Loading...
HomeMy WebLinkAboutItem 01 Approval of the Minutes for the Tentative Budget Hearing and Special Session held on September 11, 2019, Final Budget Hearing Held on September 25, 2019 and the Regular City Commission Meeting held October 1, 2019 OCOEE CITY COMMISSION TENTATIVE BUDGET PUBLIC HEARING & SPECIAL SESSION PUBLIC HEARING & CONSENT AGENDA Ocoee Commission Chambers September 11,2019 MINUTES 6:00 P.M. I. CALL TO ORDER—SPECIAL SESSION PUBLIC HEARING FOR SOLID WASTE RESIDENTIAL CURBSIDE SERVICE FEES—6:00 PM A. Invocation and Pledge of Allegiance Mayor Johnson called the special session to order at 6:00 PM in the Commission Chambers of City Hall. The invocation was led by Mayor Johnson, followed by the Pledge of Allegiance to the Flag led by Commissioner Firstner. B. Roll Call and Determination of Quorum City Clerk Sibbitt called roll and declared a quorum present. Present: Commissioner Brinson, Commissioner Wilsen,Mayor Johnson, Commissioner Firstner, Commissioner Oliver Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt, Finance Director Roberts, Chief Accountant Herrera and Finance Sr. Administrative Assistant Hall C. Motion to recess and continue the Special Session Solid Waste Public Hearing until after the opening comments of the Tentative Budget Public Hearing Motion: Move to recess and continue the Special Session Solid Waste Public Hearing until after the opening comments of the Tentative Budget Public Hearing; Moved by Commissioner Wilsen, seconded by Commissioner Firstner. Motion carried 5-0. II. CALL TO ORDER—TENTATIVE BUDGET PUBLIC HEARING-6:01 PM A. Mayor's Announcement Mayor Johnson announced this is a public hearing on the tentative budget and proposed millage rate for the City of Ocoee.Notice of this hearing was contained in the Notice of Proposed Property Taxes mailed by the Property Appraiser. The City Commission has previously set a proposed millage rate of 5.5 mills which represents a 6.92% increase in millage over the rolled-back rate of 5.1438 mills. B. Briefing by City Attorney City Attorney Cookson announced the preliminary millage rate set by the City Commission and contained in the TRIM Notice is 5.5 mills. The maximum millage rate, which may be levied by the City by regular majority vote for the 2019-2020 fiscal year, is 7.0002 mills; such maximum millage rate having been determined pursuant to Section 200.185(3)(a), Florida Statutes. The establishment of a millage rate between 7.0003 mills and 7.7002 mills requires a two-thirds vote 1 City Commission Tentative Budget Public Hearing Special Session Public Hearing& Consent Agenda September 11,2019 (super majority) of the membership of the City Commission (or 4 votes). The establishment of a millage rate between 7.7003 mills and 10.000 mills requires a unanimous vote of the City Commission. Additionally, any millage rate adopted above the preliminary millage rate of 5.5 mills would require notice by first-class mail to each taxpayer. The tentative millage rate adopted at this hearing will become the maximum millage rate which may be adopted by the City Commission at the public hearing on the final millage rate. A unanimous vote or a two-thirds vote may be required to adopt the tentative millage rate as the final millage rate. At the final public hearing, the City Commission may adopt a millage rate which is less than the tentative millage rate. C. Briefing by Finance Director: Review of additions/deletions to the budget since distribution,the percentage increase in millage over the rolled-back rate necessary to fund the budget and the specific purpose for which Ad Valorem tax revenues are being increased. 6:03 PM Finance Director Roberts announced that following the budget workshop, the Finance Department adjusted the budget to reflect the Commission's decision to prioritize the City's Residential Solid Waste Collection. In addition, they performed a comprehensive review to eliminate any unintended errors/omissions. Changes to the budget since its publication include: solid waste budget was revised; General Fund Revenues were adjusted to reflect the reduction and administrative transfers from the Solid Waste Fund; $165,000 was added to General Government in anticipation of a proposed property acquisition; Impact Fees Revenue was adjusted upward as a result of revised revenue estimates; $16,000 will be added subsequent to this meeting to General Government Expenditures for taxes from the Gettys Property which were not originally anticipated; and,the City also received notification in the last two days that some of the insurance rates increased which are not currently reflected in the budget book. These will add a $100,000 impact to the General Fund, and will be updated prior to the second hearing. The total appropriations for FY 2019/2020 are $82,723,857, which includes the General Fund, Stormwater, CRA, Water/Wastewater/Sanitation and Water/Wastewater Capital along with Impact Fees for Roads,Fire,Police,and Recreation. The total General Fund budget is$52,402,264 and is balanced at 5.2500 mills,which is .2500 mills lower than the tentative millage rate approved by the City Commission. The tentative rate of 5.500 mills is 0.3562 mills higher than the rolled- back rate of 5.1438 mills. Ad Valorem taxes are used to finance City operations to include providing quality services, maintaining City infrastructure through Capital Projects, and funding salaries for City employees required to provide those services. III. RECESS TENTATIVE BUDGET PUBLIC HEARING & CONTINUE SPECIAL SESSION SOLID WASTE PUBLIC HEARING & CONSENT AGENDA Motion: Move to recess and continue the Tentative Budget Public Hearing until after the Special Session Solid Waste Public Hearing & Consent Agenda; Moved by Commissioner Wilsen, seconded by Commissioner Brinson. Motion carried 5-0. RESUME- SPECIAL SESSION PUBLIC HEARING AND CONSENT AGENDA 2 City Commission Tentative Budget Public Hearing Special Session Public Hearing& Consent Agenda September 11,2019 I. Public Hearing on Intent to Increase Solid Waste Residential Curbside Service Fees (Advertised in the West Orange Times on Thursday, August 29, 2019) (Public Works Director Krug) 6:07 PM The fmal action to implement the Solid Waste Residential Curbside Service Fees for Fiscal Year 2020 is for the City Commission to adopt the Resolution to Increase the Solid Waste Residential Service Fees. Included in the resolution is the proposal to adopt the 4.8%Increase ($264 per year/$22.00 monthly) and authorization for the Mayor to sign the Assessment Roll Certification for FY 2020, which must be delivered to the Orange County Tax Collector by September 15, 2019, so the assessments can be included in the November 2019 tax bill. Public Works Director Krug advised the resolution for this item summarizes and implements the increase of solid waste/residential curbside services to an initial fee of $22.00 monthly ($264.00 annually) with a 1.4 percent annual increase per customer. Staff is also seeking to certify the Non-Ad Valorem Assessment Roll for Solid Waste Inclusion on the Orange County Tax Roll for FY 2019-2020 so they may meet their September 15th deadline. Commissioner Wilsen stated that she opposed privatizing solid waste at their last meeting; however, she will vote "yes"this evening for the $22.00 monthly fee to support the Commission's decision. I. Public Comments Mayor Johnson announced that before the Commission is a letter from Mr. Chris Adkins with comments pertaining to the budget. Chris Adkins, 606 Ridgefield Avenue, Ocoee, addressed the Commission on Non-Ad Valorem fees, and how it is used in more ways than just its intended purpose. He shared it is tough to agree to an increase to the Non-Ad Valorem fee when it seems the millage rate is already providing the City enough. He further explained that there are many residents in the City that cannot afford this extra fee and he will also speak on their behalf. II. Discussion by City Commission -None III. Solid Waste Residential Curbside Service City Attorney Cookson read the title of the resolution. 1. Adoption of Resolution No. 2019-013 Motion: Move to Adopt Resolution No. 2019-013 Increasing the Rates for Solid Waste/Residential Curbside Service; Moved by Commissioner Oliver, seconded by Commissioner Firstner. Motion carried 5-0. 