HomeMy WebLinkAboutV(D) Award of Bid #B03-06 Networked Copier/Scanner Devices to Zeno Office Solutions. Agenda 9-02-2003
Mayor Center of Good Lit,. Commiss VV
S. Scott Vander rifts Danny Howell, trigYilict P
Scott Anderson, District 2
City Manager ,_ _,:' Rusty Johnson, District 3
Jim Gleason ."` - /, >, Nancy J. Parker, District 4
STAFF REPORT
TO: The Honorable Mayor and City Commissioners
FROM: Joyce Tolbert, CPPB, Buyer
THROUGH: Wanda Horton, Finance Director
DATE: August 26, 2003
RE: Award of Bid #B03-06,Networked Copier/Printer/Scanner Devices
ISSUE
Should the City Commission select Zeno Office Solutions, Inc. as the exclusive vendor for
networked copier/printer/scanner devices?
BACKGROUND/DISCUSSION
The purpose of this bid is to establish a contract, at firm discounts, with a single vendor for the
procurement of all networked copier/printer/scanner devices for the next five (5) years. The City
would enter into an operating lease (non-ownership) with this vendor for each device budgeted
in the next five (5) years. The budget for the current fiscal year includes $6,000 for the lease of
one (1) color copier.
The City solicited bids for six (6) different types of networked copier/printer/scanner devices.
Those types are: Local BlackM/hite, Department BlackNVhite, Building Black/White, Local
Color, Department Color, and Building Color. The pricing included for each type are: the
Manufacturer's Suggested Retail Price (MSRP), the firm Discount off of MSRP, the Equipment
Cost (Lease Payment), and the Monthly Maintenance and Consumables cost.
The bid was advertised on August 3, 2003, and publicly opened on August 19, 2003. Five (5)
responses were received from the following companies:
1) Zeno Office Solutions, Inc.
2) Danka Office Imaging
3) Ikon Office Solutions
4) Imaging Solutions, Inc.
5) Imagistics
The bidders were required to submit a copy of their bid electronically; therefore, please click on
the hyperlink for each company to view its respective bid. Attached is a copy of the bid
document/specifications and bid tabulation for this project. All bids are available in the Finance
Department for review.
The bids were reviewed by the Information Systems and Finance Department. Staff
recommends awarding the bid to Zeno Office Solutions, Inc. as the most responsive and
responsible bidder, per the attached memorandum and vendor comparison worksheet from
Brian Ross, Information Systems Director.
RECOMMENDATION
It respectfully is recommended that the City Commission award Bid #B03-06 to Zeno Office
Solutions, Inc., and authorize execution of the agreement between the City and Zeno Office
Solutions, Inc. by the Mayor and City Clerk, and further authorize the Mayor and City Clerk to
execute all subsequent operating leases with Zeno Office Solutions, Inc., for budgeted
networked copier/printer/scanner devices for the next five years.