the section from Hemple Avenue to Arlington Avenue. C. Approval and Authorization to Award Bid #B03-04, Fuel Control & Data Acquisition System, to TRAK Engineering,Inc. for$24,095.00. (Buyer Tolbert) TRAK Engineering, Inc., Don Wood Inc., and Petroleum Equipment Construction, Inc. all submitted responses to the advertisement of the bid. Based on price and the satisfaction of the required specifications, staff recommends approval to award bid to TRAK Engineering, Inc. as the most responsive and responsible bidder. D. Approval and Authorization to Award Bid #B03-05, City Hall Carpet Installation, to Complete Carpet Service, Inc. for$21,000.00 (Buyer Tolbert) Complete Carpet Service, Inc. and Spectra Contract Flooring both submitted responses to the advertisement of the bid. Based on price and the satisfaction of the required specifications, staff recommends approval to award bid to Complete Carpet Service, Inc. as the most responsive and responsible bidder. E. Pulled for Separate Consideration (See below) F. Approval and Authorization for Mayor and City Clerk to Execute Agreement for Wellington Place Developers and Homeowners Association for Upgraded Street Lights. (Public Works Director Wheeler) Wellington Ocoee, Inc. is requesting the City Commission to authorize Mayor and City Clerk to execute an Agreement with Wellington Place Subdivision for upgraded streetlights. Upgraded streetlights were installed by mistake, and the Developer is currently being billed for and will pay for the entire first year in accordance with the City's Street Lighting Ordinance. After the first year the Homeowners Association will take over the payments for the upgraded lights, with the City paying for the standard lights. Commissioner Anderson asked several questions about item E, to which staff responded. Commissioner Anderson, seconded by Commissioner Johnson, moved to approve item E regarding paying 50%of the cost to replace the existing 600 linear feet of wood fence with 600 linear feet of white PVC fence around City retention pond#113 with a total cost of$9,937.50. Motion carried 5-0. E. Approval and Authorization to pay 50% of Cost to Replace the Existing 600 Linear Feet of Wood Fence with 600 Linear Feet of White PVC Fence With a Total Cost of$9,937.50. (City Manager Gleason) Authorization from the City Commission to contribute 50% ($9,937.50) towards the cost of replacing 600 linear feet wood fence around city retention pond#113. If approved funds will come from the Storm Water Reserve Fund. Items were taken out of agenda order from this point forward in the meeting. 3 Ocoee City Commission Regular Session D RAF T August 5,2003 Consideration of Ocoee Education Commission Participation in The Foundation for Orange County Public Schools. (Assistant to the City Manager Shira) Representatives of the Education Commission were present to respond to any questions regarding the presentation they had presented at the last meeting. Commissioner Parker, seconded by Commissioner Johnson, moved to approve the Education Commission's participation in the Foundation for Orange County Public Schools as requested. Motion carried 5-0. Request for Reduction of Fines and Liens. (Building Official Phelps) Code Enforcement Board Case 98-047 Fowler Building Official Phelps presented the staff report saying this does not appear to be homestead property and his recommendation was to reduce the fine to $3,000 (100 days at $30. per day), which would cover the actual costs incurred by the City to process the case. Further discussion revealed there was no record that Mr. Fowler had been sent notice of the violation when the tenant was notified in 1998. Commissioner Howell, seconded by Commissioner Anderson, moved, in the matter of Code Enforcement Case No. 98-047: Ebbott E. and Margie R. Fowler, the Code Enforcement Board fine be reduced to zero and that the lien order imposing a lien on the property be released and the Mayor and City Clerk be authorized to execute all necessary documentation to accomplish the foregoing. Motion carried 5-0. PUBLIC HEARINGS Ordinance No. 2003-24, Repealing/Replacing Articles I, II, and III of Chapter 173; Revising and Increasing Sewer and Water Rates and Charges. Further Revisions. (Continued from July 15, 2003) (Public Works Director Wheeler) City Attorney Rosenthal read the title only of the Ordinance for the third reading. Public Works Director Wheeler displayed on the overhead the proposed rates for water, wastewater, and reclaimed water which had been mailed to citizens. City Manager Gleason pointed out one change that had been made in response to input at the meetings was to make the outdoor irrigation rate the same for both the resident and non-resident accounts. City Attorney Rosenthal advised the Ordinance in the packet reflects the changes directed by this Commission at the last meeting. He added that, during the typing, scrivener's errors had been corrected, along with some definitions, and the issue of irrigation meters not being charged sewer fees was clarified. He said after the public hearing he would be asking for adoption of these amendments. Commissioner Anderson distributed a modification to the proposed rate which he called `B1" and noted the difference between this and the original option B was to charge residents and non- residents water rates that were the same. The public hearing was opened. Mr. Rosenthal advised all statements made at the July 15 hearing were to be brought forward and made a part of this continuation of the hearing. 4 Ocoee City Commission Regular Session DRAFT August 5,2003 Gerald King, 1514 Acropolis Circle, objected to the automatic annual 3% increase, and talked about the importance of reading the meters at regular even intervals when the inclined rate is adopted. Jose Iglesias, 400 Misty Meadow Drive, discussed an alternate proposal for rates he had distributed at the dais. Aaron Atkinson, 472 Canby Circle, said the increase would be a hardship on him as a senior citizen and he asked what could be done to help him. J. Lester Dabbs,Jr., 619 Caborca Court, talked about the amendments proposed by Mr. Rosenthal not being made available to the public. Mr. Rosenthal said those amendments were to make the proposed ordinance consistent with the notice that was sent to the citizens. Richard Lott, 300 Beckett Court, Winter Park, with Department of Environmental Protection, talked about the deplorable condition of Jamela Plant and asked that something be done about it. Mr. Gleason assured him it had been removed from the Repair/Replacement list and put on an active list to be taken care of. R. P. Mohnacky, 1820 Prairie Lake Boulevard, asked if the increases would be addressed again if it becomes a moneymaker. Mr. Gleason advised the purpose of the increase is to cause citizens to reduce their usage of this resource, and the funds can only be used for the water/sewer system. Nancy Christman, 975 Keller Road, Altamonte Springs, with St. Johns River Water Management System, strongly encouraged the Commission to adopt the proposed rates as a method to reduce usage. In response to Commissioner Anderson's question regarding what percentage of municipalities are not in compliance with the consumption rules, Shannon Joyce, Compliance Coordinator for the Orlando Service Center for Consumptive Use Permitting, said currently Seminole County is under consent order for violating their consumptive use permit, the City of Clermont is as well, and the City of Ocoee is facing potential enforcement for exceeding its allocation for the last four years. RECESS 9:47 P.M.