HomeMy WebLinkAboutV(A) Approval and Acceptance of Minutes of City Commission Regular Meetings of May 18, 2004 and June 1, 2004 D2AIFT Agenda 06-15-2004
Item V A
MINUTES OF THE OCOEE CITY COMMISSION REGULAR SESSION
HELD MAY 18,2004
PRESENTATIONS TO DREAMERS AND DOERS
At 6:05 p.m., Mayor Vandergrift welcomed parents, teachers,principals, and students to the
Fifth Annual Recognition of Dreamers and Doers. Mayor Vandergrift and Commissioner Parker
presented certificates to the winners of the Dreamers and Doers awards for this year.
A list of the winners follows, with Teacher of the Year designated as "toy" and Walt Disney
Dreamers and Doers as "wdd".
Citrus Elementary School—Cathy Nelson(toy) and Mark Daugherty(wdd)
Ocoee Elementary School—Lacy Helton(wdd) and Joy Nielson(toy)
Clarcona Elementary School—Tamara Gonzalez(toy)
West Orange High School—Glyniss Hudson(toy) and Aniary Beltran(wdd)
Windermere Elementary School—Matthew Eagle (wdd) and Stacy Beavin(toy)
Lakeview Middle School—Kevin Baragan(wdd) and Maria Bermudez (toy)
Lake Whitney Elementary School—Kimberlee Goodson(toy) and Katie Allen(wdd)
Gotha Middle School—Janet Banslayke (toy) and Kelly Wright(wdd)
William S. Maxey Elementary School—Carolyn Orr(toy) and Jamie Holmes (wdd)
Magnolia School—Corey Gouldborne (wdd), Sandi Bui (wdd), and Cynthia Tuck(toy)
Ocoee Middle School—Laura Beusse (toy) and Sofia Troncoso (wdd)
Spring Lake Elementary School—Stacy Huntzinger(toy) and Eddie Grammer(wdd)
Thornebrooke Elementary School—Laura Firth(toy) and Sarah Panner(wdd)
Commissioner Parker and Mayor Vandergrift again expressed their appreciation to the
parents and teachers. The Ceremony ended at 6:22 p.m.
REGULAR SESSION
CALL TO ORDER
Mayor Vandergrift called the regular meeting to order in the Commission Chambers at 7:17
P.M. Pastor W. M. Queener, Church of God of Prophecy, opened with prayer and Betty
Ervine, President of Ocoee Historic Association, led the Pledge of Allegiance to the Flag. City
Clerk Grafton called the roll and declared a quorum present.
PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker. Also
present were Acting City Manager Williford, City Attorney Rosenthal, City Clerk Grafton,
Community Relations Director Shira, Acting Human Resources Director Bertling, Information
Systems Director Ross, Police Chief Goclon, Public Works Director Wheeler, and Deputy Public
Works Director Zaitooni.
ABSENT: None
City Commission Regular Meeting [Ci) E A IF 7
May 18,2004
PRESENTATIONS AND PROCLAMATIONS
Hunter Hollis, representing the gifted students at Citrus Elementary,presented Mayor
Vandergrift with a rocket, commemorating Mayor Vandergrift's visit to their school and in
appreciation for his assistance during a recent rocket launching.
Citrus Elementary Science Pavilion -Mr. Andy Anderson
Andy Anderson invited all to the dedication of the Learning Pavilion being erected in Sean
Anderson's memory at Citrus Elementary School on May 24, 2004, at 9:00 a.m. He said the cost
of the pavilion would be $55,000 and it is being built by award winning custom builders. He
displayed a list of the contributors and said he had missed the deadline for a community grant,
but wished to petition the Commission for a donation in the sum of$2,500, which will be used in
the completion of this project and to construct a clay brick paver path which will surround and
lead to the pavilion.
Commissioner Anderson, seconded by Commissioner Howell, moved to award a$2,500 grant
to Mr. Anderson to be used for this project with the funds coming from contingency. Motion
carried 5-0.
