HomeMy WebLinkAboutItem 01 Approval of the Minutes for the Budget Workshop held August 8, 2019, and the Regular City Commission Meeting held August 20, 2019Budget Workshop
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive, Ocoee, FL
August 8, 2019 MINUTES 6:00 p.m.
CALL TO ORDER - 6:00 Pi1I
Mayor Johnson opened the workshop meeting.
Present: Commissioner Brinson, Commissioner Wilsen, Mayor Johnson, Commissioner
Firstner, Commissioner Oliver
Also Present: City Manager Frank and City Clerk Sibbitt
FY19/20 Budget Overview - Finance Director Roberts - 6:02 PINI
Finance Director Roberts provided a PowerPoint presentation summarizing the Proposed
Budget for FY2019-2020. Budget Highlights in the presentation covered:
• Economic Highlights
• Millage Calculation
• Revenue/Expenditure Summary
• General Fund Revenues/Expenditures
• New Positions and Personnel Changes
• Vehicle Replacements
• Equipment
• Capital Improvements
• Sanitation Fund
Residential Solid Waste Program Update — Public Works Director Krug — 6:12 PM
Public Works Director Krug presented a PowerPoint that discussed the City's residential solid
waste program, and indicated the current collection program needs to be updated. He advised
recycling, service frequency, and a rate adjustment should be addressed at this time because of
recent external fee increases beyond the City's control. He discussed several options for
recycling/garbage collection; and furthermore, his recommended service options are the
following:
• Two (2) garbage pick-up days per week
• Central drop off for recycling
• Return to four (4) day weekly yard & bulk waste pick-up
• 2020 annual rate would be $284.64, or $23.72 monthly (13% increase after 11 yrs.)
• Provide a truck maintenance day
0 Extend the service life of equipment
Ocoee City Commission Budget Workshop
August 8, 2019
Mayor Johnson inquired if he had received quotes to bid the service out. Public Works
Director Krug explained he received a verbal quote, but was not provided anything in writing.
Mayor Johnson inquired if he would have the written quotes by the tentative budget hearing so
they can decide how to proceed.
Commissioner Wilsen stated she is not in favor of privatizing services as the City tried it once
and the services were horrible. She plans on speaking with her district residents to encourage
them to speak with members of other communities that may have private services to compare our
City services with what they are receiving. She commented that the City has not had a rate
increase since 2008, and inquired if they would be deciding the service options at the budget
hearing. Mayor Johnson briefly commented that the Commission should consider private
companies and the services they provide as he is aware of a City that likes the private services
they receive.
Commissioner Oliver stated he recalls when the City had private services, and he personally
agrees that the experience was horrible. If it is decided to award services to a private company,
he asked that a due diligence report on all companies bidding be provided to them; and further,
he inquired if there is a standard protocol that City staff considers for replacement of trucks such
as millage or warranty. Public Works Director Krug replied that the trucks are run beyond their
warranty, and they replace their trucks on a four-year plan.
Commissioner Brinson inquired if this would go out for bid as a Request for Qualification
(RFQ) or Request for Proposal (RFP). Public Works Director Krug answered it would be bid
out as an RFQ as they would want the company that provides the best services. Commissioner
Wilsen inquired how many employees in the Solid Waste Department would be displaced.
Public Works Director Krug replied they have a team of fourteen (14) employees, and would
need two (2) employees to manage the new solid waste program, if approved. If there are no jobs
within the City to shift an employee to, he felt confident that those staff members would be
offered positions with the selected vendor as his employees are solicited for jobs daily.
Commissioner Firstner stated that if they bid out for RFQ, he would also like to see the
information from the prospective vendors. A private company can do just as well as the City
provided they have the service record and recommendations on their level of service. He
commented that overall he feels the best option is to drop the recycling completely.
A brief discussion ensued regarding what makes a recycling load contaminated.
Discussion - 6:37 PM
Mayor Johnson announced that they will not be going through the budget book page -by -page as
the Commission has had time to review their budget books; he further stated if there are any
questions pertaining to any area of the budget, he would like to begin with those questions. He
opened the discussion in the order of the seating arrangement, beginning with Commissioner
Brinson.
Commissioner Brinson shared he currently did not have any comments.
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Ocoee City Commission Budget Workshop
August 8, 2019
Commissioner Wilsen stated she noticed there is $12,000 for the Neighborhood Grant Fund and
because they have had residents come before the Commission for donations she would like to
take the $12,000, along with the Commission's uniform allowance and travel funding, and
further divide that total by the five members to allow for discretionary funds. Mayor Johnson
commented that he feels they should keep the travel funding as most of them do use those funds;
and further, suggested that the Commission give up their health insurance. Commissioner
Wilsen replied that she is not asking to do away with the travel funds, but rather split all the
funds. Discussion ensued regarding the Neighborhood Grant Program and the implementation of
a policy. City Manager Frank commented that the funds were placed in the budget, and it was
his understanding that they were to have a discussion on the program at some point during the
year, which he believes they did; however, there was no consensus provided to move forward.