—9:58 P.M. Mayor Vandergrift proposed an increase in 10% increments over the next few years and described the details. In response to Mayor Vandergrift's questions of the Financial Advisor, Mark Galvin, First Southwest Company, described how he had arrived at the figures in the advice submitted. Martha Lopez-Anderson, 2438 Alclobe Circle, discussed the calculations she had submitted and asked for information. 5 DAA T Ocoee City Commission Regular Session August 5,2003 Bill Korzeniowski, 11204 West Colonial Drive, owner of Dunkin Donuts, said he supported part of the proposed rates, but not all. Max Jacobs,Jr., 2247 Mountain Spruce Street, said the underlying consideration here was to conserve water, and he asked whether the City would receive enough money to operate if everyone cuts back. Public Works Director Wheeler said that was factored into the figures. Jose Iglesias, listed earlier as a speaker, discussed his alternate proposal again briefly. Commissioner Johnson, seconded by Commissioner Anderson, moved to close the public hearing. Motion carried 4-1 with Mayor Vandergrift voting no. Commissioner Howell raised the question of Homeowner Associations' requirements regarding the kind of ground cover used. Mrs. Joyce advised HOAs can no longer prevent xeriscape landscaping and the City of Clermont has changed its requirements in that regard. Mrs. Christman said they have material available for distribution. Commissioner Parker proposed setting up a blue ribbon committee to discuss the requirements for landscaping, and she asked for assurance the meters would be read at regular intervals. City Attorney Rosenthal directed attention to his memorandum entitled "Proposed Amendments to Ordinance No. 2003-24 for Consideration at August 5, 2003, City Commission Meeting." He said these amendments amend certain provisions of the Ordinance as amended at the last City Commission meeting, and he summarized those amendments as follows: §173-1, definitions; §173-2.1, allowing the option to require a second meter for non-residential customers; §173-4, correcting certain typographical errors in the rate structure previously approved and establishing a separate category for irrigation meters which would have the practical effect of charging residential and non-residential customers the same rate on the irrigation meter as opposed to the discount to the non-residential customer; and then clarifying that all references to gallons are charges per one thousand gallons. Commissioner Parker, seconded by Commissioner Anderson, moved to amend proposed Ordinance No. 2003-24 to adopt the changes set forth in the City Attorney's memorandum to the City Commission as stated. Motion carried 3-2 with Mayor Vandergrift and Commissioner Howell voting no. City Attorney Rosenthal clarified that the Ordinance before Commission for consideration now reads the same as the most recent notice that was sent to the citizens. Commissioner Parker, seconded by Commissioner Anderson, moved to adopt Ordinance No. 2003-24 as amended. Motion carried 3-2 with Mayor Vandergrift and Commissioner Howell voting no. Ordinance No. 2003-25, Amending Chapter 174 of the Code Relating to Reclaimed Water. Further Revisions. (Continued from July 15, 2003) (Public Works Director Wheeler) 6 anAFT Ocoee City Commission Regular Session August 5,2003 City Attorney Rosenthal read the title only of the Ordinance and said this ordinance is a clean- up ordinance for Chapter 174 and the rates will be set by Resolution. He said he also has some proposed amendments to this Ordinance which have to do with definitions and changing terminology. The public hearing was opened and, as no one wished to speak, was closed. Mr. Rosenthal directed attention to his memorandum entitled"Proposed Amendments to Ordinance No. 2003-25 for Consideration at the August 5, 2003 City Commission Meeting" and noted these amendments revise definitions, delete the definition of customer charge, clarify some definitions, clarify that connection to the reuse system is mandatory for all existing and new single-family homes where reclaimed water service is available and the service lines to the homes have been retrofitted to accept reclaimed water, and basically do some clean-up. Commissioner Anderson, seconded by Commissioner Johnson, moved to amend Ordinance No. 2003-25 as amended in order to amend consistent with the City Attorney memorandum to the City Commission. Motion carried 3-1 with Mayor Vandergrift voting no. Commissioner Howell was away from the dais. Resolution No. 2003-17,Relating to Reclaimed Water Rates. Further Revisions. (Continued from July 15, 2003) (Not a Public Hearing) City Attorney Rosenthal read the title only of the Resolution and announced this is not a public hearing. Mr. Rosenthal directed attention to his memorandum entitled "Proposed Amendments to Resolution No. 2003-17 for Consideration at the August 5, 2003 City Commission Meeting" and said the proposed revisions by staff add to the Resolution a section which provides for the annual increases in the reuse rates based on the greater of 3% or the CPI which is the same provision that is in Ordinance No. 2003-24, and also correct some typographical errors in the base facility charges. Mayor Vandergrift asked if there were any comments from the public and there were none. Commissioner Anderson, seconded by Commissioner Johnson, moved to amend Resolution No. 2003-17 as set forth in the City Attorney's memorandum. Motion carried 4-1 with Mayor Vandergrift voting no. Commissioner Anderson, seconded by Commissioner Johnson moved to adopt Resolution No. 2003-17 as amended. Motion carried 4-1 with Mayor Vandergrift voting no. Request for Variance Case No. VR-03-001 & VR-03-002: David W. & George Milton. (Community Development Director Wagner) Community Development Director Wagner gave the staff report, advising these requests are for a variance to go from a 70 foot lot width with 8,000 square foot minimum lot size requirement to a 50 foot lot width and a 6,400 square foot lot size for Lots 12 and 13 in Block B Marion Park. After giving the background, he stated the Board of Adjustment, after 7 Ocoee City Commission Regular Session OnAFT August 5,2003 satisfactorily resolving outstanding issues and questions, made findings that the requirements of Section 4-9 of the Land Development Code have been met,that the granting of a variance would make possible the reasonable use of the land and