3 City Commission Tentative Budget Public Hearing Special Session Public Hearing&Consent Agenda September 11,2019 2. Certification of Non-Ad Valorem Assessment Roll for Solid Waste Inclusion on the Orange County Tax Roll for Fiscal Year 2019/2020 Motion: Move to Certify the Solid Waste Non-Ad Valorem Assessment Roll for Fiscal Year 2019/2020; Moved by Commissioner Oliver, seconded by Commissioner Firstner. Motion carried 5-0. I. CONSENT AGENDA -6:19 PM Consent Agenda Motion Motion: Move to adopt the Consent Agenda Items #1 -#3. Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried 5-0. 1. Approval of"As Is" Residential Contract for Sale and Purchase of Property Located at 33 Lakeview Street for Downtown Redevelopment. (Assistant City Manager Shadrix) The City Manager has executed a contract for the "As Is" purchase of the property located at 33 Lakeview Street("Property") in an amount not to exceed $165,000.00, and with a closing date on or before October 7, 2019. The contract is effective only upon City Commission approval. The purchase price is subject to confirmation by an appraisal but will not exceed$165,000.00.As a part of the City's downtown master planning process, City staff has identified the Property as a desirable parcel and one that will be used to enhance the public's use and enjoyment of Starke Lake and the surrounding area. Approved on Consent. Motion carried 5-0. 2. Approval of Ratification of the Police Officers and Police Sergeants Collective Bargaining Agreements with the City. (Assistant City Manager Shadrix) The PBA Union has proceeded to a ratification vote of the terms of the Collective Bargaining Agreements(by the sergeants and police officers)and a subsequent vote by the City legislative body(City Commission). Since the police officers voted fifty-three(53)in favor and five(5)against and the sergeants voted seven(7)in favor and one (1) against the ratification vote, the City Commission is required to vote approve the Collective Bargaining Agreements as ratified by the members of the PBA. Approved on Consent. Motion carried 5-0. 3. Approval of the Certification of Non-Ad Valorem Assessment Roll for Stormwater Inclusion on the Orange County Tax Roll for Fiscal Year 2019/2020. (Public Works Director Krug) The City Commission approved Resolution No.2006-003 to provide for collection of stormwater fees through the annual Orange County tax roll. The agreement between City of Ocoee and Orange County Tax Collector requires the City to annually certify the non-ad valorem assessment roll by September 15th. The Fiscal Year 2019/2020 tax roll for Stormwater calculates revenue to be $3,447,307.54. This is an increase of$120,502.70 from the current year and is attributed to annexations,new homes and commercial development.The roll must be certified by the Commission to be included on the Orange County Tax Roll for collection by the Tax Collector. Approved on Consent. Motion carried 5-0. 4 City Commission Tentative Budget Public Hearing Special Session Public Hearing&Consent Agenda September 11,2019 IV. CONCLUDE SPECIAL SESSION SOLID WASTE PUBLIC HEARING&CONSENT AGENDA AND RESUME TENTATIVE BUDGET PUBLIC HEARING Motion: Move to resume the Tentative Budget Public Hearing; Moved by Commissioner Wilsen, seconded by Commissioner Oliver. Motion carried 5-0. IV. RESUME—TENTATIVE BUDGET PUBLIC HEARING- 6:20 PM 1. Comments by Citizens Mayor Johnson opened the floor for comments by citizens. He advised that 5 minutes are allowed for public comments. Joel Keller, 5021 Lighterwood Court, addressed the City Commission on the need for a traffic signal at Hackney Prairie Lake. He also reminded the Commission about the House and Senate Bill for the zip code issues within the City; and further,recommended that the Commission include travel and lobbyist funds into the budget so they may send representation to get this approved. 2. Comments by Commissioners Commissioner Brinson inquired about the paving for Blue Jay Way and if there were funds in this budget, or would it need to be requested for the upcoming budget. Public Works Director Krug replied that City staff has not put together a budget for that project, and would have to check to see if there are any remaining funds in this year's budget. City Manager Frank said if it is the consensus of the City Commission that it is something they would want to do,then staff can figure out a way to include it with the resurfacing in next year's budget. He further inquired if there were surplus funds within this fiscal year. Public Works Director Krug advised they finished up all their projects with minimal change orders, and do have some surplus funds that they may be able to roll over into next year's budget. City Manager Frank stated if it is the consensus of the Commission, then Blue Jay Way can be included in next year's paving projects. Consensus of the City Commission was to have Public Works roll over surplus funds so they may include Blue Jay Way into the paving projects for FY 2019/2020. Commissioner Brinson further inquired if the per diem and stipend had already been addressed. City Manager Frank explained this would need to be discussed at the September 17th City Commission Meeting, as no official action was taken at their last regular meeting. Since the Final Budget Hearing is scheduled for September 25th staff will still have time to make any adjustments before that meeting. Mayor Johnson asked City Planner Rumer to briefly update Mr. Keller on the Hackney Prairie Road traffic signal. City Planner Rumer explained that the City received $250,000, as part of the Arden Parks Development Agreement, to be used for transportation in the area. As part of the Capital Improvement Plan, they have looked at the intersection of Ingram Road/Clarcona Ocoee, and the intersection of Hackney Prairie/Clarke Road, as well as the future southern widening of Clarke Road south of Claracona Ocoee. 5 City Commission Tentative Budget Public Hearing Special Session Public Hearing&Consent Agenda September 11,2019 Commissioner Wilsen pointed out an unintentional error on page 25 that needed to be corrected. She further inquired about the federal lobbyist, and if that is included in the budget. City Manager Frank replied that staff may bring forth some changes with regards to the lobbyist, but there is sufficient funding to do what is needed. Commissioner Firstner stated he had no issues or comments, and is pleased with how the budget has been presented thus far. Commissioner Oliver stated, in response to the public comment made by Mr. Keller on Hackney Prairie, he had proposed having a method to get information to the citizens about infrastructure. He continued by stating that had this been approved, Mr. Keller would have already been aware of upcoming infrastructure projects prior to coming to this meeting. He is again proposing that funds be placed into the budget to allow each Commissioner to send information out to their citizens about infrastructure. Discussion ensued. City Manager Frank shared that between this meeting and the final budget they can sit down with the Finance Department to discuss numbers. He explained that cost would depend on whether they would be sending a notice out to each household,or have it as a document online that residents can print out at their leisure. Commissioner Oliver replied there is already a proposed cost calculated as he and the Assistant City Manager came up with one. City Manager Frank advised the Commissioner if he would bring that cost information to the next budget public hearing, once approved by the Commission, then the budget can be adjusted accordingly. Further discussion ensued. Commissioner Oliver said he would like to circle back to the audit discussion they had at the budget workshop, as he is still advocating for some funds to be able to bring in a third party company to look at the City as it pertains to finances and operational effectiveness. He shared he sees this audit as a useful benefit to the City and not as a negative request. Commissioner Wilsen inquired if there was a particular department he felt needed the audit. She further expressed that the Finance Department has a financial audit, and the Police/Fire Department is also audited. Commissioner Oliver shared he would like an operational audit on every department in the City with the exception of Police/Fire. He further shared that his personal profession involves conducting audits, and briefly explained what an audit entails. Mayor Johnson commented that the Commission would need to be provided a cost factor at the next budget meeting so they may decide. City Manager Frank shared adjustments can be made up until the next meeting, but will