Commissioner Brinson inquired if this program had been implemented in the past. It was
answered in the affirmative. He further inquired why it had been dissolved. Commissioner
Wilsen explained the program and shared it was not a well-received program because it was said
that the same neighborhoods kept requesting funds. Mayor Johnson commented that it seemed
to him to be certain areas with homeowners' associations that received the funds. He further
asked the City Manager to have staff work on a set of rules or procedures for the program as he
would not dislike the program if it worked for everyone. City Manager Frank stated that he can
bring back suggestive rules for the program to the public hearing.
Commissioner Firstner shared he has no issue with the budget and was happy to see many
departments reduced their budget.
Commissioner Oliver stated that he also noticed some reductions and felt those reductions were
very well -noted. He continued by addressing the Commission on the importance of strategic
planning, mission/vision statement, and looking at the core values of the City; and further, stated
that he felt the City should be operating as if it were already at a population of 75,000.
Page 38 - Commissioner Oliver commented that he was pleased with the clean-up for the gun
range ($100,000), and inquired if it could be explained how the City would implement this. City
Manager Frank replied that the gun range is in the 5 -year capital budget and will most likely
not be in the same location.
Pg.39 — Commissioner Oliver stated that he was looking at the different projects for the parks in
the 5 -year capital budget, but did not see Coventry Park which is in bad disrepair. Parks and
Recreation Director Johnson replied that Coventry Park is in this current budget. Staff is
currently getting quotes for the tennis court, and the basketball court has funds to be refurbished.
PgAl — Commissioner Oliver stated he sees a proposed traffic signal for Bluford Avenue at
Maine Street, as well as for Clarcona Ocoee at Ingram Road, and further inquired why the
Bluford Ave. traffic signal was being replaced sooner. Public Works Director Krug explained
the traffic signal wires at Bluford Avenue are at their service life, and need to be repaired or
replaced. Mayor Johnson added that the City also received funding from the Oasis Developer
for that traffic signal. Commissioner Oliver commented that he recalls funding from one of the
developers in the amount of $250,000 for Ingram Road. City Planner Rumer replied as part of
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Ocoee City Commission Budget Workshop
August 8, 2019
the Development Agreement for Arden Park, the developer had to make a payment of $250,000
that can be used in the area. The funds were originally for a specific signal at Clarke Road and
Clarcona Ocoee, but when the County had plans to widen the road they put a signal in. The
Development Agreement was then adjusted to be a $250,000 transportation mitigation payment.
City Planner Rumer further briefly explained the steps required in order to get a traffic signal
with the County. Commissioner Oliver stated that he feels that the Ingram Road intersection is
dangerous, and he would propose that it be determined how the City can press forward with the
$250,000 and get assistance from the County to get the traffic signal installed. City Planner
Rumer explained the $250,000 can be set aside by the City for that traffic signal, but a warrant
analysis is required by the County as it is their road. Commissioner Oliver shared he will
continue to push this through the County to make the traffic signal happen.
Commissioner Oliver stated that he would like to have funds set aside to have an audit on the
City's financial health, as was approved by the City Commission in 2016. City Manager Frank
clarified what was proposed by the Commissioner during that time was an operational audit, not
a financial audit, as the City has auditors that conducts annual financial audits. He further
explained the operational audit was never defined, but he believes it was for a particular
program. Finance Director Roberts stated that the City is certainly audited by general auditing
practices conducted by a public accounting firm that is certified by the State. Commissioner
Oliver said he is suggesting an organizational audit that determines the City's health and
efficiency. Finance Director Roberts further elaborated on the financial audit which does
determine if the City is a healthy financial institution and in compliance with all regulatory
requirements; however, it does not determine if the City is organizationally processing
transactions efficiently. Further discussion ensued regarding operational audits.
Commissioner Oliver said he would like to provide infrastructure information to the residents,
and would like to request funds be put aside for an informational notice to be sent out to all
districts. Mayor Johnson briefly commented that he visits many of homeowners' associations to
let them know what is happening in the City, and suggested that they all try to do the same in
their districts. He agreed that a brochure or notice being sent out quarterly is not a bad idea. City
Manager Frank stated the City will fund whatever the Commission provides consensus too. He
further stated that the City did send out quarterly newsletters in the past, but it encompassed the
projects going on in the City and was not district specific. Further discussion ensued.
