HomeMy WebLinkAboutItem 01 Approval of the Minutes for the Regular City Commission Meeting held August 6, 2019 MINUTES
REGULAR CITY COMMISSION MEETING
AUGUST 6,2019
CALL TO ORDER- 6:16 P1I
Mayor Johnson called the regular session to order at 6:16 PM in the Commission Chambers of
City Hall. The invocation was led by Commission Oliver followed by the Pledge of
Allegiance to the Flag led by Commissioner Firstner. City Clerk Sibbitt called the roll and
declared a quorum present.
Present: Commissioner Brinson, Commissioner Wilsen, Mayor Johnson, Commissioner
Firstner, Commissioner Oliver
Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt
PRESENTATIONS AND PROCLAMATIONS - 6:17 PvI
Proclamation — Healthy Community Champions, read and proclaimed by Mayor Johnson.
Proclamation accepted by Deputy Development Services Director/CRA Administrator Corless.
STAFF REPORTS AND AGENDA REVIEW - 6:21 PM
City Attorney Cookson announced Item #17 - Second Reading of the Ordinance for CLRM
Planned Unit Development (PUD) Annexation and Large-Scale Comprehensive Plan
Amendment, Project No AX-09-18-77 and CPA-2018-008 was postponed at the request of the
applicant. As a date certain was not established, the applicant will have to re-advertise the
public hearing notice as soon as they are ready to present.
COMMISSIONERS ANNOUNCEMENTS - 6:21 PM
Commissioner Brinson — Sought approval from the Commission to move forward on
scheduling a date for the Business Fair with the Greater Orlando Airport Authority (GOAA) and
to waive the Lakeshore Center rental fees. City Manager Frank clarified that previously the
Commission had discussed holding a weekday seminar, which would educate and benefit
businesses within the City and throughout West Orange County. Consensus of the City
Commission was to have Commissioner Brinson proceed with City staff on
coordinating the Seminar with GOAA. They also approved up to $500 from
contingency funds.
Commissioner Wilsen—None
Commissioner Firstner—None
Commissioner Oliver—None
Mayor Johnson — 1) Announced the Ocoee Recreation Department is hosting Family Rec Day
2019, this Saturday, August 10, 2019, from 11:00 AM-2:00 PM at the Jim Beech Recreation
Center. The event will include Free Food, Live DJ, Free Family Swim, and Games for all ages.
It is a great event to complete the Summer as the First Day of School for Orange County is
August 12th. 2) Announced that as we continue to make improvements to our great city, the
Regular City Commission Meeting
August 6,2019
City of Ocoee wants Ocoee Middle School students to be safe. Therefore, designated areas have
been established for pick-up and drop-off of the students. To download the map, visit Ocoee.org
or call 407-905-3100. 3) Information on Budget Workshops and Budget Hearings can be found
on the City's Website and on OcoeeTV; and as a reminder, the City's first Budget Workshop is
being held this Thursday, August 8th, starting at 6:00 PM at City Hall. The Second Budget
Workshop, if needed, is scheduled for Wednesday, August 14th. The Tentative Budget Public
Hearing is Wednesday, September 11th, and the Final Budget Public Hearing is scheduled for
Wednesday, September 25th. All meetings will begin at 6:00 PM in City Hall. 4) City Hall will
be closed on Monday, September 2nd, in observance of Labor Day, and the City Commission
meeting scheduled for Tuesday, September 3rd, has been canceled.
CONSENT AGENDA - 6:27 PNI
Commissioner Wilsen announced she received an email from a resident regarding Founders'
Day entertainment and verifed it was put in the record as it is regarding an item on the Consent
Agenda. A copy of the email was provided on the dais.
Consent Agenda Motion
Motion: Move to adopt the Consent Agenda Items #1 -#15.
Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion
carried 5-0.
1. Approval of the Minutes for the Regular Commission Meeting held July 16, 2019.
(City Clerk Sibbitt)
Approved on Consent. Motion carried 5-0.
2. Approval of the Holiday Schedule for 2020. (City Clerk Sibbitt)
Approved Holidays Dates As Approved 2020 Recommendation
New Year's Day January 1 (Wednesday) Wednesday, January 1
Martin Luther King, Jr. Third Monday in January Monday, January 20
Day
Memorial Day Last Monday in May Monday, May 25
Independence Day July 4 (Saturday) Friday, July 3
Labor Day First Monday in September Monday, September 7
Thanksgiving Day Fourth Thursday Thursday, November 26
Day After Thanksgiving Day after Fourth Thursday Friday, November 27
Day Before or After As determined by Commission Thursday, December 24
Christmas
Christmas December 25 Friday, December 25
Approved on Consent. Motion carried 5-0.