cause a recalculation for the millage rate. Commissioner Brinson inquired if an audit cost has ever been researched. Commissioner Firstner added that he would welcome an audit, but would like to see an RFP put out to a consultant firm so they could see the scope of work and costs first. Commissioner Brinson cautioned that an RFP at this point would only be favorable if they had a dollar amount assigned to the budget which is the challenge at this time. City Manager Frank shared that an amendment can be made this evening to place $100,000-$150,000 into the budget, and staff can recalculate what the new millage rate will be. 6 City Commission Tentative Budget Public Hearing Special Session Public Hearing&Consent Agenda September 11,2019 Commissioner Wilsen inquired if$100,000 was added for an audit what would the new millage be. Finance Director Roberts stated it would bring the millage rate to 5.295 mills. Commissioner Oliver stated it is his understanding that they are deferring the light for Ingram Road and Clarcona Ocoee Road to the 2021 budget. City Manager Frank inquired from City staff if that light is the responsibility of the City or County since it is a County road. Public Works Director Krug shared that the County does not feel it warrants a traffic signal, and does not want to fund it at this time. He further explained that City staff has requested the County to look into a signal since they own most of the quadrants. Commissioner Oliver shared he met with the County earlier this year and they have assured him that they would start the study. Commissioner Oliver stated he would like to revisit the topic of strategic planning and setting up a workshop. He voiced the City needs to be more forward-thinking in their processes and how they operate which should not cost them any money. City Manager Frank agreed it will not cost any funds to have strategic planning workshops, and shared that if the consensus of the Commission is to move forward with those workshops, City staff can certainly do that. A brief discussion ensued. Commissioner Oliver shared that he wanted to make a comment about the Community Grant Programs since he has had a few conversations with residents regarding the need for cameras in their communities which may not be gated. He stated he has done some research and feels that communities could actually apply for grants to add cameras. Commissioner Wilsen inquired if he thought $12,000 would be enough for citywide distribution. Commissioner Oliver said that is a start, and if communities are willing to put in the sweat equity, in addition to matching grants,then he feels it is a great program. 3. Motions by Commissioners for amendments to the proposed tentative budget No amendments were made to the proposed tentative budget. A. Announcement by Finance Director of the recomputed proposed millage rate and the percent by which the recomputed proposed millage rate exceeds the rolled-back rate. This percentage is the proposed tentative percentage increase in property taxes. Announcement regarding the vote required to adopt this millage rate (Regular Majority, Super Majority, or Unanimous). 6:57 PM Finance Director Roberts announced that since there were no amendments to the proposed tentative budget, the millage rate does not need to be recomputed. She further advised the budget is balanced at 5.25 mills and the proposed tentative millage rate is 5.5 mills which represent a 6.92% increase over the rolled-back rate. Commissioner Oliver confirmed that the budget is balanced at 5.25 mills without any amendments; he further asked the Commission's consensus on conducting an audit. Discussion ensued on cost and scope of work. Finance Director Roberts,who has a background as an auditor, briefly educated the Commission on the audit process which she stated should begin with a risk 7 City Commission Tentative Budget Public Hearing Special Session Public Hearing&Consent Agenda September 11,2019 assessment. Once the risks are addressed and evaluated,that provides the foundation for where the funds and resources should be dedicated. She advised the assessment process is costly, as it takes many hours to be conducted correctly, which is why she would recommend the Commission give this request some thought. Further discussion ensued on the risk assessments, benefits of the assessment,and time/cost to conduct a risk assessment.At the conclusion of the discussion,Mayor Johnson asked for consensus or motion for amendment. Commissioner Oliver shared that the Finance Director made some great points about operational audits and risk assessments as both do not need to be done in the same year. He shared a risk assessment could be done in one budget year, with an audit being earmarked for the following year after they have identified the risk. Mayor Johnson commented that they can speak all night about this and suggested that money be set aside for the risk assessment. Assistant City Manager Shadrix explained that he also has participated in a lot of audits,and it can turn into a very expensive endeavor.He shared that Finance Director Roberts made a very good comment that you have to conduct a risk assessment so you can define what your goals are. He cautioned the Commission to be aware of what their expectations would be, as a risk assessment could be very broad and expensive, and they may all have different ideas of what the audit may entail. He shared that he is in support of allocating a small amount for an assessment for which the Commission could have discussions on where to proceed from there. The consensus of the Commission, with the exception of Commissioner Oliver, was to wait until it was determined on what the cost would be. Commissioner Brinson shared he is only requesting that the cost not be provided a year from now. 1. Comments by Citizens Mayor Johnson opened the floor for comments by citizens. Chris Adkins, 606 Ridgefield Avenue, Ocoee, addressed the Commission on the need for an audit as he was in attendance during the meeting two years ago when former Commissioner Grogan allocated$65,000 toward an audit. He explained that the audit was not conducted as the RFP came in at about$95,000 instead of the$65,000 requested, so the Commission decided to not move forth with the audit. He opined that not having an audit is a risk. 2. Comments by Commissioners -None B. Motion to Adopt the Tentative Millage Rate—7:18 PM City Attorney Cookson read the title of the ordinance. AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, ESTABLISHING A TENTATIVE MILLAGE RATE of 5.500 MILLS FOR AD VALOREM TAXES FOR THE CITY OF OCOEE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020; PROVIDING FOR MILLAGE ADJUSTMENT; PROVIDING FOR COLLECTION OF TAXES; PROVIDING FOR 6.92 %INCREASE IN MILLAGE RATE OVER THE ROLLED-BACK RATE; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. 8 City Commission Tentative Budget Public Hearing Special Session Public Hearing& Consent Agenda September 11,2019 Motion: Move to adopt the tentative millage rate at 5.500 mills for the fiscal year beginning October 1, 2019, and ending September 30, 2020; Moved by Commissioner Brinson, seconded by Commissioner Wilsen; Motion carried 5-0. C. Motion to Adopt the Tentative Budget - 7:19 PM City Attorney Cookson read the title of the ordinance. AN ORDINANCE OF THE CITY OF OCOEE, ORANGE COUNTY, FLORIDA, ADOPTING A TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2019,AND ENDING SEPTEMBER 30, 2020;PROVIDING FOR SEVERABILITY;PROVIDING AN EFFECTIVE DATE. Motion: Move to adopt the tentative budget as distributed along with the revisions resulting from the Budget Workshop rand as amended at this Tentative Budget Public Hearing tonight] for the fiscal year beginning October 1, 2019, and ending September 30, 2020; Moved by Commissioner Firstner, seconded by Commissioner Oliver. Motion carried 5-0. Mayor Johnson announced the public hearing to consider the final millage rate and the final budget is scheduled for Wednesday, September 25, 2019, at 6:00 PM to be held in the City Hall Commission Chambers. The hearing has been advertised in accordance with the provisions of Section 200.065, Florida Statutes, and Section C-37 of Article VI of the Ocoee City Charter. The appropriate Ordinances necessary to adopt the final millage rate and final budget will be prepared by City staff, and all other actions necessary to comply with the requirements of Section 200.065, Florida Statutes, will be undertaken. Commissioner Oliver announced