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HomeMy WebLinkAboutV(C) Approval for Design Service Group Inc to Perform the Design of the Upsizing of the Reuse Main and New Master Force Main through Ocoee Commons PUD Agenda 05-04-04 Item V C Mayor ��,Center of Good Lip. Commissioners S. Scott Vandergrift � �.,118 Danny Howell, District 1 `""' Scott Anderson, District 2 Acting City Manager Rusty Johnson. District 3 V. Eugene Williford � ; �t i.41111=1110,7 Rusty Nancy J. Parker, District 4 STAFF REPORT TO: The Honorable Mayor and City Commissioners FROM: David A. Wheeler, P.E. Director of Public Works DATE: April 9, 2004 RE: Reuse Main and Sewer Force Main Through the Ocoee Commons PUD Development ISSUE Should the Mayor and City Commission approve the designing of the upsizing on the reuse main and the relocation of the sewer force main through the Ocoee Commons PUD Development and authorize Public Works Department to employ the services of Design Service Group, Inc. (DSG, Inc.). BACKGROUND/DISCUSSION The Ocoee Commons PUD Development is planned for the area between Blackwood Avenue, north of SR 50, and the West Orange Professional Center north to the Highlands of Ocoee subdivision. The development will include commercial, medium density residential, and low density residential developments and a roadway system that will join SR 50 to Montgomery Avenue. The development will also be installing water, sewer, and reuse mains for their development in accordance with City standards. The City currently has a reuse distribution system along Clarke Road from the Orchard Park subdivision on the north end to the West Oaks Mall on the south end of Clarke Road. There is also a reuse distribution system along Maguire Road from Roberson Road north to Professional Parkway. This southern service area will be expanded during the improvements to Old Winter Garden Road and Professional Parkway to add the area from Maguire Road east to Blackwood Avenue. In looking at the map this leaves a missing link between Old Winter Garden Road at Blackwood Avenue and Clarke Road at White Road. In designing for the upsizing of the reuse mains through the Ocoee Commons development this would start to fill in that missing link to connecting Ocoee's two reuse service areas. The upsizing would only be for the pipeline running from the intersection of Blackwood Avenue and SR 50 north to where the new development connects to Montgomery Road. Staff proposes to upsize the pipeline to 16 inch diameter to match the pipelines on Clarke and Maguire Roads. The project would be bid with both options and the developer would pay for the pipeline required by their development and the City would pay for the difference from installing the 16 inch pipeline and the 8 inch pipeline needed by the developer. The approval of the construction dollars will be brought to the City Commission after the project bids are received for separate approval. This project has been coordinated with the developers, Ustler Fagan, Inc., and they are all for getting reuse water to their development. DSG Inc. is the engineer of record for Ustler Fagen on the Ocoee Commons PUD development. In addition, this development site is in line with where the relocated force main from SR 50 would generally be located. Because of the leaks of the SR 50 force main and the relocation needed because of the future widening of SR 50, the force main can be relocated to the Maine Street right-of-way and be upsized at the same time. The new force main would only be designed where it runs through the Ocoee Commons development at this time. By performing the design at this time and in using the service of DSG, Inc., it allows the City to save money on the design because we are using the same engineer and they are using their survey and background design data. If the City were to perform the design by itself and do all the work from the start, the design costs would probably be triple what DSG, Inc. is proposing. In addition if the City waits to perform the design and construction at a later date, after the development has been built out, the costs would be significantly higher than those expected if we perform the work while the development is being constructed. DSG, Inc. proposed fee for design and permitting of the pipeline projects is $9,950 plus expenses. It is anticipated that those expenses will not exceed $1,000. Therefore the projected design services will not exceed $10,950. This project will be funded through the Waste Water Capitol Funds account. RECOMMENDATION Staff recommends that the Mayor and City Commission approve the employment of Design Service Group, Inc. to perform the design of the upsizing of the reuse main and new master force main through the Ocoee Commons PUD development. In