Proclamation: Neurofibromatosis Awareness Month
Mayor Vandergrift read the proclamation and presented it to Bill Brooks, Mayor of Belle Isle.
Mayor Brooks accepted the proclamation and then spoke about Neurofibromatosis, a disease
that has no known cure or treatment at this time.
Mayor Vandergrift invited David Morris, Chairman of the Education Commission, to step
forward and receive a donation from the Mayor's campaign fund for the Education Foundation.
COMMENTS FROM CITIZENS/PUBLIC
Mark Scalzo, 6938 Crosscut Court,thanked the Commission for the opportunity to attend the
reception for the city manager candidates at Westyn Bay.
COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
Commissioner Johnson said he would like to see the City purchase the Methodist Church
complex to be used for performing arts,the senior program, and for rental purposes. He noted
the price has come down and the rental fees could help to pay for the purchase.
Betty Ervine, 402-13C Orlando Avenue, said the Historical Commission is very interested in
having a performing arts center and would do their share to raise funds for it.
Commissioner Parker said she would like to see staff directed to bring back information on the
current price along with the specifics provided previously, and without objection, this direction
was given.
Commissioner Johnson mentioned the City usually buys an ad in the West Orange High School
Football Program.
Commissioner Johnson, seconded by Commissioner Anderson, moved to purchase a full-page
ad in the West Orange High School Football Program in the amount of$200.
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airCity Commission Regular Meeting DnAF
May 18,2004
Commissioner Anderson announced the change-over to private garbage service effective June
1, 2004, with no change in the level of service.
Commissioner Howell said he has been talking to the residents at Amber Ridge regarding
service from BrightHouse and he asked Mrs. Moore, if she is watching,to let him know- as he
has been unable to contact her.
Commissioner Johnson also thanked Public Works for paving Lee Street and Lyle Street. He
said it was good to get calls from citizens thanking the Commission for some things.
Mayor Vandergrift apologized for not meeting with Eugene Hickock,U. S. Deputy Secretary
of Education,to witness his address to Maxey Elementary School. Mayor Vandergrift
commended the school for improving from a `D' school to a `B' school.
CONSENT AGENDA
The consent agenda consisted of items A, B, C, D, E, and F.
Commissioner Howell, seconded by Commissioner Parker,moved to approve the consent
agenda as presented. Motion carried 5-0.
Mayor Vandergrift commented on Item B asking for a photo-op and a thirty(30) second
commercial on OGTV for businesses and residents who live on the lakes, both in Ocoee and
Winter Garden, to learn what they cannot put into our lakes. Deputy Public Works Director
Robert Zaitooni said that he would communicate with Winter Garden and arrange the details.
Mayor Vandergrift commented on the heavy trucks and equipment frequently riding on the
roads in subdivisions and tearing them up. He further commented that the City of Ocoee becomes
responsible for the upkeep on these roads. The Mayor asked for staff review of a requirement to
put a half-inch cap on their roads so that they last longer.
A. Approval and Acceptance of Minutes of City Commission Work Session of April
28, 2004. (City Clerk Grafton)
B. Approval and Authorization of Joint Funding with the City of Winter Garden
Public Works Department for a Public Education Campaign by METRA
(Metropolitan Environmental TRaining Alliance) as an Element of the City's
NPDES Permit and Approve$4,000 from the Current Fiscal Year Stormwater
Operating Funds for this Purpose. (Deputy Public Works Director Zaitooni)
As a part of the NPDES permit, the City is required to conduct public education
activities regarding the benefits of the stormwater management program and the
potential consequences from improper use of fertilizers,herbicides, pesticides, and
other harmful substances to water quality and environmentally sensitive areas. The
City of Ocoee and the City of Winter Garden have proposed to partner in sponsoring
a Level A Partnership Package which will include a series of television
advertisements designed to deliver an effective message to the public with respect to
the environment. The objective of METRA is to take a leadership role in education
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City Commission Regular Meeting DRAFT
May 18,2004
and to share knowledge, experience, and resources in environmental compliance
matter in private/public partnership.