that tomorrow there will be a Town Hall Meeting at 6:00 PM for District 4, to be held in City Hall. The topic of discussion will be on different services that are available for the citizens of District 4; however, all citizens of Ocoee are welcome. Mayor Johnson apologized that he did not announce at the start of the meeting today is September 11th, and flags were lowed to half-staff He asked everyone to keep first responders and all those involved during the September 11, 2001, tragedy in their thoughts and prayers. He further shared it was just brought to his attention that the City of Ocoee does not have a September 11th plaque to display in City Hall, and he would like for the Commission to address that at a future meeting. Commissioner Firstner announced that the Fire Station does have a September 11th Memorial on display. Commissioner Oliver announced that due to the Town Hall Meeting tomorrow occurring at 6:00 PM, when residents are coming home from work, he is asking for a consensus to provide light refreshments for the citizens that show up. Mayor Johnson commented that refreshments have not been provided at any other Town Hall Meetings hosted by a member of the Commission. Commissioner Wilsen inquired if this request could even be discussed as this is a Tentative Budget Hearing.After a brief discussion, Consensus of the City Commission was to allow for refreshments for the District 4 Town Hall Meeting. 9 City Commission Tentative Budget Public Hearing Special Session Public Hearing&Consent Agenda September 11,2019 III. ADJOURNMENT The meeting was adjourned at 7:26 p.m. APPROVED: Attest: City of Ocoee Melanie Sibbitt, City Clerk Rusty Johnson, Mayor 10 Final Budget Hearing OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive, Ocoee, FL September 25, 2019 MINUTES 6:00 P.M. I. CALL TO ORDER - 6:00 PM Roll Call and Determination of Quorum Mayor Johnson called the final budget hearing to order at 6:00 PM in the Commission Chambers of City Hall. City Clerk Sibbitt called the roll and declared a quorum present. At the request of the City Attorney, City Clerk Sibbitt read an email from Commissioner Oliver explaining his absence and requesting it be known that he would like to earmark $100,000 for a financial and operational audit with the exception of the police and fire department. Roll Call: Commissioner Brinson, Commissioner Wilsen, Mayor Johnson, Commissioner Firstner Absent: Commissioner Oliver Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt, Finance Director Roberts, Chief Accountant Herrera, and Finance Sr. Administrative Assistant Hall II. PUBLIC HEARING — 6:02 PM A) Announcement by Mayor Johnson This is an advertised public hearing to finalize the budget and adopt a final millage rate for the City of Ocoee. The City Commission has previously approved a tentative millage rate of 5.5000 mills, which represents a 6.92% increase in millage over the rolled-back rate of 5.1438 mills. The adopted tentative millage rate is the maximum millage rate, which may be adopted by the City Commission at the Final Budget Public Hearing tonight. B) Briefing by Director of Finance on the percentage increase in millage under the rolled-back rate necessary to fund the budget and the specific purpose for which ad valorem tax revenues are being increased. Finance Director Roberts announced that subsequent to the first Tentative Hearing, Finance made the adjustments to the budget to reflect items discussed at the hearing. In addition, the budget was adjusted to reflect the Commission's decision to move forward with "The Hammocks Reclaim Retrofit Project" and the grant award. Revised budget books were provided to the Mayor and Commissioners in advance of this hearing to allow for their review. The total budget for the City of Ocoee for FY 2019/2020 is $83,314,449. The proposed General Fund budget is $52,476,498 and is balanced at 5.2500 mills, which is .25 mills lower than the tentative millage approved by the City Commission. The commission approved a tentative millage rate for FY 2019/2020 of 5.5000 mills. This rate is higher than the roll-back rate of 5.1438 mills and represents a 6.92% increase in the millage over the roll-back rate. The difference between 5.2500 mills and the roll-back rate is .1062 mills or 2.06%. Ad Valorem Final Budget Hearing September 25,2019 taxes are used to finance City operations including providing quality services, maintaining city infrastructure through capital projects, and funding salaries for City employees as required to provide services. 1. Comments by Citizens Mayor Johnson opened the floor for comments by citizens. No comments were made. 2. Comments by Commissioners Commissioner Brinson shared he had no comments. Commissioner Wilsen thanked the residents living in the City and shared that bringing the millage rate from 5.5 mills to 5.25 mills is quite an accomplishment. She further voiced that the City departments provide excellent services, and are doing a great job. It was noted that while several discussions over the past few meetings have occurred regarding requests made by residents, she feels the City has been fiscally responsible and their mission should be to keep working on the Lakeshore Center and downtown facilities that were requested by the citizens. Commissioner Firstner shared he had no comments. Mayor Johnson stated that he also shares the same sentiments as Commissioner Wilsen and feels the City is running well because of all the City staff. The City has changed dramatically in the last 15 years which in part is due to the feedback received by the citizens on what they want for the City and in the downtown area. He further thanked the City staff and citizens for their joint efforts. C) Amendments to the Proposed Tentative Budget - 6:09 PM No amendments were presented. D) Announcement by Director of Finance of the proposed final millage rate and the percent by which the proposed millage rate exceeds the rolled-back rate. This percentage is the proposed final percentage increase in property taxes. Finance Director Roberts announced that the proposed final millage rate is 5.2500 mills and the percent by which the proposed millage rate exceeds the rolled-back rate is 2.06 %. This percentage is the proposed final percentage increase in property taxes. E) Adoption of Final Millage Rate - 6:13 PM City Attorney Cookson announced the name of the taxing authority is the City of Ocoee. The rolled-back millage rate is 5.1438 mills. The percentage by which the proposed millage rate exceeds the rolled-back rate is 2.06%. The millage rate proposed by the Ordinance is 5.2500 mills. 21 Page Final Budget Hearing September 25, 2019 City Attorney Cookson read the title of the ordinance. The ordinance as adopted carries the following title: ORDINANCE NO. 2019-025 AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, ESTABLISHING A FINAL MILLAGE RATE OF 5.2500 MILLS FOR AD VALOREM TAXES FOR THE CITY OF OCOEE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020; PROVIDING FOR MILLAGE ADJUSTMENT; PROVIDING FOR COLLECTION OF TAXES; PROVIDING FOR 2.06% INCREASE IN MILLAGE RATE OVER THE ROLLED-BACK RATE; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. 1. Comments by Citizens Mayor Johnson opened the floor for comments by citizens. No comments were made. 2. Comments by Commissioners on Final Millage Rate Mayor Johnson opened the floor for comments by Commissioners. No comments were made. 3. Motion to Adopt Ordinance No.2019-025, Setting Final Millage Rate- 6:12 PM Mayor Johnson handed the gavel to Commissioner Wilsen. Motion: Move to adopt Ordinance No. 2019-025, setting a final millage rate of 5.2500 mills for the Fiscal Year 2019-2020; Moved by Mayor Johnson, seconded by Commissioner Firstner. Motion carried 4-0 with Commissioner Oliver absent. F) Adoption of Final Budget- 6:13 PM City Attorney Cookson read the title of the ordinance. The ordinance as adopted carries the following title: ORDINANCE NO.2019-026 AN ORDINANCE OF THE CITY OF OCOEE, ORANGE COUNTY, FLORIDA, ADOPTING A FINAL BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. 