HomeMy WebLinkAboutV(D) Approval and Authorization for Purchase of a New Edit System for OGTV in the Amount of $9,846.00 Agenda 6-02-2004
Item V D
Mayor Sbe Center of Good Lip Commissioners
S. Scott Vandergrift Danny Howell, District 1
4041
Scott Anderson, District 2
Acting City Manager _ Rusty Johnson, District 3
V. Gene Williford Nancy J. Parker, District 4
STAFF REPORT
TO: The Honorable Mayor and City Commissioners
FROM: Tonya Elliott, Multimedia/Community Events Manager
DATE: May 14, 2004
RE: Purchase of an Edit System for OGTV
ISSUE
Should the Honorable Mayor and City Commissioners approve and authorize the purchase of a
new edit system for OGTV in the amount of$9,846.00.
BACKGROUND/DISCUSSION
The City's editing system became inoperable at the end of 2003 making it necessary to
outsource all editing jobs for OGTV to freelancers while also incurring charges to use outside
edit systems. The consultant who helps maintain and repair OGTV equipment has advised staff
that the City would be better served by purchasing a new system rather than trying to replace
parts. Because of this, staff recommends the purchase of a complete new system. Funds are
available from three different accounts; we propose to use the capital funds set aside for the
new mini-DV video camera we had planned to purchase this year as well as funds in the OGTV
small equipment fund. The balance will come from the POWR Program line item since many
programs we produce are related to water conservation.
The edit system will be used in the production of the City's monthly Good Living Magazine
program, the State of the City Address, Founders' Day video, and at least a half dozen other
shows that are produced throughout the year. Plans are also in the works for a bi-monthly
POWR television show designed to assist in the city's water conservation efforts, slated for
production in 2005.
The purchase of the system will use monies from the following funding sources:
001-512-01-5230 Small Equipment $1,200.00
001-512-01-6400 Capital Equipment $3,750.00
403-533-00-4005 POWR Program $4,896.00
Quotes were requested and PowerDV Sales was the lowest quotation received at $9,846.00.
The purchase will include a mail in rebate of $600 making the actual edit system purchase
$9246.00.
RECOMMENDATION
Staff respectfully requests the Honorable Mayor and City Commission approve the use of
Enterprise funds from the POWR Program and specifically the transfer of funds in the amount of
$1,200.00 from account No. 001-512-01-5230 and $4,896.00 from account No. 403-533-00-
4005 into Capital Equipment account No. 001-512-01-6400 as well as authorize staff to
purchase the edit system from PowerDv Sales in the amount of$9,846.00.
5/20/2004
POWERDV QUOTE#: GK219754
PREPARED FOR:
Tonya A Elliott
City of Ocoee, Florida
150 North Lakeshore Drive
Ocoee, FL, 34761
telliott@ci.ocoee.fl.us
407-905-3100
Qty Cost Ea Description
1 $2994 PowerMac G5/2.0 GHz Dual Processor, 512 MB of RAM, 160 GB internal
drive, internal 4X SuperDrive, internal 56k modem, includes keyboard and mouse,
ATI Radeon 9600 Pro, Firewire 800, USB2.0
4 $109 512MB PC3200 (DDR400) for G5
2 $69 256MB PC3200 (DDR400) for G5
1 $265 250gb Serial Ata Sata/150 Hd 7200 Quiet 8mb
1 $1995 Cinema 23 In HD Display ($600 Mail-in Rebate thru June 26, 2004)
1 $249 AppleCare for PowerMac 3.0
1 $149 EZKeyboard Pro Series for Final Cut Pro - with shuttlewheel
1 $229 Lacie 200GB FW800/USB 2.0 Big Disc
1 $529 PVM-14L1 13" Video Monitor
1 $959 Final Cut Pro HD 4.5
1 $799 AppleCare Professional Video Support for FCP
1 $449 DVD Studio Pro 3
1 $599 Photoshop cs v. 8.0 Mac - Retail
1 Free System integration and testing
1 $56 UPS Ground Shipping
GRAND TOTAL: $ 9846