Mayor Johnson commented within the next few years he would like to look at the property near
the cemetery so they may consider expanding the cemetery. The current cemetery is at capacity,
and they always have new residents moving in. He further shared he is not asking for approval
this evening, but for the Commission to consider this as a long term goal. Discussion ensued
about the condition of the cemetery grounds.
Mayor Johnson inquired about the reserve funds. Finance Director Roberts shared she is
projecting the reserves for this year will be around $20 million. Mayor Johnson stated that the
City has one of the healthiest reserves than any city our size. City Manager Frank briefly
explained some of the upcoming projects that will require funding from the reserves such as the
city hall relocation project. Mayor Johnson further thanked the City staff for keeping the City in
good shape. He shared that the budget this year reflects a 3% COLA for the employees.
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Ocoee City Commission Budget Workshop
August 8, 2019
Mayor Johnson inquired if the next budget workshop was needed, a consensus of the City
Commission was to cancel the August 14th Budget Workshop. Mayor Johnson
announced the Tentative Budget Public Hearing is scheduled for September 11 cn at 6:00 PM.
IV.ADJOURNMENT - 7:37 PNI
APPROVED:
Attest:
City of Ocoee
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
5
MINUTES
REGULAR CITY COMMISSION MEETING
AUGUST 20, 2019
CALL TO ORDER - 6:16 P bl
Mayor Johnson called the regular session to order at 6:16 PM in the Commission Chambers of
City Hall. The invocation was led by Reverend M.L. Rasberry, Sr. followed by the Pledge of
Allegiance to the Flag led by Commissioner Firstner. City Clerk Sibbitt called the roll and
declared a quorum present.
Present: Commissioner Brinson, Commissioner Wilsen, Mayor Johnson, Commissioner
Firstner, Commissioner Oliver
Also Present: Assistant City Manager Shadrix, City Attorney Cookson, City Clerk Sibbitt
PRESENTATIONS AND PROCLAMATIONS - 6:18 PNI
Proclamation — West Orange Healthy Selfie Day, read and proclaimed by Mayor Johnson.
Proclamation accepted by Healthy West Orange.
STAFF REPORTS AND AGENDA REVIEW - 6:21 PNI
Assistant City Manager Shadrix announced before the City Commission is an Emergency
Item for the School Resource Officer Agreement with Innovations Montessori Charter School.
This item is similar to the Renaissance Charter School agenda item on the Consent Agenda;
however, staff received the agreement late yesterday, so therefore approval for this item is being
requested as a separate item.
Motion: Move to approve the School Resource Officer Agreement with
Innovations Montessori Charter School; Moved by Commissioner Oliver,
seconded by Commissioner Brinson; Motion carried unanimously.
COMMISSIONERS ANNOUNCEMENTS - 6:23 PNI
Commissioner Brinson — None
Commissioner Wilsen — None
Commissioner Firstner — None
Commissioner Oliver — 1) Shared that he was pleased with the Summer Job Program, and
appreciated the positive feedback from staff, and noted that next year he would like the program
to be slightly more structured. 2) Shared that the Ocoee Youth Council (OYC) attended the
Florida League Conference this past weekend. During the event, students and OYC
Coordinator Dillard participated in several workshops, learned valuable information, met other
like-minded individuals, and exchanged contact information.
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Regular City Commission Meeting
August 20, 2019
Mayor Johnson — 1) Announced information on the Budget Hearings can be found on the
City's Website and on OcoeeTV. He gave the following reminders: The City's First Budget
Public Hearing is being held Wednesday, September 11th. The Final Budget Public Hearing is
scheduled for Wednesday, September 25th. All meetings will begin at 6:00 PM in City Hall. 2)
City Hall will be closed on Monday, September 2°d, in observance of Labor Day; therefore, the
City Commission meeting scheduled for Tuesday, September 3`d, was canceled. 3) Announced
the Code Enforcement Board currently has vacancies for (1) one regular member seat and (2)
two alternate member seats. This Board meets the fourth Tuesday of every month at 7:00 PM; if
interested in being appointed to the Code Enforcement Board, please go to the City's website to
download the application for submittal, or contact the City Clerk's Department for more
information. 4) The next CRA Meeting is scheduled before the City Commission Meeting on
September 17th starting at 5:00 PM. Currently, three members are unable to attend; therefore,
the attendance of four members to meet a quorum is required. Should any members have
conflicts with this meeting date, please notify City staff.
PUBLIC COMMENTS
THE PUBLIC IS ALLOWED TO COMMENT ON ANY ITEMS THAT ARE ON THE AGENDA BUT NOT PART OF A
PUBLIC HEARING. PUBLIC HEARING COMMENTS ARE TO BE HEARD DURING THAT PORTION OF THE
MEETING. ANY COMMENTS YOU WOULD LIKE TO MAKE THAT ARE NOT PART OF THE AGENDA WILL BE
HEARD UNDER THE CITIZENS/PUBLIC COMMENTS AT THE END OF THE MEETING.