1. Comments by Citizens Mayor Johnson opened the floor for comments by citizens. No comments were made. 31 Page Final Budget Hearing September 25,2019 2. Comments by Commissioners on Final Budget Mayor Johnson opened the floor for comments by Commissioners. No comments were made. 3. Motion to Adopt Ordinance No. 2019-026,Adopting Final Budget-6:14 PM Motion: Move to adopt Ordinance No. 2019-026, approving a final budget for the Fiscal Year beginning October 1, 2019, and ending September 30, 2020; Moved by Commissioner Wilsen, Seconded by Commissioner Brinson. Motion passed 4-0 with Commissioner Oliver absent. Commissioner Firstner — thanked City staff, City Manager, and Department Directors for a wonderful FY 18-19 and looks forward to another excellent year. Commissioner Wilsen —thanked City staff and the City Manager for bringing the budget down to 5.2500 mills, and also looks forward to another excellent year. Commissioner Brinson — shared the same sentiments as Commissioner Firstner and Commissioner Wilsen; further advising that his first year as Commissioner has been an eye- opening experience, and he is learning a lot day by day. He expressed that Ocoee is a great place and is getting better every day. Mayor Johnson — thanked all the Commissioners and City staff for always being available to answer citizens' questions. The City has a great financial rating, and it is because of all the work staff has put in. III.ADJOURNMENT The meeting was adjourned at 6:17 p.m. APPROVED: Attest: City of Ocoee Melanie Sibbitt, City Clerk Rusty Johnson, Mayor 4IPage MINUTES REGULAR CITY COMMISSION MEETING OCTOBER 1,2019 CALL TO ORDER- 6:15 PM Mayor Johnson called the regular session to order at 6:15 PM in the Commission Chambers of City Hall. The invocation was led by Mayor Johnson followed by the Pledge of Allegiance to the Flag led by Commissioner Wilsen. City Clerk Sibbitt called the roll and declared a quorum present. Present: Commissioner Brinson,Commissioner Wilsen,Mayor Johnson,Commissioner Firstner, Commissioner Oliver Also Present: City Manager Frank, City Attorney Cookson, City Clerk Sibbitt PRESENTATIONS AND PROCLAMATIONS - None STAFF REPORTS AND AGENDA REVIEW- None COMMISSIONERS ANNOUNCEMENTS—6:17 PM Commissioner Oliver—1) Read aloud his press release statement which stressed an urgent need for an external City audit to ensure Ocoee residents that the City is operating in an efficient manner. He emphasized that the City has never performed an independent audit, which he believes will inform, empower, and substantiate the financial and operational health of the City. He then reminded everyone, that during the Final Budget meeting on September 25th, a memo was read on his behalf to request $100,000 to be set aside for an external audit. He stressed that when he ran for office he made promises which a year and a half later he has not been able to uphold due to the push back he has received. Therefore, he requested that the Commission earmark$100,000 from reserves to conduct an external audit,to include a risk assessment as well as financial and operational readiness assessments. Commissioner Wilsen noted that she believed all elected officials have been entrusted by the residents to do the right thing, which includes being good stewards of the funds, and voiced if $100,000 is available she would like to see the funds go towards much-needed road and sidewalk repairs;and further added,the Commission needs to finish what came out of the strategic planning session conducted for the Downtown Area. She noted that many residents attended the charrette held a few years back, and voiced a desire for the park and a new downtown. She emphasized that any additional funds truly need to be dedicated to this project, due to the ever-increasing unexpected construction costs. She agreed that an external audit would be a good thing, but feels at this time the money needs to be spent seeing other projects through. Mayor Johnson shared that he felt this subject should have been brought forth during one of the many budget sessions held, and then read a statement of his discord with current on-going activities. He noted that during the September 25th meeting he had Commissioner Oliver's memo read aloud, and no one chose to discuss the topic, or entertain a motion. He further clarified that the Finance Department does conduct an external audit every year, which is performed by a Regular City Commission Meeting October 1, 2019 licensed company and verified by the state. He emphasized that in all of his years of tenure, this audit has always had a favorable outcome. He continued on, explaining that in recent years Police, Fire, and Development Services have all been placed under intense scrutiny, and underwent major transformations. He stressed that he believes our City operates in a very transparent manner. Commissioner Oliver responded that there has never been an external audit in the history of the City, and maintained that the current audits conducted by the state are internal. He continued on by sharing in 2016, Commissioner Grogan requested an independent audit that was agreed upon unanimously by the Commission in favor of performing an external audit but it was never completed. He asked the Commission to see this as a positive thing that could very well show residents how efficient the City is running, and maybe even show a few areas to save money. Mayor Johnson turned the Commissions' attention to the motion on the table. Due to confusion, City Attorney Cookson clarified that a"yes"vote would allow up to $100,000 for an audit, and a"no"vote would be for no audit. Motion: Move to earmark $100,000 from reserves to conduct an external audit to include a risk assessment as well as a financial and operational readiness. Moved by Commissioner Oliver, seconded by Commissioner Brinson; Motion died 2-3 with Mayor Johnson, Commissioner Wilsen, and Commissioner Firstner opposing. Mayor Johnson shared during a strategic planning session this process can be discussed and planned-out over several years,having each department individually audited,which would spread out the expense.He ended by seeking insight on which departments currently have external audits. City Manager Frank clarified the financial audit performed every year in the Finance Department is an external audit completed by an independent firm. The ISO accreditation process that the Police and Fire Department undergo evaluates their policies and procedures roughly every 2-3 years. Lastly, roughly eight years ago Development Services had an audit that resulted in multiple changes, which is where we get all of the accolades for our development process in Planning, Zoning, and Building. 2) Informed that he was unaware of the Ocoee Youth Council's budget not being carried forward into the new 2019-20 fiscal year. Commissioner Oliver Moved to reinstate the Ocoee Youth Council funds permanently. The motion died for lack of a second. Commissioner Wilsen explained that she was not comfortable with the wording of this motion advising that she is in support of the youth; however, she believes this line item should be reviewed annually. She further inquired about the funding and asked how the $20,000 is going to be used. City Manager Frank explained last year$20,000 was placed in the Ocoee Youth Council fund, $10,000 was designated towards the administrative oversight of the Youth Council and the other 21 Page Regular City Commission Meeting October 1, 2019 $10,000 was used in a partnership with Career Source which leveraged those dollars to roughly $37,000. This money funded 15 interns throughout the City; eight positions here at the City, and 7 positions at companies within the City such as Sysco and Westgate. Commissioner Wilsen questioned if Career Source was going to partner with the City again this year. Commissioner Oliver confirmed that Career Source does anticipate working with the City in the Summer of 2020. Commissioner Wilsen asked if they had money in Contingency that could be applied towards this. City Manager Frank shared currently there is $50,000 in Contingency, and explained the only way to fund this is through contingency, or by transferring funds from another line item. He then explained, going into the reserves would require a budget amendment, which requires an Ordinance, all Ordinances require a public announcement and two hearings. Commissioner Firstner asked if they would receive a report detailing the Youth Council's activities. He requested to see a Board list, and to be briefed on what they have done, as well as how their funds were spent. He felt this would help to make a decision if the funds are being appropriately assigned. Commissioner Oliver shared that he understands there are seven members on the Ocoee Youth Council. Their first event was the Florida League of Cities, where they meet fellow peers, exchanged contact information, and learned