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Home My WebLink About08-20-2019 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee,Florida AUGUST 20,2019 AGENDA 6:15 P.M. REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS Proclamation—West Orange Healthy Selfie Day (Mayor Johnson) STAFF REPORTS AND AGENDA REVIEW COMMISSIONERS ANNOUNCEMENTS PUBLIC COMMENTS THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A PUBLIC HEARING.PUBLIC HEARING COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE MEETING. ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART OF THE AGENDA WILL BE HEARD UNDER THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular City Commission Meeting held August 6,2019. (City Clerk Sibbitt) 2. Approval to Move an Alternate Member to a Regular Member Seat on the Code Enforcement Board. (City Clerk Sibbitt) The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of this Board is to review infractions of the City technical Codes negotiate compliance and impose fines for failure to comply. The Code Enforcement Board is to have seven(7)regular members and two(2)alternate members with a three- year term. Currently, the Board has five (5) regular members and one (1) alternate member. Members Keith Carrington and Brad Lomneck resigned from the board leaving two(2)vacant regular member seats. Alternate Member William Mann has indicated he is interested in moving into a regular member seat on the board. 3. Approval of New Appointment to the Human Relations Diversity Board. (City Clerk Sibbitt) The Human Relations Diversity Board was created by Resolution in 2003. The purpose of this board is to promote understanding,respect,goodwill,and equality among all citizens and businesses of the City of Ocoee. Members of the Human Relations Diversity Board serve three-year terms. Currently the Human Relations Diversity Board has ten(10)members,and their resolution allows no less than seven(7)members and no more than thirteen (13) members. An application has been received by Marlyn Bonzil-Juste, who has shown an interest in being appointed to the Human Relations Diversity Board for a term ending May 2022. 4. Approval of Resolution Relating to the Acquisition by Eminent Domain of Property. (Assistant City Manager Shadrix) The City needs to acquire certain property for the City of Ocoee Master Stormwater Pond Project. Regular City Commission August 20, 2019 5. Approval to Transfer Funds from Operating Budget to Capital Budget to Cover Cost of Equipment Slide Out Trays for Fire Department Command Vehicles. (Fire Chief Miller) The Ocoee Fire Department needs to purchase two(2)equipment slide out trays for command vehicles.These are critical for efficient operations during emergency medical and fire response. As the trays are not standard or manufacturer-issued equipment,they were not included with the initial vehicle purchases and the cost was uncertain and not budgeted. 6. Approval of Resolution Authorizing the Revision of the Interlocal Agreement and Trust Instrument for the Florida Short Term Asset Reserve. (Finance Director Roberts) In June 2018, the Commission Authorized the City to enter into an interlocal agreement with another Florida agency for the purpose of establishing a local investment pool.The investment pool,Florida Short Term Asset Reserve(FLSTAR)is administered by Hilltop Securities and managed by J.P.Morgan.Hilltop Securities have requested certain revisions to the interlocal agreement that allow for an additional method to join the pool for CFOs or Finance Directors who have been designated authority by their governing body to invest in any investments authorized by their investment policy without additional approval of their board. The City will continue to follow its investment policy as approved by the Commission in June of 2018; and clarify the language so that all political subdivisions like state universities, public utilities, etc. are all clearly eligible to participate.Membership in the investment pool has allowed the City to diversify its investment of surplus funds while earning market driven returns. 7. Approval to Renew the School Resource Officer Agreement with Renaissance Charter School. (Police Chief Brown) Florida Statute Section 1006.12 entitled "Safe-School officers at each public school" requires each District School Board and School District Superintendent to partner with law enforcement agencies to establish or assign one or more safe-school officers at each school facility within the District by implementing a security option which best meets the needs of the school district. The School Board has suggested that Charter Schools should contract for and obtain school resource officers individually with the Law Enforcement Agency. Renaissance Charter School desires to contract with the Ocoee Police Depaitinent for School Resource Officers at their Ocoee campus. The Ocoee Police Department will provide one (1) School Resource Officer, same staffing as last