that the variance would be in harmony with the general purpose and intent of the LDC, would not be injurious to the surrounding territory, or otherwise detrimental to the public welfare. He said the recommendations from staff and the Board of Adjustment were in favor of granting the variances. The public hearing was opened and, as no one wished to speak, was closed. Mayor pro tem Anderson, seconded by Commissioner Howell, moved to approve Variance Applications No. VR-03-001 and No. VR-03-002 as requested. Motion carried 3-0. Mayor Vandergrift and Commissioner Parker were away from the dais. Request for Variance Case No. VR-03-003: Dana Hopkins. (Community Development Director Wagner) Community Development Director Wagner gave the staff report, advising the applicant, Dana Hopkins, 414 South Cumberland Street, wishes to place a detached garage 7.5 feet from the south property line bordering West Washington Street rather than the required 25 foot minimum side setback for the Single-Family Residential zoning district. After giving the background, he stated the Board of Adjustment, after satisfactorily resolving outstanding issues and questions, made findings that the requirements of Section 4-9 of the Land Development Code have been met, that the granting of a variance would make possible the reasonable use of the land and that the variance would be in harmony with the general purpose and intent of the LDC, would not be injurious to the surrounding territory, or otherwise detrimental to the public welfare. He said the recommendations from staff and the Board of Adjustment were in favor of granting the variance. The public hearing was opened and, as no one wished to speak, was closed. Commissioner Howell, seconded by Commissioner Parker, moved to approve Variance Application No. VR-03-003 as requested. Motion carried 3-0. Mayor Vandergrift and Commissioner Johnson were away from the dais. Request for Variance Case No. VR-03-004: Carole Amey. (Community Development Director Wagner) Community Development Director Wagner gave the staff report, advising the applicant, Carol K. Amey, 401 South Bluford Avenue, requests a variance to permit the roofing and screening of an open patio 18 feet from the north property line bordering West Delaware Street rather than the required 25 foot minimum side setback for the Single Family Residential zoning district. After giving the background, he stated the Board of Adjustment, after satisfactorily resolving outstanding issues and questions, made findings that the requirements of Section 4-9 of the Land Development Code have been met, that the granting of a variance would make possible the reasonable use of the land and that the variance would be in harmony with the general purpose and intent of the LDC, would not be injurious to the surrounding territory, or otherwise 8 Ocoee City Commission Regular Session BRAF August 5,2003 detrimental to the public welfare. He said the recommendations from staff and the Board of Adjustment were in favor of granting the variance. The public hearing was opened and, as no one wished to speak, was closed. Commissioner Howell, seconded by Mayor pro tem Anderson,moved to approve Variance Application No. VR-03-004 as requested. Motion carried 3-0. Mayor Vandergrift and Commissioner Johnson were away from the dais. OTHER BUSINESS MAYOR PRO TEM ANDERSON DECLARED THE FOLLOWING TO BEAN EMERGENCY ITEM: Mayor pro tem Anderson announced the First Baptist Church of Ocoee had submitted a request for a street closure for Ohio Avenue from S. Cumberland Avenue to Kissimmee Avenue on August 10, 2003, for a church picnic. However, the request was submitted too late to be included on the agenda, so must be considered as an emergency item. Mayor pro tem Anderson, seconded by Commissioner Parker, moved to approve the request to close Ohio Street as requested. Motion carried 4-0. Mayor Vandergrift was away from the dais. Emergency Ordinance No. 2003-31 Amending Ordinance No. 2003-17 and Ordinance No. 2003-18—F/X Scenery & Display Property. (City Attorney Rosenthal) City Attorney Rosenthal read the title only of Ordinance No. 2003-31. He explained the owner has requested an extension to the time required to supply the City with a copy of the recorded deed and, as the ninety day time frame was selected by the owner and not dictated by City Staff, the only way to accomplish what the owner has requested is to adopt an emergency ordinance which modifies and reinstates the previous ordinances. Mayor per tem Anderson, seconded by Commissioner Parker, moved to adopt Ordinance No. 2003-31 as presented. Motion carried 4-0. Mayor Vandergrift was away from the dais. First Reading of Ordinances. Second Readings and Public Hearings are scheduled for September 2, 2003 at 7:15 p.m. (Community Development Director Wagner) Adair Pointe Subdivision Ordinance No. 2003-26 Annexation Ordinance No. 2003-27 Initial Zoning Richard Doss Ordinance No. 2003-28 Rezoning Parcel A Ordinance No. 2003-29 SSCPA Parcel B Ordinance No. 2003-30 Rezoning Parcel B Ordinance No. 2003-32 Privatizing Solid Waste Service. (Public Works Director Wheeler) 9 © EATF Ocoee City Commission Regular Session August 5,2003 Ordinance No. 2003-33; Proposed Amendments to Chapter 38 of the City Code Relating to Sale of Alcoholic Beverages. (City Attorney Rosenthal) City Attorney Rosenthal read the title only of each ordinance in turn and then announced the second readings and public hearings are scheduled for September 2, 2003, at 7:15 p.m. Code Enforcement Matters. Request for Reduction of Fines and Liens. (Building Official Phelps) Code Enforcement Board Cases 01-046 & 02-067 Rawa Building Official Phelps presented the staff report for Code Enforcement Case No. 01-046 Edward J. and Lori Ann Rawa and No. 02-067 Edward J. Rawa, and gave the staff recommendation to not reduce the fines for Edward J. Rawa as they are the result of repeat violations of a previous case. He added that, according to statements made by Lori Ann Rawa, n/k/a Lori Ann Murphy, she has not lived at the property since 1999 and if the City Commission determines this to be true, she should be removed from the lien. City Attorney Rosenthal explained the law regarding liens, reviewed the divorce papers, and gave the Commission the options available regarding this case. Lori Ann Rawa/Murphy, 1754 Viburnum Lane, Winter Park, addressed the Commission regarding her status in this issue, and said she does not expect any money to come to her as a result of the sale of the house. Ed Rawa, 141 Spring Lane, Winter Park, father of Edward J. Rawa, was present to speak for his son, and he confirmed that Mrs. Rawa had moved away from 418 Tranquille Oaks Drive in 1999 and was not responsible for the issues concerning the liens. Commissioner Anderson, seconded by Mayor Vandergrift, moved to release Lori Ann Rawa n/k/a Lori Ann Murphy from any lien or liability associated with the notice of violations and liens in Case Nos. 01-046 and 02-067 and authorize the Mayor and City Clerk to