C. Approval and Authorization for Professional Engineering Consultants (PEC) to
Proceed with Work Order No. 27 for the Final Design and Permitting of the
Improvements at the Intersection of Bluford Avenue at Orlando Avenue in the
Amount of$43,801 to be Taken from Impact Fees. (Deputy Public Works
Director Zaitooni)
This is an approved CIP project for the FY 2003-04. This phase of the project
consists of design survey, determination of right-of-way needs, final design, and
permitting for the intersection improvements at Bluford Avenue and Orlando Avenue.
D. Approval and Authorization for Southeastern Surveying to Conduct a Right-of-
Way Survey for the Sidewalk on the North Side of Orlando Avenue, from S.
Lakewood Avenue to the East Entrance to Sleepy Harbour Condominiums in
the Amount of$3,000 to be Taken From the General Contingency Fund.
(Deputy Public Works Director Zaitooni)
The City has received numerous complaints regarding the safety of the sidewalk on
the north side of Orlando Avenue, from E. Lakeshore Drive to S. Lakewood Avenue.
Temporary safety measures have been taken to ensure the safety of the school
children by providing a guarded crossing at Sleepy Harbour Drive until such time that
the sidewalk issue has been addressed. The subject sidewalk is narrow and is located
immediately at the back of the Miami curb. Funds are available from the General
Contingency Fund. The estimated balance of the General Contingency Fund will be
$144,790 after assignment for this project.
E. Approval and Authorization for the Mayor and City Clerk to Execute Plat for
Weston Bay-Phase 2. ((Public Works Director Wheeler)
This plat consists of 136 single-family lots located on the northwest corner of the
intersection of Ocoee-Apopka Road and West Road and east of Lake Apopka. All
required documentation pertaining to the platting of this development has been
reviewed and approved by City Staff. The developer has posted a Performance Bond
in the amount of$563,000 for the completion of all construction.
F. Approval and Authorization for the Mayor and City Clerk to Execute Remote
Network Connection Agreement with the Orange County Sheriff Office. (Police
Chief Goclon)
The Connection Agreement would allow the Ocoee Police Department the ability to
tie into the existing network and data at Orange County Sheriff's Office and Orange
County Government. There is no fee attached to this agreement and the agreement
would remain in effect until either party wishes to terminate the agreement.
OTHER BUSINESS
Old Winter Garden Road/Professional Parkway Improvement Project—Award of
Construction Contract to Prime Construction Group,Inc. (Public Works Director
Wheeler)
Public Works Director Wheeler described the construction contract for Old Winter Garden
Road/Professional Parkway Improvement Project and asked that it be awarded to Prime
Construction, Inc. for$1.67 Million, as they were the best choice for the City of Ocoee.
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DRAFT
City Commission Regular Meeting
May 18,2004
Mayor Vandergrift, seconded by Commissioner Anderson, moved to approve the bid to Prime
Construction, Inc. per staff recommendation. Motion carried 5-0.
Mayor Vandergrift declared the following to be an Emergency Item due to time constraints.
Commissioner Johnson said this request for a road closure for a May Celebration of the Rosary
was brought in by resident Mr. Santiago of 63 Periwinkle Key too late to get on the agenda.
Commissioner Johnson, seconded by Commissioner Anderson, moved to approve the road
closure. Motion carried 4-0, Commissioner Howell was away from the dais.
Approval and Authorization for Mayor and City Clerk to Execute Master Contract for
Sensus Metering Systems. (Public Works Director Wheeler)
Commissioner Anderson asked if we have enough funding to cover the meters increasing in
price on an annual basis. Public Works Director Wheeler answered that we are currently below
the cost stated of$500 and a contingency will be made to cover rising costs. Mayor
Vandergrift added that the cost of the meters will be included in the price for new homes.