CONSENT AGENDA - 6:27 P1I
Consent Agenda Motion
Motion: Move to adopt the Consent Agenda Items #1 - #10 with Items #6, #8, and
#10 being pulled for discussion and separate consideration.
Moved by Commissioner Oliver, seconded by Commissioner Firstner; Motion
carried 5-0.
1. Approval of the Minutes for the Regular Commission Meeting held August 6, 2019.
(City Clerk Sibbitt)
Approved on Consent. Motion carried 5-0.
2. Approval to Move an Alternate Member to a Regular Member Seat on the Code
Enforcement Board. (City Clerk Sibbitt)
The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of this
Board is to review infractions of the City technical Codes negotiate compliance and impose fines for failure
to comply. The Code Enforcement Board is to have seven (7) regular members and two (2) alternate
members with a three-year term. Currently, the Board has five (5) regular members and one (1) alternate
member. Members Keith Carrington and Brad Lomneck resigned from the board leaving two (2) vacant
regular member seats. Alternate Member William Mann has indicated he is interested in moving into a
regular member seat on the board.
Approved on Consent. Motion carried 5-0.
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Regular City Commission Meeting
August 20, 2019
3. Approval of New Appointment to the Human Relations Diversity Board. (City Clerk
Sibbitt)
The Human Relations Diversity Board was created by Resolution in 2003. The purpose of this board is to
promote understanding, respect, goodwill, and equality among all citizens and businesses of the City of
Ocoee. Members of the Human Relations Diversity Board serve three-year terms. Currently the Human
Relations Diversity Board has ten (10) members, and their resolution allows no less than seven (7) members
and no more than thirteen (13) members. An application has been received by Marlyn Bonzil-Juste, who has
shown an interest in being appointed to the Human Relations Diversity Board for a term ending May 2022.
Approved on Consent. Motion carried 5-0.
4. Approval of Resolution Relating to the Acquisition by Eminent Domain of Property.
(Assistant City Manager Shadrix)
The City needs to acquire certain property for the City of Ocoee Master Stormwater Pond Project.
Approved on Consent. Motion carried 5-0.
5. Approval to Transfer Funds from Operating Budget to Capital Budget to Cover Cost
of Equipment Slide Out Trays for Fire Department Command Vehicles. (Fire Chief
Miller)
The Ocoee Fire Department needs to purchase two (2) equipment slide out trays for command vehicles.
These are critical for efficient operations during emergency medical and fire response. As the trays are not
standard or manufacturer -issued equipment, they were not included with the initial vehicle purchases and the
cost was uncertain and not budgeted.
Approved on Consent. Motion carried 5-0.
6. Approval of Resolution Authorizing the Revision of the Interlocal Agreement and
Trust Instrument for the Florida Short Term Asset Reserve. (Finance Director
Roberts)
In June 2018, the Commission Authorized the City to enter into an interlocal agreement with another Florida
agency for the purpose of establishing a local investment pool. The investment pool, Florida Short Term
Asset Reserve (FLSTAR) is administered by Hilltop Securities and managed by J.P. Morgan. Hilltop
Securities have requested certain revisions to the interlocal agreement that allow for an additional method to
join the pool for CFOs or Finance Directors who have been designated authority by their governing body to
invest in any investments authorized by their investment policy without additional approval of their board.
The City will continue to follow its investment policy as approved by the Commission in June of 2018; and
clarify the language so that all political subdivisions like state universities, public utilities, etc. are all clearly
eligible to participate. Membership in the investment pool has allowed the City to diversify its investment of
surplus funds while earning market driven returns.
Commissioner Brinson inquired who the designated representative was in the City for the
interlocal agreement and their term limit. Finance Director Roberts answered she is, and
advised that she was just reappointed this summer. Her term expires in September 2020.
Commissioner Brinson, seconded by Commissioner Wilsen, moved to approve
Item #6 - Resolution Authorizing the Revision of the Interlocal Agreement and
Trust Instrument for the Florida Short Term Asset Reserve. Motion Carried 5-0.
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Regular City Commission Meeting
August 20, 2019
7. Approval to Renew the School Resource Officer Agreement with Renaissance
Charter School. (Police Chief Brown)
Florida Statute Section 1006.12 entitled "Safe -School officers at each public school" requires each District
School Board and School District Superintendent to partner with law enforcement agencies to establish or
assign one or more safe -school officers at each school facility within the District by implementing a security
option which best meets the needs of the school district. The School Board has suggested that Charter
Schools should contract for and obtain school resource officers individually with the Law Enforcement
Agency. Renaissance Charter School desires to contract with the Ocoee Police Department for School
Resource Officers at their Ocoee campus. The Ocoee Police Department will provide one (1) School
Resource Officer, same staffing as last year, to Renaissance Charter School, which is located in Ocoee.