execute all necessary documents. Motion carried 5-0. Commissioner Anderson, seconded by Commissioner Johnson, moved to reduce each of the fines in Case Nos. 01-046 and 02-067 by 25% conditioned upon payment of the reduced amount ($825) within thirty calendar days. (see vote below) Commissioner Parker, seconded by Commissioner Anderson, moved to amend the above motion to attach to it that the car that is there now is gone and no other unlicensed/inoperable car ever gets there again. Motion carried 4-1 with Commissioner Howell voting no. The vote on the motion as amended was 4-1 with Commissioner Howell voting no. City Attorney Rosenthal clarified the issue, saying, "With respect to the current violation, that will follow its normal Code Enforcement procedures. What you have just done is say, with 10 DRAFT Ocoee City Commission Regular Session August 5,2003 respect to the old violations, you are only waiving the fines conditioned upon his curing the current violation. The Code Enforcement Board and the Code Enforcement Staff still is free to pursue their normal course of action with respect to the current violation, because that is not within your jurisdiction to address the current violation at this point in time." City Attorney Report and Recommendation. Regarding Code Enforcement Matters (City Attorney Rosenthal) Due to the lateness of the hour,without objection this item was moved to the September 2, 2003, agenda. First Amendment to Interlocal Agreement Regarding Coca-Cola Property. (City Attorney Rosenthal) City Attorney Rosenthal gave the staff report and background for the procedures involved in the Interlocal Agreement with the School Board of Orange County Regarding the Coca-Cola Property, and explained the need for this First Amendment. Community Development Director Wagner responded to questions. Mayor Vandergrift asked Mr. Gleason to set up a meeting for him with Orange County Commissioner Jacobs. Commissioner Anderson, seconded by Commissioner Parker, moved to approve the First Amendment to Interlocal Agreement Regarding Coca-Cola Property with the School Board of Orange County, Florida and authorize execution thereof by the Mayor and City Clerk. Motion carried 4-1 with Commissioner Johnson voting no. Direction for Staff re: Condemnation of 7th Avenue. (City Manager Gleason) City Manager Gleason said since he drafted the staff report some things have been submitted that could change the picture, and he recommended a delay for 30 days. Mayor Vandergrift said without objection this would be delayed until the first meeting in October. Choose Picture Theme for 2004 Ocoee Community Calendar. (Assistant to the City Manager Shira) Assistant to the City Manager Shira said she was present to answer any questions. Commissioner Parker, seconded by Commissioner Johnson, moved to go with Option 2, Native and Drought Tolerant Trees and other Plants. Motion carried 5-0. Direction to Voting Delegate re: Proposed Amendment to League Charter. (Mayor Vandergrift) Without objection Mayor Vandergrift was directed to vote in support of excluding counties from the League of Cities. 11 Ocoee City Commission Regular Session [DRAFT August 5,2003 Appointment to P&Z Commission. (City Clerk Grafton) Commissioner Johnson, seconded by Commissioner Anderson, moved to appoint Vince Sikora to the Planning and Zoning Commission to complete Pat Bond's term ending April 2006. Motion carried 5-0. STAFF REPORTS City Manager Gleason 1. Distributed a letter he had received from a concerned citizen regarding conditions in downtown Ocoee, specifically at Crawford Tire, and said he had given it to Building Official Phelps to handle. 2. Advised the cut-off date for the budget needs is coming soon and he requested authorization to transfer$2,000 from Contingency - $1,500 to Travel Expense and $500 to Telephone Expense account. Commissioner Parker, seconded by Commissioner Anderson, moved to authorize the transfer of$2,000 as requested by City Manager Gleason. Motion carried 5-0. COMMENTS FROM COMMISSIONERS Commissioner Johnson 1. Distributed copies of a brochure showing the United Methodist Church at 120 Floral Street as available for purchase and proposed looking into this as a possible site for the police station or some other City use. Without objection, staff was directed to get an appraisal and do due diligence toward that end. 2. Said the Founders' Day committee wants to have a beer garden for that celebration and he started to make a motion. City Attorney Rosenthal said right now this Commission does not have the authority to authorize the use of alcoholic beverages in that manner and will not until Ordinance No. 2003-33 has been adopted. He said staff needs to move forward with the procedures for a special events permit to be ready when the ordinance is adopted. Commissioner Howell 1. Said the City Commission should request having a Code Enforcement Board member present when City Commission is hearing appeals such as those presented tonight. 2. Said the yard waste collectors are bad, that they have to be called back repeatedly to clean up after themselves. 3. Asked if the restaurants which are serving alcohol outside have permits to do so. Commissioner Parker explained the new ordinance will take care of that. 4. Asked what the Police Department's position is on beer gardens. Police Chief Goclon said when approximately 10,000 people are in a small space and you add beer to the mix he thought private security folks should be hired to cover the event. Commissioner Anderson said he could not access the e-mail for this meeting. 12 G--2 Ocoee City Commission Regular Session © A LI iT August 5,2003 Mayor Vandergrift 1. Said he has asked to be kept informed regarding the school situation and he handed a folder to Mr. Gleason for the person who will represent the City for the West Orange Visioning Committee. 2. Said staff is using the wrong kind of print to display on the overhead, that they need to use a larger font 3. Said if we are going to use pictures of plants in the 2004 calendar we should not use those on our porches as they are drying up. ADJOURNMENT The meeting adjourned at 1:15 a.m. APPROVED: Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 13 Agenda 9-02-2003 Warr Item V A MINUTES OF THE OCOEE CITY COMMISSION BUDGET WORK SESSION HELD AUGUST 11, 2003 CALL TO ORDER. Mayor Vandergrift called the work session to order at 6:10 p.m. in the Commission Chambers. City Clerk Grafton called the roll. PRESENT: Mayor Vandergrift, Commissioners Howell, Johnson and Parker. Also present were City Manager Gleason, Assistant to the City Manager Shira, Building Official Phelps, City Clerk Grafton, Chief Communications Supervisor Simanski, Community Development Director Wagner, Finance Director Horton, Finance Supervisor Carter, Accountant Bishop, Budget Analyst Brosonski, Customer Service Supervisor Sills, Fire Chief Strosnider, Assistant Fire Chief Firstner, Support Division Chief McNiel, Human Resources Director Diedrich, Information Systems Director