Commissioner Anderson, seconded by Commissioner Johnson,moved to accept staff
recommendation to approve and execute the Master Contract by and between the City of Ocoee
and Sensus Metering Systems—North America, Inc. to improve and enhance all future
purchasing processes for the equipment and associated parts from this vendor. Motion carried 5-
0.
Appointment to Human Relations/Diversity Board. (City Clerk Grafton)
Commissioner Parker, seconded by Commissioner Howell, moved to appoint Lester Dabbs to
the Human Relations/Diversity Board. Motion carried 5-0.
Consideration and Action Regarding City Manager Finalists (Human Resources
Director Diedrich)
Acting City Manager Williford spoke in the absence of Human Resources Director Diedrich
regarding the City Manager finalists. The three candidates were Robert Frank, Ben Saag, and
Rex Taylor. Acting City Manager Williford distributed a tally sheet to each member of the
Commission and asked that they rank each candidate by number of preference.
In the meantime, Commissioner Anderson read an informative article about the"Click It or
Ticket" Campaign regarding zero tolerance for seat belts not fastened.
Acting City Manager Williford tallied the votes for City Manager and announced the first
choice listed by the majority of the Commissioners was Robert Frank. Commissioner
Anderson said before going any further with the selection he wanted to offer the position to Mr.
Williford, as he had done an outstanding job as Acting City Manager. Mr. Williford declined to
accept the position permanently, saying previous commitments were binding. Commission also
discussed, in the event the winning candidate declines,whether a new list of candidates should
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City Commission Regular Meeting
May 18,2004
be researched. The negotiation process for the City Manager contract was discussed. Reynolds
Allen, the City of Ocoee's labor attorney, would be responsible for the contract and Commission
asked Acting City Manager Williford to get with the attorneys on that subject of negotiating the
contract.
Commissioner Parker, seconded by Commissioner Anderson, moved to direct Acting City
Manager Williford to negotiate with Robert Frank as first choice candidate as City Manager.
Motion carried 5-0.
STAFF REPORTS
There were no staff reports.
COMMENTS FROM COMMISSIONERS
Commissioner Howell asked Deputy Public Works Director Zaitooni about speed tables
being put into place in areas such as Marlene Drive, Lady Avenue, and Kimberly. Deputy
Public Works Director Zaitooni responded with the cost estimate of$1,200 - $1,500 per speed
bump. Discussion ensued regarding the background of speed bumps and City policy thereof.
Deputy Public Works Director Zaitooni will research the topic and bring it back to
Commission for the next meeting.
Commissioner Howell asked Public Works Director Wheeler when the water tower would be
coming down. Public Works Director Wheeler responded that they are waiting for the
Department of Transportation to give approval. Commissioner Howell also asked what the
future entailed for the old boxing club. Public Works Director Wheeler answered that the
removal of the old boxing club would be part of the demolition process of the construction
project and if someone were interested in moving the building they should contact his
department as soon as possible.
Commissioner Howell asked if Commission would be able to help the Ocoee Little League with
the cost of the lights on the field. Acting City Manager Williford said the shortfall for the
project would be $29,000 and he has been working with the Ocoee Little League on the issue in
order to have a response for the next Commission meeting.
Commissioner Howell questioned City Attorney Rosenthal about a City Ordinance regarding
impact fees on houses being replaced within one year of purchasing property. City Attorney
Rosenthal responded with the current provisions. Acting City Manager Williford added that
other cities did not charge impact fees for places that already had utility services. Without
objection, staff was directed to report back to Commission with information on the issue.
Mayor Vandergrift thanked Commissioner Parker for her help with the Dreamers and Doers
presentation. Mayor Vandergrift talked further about the debate of citizens vetoing the
construction of new subdivisions due to the impact on the school district.
ADJOURNMENT
The meeting adjourned at 8:45 p.m.