what role they play as youth council members. Currently, they are working on their first competition which is set for next month. Once completed, they will report back to the Commission on the results. He then asked City Clerk Sibbitt to share her experience with the Summer interns. City Clerk Sibbitt shared that over the Summer her department had two interns. She acknowledged with their assistance she was able to complete a very large back scanning project. Because of their hard work, all Agenda Packets can now be viewed online by the Staff and the Public. She also shared that while scanning the packets they learned valuable information on how a meeting is conducted. She signified that it was an overall positive experience for her department. Mayor Johnson inquired about the contract with the Council's Coordinator, and requested that the salary be reduced. He felt the time required did not warrant an income of $700-$800 per month. City Manager Frank explained that the Coordinator's contract would need to be brought back to the Commission for approval. Motion Amended: Move to reinstate the Ocoee Youth Council line item allowing $20,000 for the Fiscal Year 19-20 from Contingency ($10,000 for Career Source and $10,000 for Ocoee Youth Council). Moved by Commissioner Oliver, Seconded by Commissioner Wilsen; Motion carried 4-1 with Mayor Johnson opposing. Commissioner Firstner—None Commissioner Wilsen—None 3IPage Regular City Commission Meeting October 1, 2019 Commissioner Brinson—None Mayor Johnson—None COMMENTS FROM CITIZENS/PUBLIC CONSENT AGENDA- 6:43 PM Consent Agenda Motion Motion: Move to adopt the Consent Agenda Items#1 -#4 with Item #2 being pulled for discussion and separate consideration. Moved by Commissioner Wilsen, seconded by Commissioner Brinson; Motion carried 5-0. 1. Approval of the Minutes for the Regular Commission Meeting held September 17, 2019. (City Clerk Sibbitt) Approved on Consent. Motion carried 5-0. 2. Approval of Reappointments to the Parks &Recreation Advisory Board. (City Clerk Sibbitt) Members of the Parks&Recreation Advisory Board serve two-year terms. The Ordinance provides that the Parks&Recreation Advisory Board shall consist of nine(9)members;and,whenever possible,appointments to the Board may include one member from each of the following organizations: Ocoee Little League,Ocoee Youth Soccer League (OYSL), Ocoee Bulldog Pop Warner Football, and West Orange Senior Citizens Association. Currently the board has five (5) members and no applications on file. The two-year terms of Gordon Applegate and Ivan Maranan end October 1,2019.Members Applegate and Maranan have indicated they are willing to serve another two-year term, if reappointed. Chris Adkins, 606 Ridgefield Ave., commented that he has already spoken to City Clerk Sibbitt about some corrections on the names of the organizations listed which she advised is in the process of being updated. He further shared that he would like to have the Commission consider having the treasurers of each of the leagues currently in place be mandated to attend meetings of the Parks and Recreation Advisory Board, and also be required to turn their budgets into the City once a year. He shared his concerns with restrictions not being placed on some of the leagues while the taxpayers pay for all the field maintenance. Commissioner Wilsen briefly clarified that the item before the City Commission is only for consideration of reappointments of two citizens to the board. She stated the comments shared by Mr. Adkins can be made before the Parks and Recreation Advisory Board as that board is allowed to make recommendations to the City Commission. Motion: Move to approve Item #2 - Reappointments to the Parks and Recreation Advisory Board. Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried 5-0. 4IPage Regular City Commission Meeting October 1,2019 3. Approval of Interlocal Agreements for Police Dispatching Services with the City of Winter Garden. (Police Chief Brown) The Police Department is asking to renew our contract with the City of Winter Garden for police dispatching services. The cost for dispatching services for Fiscal Year 2019-2020 will be$608,324.00 with a maximum 5% increase for subsequent years through Fiscal Year 2023-2024. The City of Winter Garden Commission has approved the proposed contract. Additionally,as the City of Winter Garden provides dispatch services for the Town of Windermere, there is an additional Interlocal Agreement that allows City of Winter Garden to continue their current practice of dispatching Windermere Police units on the City of Ocoee radio talk groups. Approved on Consent. Motion carried 5-0. 4. Approval of Agreement with Violations Hearing Special Magistrate. (Police Chief Brown) On May 1, 2018, the City adopted Ordinance 2018-018 which established the Violations Hearing Special Magistrate(the"Special Magistrate").The Special Magistrate hears and considers contests of designated City Code violations including, but not limited to, violations relating to nuisance fire alarms, noise, and parking violations. Attorney Robin Drage has served as the City's Special Magistrate since May 2018, but recently resigned from her post.The City Attorney recommends local attorney Chenicqua(Nikki)Williams be retained to serve as the Violations Hearing Special Magistrate. Ms. Williams is very experienced in local government matters and in code enforcement. Approved on Consent. Motion carried 5-0. PUBLIC HEARING - 6:50 PM 5. Request for Variance — Chaudhry Property, 1108 East Silver Star Road; Project No: VR-19-02. (Advertised in the West Orange Times on Thursday, September 19, 2019) (Zoning Manager Gajadhar) The applicant, Nasim Chaudhry, is requesting approval for a minimum required lot width variance from 70 feet to 65.56 feet in order to meet the City of Ocoee Single-Family Dwelling(R-1)zoning requirements.The subject property was a result of a recent lot split from plots 22, 23, and half of 21 of the Hillcrest Heights Ocoee Subdivision Plat M.The lot split resulted in two lots,one with a width of 70.03 feet,and the other,the subject lot, with a width of 65.56 feet. The original zoning of Orange County R-1 allowed a minimum lot width of 50 feet,but upon annexing into the city,the property now requires a minimum lot width of 70 feet to conform to City of Ocoee Single-Family Dwelling(R-1)zoning requirements.The surrounding properties are zoned as"R-1" Single-Family Dwelling with some having a lot width of 50 feet. Granting a 65.56 minimum lot width variance to the applicant will allow for construction of a single-family dwelling on the property. Zoning Manager Gajadhar presented a PowerPoint explaining the variance request in which the applicant is seeking approval for a minimum required lot width variance from 70 feet to 65.56 feet in order to meet the City of Ocoee Single-Family Dwelling (R-1) zoning requirements. He further stated the original zoning of Orange County R-1 allowed a minimum lot width of 50 feet, but upon annexing into the city, the property now requires a minimum lot width of 70 feet to conform to the City of Ocoee Single-Family Dwelling (R-1) zoning requirements. The surrounding properties are zoned as"R-1" Single-Family Dwelling with some having a lot width of 50 feet. If approved, the variance will allow for construction of a single-family home similar to the adjacent surrounding lots. He stated staff does not object to approving this variance. 