Agreements between the City and the Charter Schools are required in order for the Police Department to
understand officer responsibilities and for the City to be reimbursed by the Charter School's Board of
Directors for a portion of the officer's annual salary. For School Resource Officer services, the Charter
Schools will be charged a prorated fee based on the 10 -month school year. The agreement was prepared by
the City Attorney's Office and is effective for a two-year term from July 1, 2019 to June 30, 2021. For
School Resource Officer services, the Charter Schools will be charged a prorated fee based on the 10 -month
school year.
Approved on Consent. Motion carried 5-0.
8. Approval of the Third Amendment to Agreement for City Wide Towing Services
with Car Store of West Orange, Inc., and Sly's Towing & Recovery LLC. (Police
Chief Brown)
The City of Ocoee utilizes a tow rotation and has contracts with Car Store of West Orange, Inc., and Sly's
Towing & Recovery LLC. The initial contract was a three-year contract beginning on March 1, 2014, and
ending on February 28, 2017, with two automatic one-year renewable extensions. The second automatic
one-year renewable extension expired on February 28, 2019; however, a six-month extension was granted
with the intention of resoliciting tow services. The six-month extension is set to expire on August 28, 2019.
The resoliciting of tow services has not come to a completion, and additional time is needed to continue to
resolicit these tow services. In order to allow additional time to finalize the procurement process, the Police
Department is requesting the current contract be extended three months until November 28, 2019. Both Car
Store of West Orange, Inc., and Sly's Towing & Recovery LLC are in agreement with the three-month
extension.
Commissioner Oliver shared he understands the need for the towing services, but inquired if a
car gets towed for a traffic violation on a Friday would a citizen be able to claim their car on the
weekend, or would they have to wait until Monday; also, if there would be an additional charge.
Police Chief Brown explained the approval this evening is for a three months extension on the
towing services while the City works on the proposal for the procurement process. He shared
that he can add the Commissioner's concern to the proposal to allow weekend contact with no
additional fees incurred.
Commissioner Oliver, seconded by Commissioner Wilsen, moved to approve
Item #8 - Third Amendment to Agreement for City Wide Towing Services with Car
Store of West Orange, Inc., and Sly's Towing & Recovery LLC. Motion Carried 5-0.
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Regular City Commission Meeting
August 20, 2019
9. Approval of Residential Construction & Demolition Debris Removal Franchise
Agreements Option to Extend Two (2) Years with Waste Pro of Florida and
Progressive Waste Solution of Florida. (Public Works Director Krug)
The City entered into Exclusive Residential Construction & Demolition (C&D) Debris Removal Franchise
Agreements in 2014 for an initial five (5) year term with an option to extend the agreements for two (2)
years. Franchises were originally awarded to four (4) vendors, however the vendors have been reduced to
two (2) due to an acquisition and another firm backing out due to the excessive distance to their landfill
located in Volusia County. The remaining vendors have successfully covered the demand for the residential
C&D and have provided up to $7,000 annually in franchise fees based on the market demand. Public Works
is requesting the Commission exercise the option to extend the Franchises for a two (2) year term. Public
Works recommends approval of extending the existing Franchises with both vendors.
Approved on Consent. Motion carried 5-0.
10. Approval of Commercial & Multi -Family Solid Waste Collection Exclusive
Franchise Agreement Option to Extend Two (2) Years with Progressive Waste
Solutions of Florida. (Public Works Director Krug)
The City entered into an Exclusive Commercial & Multi -Family Solid Waste Collection Franchise
Agreement with Progressive Waste Solutions of Florida in 2014 for an initial five (5) year term with an
option to extend the agreement for two (2) years. The vendor has successfully met the demand for the
commercial solid waste collection providing up to $240,000 annually in franchise fees based on the market
demand. Public Works is requesting the Commission exercise the option to extend the Franchise for a two
(2) year term. Public Works recommends approval of extending the existing Franchise with the vendor.
Commissioner Oliver inquired if there is any correlation to this item and item #11 on the
Regular Agenda. Public Works Director Krug advised these are two separate items as one
addresses the commercial franchise, and the other is for the selection of residential solid waste.
However, he will be addressing some issues under item #11 that could relate to franchising
residential solid waste.
Commission Oliver, seconded by Commissioner Brinson, moved to approve Item
#10 - Commercial & Multi -Family Solid Waste Collection Exclusive Franchise
Agreement Option to Extend Two (2) Years with Progressive Waste Solutions of
Florida. Motion carried 5-0.