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3. Approval to Award Clarke Road Median Landscape Refresh Project (SR50 to
Matthew Paris Blvd) to BrightView Landscape Services. (Deputy Development
Services Director/CRA Administrator Corless)
This project is intended to refresh the landscape of two medians north of SR 50 on Clarke Road. Landscape
enhancements are needed in the existing landscape medians due to poor plant health brought on by the age
of the plant materials and the harsh growing conditions within the median. The appearance of the medians
detracts from the overall aesthetics of the Fifty West Redevelopment District. Clarke Road medians further
north of Matthew Paris Blvd are not in the CRA. BrightView Landscape Services is currently under contract
to provide landscape maintenance; and, upon request, may provide a proposal to improve the City's
landscape areas. The City's Urban Designer/Landscape Architect prepared design documents directing the
replacement of topsoil, use of soil amendments, a detailed planting plan that includes plant materials, and
specified the need to upgrade irrigation to properly meet the new landscape design. BrightView Landscape
Services prepared a proposal to install the median landscape enhancements based on the City's design and
installation documents. This request meets the City's purchasing guidelines. This project was approved by
the CRA on May 7,2019. The$95,986.00 needed is adequately funded in the CRA's Capital Budget.
Approved on Consent. Motion carried 5-0.
4. Approval to Accept Proposal(s) from BrightView Landscape Services to Install
Sylvester Palms and Understory Plant Material Within the Bluford Avenue Right-of-
Way Between Orlando Avenue North and Oakland Avenue. (Deputy Development
Services Director/CRA Administrator Corless)
There are several places along Bluford Avenue that needs to have plants either replaced and/or removed. An
overview of the sites and the issues are as follows:
• Small Median north of Orlando Avenue by Fire Station 25 - One of the Sylvester Palms and the
understory plantings have degraded. The existing irrigation needs to be upgraded to achieve a proper
watering balance between the palms and groundcover.BrightView's$7,570 proposal includes the removal
of the existing understory plantings, updating of the irrigation to a hydro-zone system, and the installation
of a new Sylvester Palm and understory plantings.
• Palm at the SE Corner of Bluford Avenue and Magnolia Street—A Crape Myrtle was to be located within
the sidewalk planter;however,they were removed from the corridor. Public Works will be responsible for
removing the planter concrete as well as replace any concrete damaged due to its removal. Public Works
will also be responsible for installing the artificial mulch. BrightView's cost to do this work is$4,385.00.
• Replacement of the Palm north of McKey Street and south of Oakland Avenue — The Sylvester Palm
located just north of McKey Street and adjacent to the existing mulch parking lot has died. This palm was
one of the trees that were transplanted and is not under warranty. The new palm will be under warranty for
a period of one(1)year. BrightView's cost to complete this is$4,647.50.
The proposals have been reviewed and approved by the Deputy Director of Development Services and
Urban Designer/Landscape Architect. BrightView Landscape Services is currently under contract to provide
landscape maintenance and, upon request, may provide a proposal to improve the City's landscape areas.
This request meets the City's purchasing guidelines.
Approved on Consent. Motion carried 5-0.
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5. Approval of Amendment 1 to the Design-Build Services Agreement with Wharton-
Smith for the New Ocoee City Hall. (Assistant City Manager Shadrix)
The City Commission approved an Agreement with Wharton-Smith to provide Design-Build Services for
the new Ocoee City Hall. The agreement was approved on January 15, 2019. Wharton-Smith then began the
Preconstruction Services phase of the Agreement. Although conceptual designs were presented to the City,
none were felt to be consistent with the character of the City; nor did the designs or the space program fit
with the long-term expectations of Staff or the Commission. Staff met with the Design-Build Team in April
to discuss how to move forward. The discussion also included how to add the civil site design and
development to the contract. After much discussion, Wharton-Smith suggested a change to their team and
addressed how to incorporate the civil design and development under their responsibility and the Design-
Build Agreement. Wharton-Smith has presented the City with a proposal that covers the change in the
design team, the inclusion of the civil design, and geotechnical testing/evaluation. Staff and the City's
Owner's Representative, ZHA, have reviewed the proposed contract changes and are currently negotiating
the Amendment changes and costs with Wharton-Smith.To expediate the project staff is asking Commission
to authorize the City Manager to approve and execute both Amendment 1 and its corresponding Change
Order. The Change Order will not exceed $263,000 and will cover the additional civil design and
geotechnical testing and investigation.
Approved on Consent. Motion carried 5-0.