addition, staff recommends that the Mayor and City Commission approve the award of the design to Design Service Group, Inc. in the amount not to exceed $10,950 and authorize staff to prepare a contact for execution at a later date. Design Service Group, Inc. 362A South Grant Street Longwood,FL 32750 Phone: (407) 331-3773 Fax:(407)260-0478 E-mail: designservicegroup@earthlink.net February 12,2004 VIA DELIVERY Mr. David Wheeler, P.E. City of Ocoee 150 North Lakeshore Drive Ocoee, Florida 34761 Re: Engineering Proposal Sanitary Force Main Improvements Ocoee Commons PUD City of Ocoee, Florida DSG Project No.04-012 Dear Mr. Wheeler: We appreciate the opportunity to offer our proposal to provide Site Engineering services for the above- referenced project. We have included an allowance for the time needed to coordinate our efforts with City staff or other consultants whose services may be required to complete the sanitary force main design. Our proposal is based on the utilization of geotechnical, environmental engineering, and surveying services previously performed for and certified to our client, the PUD developer, Ocoee Commons, LLC. Further, this proposal assumes that the design and specifications for the City sanitary force main will be provided within the Ocoee PUD Final Subdivision Plans, prepared for Ocoee Commons, LLC, by modifying and/or adding information or specifications to the final plans as necessary for the City to review, approve, permit and bid the construction as a separate line item within those plans and specifications. The intent of these services is to assist the City in the planning and construction of utility infrastructure concurrently with the installation of Ocoee Commons PUD subdivision improvements. The limits of our sanitary force main design and route are based on the reduced size, partial subdivision plan sketch attached herewith. Our proposal assumes that you have obtained permission from Ocoee Commons, LLC to modify their plans and utilize their subconsultant services. Any increase in our scope of services or additional subconsultant services (i.e., surveying, geotechnical) will be considered Additional Services and invoiced separately per our Standard Rate Schedule, Exhibit "A," contained within the Contract for Engineering Services attached herewith. We are forwarding herewith two `original" copies of our proposal. Should you find our proposal acceptable, please sign both copies and return one to our office. We will be able to commence work immediately upon their receipt. Site Planning• Consulting Engineering• Environmental Permitting Mr. David Wheeler DSG Project No. 04-012 Page 2 February 12,2004 Thank you again for allowing us the opportunity to offer our services. We look forward to working with you to a successful conclusion of this project. Should you have any questions,please do not hesitate to advise. Yours truly, Ronald Henson II, P.E. President RHII:dmw Attachments cc: File C\DSC Jobs\YEAR 200404-012`ProposaL David Wheeler.City of Ocoee,04-012,February 12,2004.wpd CONTRACT FOR ENGINEERING SERVICES OWNER: MR. DAVID WHEELER, P.E. CITY OF OCOEE 150 North Lakeshore Drive Ocoee, Florida 34761 Voice: (407) 905-3100, Ext. 1504 Fax: (407) 656-8504 ENGINEER: DESIGN SERVICE GROUP, INC. 362A South Grant Street Longwood, Florida 32750 Voice: (407) 331-3773 Fax: (407) 260-0478 PROJECT: SANITARY FORCE MAIN IMPROVEMENTS OCOEE COMMONS PUD City of Ocoee, Florida DSG Project No. 04-012 CONTRACT AND AGREEMENT This Agreement made and entered into this day of , 2004 by and between the CITY OF OCOEE, (hereinafter called the CITY), and DESIGN SERVICE GROUP, INC. (hereinafter called the ENGINEER). WITNESSETH that whereas the CITY wishes to pursue the design, permitting,and construction of a City of Ocoee Sanitary Force Main in conjunction with the completion of the Ocoee Commons PUD Subdivision improvements. BASIC SERVICES The ENGINEER agrees to perform professional services in connection with the project as hereinafter stated. A. The ENGINEER will act as the CITY'S professional engineering representative for the design and permitting of the project and for the administration of the construction contracts as hereinafter stated, and will give consultation and advice to the CITY during the performance of said services. B. Upon execution of the Contract and Agreement,the ENGINEER will consult with the CITY to determine the CITY'S requirements for the project and recommend as to the necessity or advisability of his providing or obtaining services or data from others, i.e., soil borings, subsurface investigations, laboratory test, prior engineering data or feasibility analysis, title searches, ownership and encumbrance reports, surveys,topographic surveys,etc. II. PLANNING & PRELIMINARY ENGINEERING