PUBLIC HEARING - None
FIRST READING OF ORDINANCES - None
SECOND READING OF ORDINANCES — PUBLIC HEARINGS - None
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Regular City Commission Meeting
August 20, 2019
REGULAR AGENDA - 6:36 PINI
11. Selection of Residential Solid Waste Service Level for Fiscal Year 2019/2020. (Public
Works Director Krug)
The City commission approved Resolution No. 2006-003 to provide for collection of Solid Waste fees
through the annual Orange County tax roll. The agreement between City of Ocoee and Orange County Tax
Collector requires the City to annually certify the non -ad valorem assessment roll by September 15th. City
staff identified funding issues with the current level of service standard at the City Commission's Budget
Workshop held on August 8, 2019. City staff is requesting Commission approval of service levels for the
residential solid waste program to be incorporated in the 2019/2020 budget. If the City Commission wishes
any resulting changes to impact the tax roll this year instead of one year from now, direction is needed in
advance of the pending Budget Hearing scheduled for September 11, 2019 and the deadline for certification
of changes to the tax roll of September 15, 2019. Staff will present options and the associated budget
impacts.
Public Works Director Krug discussed the City's residential solid waste program and
indicated the current collection program needs to be updated which would require a service rate
to be decided at this meeting. He advised the tax roll must be certified by September 15th, and
due to the cancellation of the first Regular City Commission in September, a Special Meeting is
required on September 11th during the Tentative Budget Hearing to certify the tax roll. If a rate
is not chosen this evening, then any rate changes approved at a future meeting would not go into
effect until January 2021. Public Works Director Krug discussed several options for
recycling/garbage collection; and furthermore, his recommended service options are the
following:
• Maintain current service: $289.50 per year, $24.13 monthly, 15% increase.
• Central drop location: $284.64 per year, $23.72 monthly, 13% increase.
• Suspend recycling: $272.28 per year, $22.69 monthly, 8% increase.
• Contract Service: $264.00 per year, $22.00 monthly, 4.8% increase.
Commissioner Oliver inquired about the positions affected, and if the intended contractor has
already stated that they are ready to employ the eleven positions. Public Works Director Krug
shared the contractor is looking to employ some of the staff but not all.
Pat Rzeszut, Waste Connections District Manager for Central Florida, addressed
Commissioner Oliver's concern regarding the employment of affected personnel. He shared that
the current employees already know the routes so they would want to bring them onboard with
Waste Connections, assuming background checks and other requirements are met. Mayor
Johnson inquired if it would be a pay -cut for the employees. Public Works Director Krug
advised that the employees who have worked for the City over 25 years may experience a pay -
cut but that is to be determined. Commissioner Oliver inquired if there are any clauses in the
contract that allows the City to opt -out if they are not happy with the services. Public Works
Director Krug answered that all contracts they enter have a termination clause. He further
stated there is also the ability to incorporate penalties for customer service misses into the
contract. Waste Connections has one of the lowest rates for being penalized in their contract
which is why staff requested entering into the franchise with them for our solid waste services.
Commissioner Oliver inquired if we have had any relationships with Waste Connections in the
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Regular City Commission Meeting
August 20, 2019
past. Public Works Director Krug answered they have been providing the commercial solid
waste program for the City for over 5 years. They are also the predominant vendor with the City
for the construction and demolition debris.
Mayor Johnson shared that there are two letters of recommendation on the dais, one from the
City of Groveland and the other from the Town of Eatonville.
Commissioner Firstner inquired if at the end of the contract they were not happy with the
services, would it be more feasible to seek out another contract or bring the services back in-
house. Public Works Director Krug shared it could go either way as it depends on the market.
Commissioner Firstner confirmed that the contracted service option would continue the
recycling program currently in place in the City. Public Works Director Krug answered in the
affirmative.
Commissioner Wilsen shared she made it known at the budget workshop that she is not
interested in privatizing the solid waste services as the City tried it once before and it was not a
great situation. She further commented that the rates have not been raised since 2008, which is
11 years ago. Now, they are in a situation to make a decision on an option because the City does
not want to raise the rates of the customers. She further shared her concerns are on the service as
well as the eleven employees who are currently employed. She confirmed that the City
recyclables, for the most part, are typically sent to the landfill. Public Works Director Krug
stated the City picks up the recycling, but it is too contaminated which is why it is sent to the
landfill. Commissioner Wilsen commented that based on the options presented, it is a
difference of $8.28 to maintain the services in-house with no recycling ($272.28) versus going
with a private service ($264.00). Public Works Director Krug shared Waste Connections
provides an option that allows them to handle recycling. Mr. Rzeszut explained they have a
material recovery facility where they can take the recyclables so they can recover materials that
allow them to truly recycle. He further explained the disposal they currently offer is taken in-
house to their own landfills so there will not be an increase in the landfill disposal fee as can be
implemented by Orange County where the City currently disposes. Commissioner Wilsen
reiterated that she is still not seeking to privatize, and would like to keep services in-house.