6. Approval of Inspiration Town Center and Luxury Townhomes Subdivision Plat.
(Development Engineer Womack)
The Inspiration Town Center and Luxury Townhomes Subdivision is located west of Maguire Road, south
of the Florida Turnpike and just north of the Heller Bros Groves property. The subject site is currently made
up of two parcels identified as parcel ID number 30-22-28-0000-00-017 and 30-22-28-0000-00-004,
respectively. The area of both parcels combined is approximately 16.93 acres in size. This plat is required in
order to create twenty-six(26)townhome lots, eight(8) future lots for townhome buildings, four(4) lots for
commercial buildings, associated right-of-ways for private streets and parking, and tracts for open space,
stormwater retention, and recreation. The plat also includes easements for emergency services, drainage, and
public utilities. The Inspiration Town Center and Luxury Townhomes Subdivision is platting prior to
receiving a Certificate of Completion; therefore, the developer is required to provide a Surety covering the
outstanding proposed improvements as approved in the Final Subdivision Plan for Inspiration Town Center
and Luxury Homes. The Developer, Yellow Rock Construction, Inc., has provided the City with a Letter of
Credit in the amount of$2,574,663.00.
Approved on Consent. Motion carried 5-0.
7. Approval to Terminate Fire Station Alerting System Service Agreement with JSC
Systems, Inc., and Enter into a New Fire Station Alerting System Service Agreement
with US Digital Designs. (Fire Chief Miller)
The Ocoee Fire Department utilizes the Orange County Fire Rescue dispatching system and software. As
such, when Orange County adopted the Phoenix G2 Fire Station Alerting System, Ocoee adopted the same
and entered into a Fire Station Alerting System Service Agreement with JSC Systems, Inc. (JSC), the
representative selected by Orange County and supported by manufacturer US Digital Designs (USDD). On
May 24, 2019, a Mutual Termination Agreement went into effect between USDD and JSC, effectively
ending JSC's support of Orange County's, and by extension Ocoee's, Phoenix G2 systems. JSC and USDD
have also executed a Mutual Termination Agreement ending JSC's relationship with Ocoee, freeing the Fire
Department to seek system support elsewhere. Representatives from USDD contacted the Fire Department
to extend an offer to enter into a new Service Agreement in the same capacity as JSC, which they have also
agreed to with Orange County. Based on the terms USDD has offered, the Annual Fee is slightly lower and
the hourly rate for onsite services is four dollars($4) less per hour than JSC's.
Approved on Consent. Motion carried 5-0.
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8. Approval to Reallocate Carried Forward Capital Funds to Purchase Bunker Gear.
(Fire Chief Miller)
The Ocoee Fire Department would like to move forward with the acquisition of new Globe structural
firefighting(bunker) gear. Firefighters will receive a new set of gear to be used as their frontline protective
equipment with their current gear becoming backup protective equipment. The backup gear will then be
utilized when their frontline gear is being decontaminated or sent out for repair. This purchase also includes
the purchase of bunker gear for two (2) new firefighters being hired before the end of the fiscal year for a
total of sixteen(16)sets of bunker gear for the purchase price of$40,992.
Approved on Consent. Motion carried 5-0.
9. Approval of the Permit Inspection and Review Services Agreement between the City
of Ocoee and the Town of Windermere. (Fire Chief Miller)
The Interlocal Agreements between the City of Ocoee and the Town of Windermere for Fire Services and
for Permit Inspection and Review Services expire on September 30, 2019. Originally two separate
agreements, staff worked with the City Attorney to combine both agreements into one comprehensive
document. The new agreement is for three (3) years with the option to be extended. The agreement covers
provision of fire protection, fire suppression, emergency medical, emergency rescue, and fire investigation
services, as well as public service incident responses and permit inspection and review services.
Approved on Consent. Motion carried 5-0.
10. Approval of Payment for the 2019 Founders' Day Festival Entertainment. (Parks
and Recreation Director Johnson)
The entertainment for the 2019 Founders' Day Festival will include the headline act of Justin Moore on
Friday, October 25, and Chris Young on Saturday, October 26. The cost of Justin Moore totals $125,000,
and the cost of Chris Young totals $225,000 both of which require approval from the City Commission in
accordance with the City of Ocoee Purchasing Rules and Regulations.Additional entertainers have also been
retained, and include: Lanco, Los Lonely Boys, The Cadillac Three, and Sam Riggs; the cost for each of
these individual entertainers falls under the dollar threshold for the City Manager to approve. Final payments
for the entertainment will be made the day of each respective entertainer's performance or as otherwise
agreed.