SERVICES The ENGINEER agrees to conduct an initial planning and preliminary analysis in accordance with the following: A. Prepare a Preliminary Sanitary Force Main Plan within the Ocoee Commons PUD development limits. The force main ± 2,000 LF route will cross the PUD in an East-West direction and lie generally within existing or newly platted public road right-of-ways and/or Utility Easements, based on criteria provided by CITY, in accordance with the Conceptual Sketch Plan attached herewith. Submit to CITY for review. B. Attend Predesign Conference with the City Engineering staff members to review the Preliminary Plan. Revise per comments received. C. After the preliminary design is finalized and has received CITY approval, one copy of the Preliminary Plan shall be signed by the CITY and provided to the ENGINEER. This plan will be used as the basis for preparation of Final Plans and shall become Exhibit"B"of this contract. -1- III. ENGINEERING DESIGN AND PERMITTING SERVICES The ENGINEER agrees to provide professional engineering design services for sanitary force main construction as follows: A. Design up to 2,000 LF sanitary force main improvements by modifying or adding information or specifications to the Ocoee Commons Final Subdivision Plans. B. Permitting-The following permits will be applied for: 1) City of Ocoee approval. 21 Florida Department of Environmental Protection Wastewater Collection System Permit or exemption. C. Prepare an Engineer's Estimate of Quantities and Costs for the CITY's review and use in bidding the work. D.. Forward Site Plans to franchise power, telephone and cablevision companies to assist in their planning for the routing, layout and advance scheduling of electrical and telephone distribution systems in coordination with the project's architect. E. Coordinate with Surveyor on his preparation of any easement descriptions or Ocoee Commons Plat modifications that may be required by the CITY or utility companies. F. The CITY shall be furnished with six (6) copies of the construction plans upon completion of the permitting process. G. The ENGINEERS make no representations to the CITY that they are capable of obtaining permit approvals for any specific force main route or design. The ENGINEER does represent they will design and permit utility improvements in accordance with CITY criteria to the extent possible. IV. PERMITTING ADMINISTRATION The ENG INFER agrees to provide permitting assistance services to assist the CITY in obtaining required permit(s) approval. The ENGINEER will act as liaison between the CITY and governmental agencies in initial permit application and resubmittals in response to regulatory agency comments. The ENGINEER will prepare and file applications for permits and will assist the CITY in obtaining necessary permit approvals. -2- V. CONTRACT A DM IN ISTRATION The ENGINEER agrees to provide the following services to assist the CITY in the administration of the construction documents and to assure that the work is performed in an acceptable manner: A. Attend a preconstruction conference. if required. B. Review and approve or reject shop drawings. schedules, samples, tests and other data which the contractors may be required to submit, to determine ifsuch data is in accordance with the plans and specifications. C. Provide two (2) periodic site construction inspections during construction. Review site contract monthly draw requests on behalf of the CITY if received prior to inspection. D. Perform a final inspection of the sanitary force main improvements as required by the Florida Department of En\ironmental Protection, with respect to design and construction standards and pro\ide certifications of completion. The ENGINEER has no duty to control or supervise the contractor's means, methods. techniques. and sequences of construction or compliance with safety codes VI RESPONSIBILITY OF THE CITY A. The CITY shall furnish and:or pay all costs incident to core boring probing. and subsurface explorations, en\ironmental assessment, laboratory tests and similar data which are not provided to the CITY by Ocoee Commons, B. The CITY shall obtain and furnish to the ENGINEER any such duly executed performance and:Or warranty bonds, certificates of title, ownership and encumbrance reports, etc., as may be required by any applicable regulatory agencies. C. The CITY shall pay all fees required by any applicable regulator agencies. D. The CITY shall pay monthly progress payments, based upon percentage of completion of each design phase. Payment is due fifteen 15 i days after receipt of' each request for payment. All late payments are subject to a 1.5% sell ice charge per month. E. Upon acceptance of this Agreement, the CITY agrees to pay a Zero Dollar (SO.00) retainer. The