5IPage Regular City Commission Meeting October 1, 2019 Commissioner Wilsen confirmed that the entrance to the property was on the back of the lot as Silver Star Road is a high traffic road. Zoning Manager Gajadhar answered in the affirmative, and advised there is no entrance to the property off of Silver Star Road. Commissioner Wilsen further confirmed if the easement to get onto the property was obtained by the applicant. Zoning Manager Gajadhar confirmed that there was an easement dedicated for access onto the property. The public hearing was opened. As no one wished to speak, the public hearing was closed. Motion: Move to approve the variance for Chaudhry Property - 1108 East Silver Star Road, Project No: VR-19-02; Moved by Commissioner Wilsen, seconded by Commissioner Oliver; Motion carried unanimously. FIRST READING OF ORDINANCES - 6:55 PM 6. First Reading of Ordinance for VMG Estates/Ocoee Townhomes — 815 Clarcona Ocoee Road Small Scale Land Use Amendment & Rezoning to Planned Unit Development (PUD); Project No(s): CPA-2019-004 & RZ-19-08-10. (Second Reading and Public Hearing scheduled for October 15,2019,Regular Commission Meeting at 6:15 pm or soon thereafter.) (City Planner Rumer) The subject site is approximately 3.89 acres in size and is located at 815 Clarcona Ocoee Road, on the east side of N. Lakewood Avenue. The subject site is currently undeveloped.The Parcel ID Number is 08-22-28- 0000-00-028.The parcel is currently zoned R-1 and has a Low Density Residential Land Use designation.The subject property was annexed on December 4, 2019. At the time of annexation, the applicant did not know what type of development density they needed to facilitate their plan for development. Staff decided to move the project forward by annexing with the zoning and land use change at a later date.The applicant is proposing to rezone the 3.89 acres from"Orange County"R-1 to"City of Ocoee"PUD in order to develop 26 townhome units. The proposed density is seven(7)dwelling units per acre which is allowed under the Medium-Density Land Use designation.The Small Scale Comprehensive Plan Land Use Amendment consists of classifying all 3.89 acres of the subject property from"Low-Density Residential"to"Medium Density Residential"in order to accommodate the density of seven(7)dwelling units per acre in the PUD.All townhome units will contain two (2) car garages and provide an open space and recreation tract, stormwater retention, and a lift station tract. The internal roadway will be public and meet minimum roadway standards. A Preliminary and Final Subdivision Plan will be provided in the next step of the process. a) First Reading of Small Scale Comprehensive Plan Amendment b) First Reading of Rezoning Ordinance City Attorney Cookson read the title of the Ordinances. Mayor Johnson announced that this will be presented as a second reading and public hearing at the next scheduled City Commission meeting on October 15, 2019 at 6:15 PM or soon thereafter. SECOND READING OF ORDINANCES—PUBLIC HEARINGS - 6:57 PM 7. Second Reading of Ordinance for Skipper Property — 1936 Adair Street Annexation & Rezoning; Project No(s): AX-05-19-82 & RZ-19-05-06. (Advertised in the West Orange Times on Thursday,September 19, 2019 and Thursday, September 26, 2019.) (City Planner Rumer) This parcel is located at directly west of Adair Street, south of 5th Avenue and west of Nicole Boulevard and Marlene Drive. The subject parcel is approximately 1.01 acres with one(1)existing single-family residence. The applicant is requesting to annex into the City limits as a condition to receive city portable water Wage Regular City Commission Meeting October 1, 2019 connection. The current zoning is Orange County Rural/Agricultural, and the rezoning is proposed to receive City of Ocoee Low Density Residential (R-1). The subject property is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on the east.The property already benefits from Ocoee Fire Rescue services via a joint "First Responder" Agreement with Orange County, and the property already receives City of Ocoee water service. The proposed annexation is a logical extension of the City limits,urban services can be provided,and the annexation meets state and local regulations. a) Second Reading of Annexation Ordinance b) Second Reading of Rezoning Ordinance City Planner Rumer presented a brief PowerPoint on this proposed annexation and rezoning. This parcel is located directly west of Adair Street, south of Clarcona-Ocoee Road. The Applicant is annexing into the City limits as a condition to receive city potable water connection.The current zoning is Orange County Rural/Agricultural with a proposed zoning of City of Ocoee/Low- Density Residential. The subject parcel has one (1) existing Single-Family Residence. City Attorney Cookson read the titles of the annexation and rezoning ordinance. The public hearing was opened. As no one wished to speak, the public hearing was closed. a) Second Reading of Annexation Ordinance Motion: Move to adopt Ordinance No. 2019-027, Skipper Annexation - 1936 Adair Street, Project No: AX-05-19-82; Moved by Commissioner Brinson, seconded by Commissioner Wilsen; Motion carried unanimously. b) Second Reading of Rezoning Ordinance Motion: Move to adopt Ordinance No. 2019-028, Skipper Rezoning — 1936 Adair Street, Project No: RZ-19-05-06; Moved by Commissioner Brinson, seconded by Commissioner Wilsen; Motion carried unanimously. 8. Second Reading of Ordinance for Crews/Smeller Property— 1557 Blackwood Avenue Annexation & Rezoning; Project No(s): AX-06-19-83 & RZ-19-06-08. (Advertised in the West Orange Times on Thursday, September 19, 2019 and Thursday, September 26, 2019.) (City Planner Rumer) This parcel is located on the east side of Blackwood Avenue, 1,050 feet south of Old Winter Garden Road. The subject parcel is approximately 0.51 acres with one(1)existing single-family residence.The applicant is annexing into the City limits because they are now eligible for annexation and already benefit from City potable water connection. The property is located within the proposed Ocoee-Orange County JPA area and is bordered by the City of Ocoee to the north and east. The property already benefits from Ocoee Fire Rescue services via a joint"First Responder"Agreement with Orange County and benefits from City of Ocoee water service.The proposed annexation is a logical extension of the City limits,urban services can be provided,and the annexation meets state and local regulations.The parcel will receive a City of Ocoee"R-1"(Single-Family Dwelling)zoning upon annexation. a) Second Reading of Annexation Ordinance b) Second Reading of Rezoning Ordinance 7IPage Regular City Commission Meeting October 1,2019 City Planner Rumer presented a PowerPoint explaining this proposed annexation and rezoning is for a parcel located on the east side of Blackwood Avenue; south of Old Winter Garden Road. The subject parcel has one (1) existing Single-Family Residence with a property size of +/- 0.51 acres. The Applicant is annexing into the City limits as a condition to receive a city potable water connection. The current zoning is Orange County/Rural/Agricultural, and the proposed rezoning is City of Ocoee/Low-Density Residential. The subject property is considered contiguous to the City of Ocoee as it is bordered by property located within the City limits on the north and west. City Attorney Cookson read the titles of the annexation and rezoning ordinance. The public hearing was opened. As no one wished to speak, the public hearing was closed. a) Second Reading of Annexation Ordinance Motion: Move to adopt Ordinance No. 2019-029, Crews/Smeller Annexation - 1557 Blackwood Avenue, Project No: AX-06-19-83; Moved by Commissioner Wilsen, seconded by Commissioner Brinson; Motion carried unanimously. b) Second Reading of Rezoning Ordinance Motion: Move to adopt Ordinance No. 2019-030, Crews/Smeller Rezoning - 1557 Blackwood Avenue, Project No: RZ-19-06-08; Moved by Commissioner Wilsen, seconded by Commissioner Firstner; Motion carried unanimously. 9. Second Reading of Ordinance for 8815 Hackney Prairie Road Annexation & Rezoning; Project No(s): AX-06-19-84 & RZ-19-06-09. (Advertised in the West Orange Times on Thursday,September 19, 2019 and Thursday, September 26, 2019.) (City Planner Rumer) The parcel is located on the north side of Hackney Prairie Road,approximately 2,683 feet east of North Clarke Road. The subject parcel is approximately 2.80 acres with one (1) existing single-family residence. The applicant is annexing into the City limits as city-owned land. The property is located within the proposed Ocoee-Orange County JPA area and is bordered by the City of Ocoee to the north. The property already benefits from Ocoee Fire Rescue services via a joint"First Responder"Agreement with Orange County.The property will require City of Ocoee water service. The proposed annexation is a logical extension of the City limits, urban services can be provided, and the annexation meets state and local regulations. The parcel will receive a City of Ocoee A-1 (General Agricultural)zoning upon annexation. a) Second Reading of Annexation Ordinance b) Second Reading of Rezoning Ordinance City Planner Rumer presented a PowerPoint to explain that this proposed annexation and rezoning is for a parcel located on the north side of Hackney Prairie Road, between Apopka- Vineland and N. Clarke Road. The City has purchased the subject parcel which contains one (1) existing Single-Family Residence. The intent of the purchase is to further research the drainage issue on the north side of the parcel near the stormwater pond. The subject property is considered contiguous to the City of Ocoee as it is bordered by property located within the City limits to the north. 