year,to Renaissance Charter School,which is located in Ocoee. Agreements between the City and the Charter Schools are required in order for the Police Department to understand officer responsibilities and for the City to be reimbursed by the Charter School's Board of Directors for a portion of the officer's annual salary. For School Resource Officer services,the Charter Schools will be charged a prorated fee based on the 10-month school year. The agreement was prepared by the City Attorney's Office and is effective for a two- year term from July 1,2019 to June 30,2021. For School Resource Officer services,the Charter Schools will be charged a prorated fee based on the 10-month school year. 8. Approval of the Third Amendment to Agreement for City Wide Towing Services with Car Store of West Orange, Inc., and Sly's Towing & Recovery LLC. (Police Chief Brown) The City of Ocoee utilizes a tow rotation and has contracts with Car Store of West Orange, Inc., and Sly's Towing & Recovery LLC. The initial contract was a three-year contract beginning on March 1, 2014, and ending on February 28, 2017,with two automatic one-year renewable extensions. The second automatic one- year renewable extension expired on February 28,2019;however,a six-month extension was granted with the intention of resoliciting tow services. The six-month extension is set to expire on August 28, 2019. The resoliciting of tow services has not come to a completion,and additional time is needed to continue to resolicit these tow services. In order to allow additional time to finalize the procurement process,the Police Department is requesting the current contract be extended three months until November 28,2019. Both Car Store of West Orange,Inc.,and Sly's Towing&Recovery LLC are in agreement with the three-month extension. 9. Approval of Residential Construction & Demolition Debris Removal Franchise Agreements Option to Extend Two(2)Years with Waste Pro of Florida and Progressive Waste Solution of Florida. (Public Works Director Krug) The City entered into Exclusive Residential Construction & Demolition (C&D) Debris Removal Franchise Agreements in 2014 for an initial five(5)year term with an option to extend the agreements for two(2)years. Franchises were originally awarded to four(4)vendors,however the vendors have been reduced to two(2)due to an acquisition and another firm backing out due to the excessive distance to their landfill located in Volusia 21 Page Regular City Commission August 20, 2019 County. The remaining vendors have successfully covered the demand for the residential C&D and have provided up to$7,000 annually in franchise fees based on the market demand. Public Works is requesting the Commission exercise the option to extend the Franchises for a two (2)year term. Public Works recommends approval of extending the existing Franchises with both vendors. 10. Approval of Commercial & Multi-Family Solid Waste Collection Exclusive Franchise Agreement Option to Extend Two (2) Years with Progressive Waste Solutions of Florida. (Public Works Director Krug) The City entered into an Exclusive Commercial&Multi-Family Solid Waste Collection Franchise Agreement with Progressive Waste Solutions of Florida in 2014 for an initial five (5)year term with an option to extend the agreement for two(2)years. The vendor has successfully met the demand for the commercial solid waste collection providing up to $240,000 annually in franchise fees based on the market demand. Public Works is requesting the Commission exercise the option to extend the Franchise for a two (2)year term. Public Works recommends approval of extending the existing Franchise with the vendor. PUBLIC HEARING - None FIRST READING OF ORDINANCE -None SECOND READING OF ORDINANCE -None REGULAR AGENDA 11. Selection of Residential Solid Waste Service Level for Fiscal Year 2019/2020. (Public Works Director Krug) The City commission approved Resolution No.2006-003 to provide for collection of Solid Waste fees through the annual Orange County tax roll. The agreement between City of Ocoee and Orange County Tax Collector requires the City to annually certify the non-ad valorem assessment roll by September 15th.City staff identified funding issues with the current level of service standard at the City Commission's Budget Workshop held on August 8, 2019. City staff is requesting Commission approval of service levels for the residential solid waste program to be incorporated in the 2019/2020 budget. If the City Commission wishes any resulting changes to impact the tax roll this year instead of one year from now,direction is needed in advance of the pending Budget Hearing scheduled for September 11, 2019 and the deadline for certification of changes to the tax roll of September 15,2019. Staff will present options and the associated budget impacts. STAFF ACTION ITEMS COMMENTS FROM CITIZENS/PUBLIC COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761, (407)905-3105 48 HOURS IN ADVANCE OF THE MEETING. 31Page