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DDAFT
City Commission Regular Meeting
May 18,2004
APPROVED:
Attest: City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
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Agenda 06-15-2004
Item VA
OCOEE CITY COMMISSION REGULAR SESSION
HELD JUNE 1,2004
CALL TO ORDER
Mayor Vandergrift called the regular session to order at 7:25 p.m. in the Commission
Chambers. Mike Armbruster led in prayer and Fran Watts led the Pledge of Allegiance to the
Flag. City Clerk Grafton called the roll and declared a quorum present.
PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker. Also
present were Acting City Manager Williford, City Attorney Rosenthal, Assistant to the City
Manager Shira, Building Official Phelps, City Clerk Grafton, Community Development Director
Wagner, Parks/Recreation Director Farmer, Police Chief Goclon, and Deputy Public Works
Director Zaitooni.
ABSENT: None
PRESENTATIONS AND PROCLAMATIONS
Mayor Vandergrift introduced Mike Armbruster,principal of the new high school in Ocoee to
be opened in August 2005. Mr. Armbruster gave his history in the school system and spoke
briefly about his vision for the new high school.
Presentation—Innovative Idea Award to Don Smith,Wastewater Operator Class A.
(Public Works Director Wheeler)
Deputy Public Works Director Zaitooni presented the Innovative Idea Award to Don Smith
for his design modification to the wastewater plant.
COMMENTS FROM CITIZENS/PUBLIC
Fran Watts, 43 Shell Key Court, complimented the City on the Memorial Day Program and the
lunch following.
COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
There were no comments at this time.
CONSENT AGENDA
The consent agenda consisted of items A, B, C, D, E, F, and G.
Ma or V•nderrif econ•ed . ommissi i n•r Anderson me v-• o still items B and E for
separate consideration. Motion carried 5-0.
Acting City manager Williford advised, regarding item G, staff had reported No. 2 "Authorize
an additional $5,000 to be allocated from the General Fund, Stormwater Fund, and Water Fund
for surveying and legal fees" should be stricken from the recommendation.
Consent Agenda Item B. Approval and Authorization of Permanent Wall Easement
Agreement and a Temporary Construction Easement Agreement from Joseph A. Shirer,
Jr., for the Reconstruction of the Sawmill Wall; and Authorization for Mayor and City
Clerk to Execute Agreements for Final Recording. (Deputy Public Works Director
Zaitooni)
City Commission Regular Meeting DRAFT
June 1,2004
On April 20, 2004,the City Commission awarded the Sawmill wall reconstruction project to
Price Construction, Inc. In order to reconstruct the wall, it is necessary to acquire a permanent
and a temporary construction easement from Joseph A. Shirer, Jr. who is the property owner at
5102 N. Apopka-Vineland Road, Orlando, Florida.
Following a brief discussion, Mayor Vandergrift, seconded by Commissioner Johnson,
moved to approve item B, accept the Easement Agreement as presented and authorize the Mayor
and City Clerk to execute the Agreement for final recording. Motion carried 5-0.
Consent Agenda Item E. Approval and Authorization of Purchase Order in the Amount
$5,250.00 for Continuation of the City's Good Living Magazine (GLM) Show for June and
July 2004. (Multimedia/Community Events Manager Elliott)
Staff respectfully requests the City Commission to authorize a purchase order in the amount of
$5,250.00 from line item 001-512-01-3128 (Freelance Services) for the continuation of GLM for
the months of June and July 2004. This will be the sixth and seventh edition of GLM.
Mayor Vandergrift said, in the beginning, part of the focus for the Good Living Magazine was
to get sponsors rather than have the City bear the financial responsibility alone and he asked Ms.
Elliott for a report. Multimedia/Community Events Manager Elliott responded the
sponsorship program is ready to be implemented. Commissioner Johnson said it was a good
program but he would like to see it produced every other month rather than monthly.
Commissioner Johnson, seconded by Commissioner Anderson, moved to approve the cost of
one month of Good Living Magazine show. Motion carried 4-1 with Mayor Vandergrift voting
no.