Approved on Consent. Motion carried 5-0.
11. Approval of a Mid-Year Purchase of Four(4) Vehicles. (Police Chief Brown)
In June 2019, the City Commission approved the Police Department to purchase three (3) marked police
utility vehicles at a cost of$40,000 each and one (1) community service aide utility vehicle at$32,000 with
existing police impact fees. A price increase in the vehicles was realized during the procurement process.
This request is being brought before the Commission for approval of the additional expenditure of$16,000
from police impact fees.
Approved on Consent. Motion carried 5-0.
12. Approval to Renew the School Resource Officer Agreement with Orange County
Public Schools (OCPS). (Police Chief Brown)
The Ocoee Police Department will provide a total of nine(9)officers and one(1)supervisor: five(5) School
Resource Officers to five (5) elementary schools, two (2) School Resource Officers to one (1) middle
school, and two(2) School Resource Officers to one(1)high school, all of which are located within the City
of Ocoee. An agreement between the City and the School Board of Orange County is required in order for
the Police Dept anent to delineate officers'responsibilities and for the City to be reimbursed by the School
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Board of Orange County for a portion of the officers' and a supervisor's salaries. This agreement is effective
from July 1,2019 to June 30,2021. A similar agreement was previously reviewed by the City Attorney and
approved by the City Commission for 2018-2019; however, that agreement was for a one-year period. In
addition,this contract will provide for School Board of Orange County to pay for reimbursement of$49,000
for one (1) supervisor and $49,000 per officer each of the 2019/2020 school year and $50,000 for one (1)
supervisor and$50,000 per officer each for the 2020/2021 school year.
Approved on Consent. Motion carried 5-0.
13. Approval of RFQ #1702 Construction Manager At Risk for Bluford Avenue Phase H,
Sub-Phase B, with Oelrich Construction Funding Allocation. (Public Works
Director Krug)
The City Commission awarded the Construction Manager At Risk (CMR) contract for the Bluford Avenue
Phase II project from Delaware St. to Silver Star Rd. at the April 4, 2017 meeting to Oelrich Construction,
Inc., (OCI), then the Pre-construction and Design Services phase at the May 2, 2017 meeting, followed by
the Guaranteed Maximum Price (GMP) for Sub-phase A and B on June 6, 2017 and September 19, 2017,
respectively. The Utilities Department portion of the project has been previously closed out with a
deductive change order for a reduced scope of work. The Public Works portion of the project requires
allocated funding be assigned to the project in order to close out the Stormwater and Streetscape portions of
the completed project. Public Works is requesting funding for the remaining two pay applications and final
change order in the amount of$75,275.55 for Stormwater and $116,751.96 for Streetscape. Public Works
recommends approval of the allocation as the funding is available in the respective capital expense account
lines.
Approved on Consent. Motion carried 5-0.
14. Approval of the Annual Fire Protection Assessment Tax Roll Resolution and
Certification to Non-Ad Valorem Assessment Tax Roll for Fiscal Year 2019/2020.
(Support Services Director Butler)
The City Commission approved Ordinance 2013-010 to provide for collection of fire protection assessments
as a special non-ad valorem assessment on the annual Orange County tax bill. The approval of Ordinance
2016-013, as codified in Chapter 77 of the City Code of Ordinances, modified the requirements of the 2013
Ordinance, including deleting the requirement for a Preliminary Rate Resolution, adding a definition of an
Applied Assessment Rate, and changing the annual adoption procedure of the assessment. Section 197.3632,
Florida Statutes requires the City to certify the Tax Roll for the fire protection assessments by September
15th. A resolution to certify the tax roll is the only mandatory element of the annual fire protection special
assessment implementation process.
Approved on Consent. Motion carried 5-0.
15. Approval to Accept the Proposal from Mac4 Ventures LLC with Top Gun Cheer
Development to Construct Sanitary Sewer and Reclaimed Water Utilities for Phase I
of the South Bluford Sewer Service Area. (Utilities Director Smith)
The City has the opportunity,working with Mac4 Ventures, LLC, (Top Gun Cheer development),to provide
central sewer to the South Bluford Sewer Service Area (SBSSA). On March 19, 2019, City Commission
consented to undertake the SBSSA effort with an initial Phase I and authorized Top Gun's Engineer, Barrios
Engineering LLC (BE), to perform the design and permitting needed for Phase I. To complete Phase I, staff
is recommending the construction work be undertaken by Top Gun's contractor, Keator Construction,where
the City will reimburse Top Gun for a portion of the off-site construction cost for the sanitary improvements.