81 Page Regular City Commission Meeting October 1,2019 City Planner Rumer advised a letter from the property owners on the west side of the subject property has been provided to the elected officials which explains that the current driveway of the subject parcel is also utilized by them. City Attorney Cookson read the titles of the annexation and rezoning ordinance. The public hearing was opened. Deanne Claiborne, 8829 Hackney Prairie Road, Orlando, shared that she appreciates the comments of the City Planner and feels that he explained their situation well. She further stated her family is happy to hear it will not be a park as was stated in a previous meeting. She also noted that it is interesting that there is a great deal of concern in using the City's money wisely and, supports the City reselling the property as a single-family home once the flooding problem is resolved. Her attorney has drafted two letters regarding their request to have a decision made regarding the easement, which they have enjoyed for almost 20 years, but have yet to receive a response. She shared that they currently maintain their portion of that easement. Commissioner Wilsen inquired if they currently have an additional driveway off of Hackney Prairie Road. Ms. Claiborne answered that they do not. The public hearing was closed. Commissioner Wilsen inquired if the City sold the lot would that infringe the on easement rights of a new owner. City Attorney Cookson advised the ideal situation would be to establish an easement now for the neighboring property to use so if the property is sold it would be subject to that easement. Commissioner Firstner agreed that process would be fair and would eliminate any disagreements in the future between the neighbors for use of the easement. A brief discussion ensued on the width of the easement. a) Second Reading of Annexation Ordinance Motion: Move to adopt Ordinance No. 2019-031, Hackney Prairie Road Annexation — 8815 Hackney Prairie Road, Project No: AX-06-19-84; Moved by Commissioner Oliver, seconded by Commissioner Brinson; Motion carried unanimously. b) Second Reading of Rezoning Ordinance Motion: Move to adopt Ordinance No. 2019-032, Hackney Prairie Road Rezoning — 8815 Hackney Prairie Road, Project No: RZ-19-06-09; Moved by Commissioner Oliver, seconded by Commissioner Wilsen; Motion carried unanimously. Motion: Move to direct City staff to work with neighboring property owners west of 8815 Hackney Prairie Road to establish an easement over the flag portion of the property. Moved by Commissioner Oliver, seconded by Commissioner Firstner; Motion carried unanimously. 91 Page Regular City Commission Meeting October 1, 2019 REGULAR AGENDA - None STAFF ACTION ITEMS - None COMMENTS FROM CITIZENS/PUBLIC - 7:17 PM Lashonda Geffrard, Ocoee Business Owner of Paw Shop, recapped her visit with the elected officials in March, and shared that after much discussion with residents and other organizations, Paws of Hope has decided to hold a Free Community Pet Health Fair at the Bill Breeze Park on Saturday, October 5th from 10:00 AM—2:00 PM. She announced that the Pet Alliance of Greater Orlando will offer free rabies vaccinations, and micro-chipping for dogs and cats. Dr. Hyatt of the Hiawassee and Clarcona Ocoee Animal Hospital will be offering free wellness exams. West Side Tech will have Veterinarian Tech students in attendance as volunteers, and multiple professional trainers will be available offering free tips and advice. She also shared that the Park and Recreation Staff has assisted her regarding a layout for the event and that the Building Department has assisted her with the Special Event Permit. She confirmed that all required paperwork had been submitted. She then asked the Elected Officials for their support by waiving the fees associated with rental of the park and requested road closures along the lakefront to ensure the safety of those in attendance. Motion: Move to approve road closure and waive rental fees for Bill Breeze Park for a Free Community Pet Health Fair to be held on Saturday, October 5th. Moved by Commissioner Firstner, seconded by Commissioner Oliver; Motion carried unanimously. Antonio Neves, 77 Shipyard Court, 1) Recommended that the Commission consider restricting the use of sprinkler systems to evening hours for all government buildings, business and residential properties explaining that it is a safety concern. 2) Invited the elected officials, in particular Commissioner Wilsen,to walk with him through Admiral Pointe so that he could share multiple concerns he has regarding safety issues that clearly are a violation of federal laws passed with the Americans with Disabilities Act. He noted that he has been in contact with multiple departments within the City to no avail, and felt addressing the Commission was his only option. He stressed that he was only looking to have Federal and State Laws, as well as City Ordinance enforced. Commissioner Wilsen asked which ADA regulation was being violated. Antonio Neves replied that cars are parked over sidewalks, and overgrown grass and bushes were obstructing the use of the sidewalks. Commissioner Wilsen and Mayor Johnson offered to meet individually with Mr. Neves over the weekend. Chris Adkins, 606 Ridgefield Ave, noted recently the Commission opted to outsource the City's garbage collection and inquired if the recycling program would be included. City Engineer Campanale confirmed that the City's recycles would be handled by the same contractor. 10IPage Regular City Commission Meeting October 1,2019 COMMENTS FROM COMMISSIONERS - 7:29 PM Commissioner Brinson — Announced on October 17th from 8 AM — 11 AM the City and the Greater Orlando Aviation Authority's Doing Business with GOAA seminar will be held at the Lakeshore Center. He encouraged all small business owners interested in doing work with GOAA and/or the City of Ocoee to attend. Representatives with GOAA will explain the process of becoming certified, which allows you access within the airport to provided services. Commissioner Wilsen — Informed residents that October will be a very busy month in Ocoee with many exciting events coming up including two haunted houses. Commissioner Firstner — Invited residents to Coffee with a Cop on Wednesday, October 2°d from 8:00 AM— 10:00 AM at the McDonald's on State Road 50, next to Old Time Pottery. He shared that McDonald's will be providing free coffee, in celebration of"Free Coffee Month". Commissioner Oliver— 1) Shared that during the City of Ocoee Budget Hearing Sessions, the Road Capacity and Road Ops line items were collectively allotted$9.6 million. He then requested to have a portion of those funds assigned to District 4, and proposed for work to begin at the first of the year, noting that several roads need to be repaved. 2) Informed that he has had many conversations with the County Mayor,and County Commissioner of District 2,regarding the need for a traffic light at the intersection of Ingram Road and Clarcona-Ocoee Road. He then read aloud an e-mail that shared the County agrees the intersection warrants a light, and it is currently in the design phase. Mayor Johnson — 1) Encouraged residents to take part in the Parks & Recreation Community Survey online. The City is seeking thoughts and new ideas on the City's existing parks, recreational programs, and special events. Residents can visit the City's webpage to find the survey or go to ocoeeparksnrec.metroquest.com. 2) Announced the City of Ocoee will hold its 12th Annual Haunted House on Fridays and Saturdays, October 5th, 11th, 12th, 18th, and 19th. The Haunted House is located at 951 Ocoee Apopka Road. Admission is $5.00 each for the Haunted House, and the Haunted Walk and doors will open at 7:30 PM - 11:00 PM. Younger children can experience fun activities including a bounce house, candy, and refreshments. 3) Announced the Annual Ocoee Founders' Day Golf Tournament will be held on Friday, October 18th, hosted at the Forest Lake Golf Club in Ocoee. Registration begins at 11:30 AM and play commences with shotgun start at 12:30 PM. Entry Fees include green fees, cart, range balls, and dinner. Prizes will be awarded. ADJOURNMENT - 7:3 5 1'.1 I APPROVED: Attest: City of Ocoee Melanie Sibbitt, City Clerk Rusty Johnson, Mayor 11IPage