Commissioner Anderson and Commissioner Johnson discussed the selection of the bidder in
Consent Agenda item G and Commissioner Johnson said he wished to be involved in every step
of the process so he could report back to the Commission.
Mayor Vandergrift, seconded by Commissioner Parker, moved to approve items A, C, D, F,
and G (with the removal of"2) Authorize an additional $5,000 to be allocated from the General
Fund, Stormwater Fund, and Water Fund for surveying and legal fees" from item G). Motion
carried 5-0.
A. Approval and Acceptance of Minutes of City Commission Regular Meeting of
May 4,2004. (City Clerk Grafton)
B. Pulled for separate consideration. See above.
C. Approval and Authorization to Declare the Existing Solid Waste (Garbage &
Recycling) Trucks Surplus; and Authorize Sale of the Eight(8) Trucks to Container
Systems & Equipment Company,Inc. for$43,425.00. (Deputy Public Works
Director Zaitooni)
On March 16,2004,the City Commission approved privatization of the collection and disposal of
residential garbage and recycling. The contract has been awarded to Florida Recycling Services,Inc.,and
the services will begin on June 1,2004. Container Systems&Equipment Company,Inc.,who are the
manufacturers of the City equipment have submitted an offer to purchase the eight(8)trucks.
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City Commission Regular Meeting
June 1,2004
D. Approval and Authorization for Purchase of a New Edit System for OGTV in
the Amount of$9,846.00. (Multimedia/Community Events Manager Elliott)
The City's editing system became inoperable at the end of 2003 making it necessary to outsource all editing
jobs for OGTV to freelancers while also incurring charges to use outside edit systems. The consultant who
helps maintain and repair OGTV equipment has advised staff that the City would be better served by
purchasing a new system rather than trying to replace parts. The purchase of the system will use monies
from the following funding sources: 1) $1,200.00 from Small Equipment,2) $3,750.00 from Capital
Equipment,and 3) $4,896.00 from the POWR Program. Quotes were requested and PowerDV Sales had
the lowest quotation in the amount of$9,846.00.
E. Pulled for separate consideration. See above.
F. Approval and Authorization of Purchase of Five (5) Motorola Astro Digital XTL
5000 Mobile Radios from Motorola by Piggybacking off the Orange County
Contract. (Police Chief Goclon)
The FY 2003/2004 CIP budget,approved by the City Commission,contained$20,000 for the purchase of
five(5)Mobile Radios. These radios are being purchased for use in five(5)new police vehicles already on
order. Motorola is a sole source provider for these radios and offers only the Orange County contract
pricing($3,650 each or$18,253 for all five radios)locally.
G. Approval and Authorization to Award Bid #B04-07 in the Amount of$859,900
to Gibbs & Register,Inc. for McKey Street Improvement Project; and
Authorization for Mayor and City Clerk to Execute Agreement Between the City
and Gibbs & Register, Inc. (Buyer Tolbert)
A bid was advertised and four(4)responses were received from: 1)Schuller Contractors,Inc.,2)Perri
Builders,Inc.,3)Gibbs&Register,Inc.,and 4)Gomez Construction Company. Staff recommends
awarding the bid to Gibbs&Register,Inc.as the most responsive and responsible bidder,price,
qualifications,and experience considered. It is also recommended by staff to: 1)Authorize an additional
$20,000 bonus for the early completion of the project, . • - .,• .-- . :. ,!!! . .- . .--
. .•• - - • . - .•:, . •• . _ - . . _ ...•_ . ••: •• - ,3)Authorize
execution of agreement between City and Gibbs&Register,Inc.by the Mayor and City Clerk,and 4)
Authorize staff to issue a Notice of Intent to Award,and obtain the necessary bonds and insurance coverage
from Gibbs&Register,Inc.
PUBLIC HEARINGS
There were no public hearings scheduled.
OTHER BUSINESS
Non-Agenda Discussion
Community Development Director Wagner discussed the need for West Road(to the new
high school)to be changed and said all the City was to do was to extend some of the turning
lanes. However, the County had not started on the part for which they were responsible.