Top Gun's sewer reimbursement, $330,059.07, is based on the total off-site construction cost minus the cost
Top Gun would have incurred, $52,445.80, to have connected directly to 16-inch force main in Columbus
Street. Staff will be preparing and seeking commission approval for a fair share partnering program for any
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future development of adjacent parcels. Also included in Top Gun's reimbursement work will be the portion
of the reclaimed water main adjacent to the Top Gun's parcel as proposed in the Downtown—Hidden Oak
Reclaimed Project. The reclaimed water project, schedule for construction in fiscal year 2019/2020, will
convey reclaimed water from Richmond Ave/Maine St to the already installed main in Bluford Ave north of
Delaware Street that will serve the downtown area. Top Gun's reclaimed water reimbursement is in the
amount of$112,867.96.
Approved on Consent. Motion carried 5-0.
PUBLIC HEARING - 6:28 PM
16. Public Hearing to Adopt the Annual Code Enforcement Abatement Special
Assessment Resolution and Certification of Non-Ad Valorem Assessment Tax Roll
for Abatement Costs Recovery for Fiscal Year 2019/2020. (Advertised in the West Orange
Times on Thursday, July 25, 2019.) (Support Services Director Butler)
Section 115-1 of the City Code of Ordinances established the geographic limits of the City of Ocoee as a
special assessment district in which the City Commission is authorized to levy a non-ad valorem assessment
against any property within that geographic boundary where the City of Ocoee has incurred costs related to
abating nuisances and other code violations and the City has not been reimbursed for such abatements. City
Commission Resolution 2017-003 requires the City Commission to annually adopt a resolution certifying a
non-ad valorem assessment tax roll to recover the unpaid costs of code enforcement abatements following a
public hearing to be held on the issue prior to September 15 of each year. There are presently 31 properties
that will be assessed to recover the cost of abatements performed by the City. The owner(s)of each of these
properties was notified by first class mail of the non-ad valorem assessment to be levied against the property
and of the scheduled public hearing at which the City Commission would consider the issue. The form and
content of these notifications conformed to the requirements described in Section 197.3632,Florida Statutes.
Support Services Director Butler explained the item before them is to approve the annual
Code Enforcement Abatement Special Assessment Resolution and certify the non-ad valorem
assessment tax roll for abatement costs recovery for Fiscal Year 2019/2020. He shared that
several properties have resolved their abatement costs prior to this evening thus bringing the
assessment down, and it is anticipated that in the coming years there will be fewer assessments
for code enforcement abatements.
City Manager Frank inquired if authorization will be needed to allow the assessments to be
settled before the roll is sent in. Support Services Director Butler explained the non-ad
valorem assessments will be sent in tomorrow, but there is a process to get corrected bills sent
out if needed.
City Attorney Cookson read the title of the resolution.
The public hearing was opened.
Chris Adkins, 606 Ridgefield Ave., shared his concerns regarding the special assessment that
could be incurred on a resident who unknowingly purchases a home with such an assessment.
Support Services Director Butler explained the requirements of title companies to disclose
information on any outstanding assessment to a buyer as part of the sale of a home.
The public hearing was closed.
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Motion: Move to adopt Resolution No. 2019-009, Adopting the Annual Code
Enforcement Abatement Special Assessment Resolution, and Certify the Non-Ad
Valorem Assessment Tax Roll for Abatement Costs Recovery for Fiscal Year
2019/2020; Moved by Commissioner Wilsen, seconded by Commissioner Oliver;
Motion carried unanimously.
FIRST READING OF ORDINANCES - None
SECOND READING OF ORDINANCES—PUBLIC HEARING - 6:35 Pel
17. Second Reading of Ordinance for CLRM Planned Unit Development (PUD)
Annexation and Large Scale Comprehensive Plan Amendment; Project No(s): AX-
09-18-77 & CPA-2018-008. (Advertised in the West Orange Times on Thursday, July 25, 2019 and
Thursday,August 1, 2019.) (City Planner Rumer)
The first reading of this item was held on April 16,2019. The subject properties are+/-212.3 acres of which
193.22 acres are proposed to be annexed. The existing zoning is"Orange County"Agriculture(A-1)with an
"Orange County" Rural Settlement 1/5 Land Use designation. This site is located south of W. McCormick
Road and west of N. Apopka Vineland Road and is located outside the Joint Planning Area(JPA) between
Orange County and the City of Ocoee. Currently on this site are two (2) single-family dwellings built in
1935 and 1975 and two (2) warehouses built in 1939; and furthermore, the parcels also contain an aircraft
landing strip. This project is proposing an annexation into the City of Ocoee of 193.22 acres, transmittal of
the Large Scale Comprehensive Plan Amendment from "Orange County" Rural Settlement 1/5 to "City of
Ocoee" Low Density Residential. The site is located within Orange County's utility service area and is
proposing to connect to public utilities for water and sewer. The proposed project will access McCormick
Road via two (2) entrance points. The project will have to mitigate for the extra capacity of Elementary
Schools students and Middle School students. The proposed amendments were sent to DEO, State, and
surrounding agencies per the statutory Expedited Review process. The expedited review from DEO came
back with no objections, recommendations, or conditions. Also, no comments were received from other
State or surrounding agencies.