Ross, Parks/Recreation Director Farmer, Police Chief Goclon, and Public Works Director Wheeler. ABSENT: Commissioner Anderson REVIEW AND DISCUSS: BUDGET FY 2003-2004. City Manager Gleason opened the discussion without reading the budget message. He raised a question regarding the Commission's wishes for the increase in insurance rates. He said it had been his understanding the Commission had directed that any increase in dependent coverage should be divided between the City and the employee with a 70%/30% ratio split; however, the figures in the budget work book showed all of the increase being absorbed by the City: After a brief discussion, consensus was to recalculate with a 70%/30% split. Mr. Gleason advised the budget had been put together based on a millage rate of 4.5789 per $1,000, and the utility rates using Plan B as adopted at the last meeting. Mayor Vandergrift said he would like to see a grant report as part of the budget process, even though the budget could not be based on desired grants. Commissioner Johnson asked why we buy full-sized trucks for those departments that do not need that much power. There was discussion about the CRA and which part of the City should be included. Mayor Vandergrift said he wanted to be sure downtown is not overlooked. Commissioner Parker pointed out the CRA must deal with blighted areas, and all of downtown is occupied. She added, however, that the infrastructure of downtown may qualify. Mayor Vandergrift asked where the costs for the homeland security challenges could be found. Mr. Gleason said those figures are not included, but he has asked fire, police, IS, and utility department directors to put together a list as the City is under a mandate to have that done in this next year. Ocoee City Commission Budget Work Session August 11,2003 Mayor Vandergrift said that if footnotes were used in the workbook to explain changes or details it would cut down on the need to ask questions during the review at work sessions. The review proceeded page by page with staff responding to questions and explaining details. No changes were proposed until page 4-8, where Commissioner Johnson proposed giving the City Manager a car allowance instead of buying a new car, with $600 per month to cover oil changes, etc. After discussion, Mr. Gleason was directed to bring back a proposal which includes a report showing what other cities are doing regarding this. Mayor Vandergrift asked if there were thresholds set up for the number of miles a vehicle should be expected to go or the number of months or years a computer should be in use before it is replaced. Mr. Gleason said the department directors would be able to justify their figures when they come before the Commission. Police Chief Goclon reported about what portion of the tickets written comes back to the City. When Commissioner Johnson said he would like to see the figures Chief Goclon said a breakdown study would be done. On page 4-60, Commissioner Johnson pointed out if 6300 is road and 6303 is sidewalk it would be helpful for the workbook to so indicate. Commissioner Johnson reported a sidewalk is needed on Geneva Street for the school kids. Mayor Vandergrift said Blackwood Street should be added to the road list and Pioneer Key Park II has potholes Commissioner Johnson said he would like to see all of the City employees on the same phone/radio system. Information Systems Director Ross explained why two systems were being used. Mr. Gleason will bring back a report showing the difference in cost for the Commission to give further direction. ADJOURN. The work session adjourned at 8:58 p.m. APPROVED: Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 2 Agenda 9-02-2003 D El AFT Item VA MINUTES OF THE OCOEE CITY COMMISSION SPECIAL SESSION HELD AUGUST 13, 2003 CALL TO ORDER. Mayor Vandergrift called the Special Session to order at 6:00 p.m. in the Commission Chambers. City Clerk Grafton called the roll and declared a quorum present. PRESENT: Mayor Vandergrift, Commissioner Johnson and Commissioner Parker. Also present were Assistant City Attorney Storey, City Clerk Grafton, Community Development Director Wagner, Fire Chief Strosnider, Human Resources Director Diedrich, and Parks/Recreation Director Farmer. ABSENT: Commissioner Anderson, Commissioner Howell FIRST READING OF ORDINANCE NO. 2003-34 RELATING TO OCOEE CROWN POINT PUD ZONING. Second Reading and Public Hearing Scheduled for September 2, 2003, at 7:15 p.m. Assistant City Attorney Storey read the title only of the Ordinance. Mayor Vandergrift announced the second reading and public hearing were scheduled for September 2, 2003, at 7:15 p.m. APPROVAL OF CHANGE ORDER FOR TRAFFIC SIGNALIZATION STUDY BY ADG FOR NEW FIRE STATION. (Fire Chief Strosnider) Fire Chief Strosnider gave the staff report requesting authorization for a change order with ADG, as an addition to their contract, to initiate the traffic signalization study required for operation for the new fire station at the intersection of Bluford Avenue and Orlando Avenue. He said the funds ($11,300) will come from Fire Impact Fees. Commissioner Johnson said to match the style with what is going on downtown. Commissioner Johnson seconded b Commissioner P.rker. moved to a;„rove the change order to authorize ADG to initiate the traffic signalization study required for operation of new Fire Station Number 1. Motion carried 3-0. Commissioners Anderson and Howell were not present. REQUEST TO MOVE FUNDS FROM CONTINGENCY TO GENERAL FUND CITY MANAGER'S ACCOUNT TO COVER CITY MANAGER TRANSPORTATION FOR REMAINDER OF FISCAL YEAR. (Human Resources Director Diedrich) Human Resources Director Diedrich gave the staff report, advising the City Manager's assigned vehicle was totaled in an accident not attributable to the driver of the City vehicle. It has been proposed that the City Manager receive a reasonable auto allowance of $600 per month for fiscal year 2003/04. Mrs. Diedrich requested a transfer of $1,200 to the City Manager's Department from the City's contingency account to fund an auto allowance for the ,:anip Ocoee City Commission Special Session August 13,2003 Manager for the remainder of this fiscal year. •mmi _i i n•r P.rk•r seconded b inunissi n•r ohn on moved t• as 'rove th- transfer of '.1 210 from C•ntin:enc account to Ci Mana'er's account as re•uested. Motion carried 3-0. Commissioners Anderson and Howell were not present. EMERGENCY ITEM. Mayor Vandergrift announced the First Baptist Church of Ocoee has requested a change in the dates for the road closing authorized (as an emergency item on the August 5 meeting agenda) for August 10 as they have moved the Back-to-School Picnic to August 24. M, •r .n i •r. if seconded b •mmis ion•r ohn •n moved to a••rove the closin• of Ohio Street from South Cumberland Avenue to Kissimmee Avenue from noon to 3:00 p.m. for August 24, 2003, as requested. Motion carried 3-0. Commissioners Anderson and Howell were not present. ADJOURN. The meeting adjourned at 6:06 p.m. APPROVED: Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 