retainer shall be refunded to the CITY throughout execution of the contract based upon percentage of'completion. -3- VII TERMINATION OF ACREEMI':NT This Agreement is subject to termination by the CITY or the ENGINEER upon seven (7) days written notice In the event of any termination, the E:NOINEER will be paid tier all services rendered to the date of termination. Upon written request by the CITY, the ENGINEER will supply one (1) copy of all reports. plans. specifications and other documents related to the project. The plans and specifications shall remain the property of the ENGINEER. XIII. NOT INCLUDED The L:NGINh :R has not accounted for in this proposal the following: attendance of hearings with respect to Variances, Special Exceptions, Rezoning, Annexation, Courtroom Hearings and Testimony, or changes to Gmernmental'Utility Regulations or Policies that affect the project. The ENGINEER makes no representation with respect to Concurrency or the ability of existing utility infrastructure to support the «ori. as proposed. Structural design of walls or any structure not related to sanitary force main improvements is not included. Design of oft'-site utilities (i e , sewer mains, area lift stations, water distribution systems. storm sewer, etc.) is not included unless specified herein, IX, ADDITIONAL, CONDITIONS A. The only warranty or guarantee made by ENGINEER in connection with the services performed hereunder is that ue will use that degree of care and skill ordinarily exercised under similar conditions b. reputable members of our profession practicing in the same or similar locality. No other warranty. expressed or implied, is made or intended by our proposal for consulting services, by our furnishing oral or written reports, or by furnishing drawings and specifications B. The Cl'Il' understands the predesign survey limitations. The location of existing, underground utilities shown on the design plans will be determined based upon the best information available, without benefit of physically excavating to obtain exact locations. The aboveground predesign survey, local municipality utility records, and available as-built surveys will he used for a basis-of-design, X SCHEDULE OF FEES A. For services rendered in Item II Planning & Preliminary Engineering Services y 2,000,00 B. For services rendered in Item Ill- Engineering Design & Permitting Service 5,500.00 -4- X. SCHEDULE OF FEES (Continued) C. For services rendered in IV- Permitting AdministrationS 600M0 D. For services rendered in Item V- Contract Administration 1,850.00 SUBTOTAL SI F; ENGINEERING SERVICES. S 9.950.01) MISCELLANEOUS EXPENSES: P Miscellaneous Expenses (Cost Plus. Budget for Blueprints, Long Distance Telephone, '[ravel. etc. - S600.00) Exhibit "A- L. Modification to the plans atter acceptance of Exhibit other additional services requested by the CITY, any expenses incurred due to collection of operdue fees, or required services not listed specifically herein, shall he due and billed as additional services per Exhibit "A.- XI. A "XI. EXHIBITS LISTED A. Eshihit "A" - Standard Rate Schedule B. Exhibit "I3" Preliminary Sanitary Force Main Plan -5- IN WITNESS 'WHEREOF, the parties have entered into in execution of this Contract or have caused this Contract to be executed this day of 2004 CITY: CITY OF OCOEE \%ii'NESS: BY: TITI.E: ENGINEER: DESIGN SERVICE GROUP, INC. -, WUUNESS BY: Mr. Ronald Henson II, P.E. President DATE: February 12,2004 -6- EXHIBIT".*A" ST,ANDARD RATE SCH EDI,:I,E TITI,E ARV. TIME BILL RATE 1 Principal Professional Engineer . . . „ PPE „ . „ . . . S125.00.hr. 2 r Professional Engineer.Project Manager PE 95.00fhr. 3) Engineer Intern:Project Engineer . E 1 „ „ „ 80.00.shr. 4) DesiLm Enuineer . „ . „ . . , , , , ,,,, . 7000Thr. 5) CADD Designer CD 55.00:hr, 6) Permit Manager,Research PMR 50,00 hr. 7i Administrative AS . . . . . . . . . „ 27.50/hr. EXPENSES 8) Tra‘e! S 0.40.mi. 9 Bond Copies (Abo‘e Contract Allotment) 24" x shet S I.25;sheet 30" x 42" sheet . „ . . . S 1.75 .sbeet 10) Telephone Long Distance Telephone or Cellular Telephone 1.15 x Cost II ) Xerox Copies 8 ½" x 11" $ .15:each S 1/2" x 14" . . . . . . . . „ . . „ . . . . 5 .20 each 11" x 17" S .25/each 12) Miscellaneous Expenses(i.e: Aerial photos, tax maps. copies of local ordinances. "out-of-poeket" expenses) 1 1 5 x Cost 131 A 1.5%monthly late fee shall be assessed to all fees and expenses not paid within 30 days of date of 14) Subconsuitant Fees not included in scope of contract sen ices 1.15 x Cost 15) Attorney fees and .or all costs incurred as a result of attemptinv. to collect past due fees „ . , „ . . „ , , , , , , , , , , , , 1 15 x Cost ref DR. - 50' .1.'/Tt' I l ?S U{'t.ANDS RUMP PER S.RY.Mo"" .. 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