a) Second Reading of Annexation Ordinance
b) Second Reading of Ordinance for Large Scale Comprehensive Plan Amendment
This item was canceled at the request of the applicant, City Attorney Cookson explained the
cancelation at the beginning of the meeting under Staff Reports and Agenda Review.
REGULAR AGENDA - 6:35 PM
18. Appointment of One Member to the Planning and Zoning Commission in
Accordance with Ordinance No. 2018-021. (City Clerk Sibbitt)
Ordinance No. 2018-021 states: The Planning and Zoning Commission shall consist of five (5) members
appointed by the City Commission, and one member appointed by the School Board of Orange County as a
non-voting member. No member shall be an employee of the City of Ocoee and all members, except the
member appointed by the School Board of Orange County, shall be a resident of the City of Ocoee. In the
event of a resignation or removal of a board member, subsequent vacancies on the Planning and Zoning
Commission shall be filled by a majority vote of the City Commission from the candidates nominated by the
Mayor and City Commissioners. The Mayor and each member of the City Commission may nominate up to
two(2)nominees each. The highest-ranked nominee will be considered to fill the vacancy. On May 2,2019,
Planning & Zoning Commission Member Marc Bernstein resigned from the board. On July 16, 2019, the
City Commission was briefed by the Mayor to provide their nominations to the Office of the City Clerk by
July 26,2019, for consideration to be appointed to the Planning and Zoning Commission.
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City Clerk Sibbitt explained the selection process which will be conducted by a scorecard
ranking process. She advised that on the dais is a scorecard with the names of the two (2)
nominees that were provided to the Office of the City Clerk by the deadline of July 26th. They
are to rank those nominees in ranking order from 1-2, with #1 being the top pick. Once the
ranking is completed, she will tally the results under the supervision of the City Attorney. The
outcome will provide the top-ranked nominee who will sit on the Planning and Zoning
Commission to complete the vacant seat until next year, June 2020.
Mayor Johnson allowed the nominees in attendance the opportunity to introduce themselves.
Brad Lomneck briefly introduced himself and shared his qualifications.
Mayor Johnson announced the tallies attest that Bradley Lomneck has been selected for the
Planning and Zoning Commission. A brief discussion ensued regarding consideration of an
alternate position for the Planning and Zoning Commission.
Consensus of the City Commission was to direct staff to research and bring
back information on having an alternate member position on the Planning and
Zoning Commission.
19. Ocoee Youth Council(OYC). (OYC Coordinator Dillard)
a) Approval of Resolution Amending Bylaws(Exhibit"A")of Resolution No.2019-003
b) Approval for Appointment of Initial Members
c) Approval to Attend the Youth Council Program with Transportation Provided by the City
Article II, Section C-8.0 of the Charter of the City of Ocoee,Florida,provides that the City of Ocoee has the
power to create boards,commissions,and committees to advise and assist the City in carrying out municipal
functions. At the Regular City Commission Meeting held on January 15, 2019, the City Commission
approved Resolution No. 2019-002 establishing the Ocoee Youth Council (OYC). The resolution adopted
was to create and establish the composition of the OYC. On February 5,2019,the City Commission adopted
Resolution No. 2019-003 amending Resolution No. 2019-002 by repealing conflicts; and adopting bylaws
and operational rules and procedures identified as Exhibit A.
a) The bylaws for the OYC adopted by Resolution No. 2019-003 state the membership of the OYC shall
consist of no less than nine (9) and no more than fifteen (15) members. Dorcas Dillard, OYC
Coordinator, is requesting approval of an amendment to "Exhibit A" of Resolution No. 2019-003 to
remove the minimum requirement of membership.
b) The bylaws state the initial members of the OYC shall be appointed by the City Commission after
considering recommendations from the OYC coordinator. Following the creation of the Youth Council,
applications for the OYC were accepted and reviewed by Ms. Dillard. A total of ten (10) applications
were received;however, Ms. Dillard is only recommending six(6)applicants for the initial appointment
as these applicants provided all required student materials before the deadline.