Commissioner Brinson shared he is also customer service oriented, and wanted to be sure that
whatever service the City provides it is transparent to the customer. He shared a garbage
situation that occurred yesterday with a resident in his district for which the City was able to
resolve today, and that is the type of service he is seeking. He further inquired from Mr. Rzeszut
if that was the type of service Waste Connections can provide. Mr. Rzeszut answered in the
affirmative, explaining that in Lake County they were the lowest fined company. He further
stated he can provide additional reference letters if needed. Public Works Director Krug
advised Commissioner Brinson that there will be a full-time customer service representative
assigned to the City, and his department would continue to take and handle any calls received
by the residents, as he needs to know if things are not working.
Mayor Johnson voiced that one of the responsibilities of the elected officials is to save money
for the citizens and help lower rates. He agreed that when the City contracted out services years
ago it did not go well, but that was in the past and the City took corrective measures. He realizes
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Regular City Commission Meeting
August 20, 2019
the savings are small, but he feels any savings would be appreciated by the residents. Mayor
Johnson shared he would have a problem if the employees were not given jobs, and asked that
employees with 25 years be kept in the City and transferred internally.
Discussion ensued on the service options that were summarized by Public Works Director Krug.
Motion: Approval to privatize the residential solid waste services with the City's
solid waste services franchisee Waste Connections for $264.00 per year which is
$22.00 monthly and represents a 4.8 % increase; further, also include a 1.4%
annual increase to the contract. Moved by Commissioner Firstner, seconded by
Commissioner Brinson. Motion carried 4-1 with Commissioner Wilsen opposing.
STAFF ACTION ITEMS - None
COMMENTS FROM CITIZENS/PUBLIC - 7:17 PNI
Senator Bracy, 3604 Meadow Breeze Loop, Ocoee, expressed a desire to hold an annual event
in remembrance of July Perry, the young African-American man lynched during the Ocoee
Massacre. He shared that he had spoken to Commissioner Oliver about holding the festival at
Bill Breeze Park, and he recommended asking the Commission to waive the rental fee. Mayor
Johnson shared that for the last two years the Human Relations Diversity Board (HRDB) has
been working on an event to be held in 2020. Commissioner Oliver inquired if he was trying
to hold a festival this year. Senator Bracy shared he was hoping 2019 would be the first annual
event. Further discussion ensued about the logistics of the event moving forward this year.
Motion: Approval to Waive the Rental Fee for Bill Breeze Park, and provide police
visibility during the festival honoring the late July Perry to be held on November
2, 2019; Moved by Commissioner Oliver, Seconded by Commissioner Brinson;
Motion carried unanimously.
Support Services Director Butler shared that City staff with the volunteer assistance of the
HRDB have a solemn gathering planned for next year, and further requested a consensus from
the Commission to allow staff to work with Senator Bracy to better understand the direction of
his event, and to be sure they can maximize the coordination between the City and the Senator's
efforts. The Commission acknowledged his request.
Economic Development Consultant Angel de la Portilla announced Mayor Demings is
holding a Town Hall Meeting on August 21, 2019, at the Lynx Central Station located at 455 N
Garland Ave, Orlando, FL 32801, to pursue a transportation sales tax referendum in November
2020. This referendum would support a one penny tax to improve transportation throughout
Orange County. He continued by sharing many cities including Ocoee have put together a list of
potential road projects to enhance transportation; and further, he intended to request an
allocation of funds for transportation for dual enrollment students at Ocoee High School which
would provide transportation to and from Valencia College. Mayor Johnson voiced that the
Tri -County Mayors along with other City Managers have discussed a desire to see money
allocated to specific Cities, based on size, in an effort to distribute the funds more evenly. He
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August 20, 2019
disclosed that currently, a large portion of the money is being assigned to SunRail which does
not affect the City of Ocoee, and noted if Mayor Demings would like the support of Ocoee, the
referendum would need to provide assistance for improving county roads within the City.
Assistant City Manager Shadrix shared that City Manager Frank is a member of the West
Orange Chamber of Commerce, on behalf of the City Commission, and together the Board
drafted a letter that outlined many concerns such as what percentage of funds would be
allocated to which county roads, what would the term be for the allocation, and also requested a
pattern capital based issuance. The letter will be sent to Brian Brooks, on behalf of the members
of the community, with the Commission being copied.