T. Milton West, 3420 Big Eagle Drive, explained the reason Westyn Bay and the road into the
high school were put where they were was because that was where the County said Ocoee
Clarcona Road(West Road) was going to come out, and unless something was done very soon,
there would be serious traffic problems when the school opens.
A brief discussion ensued regarding whether the responsibility for the traffic issues would be the
City's or the County's.
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City Commission Regular Meeting DRAF
June 1,2004
Mayor Vandergrift, seconded by Commissioner Johnson, moved to direct staff to draft a
resolution notifying all parties involved, including the sheriff's office, of the emergency nature
of improvin' the intersection before the school is corn.leted. Motion carried 5-0.
First Reading of Ordinances. (Community Development Director Wagner)
Fullers Cross Commercial PUD
Ordinance 2004-13 Annexation
Ordinance 2004-14 Small Scale Comprehensive Plan Amendment
Ordinance 2004-15 Rezoning
Basking Ridge Court
Ordinance 2004-11 Annexation
Ordinance 2004-12 Rezoning
Ingram-Heidrich - Ordinance 2004-10 Rezoning
City Attorney Rosenthal read the title only of each Ordinance in turn for the first reading. As
Mayor Vandergrift had stepped away from the dais during the reading, Mayor pro tem
Anderson announced the second readings and public hearings for the Ordinances would be June
15, 2004, at 7:15 p.m. or as soon thereafter as practical.
This item was taken out of agenda order
Approval and Authorization of Financial Assistance from the City to Help Ocoee Little
League and the Ocoee Bulldogs Complete Their Field of Dreams Project. (Parks and
Recreation Director Farmer)
Parks and Recreation Director Farmer gave the staff report, saying both the Little League and
the Ocoee Bulldogs had applied for the Field of Dreams Grants with the Orange County Parks
and Recreation and both of those organizations received $59,287.81 to assist with some projects.
The Little League wants to add some lights to the junior field at Sorenson Field, and the
Bulldogs want to redo the press box and add restrooms to the Bulldog field. The Little League
has completed the bids and has come up $41-$42,000 short, while the Bulldogs are still working
on their figures, but plan to approach this Commission when the totals are completed.
Commissioner Howell, seconded by Commissioner Anderson, moved to approve the amount
needed from General Fund Contingency account. No action was taken on this motion.
Discussion ensued about the wisdom of using Contingency funds with the hurricane season
beginning, and it was established that the funds were not needed by the League immediately, but
rather could be budgeted in the next budget as long as the commitment was in place by July 8.
Max Britton, 1689 Rachels Ridge Loop,representing Little League, gave more of the
background.
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City Commission Regular Meeting
June 1,2004
Mayor Vandergrift, seconded by Commissioner Parker, moved to grant an amount not-to-
exceed $44,392 to be part of the 2004-2005 budget year and, if necessary,to carry over from this
year's Contingency Fund. Motion carried 5-0.
Commissioner Johnson said the same commitment would be made for the Bulldogs.
RECESS 8:30—8:45 P.M.
Appointment to Boards. (City Clerk Grafton)
Human Relations/Diversity Board
Commissioner Howell, seconded by Commissioner Parker, moved to appoint Dr. Frann
Kelley Rodriguez to serve a two-year term on the Human Relations/Diversity Board with the
term ending June 1, 2006. Motion carried 5-0.
Education Commission
Commissioner Parker, seconded by Commissioner Howell,moved to appoint Jim Conklin to
serve a two-year term on the Education Commission with the term ending June 1, 2006. Motion
carried 5-0.
Recommendation by CACOPD for Removal of Tony Kissoon. (City Clerk Grafton)
Commissioner Parker, seconded by Commissioner Johnson, moved to approve the
recommendation of the CACOPD to not reappoint Member Tony Kissoon due to lack of
attendance and non-compliance with the CACOPD By-Laws. Motion carried 5-0.