2 D o Agenda 9-02-2003 ttAtFT Item VA MINUTES OF THE OCOEE CITY COMMISSION BUDGET WORK SESSION HELD AUGUST 13, 2003 CALL TO ORDER. Mayor Vandergrift called the Work Session to order at 6:10 p.m. in the Commission Chambers. He announced that, although the review of the budget had been completed at the August 11, 2003, Work Session, this time had been advertised for continuing that review, so if anyone present wished to address the budget, they could use this time for that purpose. PRESENT: Mayor Vandergrift, Commissioner Johnson and Commissioner Parker. Also present were Assistant City Attorney Storey, City Clerk Grafton, Community Development Director Wagner, Fire Chief Strosnider, Human Resources Director Diedrich, and Parks/Recreation Director Fanner. ABSENT: Commissioner Anderson, Commissioner Howell No one present came forward to speak. ADJOURN. The meeting adjourned at 6:11 p.m. APPROVED: Attest: City of Ocoee Jean Grafton, City Clerk S. Scott Vandergrift, Mayor Agenda 9-02-2003 I aw MINUTES OF THE OCOEE PARKS AND RECREATION ADVISORY BOARD and CITY COMMISSION JOINT MEETING HELD JUNE 16, 2003 CALL TO ORDER The Joint Meeting between the Parks and Recreation Advisory Board and the City Commission was held in the Commission Chambers, 150 North Lakeshore Drive. Chairman Applegate called the Parks and Recreation Advisory Board to order at 7:00 p.m. The clerk called the roll and declared a quorum to be present. Mayor Vandergrift then called the City Commission to order. The clerk called the roll and declared a quorum to be present. PRESENT: Chairman Applegate, Members Brennan, Bryant (arrived 7:30 p.m.), Campbell, Hembree, Royce, Werts and Winesmann. Mayor Vandergrift, Commissioners Anderson, Johnson, and Parker. Also present were Parks and Recreation Director Farmer, City Manager Gleason, and Deputy City Clerk Green. ABSENT: Vice Chairman Barber (excused), Member Telesca (excused) and Commissioner Howell. ACCEPTANCE AND APPROVAL OF MINUTES Following corrections to reflect that Chairman Applegate was present and Member Winesmann was absent, Member Werts, seconded by Member Campbell, moved to accept the Minutes of the May 19, 2003, Parks and Recreation Advisory Board Meeting as corrected. Motion carried 7-0. (Member Bryant had not yet arrived.) NEW BUSINESS DISCUSSION OF SURVEY RESULTS FROM PARKS AND RECREATION BOND ISSUE SURVEY Parks and Recreation Director Farmer said the preparation of this report had been a team effort and he thanked the Finance, Information Systems, and Planning Departments for their assistance. He then presented the results of the survey utilizing a power point presentation. Copies of the presentation were also provided to board members and the Commission in booklets. Mr. Farmer reported that 9500 surveys had been mailed with utility bills and the survey had been available on the City's website and in the West Orange Times. He said the total number responding was 1,192. If calculated on the mail out only, the rate of return was about 12.5%. Of those responding to the survey, 63% (751) said they would not support a tax increase Ocoee Parks and Recreation Advisory Board/City Commission Joint Meeting June 16, 2003 to fund additional recreation facilities, 29.2% (348) said they would support a tax increase, and 7.8% (93) did not respond to the question. Mr. Farmer pointed out those responding to the survey ranked the softball complex as least important. He said that was one thing that could be revenue producing. Mr. Farmer said they had about 250 pages of comments from the surveys and Mayor Vandergrift asked that the comments be made available to the Commission on disk. Mr.Farmer said many citizens said they wanted additional facilities, but in the end they did not want to pay for them. He asked if the City Commission wants them to pursue continuing to look at a bond issue in light of the survey results. He said parks and recreation programs are very valuable and important resources in the City. As the City continues to grow they will have to try to find some type of mechanism to fund programs and build the facilities that are needed. He said the advisory board is asking the Commission for guidance as to what they want them to do. City Manager Gleason said he saw two benefits of the survey. It puts in a priority order what the community thinks is important. On the other hand, it also says while it is important to them, they are not willing to pay for it. Member Winsemann noted youth sports and day camp programs were ranked as important, and discussion about day camps ensued. Mr. Farmer said they can accommodate 300 children, they have about 25 vacancies in their older camp (10 to 14 year-olds), and they have no other available facilities for day camps. The fee for the summer day camp was increased this year to $40 per child per week; they were expected to bring in $190,000; and the fees do not cover costs. Ocoee's rates are low compared to other cities and the private sector, but Mr. Farmer said it was his understanding that the City wants to keep their rates as affordable as possible because many families need the reasonable rate. Member Werts asked about revenues generated for the pool. Mr. Farmer said swim lessons were estimated to generate about $2,000 per month and they had contracted with an instructor for an aquatic exercise program that began last week. A lengthy discussion ensued about how the City might pay for recreation needs. Commissioner Johnson proposed building a Municipal Recreation Complex that would include softball, soccer, and little league fields as a means to generate revenue to fund other recreation programs. Mr. Farmer said a complex could easily generate $150,000 to $200,000 a year as net income, and would have an economic impact on the City as well. Commissioner Johnson said citizens are hearing so much gloom and doom in the news, he did not think they would vote for a tax increase. Member Brennan said the City should invest in recreation. He said one third of those responding to the survey said they would be willing to invest money in recreation. He thought it was worth continuing with, if they could identify some of the more high profile 2 Ocoee Parks and Recreation Advisory Board/City Commission Joint Meeting June 16, 2003 areas, and then try to educate the citizens on the benefits of having those programs and how they would be managed. Commissioner Johnson said there were other increases citizens would be facing, so he thought the City needed to go ahead, buy the property, bond the money, build the facilities large enough for the fields, free up other property and make money to pay for other recreation programs. Responding to a question by Member Brennan, City Manager Gleason explained the process if a vote on a bond issue should be pursued. He said recreation studies have shown that a Municipal Recreation Complex generates funds, and funds raised by a complex might be the way to go to help fund the other recreation programs. Commissioner