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Home My WebLink AboutV(D) Approval and Authorization for Funding of Temporary Positions, Overtime, and Records Retention in the Building Division from Capital Reserve Funds Agenda 04-06-2004 Item V D Mayor eCenter of Good Liy Commissioners S. Scott Vandergrift Danny Howell, District 1 Scott Anderson, District 2 City Manager _ Rusty Johnson, District 3 Nancy J. Parker, District 4 STAFF REPORT TO: The Honorable Mayor and City Commissions FROM: Jim Phelps, CBO, Building Official VIA: Russ Wagner, AICP, Community Development Director DATE: March 29, 2004 RE: Funding for temporary positions, overtime and records retention in the Building Division ISSUE: Should the Mayor and City Commissioners authorize the expenditure of funds to pay for temporary positions, overtime and records retention in the Building Division for the remainder of the 03-04 fiscal year? BACKGROUND: The position of Chief Plans Examiner remains vacant because of a lack of licensed applicants. It is necessary at this time to continue to use a contract provider to allow the issuance of permits and inspections to continue. The continued number of homes being built and sold is creating a continuing need for the additional personnel to handle the administrative processing, plans review and inspection activities for an acceptable level of service. The new position of Building Inspector/Plans Examiner that was created in this budget has been filled. However, as of this time the state Building Code Administrators & Inspectors Board has not issued the provisional license to allow the person to review plans. DISCUSSION: The Chief Plans Examiner position is currently being filled by a person contracted from Professional Engineering and Inspection Company, Inc (PEICO) at a cost of $50.61/hr.. Occasionally, it is necessary to use the person from PEICO to conduct inspections at which time the hourly cost is increased. The permanent position continues to be advertised on various web sites. I have discussed this position with the Human Resources Director and have received permission to fill this position with a lesser-licensed individual in order to meet the city's needs and to save money. The attached charts track the increase in services required, primarily for new construction: Chart 1. The building division revenue collected from 1 Oct. 03 thru 26 Mar. 04 is a total of $831,258.30. Projected for the year is$1,662,571. Chart 2. Shows the number of inspections per month has increased from 957 to 1578. Chart 3. Shows the number of permits issued by month, the new single-family residential buildings have increased substantially over the 12-month period. The total budget for the building division is $980,510, if the projected revenue of$1,662,571 is realized it creates significant excessive revenue of about $682,061. We have received $50,000 reducing the excess to $632,061. At this time there are about 65 applications submitted for homes, based on an average of$1,512 each that equates to about $98,280. The revenue being generated should be used to provide service to our customers. Permit fees are being reviewed to determine if revisions are needed to cover the cost of operations including new positions. In order to provide proper plan review, permitting and inspections, additional staff is needed, at a minimum one administrative and two technical positions. STAFF RECOMMENDATION: Staff respectfully recommends that the Mayor and City Commissioners authorize the use of Capital Reserve Funds to pay for temporary employees, overtime and provisions for record retention. The proposed positions are plans examiner, inspector and clerk as required to conduct required inspections and services. It is estimated that an amount of$115,000 should cover such cost for the remainder of this fiscal year. Chart 1 PERMIT REVENUES Revenue Generated $831,258.30 Print Date 3/29/2004 YTD BY PERMIT TYPE Projected$831.258.30 Year Total $1,662,571 1 Oct. 2003 -26 Mar. 2004 200,000.00 180,000.00 - -f 160,000.00 - 140 000.00 I — 120,000.00 100,000.00 80,000.00 r 60,000.00 — 40,000.00 20,000.00 gni I - II . 11 s 0.00 - Oct-03 Nov-03 Dec-03 Jan-04 Feb-04 Mar-04 Oct-03 Nov-03 Dec-03 Jan-04 Feb-04 Mar-04 ■Building Pmt. 73,282.30 76,324.84 40,065.50 46,792.22 88,627.53 84,385.07 ■Electrical Pmt. 7,917.00 11,591.46 8,595.00 6,680.00 10,540.00 10,504.00 13 Mechanical Pmt. 6,554.00 7,724.00 7,500.00 4,090.00 4,890.00 6,530.00 ■Plumbing Pmt. 7,355.70 8,773.67 6,499.40 4,623.00 10,240.36 9,579.00 ■Roof Pmt. 1,920.00 3,870.00 2,370.00 2,610.00 3,510.00 3,030.00 ■Plan Review 30,924.42 38,372.42 18,420.12 23,818.53 44,106.16 45,800.50 ■Sign Pmt. 248.00 109.00 70.50 264.00 210.00 639.00 ■Pool Pmt. 1,096.50 963.00 1,899.50 1,587.00 1,443.50 3,700.007 ■Land Clearing Pmt 710.00 1,030.00 460.00 835.00 2,280.00 1,770.00 ■Re-inspection 5,775.00 3,964.12 9,195.00 7,335.00 7,455.00 6,460.00 NOC 490.00 704.98 405.00 425.00 590.00 755.00 ■TOTAL 136,272.92 153,427.49 95,480.02 99,059.75 173,892.55 173,152.57 Chart 2 INSPECTIONS BY MONTH Monthly Average Inspections Print Date: 3/29/2004 1 Oct. 02 thru 26 Mar. 04 FY. 02-03 996 YTD 1545 1800 1600 1400 I 111 III 111 1200 1000 Iliti . 1 800 — - _ - F 1 1 600 —lit ._ � _1 i 1 ll III 400 1 200 -- f i ' 0 Oct-02 Nov-02 Dec-02 Jan-03 Feb-03 Mar-03 Apr-03 May-03 Jun-03 Jul-03 Aug-03 Sep-03 Oct-03 Nov-03 Dec-03 Jan-04 Feb-04 Mar-04 ■Series1 957 856 865 1004 984 1056 I 992 11033 973 1127 939 1169 1569 1345 1561 1612 1607 1578 Chart 3 PERMITS ISSUED Permits Issued Thru Mar. 26, 2004 Print Date 3/29/2004 April 03 thru March 26,04 300 250 200 ---------11 .------41\ 150 100 :- - .._.... a i 50 Apr-03 May-03 Jun-03 Jul-03 Aug-03 Sep-03 Oct-03 Nov-03 Dec-03 Jan-04 Feb-04 Mar-04 --t Buildings 24 27 36 49 34 39 70 74 53 47 77 80 t Others 131 142 154 144 120 116 144 106 99 137 121 177 -t-Total 155 169 190 193 154 155 214 180 152 184 198 257