c) Florida League of Cities is hosting a Youth Council Program on Saturday, August 17th from 8:30 AM—
4:30 PM during the 93rd Annual Conference of the Florida League of Cities, at the Orlando World
Center Marriott. Registration for attendance is$75 per participant and includes breakfast and lunch. The
deadline for registration was August 2nd; however, Florida League of Cities has extended the deadline
for registration for the Ocoee Youth Council as Ms. Dillard advised them the City Commission was in
the process of establishing the board. If the OYC is established, it is being requested to allow funding of
up to $600 for registration of the conference as well as up to $300 for purchase of board shirts with the
City logo for the members to wear to the conference.Additionally,Ms.Dillard is requesting, if possible,
transportation to the conference by the Parks and Recreation Department City-owned bus.
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OYC Coordinator Dillard explained this item is requesting three (3) approvals tonight. The
first approval is for an amendment to "Exhibit A" of Resolution No. 2019-003 to remove the
minimum requirement of membership. She briefed the Commission on her recruitment process
to get applications which began in January and concluded in June. She shared that ten (10)
applications were received, however, four (4) were not considered do to residency and
incomplete paperwork. The amendment to the resolution will allow up to fifteen (15) members
with no minimum requirement, thus allowing her to present her six (6) applicants.
a) Approval of Resolution No. 2019-010
Motion: Move to adopt Resolution No. 2019-010, Amending Bylaws (Exhibit "A")
of Resolution No. 2019-003 removing the minimum requirement of membership;
Moved by Commissioner Oliver, seconded by Commissioner Wilsen; Motion
carried unanimously.
b)Approval for Appointment of Initial Members
Motion: Approval of the appointment of initial members for a one-year term on
the OYC Board as recommended by OYC Coordinator Dillard; Moved by
Commissioner Oliver, seconded by Commissioner Brinson; Motion carried
unanimously.
Ocoee Youth Council (OYC) Members:
> Aaliyah Surrency
> Ashleigh Surrency
> Christine Mauvais
> Jalynn Watson
> Christaan Johnson
> Erica Simmonds
c) Approval to Attend Youth Council Program with Transportation Provided by the City
Motion: Approval of funds up to $1000 from the OYC budget to allow the OYC
Board to attend the Youth Council Program and purchase board shirts; and
further, provide the Board transportation by the City; Moved by Commissioner
Oliver, seconded by Commissioner Brinson; Motion carried unanimously.
STAFF ACTION ITEMS - None
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COMMENTS FROM CITIZENS/PUBLIC - 6:55 PM
Pam Grady, a resident of Ocoee, inquired about the entertainment lineup for Founders' Day
and questioned if it was possible to offer diversity within the lineup by including different
genres of music. Mayor Johnson explained Founder's Day is funded through sponsorships;
many of those sponsorships are made possible based on the anticipated size of the crowd. Also,
in the past when they have attempted to showcase different genres, things did not work out. He
further shared that they do have diversity within the country music performers that will be
playing. He announced that on Friday night Jimmy Allen will perform, and on Saturday evening
Los Lonely Boys will be on stage. He recommended organizing a Diversity Concert, cautioning
that they would need to raise the funds to hold the event. Ms. Grady inquired if she was able to
find performers to play for free would it be possible for them to perform at Founders' Day.
Mayor Johnson responded in favor, clarifying if they are willing to play pro-bono that could be
arranged. Commissioner Oliver asked Ms. Grady for clarification on why she was looking to
have different genres at Founders' Day. Ms. Grady expressed a desire to see more diversity for
those that do not like country music. Discussion ensued with regard to sponsorships and the
opportunity for there to be a separate event that could be more diverse in music. Commissioner
Oliver stated he would prefer to see the community come together at the same event versus
separating them. Mayor Johnson expressed the need to raise the funds to reimburse the City
for any expenses that are pre-paid when an event is planned.
Lamar Powers, 1515 Acropolis Circle, came before the Commission to share his concerns of
safety regarding the intersection at Silver Star Road and Silver Crest Blvd which is at the
entrance of the Silver Glen Subdivision. He explained that Silver Star Road narrows abruptly
from a four-lane road down to a two-lane road which he believes to be poorly marked, has
extremely low lighting in the dark, and a power pole installed in a bad location. He presented
pictures and noted that there have been at least four major accidents within the last two years.