Johnson suggested using the Coke Property for a municipal sports complex that would include soccer, softball and little league fields, etc. Member Royce suggested utilizing batting cages to generate funds. City Manger Gleason said he thought it was not the time to ask citizens to approve a tax increase. He said the Glad Tidings property on Adair could be utilized for a Veterans Community Center. Gleason said the City is getting a little over$200,000 in a grant from the federal government for the Veterans Center, so City funds could be directed toward some of the other areas. Member Brennan pointed out that the multi-purpose trails were the most popular item with the most people who responded to the survey. Discussion ensued about utilizing a revenue bond rather than a General Obligation Bond (GOB). Member Winsemann said he thought the board should reevaluate the kinds of services the citizens want the City to deliver. They should assess the day camp program and possibly consider expanding it and raising the rate while considering the goal to meet the citizens' needs. He said the survey results were much different from what he had expected. Commissioner Anderson said Commissioner Johnson's suggestion was a good idea. He asked about using general funds or a bank loan for a complex since a softball complex was known to be a moneymaker. He asked about determining the annual operating cost of a municipal complex and the amount of revenue it could generate toward loan payment. City Manager Gleason said reports on all the impact fees are a part of the budget process. Park impact fees are pledged to cover the pool, the Beech Center and Freedom Park. He said they could calculate what could be done with the difference between the current park impact fee and an increased fee. Member Royce asked if there were adequate space on the Coke Property for a Municipal 3 Ocoee Parks and Recreation Advisory Board/City Commission Joint Meeting June 16, 2003 Recreation Complex. City Manger Gleason pointed out the City is paying for the Coke Property, does not yet own it outright. Member Campbell said in every case, the survey items that are not important are all statistically about the same value, so he thought they should take all those things with a grain of salt. He suggested looking at the impact fee structure as a means of helping to fund some of this. Member Brennan said he thought they should reevaluate plans, as $20M was too much to ask the citizens to fund all at once. He said the youth sports and programs were ranked high in importance, so the volunteer sports (i.e. little league, soccer, football) would probably be a more cost effective investment in response to the surveys. He suggested making better use of some of the current facilities rather than buying new ones, although the City always needs to consider purchasing land. He said he thought the board needed to reevaluate their proposal to the City Commission in light of the survey results. Member Bryant said she has been on the board several years and would like to see any progress that can be made reach fruition because there had been much discussion while the only accomplishments have been the Beech Center and the pool. She supported taking care of and making the best possible use of current facilities as the way to go in today's times while planning for tomorrow and keeping options open for land purchases. She said she thought this has been productive and she was very encouraged. Member Hembree said he thought the Municipal Recreation Complex would be a moneymaker and that should be done first in order to have the funds to do the other things. He noted the trails and the lighting were ranked of high importance in the survey. He supported adding a trailhead on the Coke Property. Member Royce said she was shocked by what she had seen on the survey and it would take her some time to absorb it. She agreed they need to do the moneymaker and that acquisition of land should be high on the priority list. Member Werts said he was not as amazed with the results. He said it does not surprise him that they want the recreation facilities but they do not want to pay for them. He said the only way they are going to be able to get money is to make money. He suggested looking at each current facility as an independent business unit, i.e. what is the amount of revenue that is generated, what does it cost to operate it, how often is it operated and who uses it. He said they might have to make changes that some might not be comfortable with if it would benefit the total package. Member Winsemann said while considering the new facility make sure that something is done about the mud puddles in front of the dugouts on older fields. He suggested the minor league and major league fields might need to be reengineered. City Manager Gleason said he had met with County Commissioner Teresa Jacobs and 4 Ocoee Parks and Recreation Advisory Board/City Commission Joint Meeting June 16, 2003 had asked what the County was considering for northwest Orange County in light of another major complex in southwest Orange County. He said he had set up a tentative meeting with the Commissioner and Orange County staff(re land and sports) about the possibility of a partnership with the County for recreation facilities. He said with the input from this meeting, he felt he now could schedule some initial meetings to determine what would be involved and what the County's level of commitment or funding might be. Chairman Applegate said he agreed with the comments of the other members of the board. Commissioner Anderson said he agreed with Member Hembree's comments and with the City Manager's comments about partnership with the County. He said he would like to get the Recreation Complex moving, since we know it would make money and pay for it, so it would not be necessary for the citizens to vote on that part. Commissioner Johnson said he thought they needed to "bite the bullet" and move ahead on the Municipal Recreation Complex. He thought they were working toward solving some of the problems with purchasing the property on Adair. Commissioner Parker said she was not surprised that people wanted more and did not want to pay anything for it. She said she thought that pursuing the Recreation Complex and using the revenue from that would be a win-win situation. She suggested expanding adult programs and charging for them in order to fund more children's programs. She supported pursuing the Complex and also working with the County. City Manger Gleason summarized the comments as follows: 1. The group wants an analysis of the Coke property, what can be done there maximizing that acreage and what the City could do. 2. Have staff initiate meetings with the County to see what kind of partnership can be created. 3. Look at the Multipurpose Sports Complex with softball as a centerpiece but the other items as being the focus. 