Valeria Tuoley- Jenkins, 2525 Leaning Pine Street, Ocoee spoke regarding the rental fee for
the Ocoee Lakeshore Center. She shared she believes the pricing for Ocoee residents should be
reconsidered as many of the surrounding City's rental fees are noticeably lower and provide a
discount to their residents. She understands that Ocoee does offer a 10% discount to residents,
but given the high rental fee, it is still considerably cheaper to go outside the City. Mayor
Johnson shared that staff had conducted a price comparison when they proposed the fees, but
acknowledged the Commission should reconsider a lower resident rate. Further discussion
ensued and Consensus of the Board was to have Staff look at the Ocoee Lakeshore
Center rental rates, and bring back information to the City Commission at the
October 1St meeting.
COMMENTS FROM COMMISSIONERS - 8:07 Ykl
Commissioner Brinson — Shared while attending the Florida League of Cities Conference
compensation for the Commission was addressed. Upon further review, he determined that the
City's current compensation policy was adopted in 1996, executed in 1998, and has not been
addressed since that time. Assistant City Manager Shadrix explained the compensation for the
Mayor and City Commissioners consists of three (3) categories: salary, stipend, and medical
benefits. An Ocoee elected official's annual salary is determined by Ordinance #96-23. Any
change to the salary must be by Ordinance which requires two (2) readings. He also noted that
pursuant to the City's Charter, an increase to the annual salary would not become effective until
the date of commencement for the City Commission members elected at the next regular city
election, provided that such election is at least six (6) months following the adoption of the
ordinance. The City's next election is in March 2021. Thus, that would be the earliest a salary
adjustment would be effective, and the ordinance implementing such salary change would need
to be adopted prior to mid-September 2020. The current stipend, which is to offset local travel
expenditures, is governed by Resolution 2001-13, as amended by Resolution 2002-21. A change
to the stipend may be done by Resolution, as opposed to an Ordinance. The total monetary
compensation for the Mayor (salary + stipend) is $9,300 annually. The total compensation for
each other member of the City Commission (salary + stipend) is $7,900 annually. Additionally,
the Mayor and City Commissioners are eligible to receive medical benefits of $5,592 annually
for individual coverage, and $15,480 annually for family coverage, not including the use of the
City's Clinic and medication dispensary.
Further discussion ensued and the Commission agreed to table the discussion at this time.
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August 20, 2019
Commissioner Wilsen — 1) Shared a resident's concern of high water levels, and mentioned a
desire to make Lake Olympia a "No Wake" zone; and further, asked staff if Lake Olympia had
access via a public boat ramp. Public Works Director Krug shared that at one time Starke
Lake and Lake Olympia did connect during high water levels; however, over time due to the
growth Lake Olympia is no longer accessible to the public and would be considered a private
lake. 2) Encouraged everyone to attend the Public Hearings.
Commissioner Firstner — Announced the Police Department has two upcoming events 1)
"Hand in Hand", a neighborhood together program will be held on Thursday, August 29th,
between 4:00 — 6:00 PM at Palm Park located at 529 Palm Drive 2) A free Handgun Safety
Class is being offered on Saturday, August 31St, and will be held at the North Police Sub -Station
located at 315 West Road. The class will commence at 8:00 AM and end at 12:30 PM.
Commissioner Oliver — 1) Shared that both Commissioner Brinson and Commissioner Wilsen
made compelling arguments regarding the Commission's salary. He agreed that they should
look at the salaries, as well as the growth within the City, and start being pro -active City versus
a re -active City. He reiterated a desire to create a Mission Statement for the City. 2) Reminded
residents that on Thursday, September 12th, he will hold a Town Hall Meeting for District 4 at
City Hall from 6:00 PM — 8:00 PM. He shared that all Department Heads should be present and
available to answer questions. 3) Shared that his College Intern, Abigail Foster, did an
outstanding job; based on her work performance; and noted that he was able to raise a $500
scholarship to award to her at the next Commission meeting. He further explained that this
scholarship will help defer some of her cost when she returns to FIU next week. Given the
success of the program, he looks forward to having an intern next year. 4) Applauded the
Summer Job Program and declared it was a success, and that he received many comments from
departments such as the City Clerk's Office. City Clerk Sibbitt shared that the two interns
appointed to her office completed a rather large time-consuming project where they had
successfully scanned 42 boxes of previous year agenda packets. She advised that both citizens
and staff can now access all of the Agenda Packets online.
Mayor Johnson — 1) Recommended further discussion of the Commission's salary at the
Budget Hearing on September 11th. 2) Reminded everyone that school is back in session. Also,
to be mindful of parking on the streets, and to not impede the flow of traffic. He also requested
that everyone use extra caution while driving to keep those who are walking safe.
ADJOURNMENT — 8:21 PINI
APPROVED:
Attest:
City of Ocoee
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
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