This item was taken out of agenda order.
Discussion Re: Purchase of United Methodist Church Property. (Acting City Manager
Williford)
Acting City Manager Williford reported the asking price for the United Methodist Church
property had been reduced to $675,000 and he listed the items the Church plans to remove or
leave in the buildings. He said if the Commission wished to consider purchasing the property the
Church Board would entertain a smaller down payment now and the balance could be put in the
next budget year.
Commissioner Johnson spoke in favor of the purchase and listed the ways he thought the
property could be used. He added he was hoping to make a new entrance to the municipal
complex by tearing down the fire station.
City Attorney Rosenthal advised a few of the basics that would be needed were an appraisal, a
phase 1 environmental assessment, and a survey, along with a general evaluation of the condition
of the facility.
Lengthy discussion ensued, resulting in a decision, without objection,to appoint a committee
made up of Acting City Manager Williford, Building Official Phelps, Parks/Recreation Director
Farmer, and Deputy Public Works Director Zaitooni to do a use study and a cost of use study,
and present the information at a work session to be scheduled before the next regular meeting.
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DhAFT
City Commission Regular Meeting
June 1,2004
STAFF REPORTS
There were no staff reports at this time.
COMMENTS FROM COMMISSIONERS
Commissioner Parker agreed with Mrs. Watts that the Memorial Day Services were well done.
Commissioner Johnson
1) Said he would like to see the lakefront restrooms closed about 9:00 p.m. Deputy Public
Works Director Zaitooni said that was being done already.
2) Said he wants the loitering on the benches stopped. Police Chief Goclon said he would check
it out. City Attorney Rosenthal said they could discuss that on Attorney Day this week.
3) Said he wants to move the memorial site to the corner of McKey Street/Bluford Avenue and
see that there is a Vietnam memorial added as well.
Commissioner Anderson read two e-mail messages:
1) Ocoee Otters Swim Team has their first swim meet at home (Ocoee Aquatic Center)
Wednesday, June 2 at 6:30 p.m.
2) Don Price, 627 Orange Avenue, said he fishes Lake Moxie and would clean up the debris
around the lake and see that it was put curbside for the pick-up crew if the City would put a
container there on the site.
Commissioner Howell asked Building Official Phelps why the City was doing selective
enforcement regarding portable carports. Mr. Phelps responded they are noticing violations that
are reported to them and would need addresses for specific complaints. When Commissioner
Howell said he wanted the ordinance changed so that a citizen can protect his vehicle, Mr. Phelps
responded there are provisions already in place but they have to abide by the zoning rules.
Commissioner Anderson asked where we stand with the impact fees and said it was his
understanding the Commission was to be providing names for the committee. Mr. Williford
responded they were waiting on some figures from Mr. McKey with HVA and he hoped to be
ready by the next regular meeting.
Mayor Vandergrift said he wished to authorize a study to deal with water rates as the top tier
was very difficult for citizens to handle.
City Attorney Rosenthal said it would be necessary to go to the consultants. After further
discussion Acting City Manager Williford said staff would prepare comparison charts of
January—June of last year with January—June of this year. This would also give staff an
opportunity to compare the collections today versus revenue projections for the bond
commitments.
Mayor Vandergrift
1) Complimented Public Works for the work done on the brick streets.
2) Said he had asked for garbage cans to be emptied at the lakefront promptly.
3) Asked that the charges related to the Board of Adjustment be reviewed.
4) Thanked the unknown person who put the decorations on the dais for the Memorial Day
season.
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City Commission Regular Meeting Q n Q F T
June 1,2004
5) Thanked those who were involved in the Memorial Day activities.
6) Announced the Sunday, July 11 Memorial Poker Run and Community Fund Raiser for the
Williams children(of Longwood)
ADJOURNMENT
The meeting adjourned at 9:50 p.m.
APPROVED:
Attest: City of Ocoee
Jean Grafton, City Clerk S. Scott Vandergrift, Mayor
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