4. Consider park impact and other revenue sources, state grants, etc. that could start this without initially asking the citizens for a tax increase. Mayor Vandergrift said he was in the minority as one of the "old folk"who said they do not need much recreation. He said the emphasis in the survey was on youth, and he spoke in favor of looking at ways to move forward on the master plan for Beech Park (with ball fields, tennis courts, soccer field, etc.). He said he had tried to promote interest in the bottom land for a passive park under some oak trees. He said those are the kinds of things to look toward because none of us really want our taxes to go up. He said when we are talking about recreation we are talking about wants, not necessarily needs. He suggested looking at the use of the Fire Department building on Bluford, when it becomes available, as a senior center, a recreation facility similar to Vignetti. He spoke 5 Ocoee Parks and Recreation Advisory Board/City Commission Joint Meeting June 16, 2003 in support of forming a Commission to seek grants for trails in the City. He suggested several possible areas for trails in the City, including a"rails to trails" from downtown to the West Orange Trail in Clarcona and also a trail from the West Oaks Mall to the West Orange Trail. He said he does not think that a softball complex will pay for itself. He said Apopka and Altamonte Springs now have an excellent facility, and he would like to see the statistics before assuming a complex could support itself. He noted the survey results emphasizing trails and youth. He said he had previously looked at a partnership with the Y or with the Boys and Girls Club. He suggested "nurturing"having the schools build parks within their school sites and partnering with the schools to put an Olympic size pool on school property. Mayor Vandergrift said he would like to see this presentation on a City Commission agenda just as a presentation or televised before a meeting. Without objection, Mayor Vandergrift declared the combined portion of the meeting adjourned at 8:30 p.m. Commissioners Johnson and Parker and City Manager Gleason left the meeting at that time. OTHER BUSINESS Member Brennan distributed a handout for a proposal to install a chain link fence at the Jim Beech Recreation Center as a joint venture by the City of Ocoee and the Ocoee Youth Soccer League (OYSL). He said installing fencing along the southern boundary of the recreation fields would limit the access from the fields to the adjacent railroad tracks providing a measure of safety for athletes and spectators using the fields. He said, as proposed, the cost to the City should be minimal. Mayor Vandergrift suggested questions about the status of the master plan should be answered before the OYSL invests in a fence that they may not be able to utilize if the field is moved. Member Brennan said the OYSL had committed to the chain link fence over a year ago and they were ready to do it. He said they had volunteers to do the work and the fence could be moved later if necessary. Commissioner Anderson said the problem with seepage from the retention pond to the intended soccer field site was the reason they had not moved forward on the general use field. He cited the $2M cost to rescind use of the retention pond and to tank it on the back of the site. Member Werts said this was a safety issue and the fence could be moved later on if necessary. 6 Ocoee Parks and Recreation Advisory Board/City Commission Joint Meeting June 16, 2003 Commissioner Anderson asked if the fence would belong to the City, and Member Brennan said his board did not care to whom the fence belongs. Member Brennan, seconded by Member Werts, moved that the Ocoee Youth Soccer League work with City staff to install the fence that meets all the necessary requirements and does not encroach on the railroad's right-of-way. Motion carried 8-0. In discussion that ensued about parking, Member Campbell pointed out there would need to be a four-foot passage to meet ADA requirements. Member Brennan reported on the status of last month's proposal concerning developing fields at the Jim Beech Recreation Center. He said it is "percolating in the system." Member Winsemann expressed concern about carrying out plans for the Beech Center. Mr. Farmer said from the research he has done, the plans the City paid for were prepared without proper research to make sure the property could be used as planned. He said the SJRWMD was not going to allow them to do a lot of things there. Member Hembree supported using any funds to acquire land in other areas. Member Winsemann spoke in support of a new multi-use facility of the scale and quality of that at the Ben White Raceway. Mr. Farmer said the budget for Parks and Recreation is about $2M and they generate about $250,000. He said no Recreation Department will make money, but there are programs that would allow them to subsidize and generate a greater amount of revenue than they do now. He said the Beech Center is starting to generate revenue. He said some of the older facilities need renovation in order to attract more users. Discussion ensued about the importance of recreation to help children to be physically fit and mentally healthy and also to attract people to the City. Member Royce proposed that the members study the survey results at home, analyze them and come back next month prepared to discuss what they think is most important. She said discussion of the Municipal Multi-use Complex should be on the next agenda. Mr. Farmer suggested forming a Park and Recreation Trust Fund. Member Campbell said the board's mandate is not to direct Mr. Farmer on how money will be spent. It should help him set policy, not micro-manage. He supported working to try to help develop some things to take to the City Commission. Member Bryant said she has been impressed and encouraged with Mr. Farmer's leadership skills and the things he has been doing for the Recreation Department. She said she thought the City has come a long way under his leadership, and she was looking forward to the future. 7 Ocoee Parks and Recreation Advisory Board/City Commission Joint Meeting June 16, 2003 Member Royce noted improvements at Vignetti Park and said they need to look at how to improve other facilities. She said members need to look over the surveys and then come back with what they think is important. Member Brennan suggested members bring back short-range goals for the next meeting. Mr. Farmer said invitations had been sent to all the board members and he urged them to attend the Freedom Park Grand Opening on Monday, June 23 rd at 11:00 a.m. The next meeting date for the Recreation Advisory Board was set for July 21, 2003, at 7:30 p.m. at the Beech Center. ADJOURNMENT Member Werts, seconded by Member Winesmann, moved to adjourn the meeting at 9:15 p.m. Motion carried 8 -0. A.• • ed: - >>1.62/CAtinc_J 44" / Marian Green, Deputy City Clerk _ . .on Applega�e ►firman 8 Ocoee Parks and Recreation Advisory Board/City Commission Joint Meeting June 16, 2003 Attest: Approved: Jean Grafton, City Clerk S. Scott Vandergrift, Mayor 9