The most recent accident was on Saturday, August 3, 2019, which resulted in a car flipping
over, a power pole being severed in half, 1600 homes without power for 11 hours, and the
internet and cable out for 24 hours. He shared that he has contacted the Florida Department of
Transportation and Duke Energy to no avail, and pleaded with the Commission to assist with
this matter. Mayor Johnson asked Public works Director Steve Krug to assist Mr. Powers.
Public Works Director Krug stated that his department is aware of this concern, and shared
that they have reached out to the state district maintenance engineer regarding the matter and
will be working with them to resolve the situation.
Chris Adkins, 606 Ridgefield Ave, clarified his position on both Founder's Day and Youth
Sports within the community. He expressed that at the last meeting it may have sounded as if he
was not in support of either, which was not the case. He would just like to know that these
events are being conducted in a manner that is beneficial for all residents. He also inquired as
to when the public comments were moved from the beginning of the agenda to the end of the
agenda, and feared that it takes the residents' voice away prior to voting. Mayor Johnson
replied that it was a decision made by the Commission. Commissioner Oliver agreed with Mr.
Adkins regarding having the citizens' comments heard before voting, and suggested moving it
back to the beginning of the meeting. Mayor Johnson explained public comments are when the
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Regular City Commission Meeting
August 6,2019
public addresses the Commission regarding any topic that is not on the agenda. He shared that
any time a citizen has a question or concern regarding an item on the agenda they are allowed to
speak when that item is presented, including consent items. Commissioner Wilsen suggested
having two sections on the agenda for the public to speak. The initial section for items on the
agenda, and the latter for any items not on the agenda. Commissioner Brinson noted on the
agenda it states there will be no separate discussion of consent items unless the discussion is
desired by a member of the Commission. Mayor Johnson replied if a citizen wishes to discuss
an item, the Commission would pull it for a separate discussion. Commissioner Brinson
requested the wording on the agenda to be changed so that the public is aware of the process.
City Attorney Cookson noted that when an item has a public hearing the public should be
speaking at the appropriate time.
Commissioner Oliver, seconded by Commissioner Wilsen, moved that the
agenda be revised to allow the public to comment prior to the consent agenda on
items that are on the agenda but not part of a public hearing; and further,
anything not on the agenda would be heard under the citizens/public comments
at the end of the meeting. Motion carried 4-1 with Mayor Johnson opposing.
COMMENTS FROM COMMISSIONERS - 7:22 PNI
Commissioner Oliver — Shared that he received a letter from an Ocoee resident, Mr. Bob
Johnson, who is offering his timeshare in Hilton Head, SC at the cost of$750.00 which is half
the cost. Commissioner Oliver requested consensus from the board to use funds from
contingency to purchase the vacation package and give it to one of the City employee WOW
Award winners. Commissioner Wilsen shared that she did not feel this would be an
appropriate way to spend taxpayer's dollars. Commissioner Brinson agreed and feared a
precedent would be set for future award winners. Commissioner Firstner feared this would
not be a wise choice and pondered ethically if it may be considered a gift. Commissioner
Oliver thanked the Commission for their thoughts and emphasized that he would like to find
other ways to show appreciation to City employees for their hard work and dedication.
Commissioner Firstner—None
Commissioner Wilsen — Announced Budget Workshops start this Thursday, August 8th at
6:00 PM and go into September. She urged residents to review the budget, which can be found
online, and to come to the meetings to share their concerns and desires for the City.
Commissioner Brinson — 1) Reiterated that it is important for residents to come to the budget
workshop, and urged the Commission to remember infrastructure when setting this year's
budget. 2) Congratulated the Police Department for their assistance with Blue Jay Way, and
shared that it was a wonderful event watching the community come together to get this ally
ready for the new school year. He then expressed a desire to see the City do more, such as pave
this ally for all residents.
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Regular City Commission Meeting
August 6, 2019
Mayor Johnson — 1) Requested approval from the Commission for the Wounded Officer
Initiative Golf Scramble. Motion: Move to donate $450.00 from the Contingency
Fund to the Wounded Officer Initiative Golf Scramble. Moved by Commissioner
Wilsen, seconded by Commissioner Firstner. Motion carried unanimously.
2) Informed residents in attendance of the meeting that flyers showing the designated areas for
pick-up and drop-off of Ocoee Middle School students can be found at the back of the room and
available online; and further, encouraged everyone to use this map to ensure the safety of the
children. 3) Shared one of the great honors of Founders' Day is the 5k which raises money for a
local charity. This year's recipient will be S.T.A.R.S. 4) Reminded everyone this Thursday,
August 8th at 6:00 PM is the first Budget Workshop.
ADJOURNMENT— 7:3 7 P\I
APPROVED:
Attest: City of Ocoee
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
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